CC - Item 6C - Request for City Participate in American Cancer Society's Relay for Life Event11 ROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: JEFFREY STEWART, INTERIM CITY MANAGER
DATE: MAY 12, 2008
SUBJECT: REQUEST FOR THE CITY TO PARTICIPATE IN THE AMERICAN
CANCER SOCIETY'S RELAY FOR LIFE EVENT
SUMMARY
A committee consisting of Rosemead community members, in partnership with the
American Cancer Society, is coordinating Relay for Life at Rosemead High School. The
event is scheduled for Saturday, June 20 through Sunday, June 21 from 9 a.m. to 9
a.m. (24 hours).
Council Member Armenta has requested that the City of Rosemead participate in this
year's event. Based on input and requests from members of the Relay for Life
Committee, staff has looked into the costs associated with providing the Relay for Life
event with equipment such as the use of the City's large stage, canopies, and booths.
The cost for providing the equipment is approximately $720, and is a result of staff
overtime that is necessary so that Public Services Department team members can
deliver, set-up, tear-down, and retrieve the equipment.
Staff Recommendation
Staff recommends that the City Council authorize the donation of up to $1,000 in staff
time/service to assist with the Relay for Life.
The American Cancer Society's Relay For Life is an overnight event that raises funds to
fight cancer. Teams of people work together to raise money and commit to keeping one
member walking on the track at all times during a 24-hour period. This is a community
event that brings Rosemead together to raise funds used to fight cancer.
The success of the program is dependant on community involvement, volunteers, and
donations. As a result, the City has been asked to donate the use of the City's stage,
canopies, and booths. In order to provide the use of these items, Public Services
Department employees must assemble the stage, canopies, and booths and then
teardown the equipment after the event. Because the event takes place on the
weekend, there would be staff overtime costs. It is estimated that six staff members will
be needed to complete the task for a minimum total of approximately 24 hours at $30
per hour (overtime rate). Following is the estimated breakdown:
APPROVED FOR CITY COUNCIL AGENDA:
City Council Meeting
May 12, 2009
Page 2 of 2
Task
Hours
Total
Staff
Total
Load and deliver equipment
.5
6
3
Assemble the stage, canopies,
and booths
1.5
6
9
Tear down and clean up
1.5
6
9
Restock
.5
6
3
Total Hours
3.5
6
24
Total Cost @ $30 per Hour
$720
A City of Rosemead Relay for Life Team has also been formed, which consists of City
team members. Staff members and the City's internal Green Team have also
volunteered to assist with the Relay for Life's information table, along with providing
information about the City's programs and services.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process,
Prepared by:
-kt'" -Wmg,
Aileen Flores
Public Affairs Manager
Attachments: Relay for Life Flyers
Rosemead Relay For Life
RELAY
June 20 & 21, 2009 FOR LIFE
9AM-9AM (24 Hours!);
Rosemead High School
Visit our website: www.events.cancer.org/rflrosemead.ca
What Is Relay For Life?
The American Cancer Society Relay For Life is a fun overnight team event that raises funds to fight cancer. Throughout
Relay For Life, dedicated teams of friends, families, and co-workers commit to keeping at least one member walking the
track at all times... because cancer never sleeps. Relay For Life brings together the entire Rosemead community in the
fight against cancer.
Relay For Life also gives us an opportunity to honor cancer survivors, and to remember those who have lost their fight
with the disease. We honor cancer survivors by inviting them to take the first lap around the track, the Survivors' Lap,
where we celebrate their victory over this disease. The Luminaria ceremony is another highlight of the event. A
Luminaria is a small bag filled with sand, containing a small candle that makes it glow. Each Luminaria bears the name
of a person who has battled cancer. At dusk, we light all the candles along the path. They burn into the night,
honoring and memorializing those who have faced cancer, and lighting the way for walkers... along the path of hope.
• FORMA RELAY TEAM
Form a team! Come spend the day and night on the field as we celebrate
life. While you are raising money, you will also raise awareness about
cancer detection, prevention, and patient services. Join other members of
the Rosemead community in this great event.
