CC - Agenda 05-26-09Public Comment from the Audience
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Rosemead
City Council
AGENDA
May 26, 2009
7:00 PM
City Hall Council Chambers
8838 E. Valley Blvd., Rosemead, California 91770
www.cityofrosemead.org
Margaret Clark, Mayor
Gary Taylor, Mayor Pro Tem
Sandra Armenta, Council Member
Polly Low, Council Member
Steven Ly, Council Member
ROSEMEAD CITY COUNCIL AGENDA
2009
• CALL TO ORDER - 7:00 PM
• PLEDGE OF ALLEGIANCE- Council Member Ly
• INVOCATION - Mayor Clark
• ROLL CALL - Mayor Clark, Mayor Pro Tem Taylor, Council Members Armenta, Low, Ly
1. PRESENTATION
A. Crowning of the Rosemead's 41h of July Queen
B. Proclamation - City Clerk
2. PUBLIC COMMENT FROM THE AUDIENCE
3. PUBLIC HEARING
A. Public Hearing on the Fiscal Year 2008-09 Annual Action Plan Amendment for the
Community Development Block Grant (CDBG) Program
A public hearing is being held tonight for the review and approval of the City's amended
Annual Action Plan for the period of July 1, 2008 - June 30, 2009. The City has received
notification from the U.S. Department of Housing and Urban Development (HUD) that
Rosemead is expected to receive $306,851 from the American Recovery and
Reinvestment Act of 2009: Community Development Block Grant. This funding, referred
to as "CDBG-R", is separate from the regular, annual CDBG funds that the City receives
every year. As a result of these additional funds, the City is required to amend its FY
2008-09 Annual Action Plan to include the proposed use of the CDBG-R funds. The City
received $1,138,481 in CDBG funds for fiscal year 2008-09 (July 1, 2008 - June 30,
2009). The FY 2008-09 Annual Action Plan provides specific information about projects
that are currently being funded as CDBG-eligible activities.
Recommendation: That the City Council take the following actions:
Conduct a public hearing and take public testimony on the Annual Action Plan
covering the period of July 1, 2008 - June 30, 2009;
2. Approve the CDBG-R funding recommendations, authorize the submittal of the
City's amended FY 2008-09 Annual Action Plan to the U.S. Department of
Housing and Urban Department; and
3. Authorize the Interim City Manager to execute all appropriate and necessary
documents to receive funding and implement approved use.
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ROSEMEAD CITY COUNCIL AGENDA
4. CONSENT CALENDAR
A. Minutes
March 26, 2009 - Special Meeting
April 7, 2009 - Special Meeting
May 9, 2009 - Special Meeting
May 12, 2009 - Special Meeting
B. Resolution No. 2009-23 Claims and