• VOLUNTEER FOR THE EVENT... EARN
COMMUNITY SERVICE HOURS!
Relay For Life is a community event that brings together the entire West
Rosemead community in the fight against cancer. There are ample
volunteer opportunities available - help pass out water bottles to our
walkers, serve food, decorate luminaria bags, or help with registration.
• LIGHT A CANDLE IN HONOR OR IN MEMORY OF A
CANCER SURVIVOR
At Relay, we line the track with luminaria dedicated to those who have
battled cancer. Luminaria bags are personalized and decorated. For a
donation of $10, you can dedicate a candle to a loved one.
• INVITE A CANCER SURVIVOR
Cancer survivors are our heroes. We invite them to be our special guests
to walk our opening lap and we give them medals and t-shirts.
If you know a survivor who would like to participate, let us know!
RELAY
FOR LIFE
I WOULD LIKE TO
❑ Register a team
❑ Volunteer for Planning
Committee
❑ Join a team than needs
members
❑ Volunteer on the day of the
event on June 20th
❑ Purchase a luminaria candle
❑ Perform/Provide entertainment
at Relay. Singers, dancers,
musicians are welcome!
❑ I am or would like to invite a
cancer survivor to the Relay
For information contact:
Anne Agnant- Event Chair
818.974.3109
or
Fred Mascorro- Event Co-Chair
626.277.7513
Yolanda Van Dyke -
Community Development Manager
Cell 626.756.5041
Email: Yolanda.VanDyke®cancer.org
American Cancer Society
915 N. Grand Ave.
Covina, CA 91723
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RELAY FOR LIFE ROSEMEAD 2009
June 20th - 21St at Rosemead High School
ILLM-n
FOR LIFE
HO PE RELAY
i
U-1 WI urn"Rcln2
WHAT IS RELAY?
It's 24 hours you'll never forget...
Relay for Life is a 24-hour team event to fight cancer. It raises awareness of cancer in the community and
raises money to support the programs and services of the American Cancer Society.
Here's how it works: A team captain gets together some of his or her closest friends, family and coworkers
and forms a team. The team members go out and collect contributions prior to the event. Relay for Life is
the celebration party at the end of the fundraising.
Come Relay Day: Participants grab their tents and chairs and head to the Relay for Life. It's like a
community camp-out. People pitch their tents on the field, and take turns walking around the track. One
person is always on the track representing the team for the 24 hours.
Relay for Life is not just about honoring Survivors; it's about empowering them to fight back against cancer.
The first lap at the Relay is special it's the Survivor's Lap. Cancer survivors are invited to walk the first lap.
It's very emotional and hopeful to see how many people DO survive cancer.
In the evening. there is a Luminaria Ceremony. White bags with sand and a candle line the track Each one
is dedicated IN HONOR OF a cancer survivor, or IN MEMORY OF those who have lost their battle.
Luminarias encircle the track and light the way as Relay participants walk through the night.
It's special: Relay For Life is the American Cancer Society's signature event. It allows us to honor cancer
survivors, remember those we've lost, educate the community on early detection and prevention of cancer,
and raise much-needed funds for our community programs and services.
Why 24 hours? We are asking you to give one day out of your life for those who may not have another. There
are similarities between the Relay For Life and what a cancer patient goes through: It may get hot during the
day and you may feel like quitting. But you keep walking. It may get windy and cold at night and it may rain.
But you press on...knowing that the sun will come up and it will be a new day.
WE ASK YOU TONIGHT TO JOIN US IN THE FIGHT.
Why Relay? One in three people will be diagnosed with cancer within their lifetime. The money raised at
Relay saves lives by funding cutting-edge cancer research, early detection and prevention education,
advocacy efforts, and life-affirming patient services. Your involvement makes this all possible.
For more information, please contact Relay Event Chair, Anne Agnant at 818.974.3109
-or- Relay Event Co-Chair, Fred Mascorro at 626.277.7513
or check out our website at www.cancer.org
Rosemead Relay For Life
RELAY
June 20 & 21, 2009 FOR LIFE
9AM-9AM (24 Hours!)
Rosemead High School
Visit our website: www.events.cancer.org/rfIrosemead.ca
What Is Relay For Life?
The American Cancer Society Relay For Life is a fun overnight team event that raises funds to fight cancer. Throughout
Relay For Life, dedicated teams of friends, families, and co-workers commit to keeping at least one member walking the
track at all times... because cancer never sleeps. Relay For Life brings together the entire Rosemead community in the
fight against cancer.
Relay For Life also gives us an opportunity to honor cancer survivors, and to remember those who have lost their fight
with the disease. We honor cancer survivors by inviting them to take the first lap around the track, the Survivors' Lap,
where we celebrate their victory over this disease. The Luminaria ceremony is another highlight of the event. A
Luminaria is a small bag filled with sand, containing a small candle that makes it glow. Each Luminaria bears the name
of a person who has battled cancer. At dusk, we light all the candles along the path. They burn into the night,
honoring and memorializing those who have faced cancer, and lighting the way for walkers... along the path of hope.
• FORMA RELAY TEAM
Form a team! Come spend the day and night on the field as we celebrate
life. While you are raising money, you will also raise awareness about
cancer detection, prevention, and patient services. Join other members of
the Rosemead community in this great event.
• VOLUNTEER FOR THE EVENT... EARN
COMMUNITY SERVICE HOURS!
Relay For Life is a community event that brings together the entire West
Rosemead community in the fight against cancer. There are ample
volunteer opportunities available - help pass out water bottles to our
walkers, serve food, decorate luminaria bags, or help with registration.
• LIGHT A CANDLE IN HONOR OR IN MEMORY OF A
CANCER SURVIVOR
At Relay, we line the track with luminaria dedicated to those who have
battled cancer. Luminaria bags are personalized and decorated. For a
donation of $10, you can dedicate a candle to a loved one.
• INVITE A CANCER SURVIVOR
Cancer survivors are our heroes. We invite them to be our special guests
to walk our opening lap and we give them medals and t-shirts.
If you know a survivor who would like to participate, let us know!
RELAY
FOR LIFE
W
I WOULD LIKE TO
❑ Register a team
❑ Volunteer for Planning
Committee
D Join a team than needs
members
❑ Volunteer on the day of the
event on June 20th
❑ Purchase a Luminaria candle
Perform/Provide entertainment
at Relay. Singers, dancers,
musicians are welcome!
I am or would like to invite a
cancer survivor to the Relay
For information contact:
Anne Agnant- Event Chair
818.974.3109
or
Fred Mascorro- Event Co-Chair
626.277.7513
Yolanda Van Dyke -
Community Development Manager
Cell 626.756.5041
Email: Yolanda.VanDyke@cancer.org
American Cancer Society
915 N. Grand Ave.
Covina, CA 91723
Relay For Life Rosemead 2009
June 20th - 21St at Rosemead High School
Over one million people get cancer each year and
1 out of every 2 men, as well as 1 out of every 3 women
will have cancer during their lifetime.
Now there is a way for you to help fight this terrible disease...
• RELAY FOR LIFE is coming to the City of Rosemead!
Much more than a fundraiser, Relay For Life is:
A family-oriented, community-based event where teams raise funds,
then take turns walking or running around a track for 24 hours. While
not walking, team members and supporters, camp out around the
track field enjoying music, food, live bands and other entertainment,
camaraderie and the knowledge that they are making a difference.
A cancer survivor event-within-an-event. At every Relay For Life,
cancer survivors are honored for their courage and strength by
beginning the event with an honorary lap.
A luminaria ceremony. Survivors and those who are no longer with us
are honored at this one-of-a-kind ceremony. Paper bags bearing the
names of loved ones line the track and a candle is placed inside and lit.
* FORM A RELAY TEAM * BE A SPONSOR * JOIN THE FIGHT*
AM
f
•
RELAY
FOR LIFE
E
Relay offers something for everyone from the newly diagnosed, to
caregivers and friends, to long-term survivors... Relay For Life is about
being a community that takes up the fight.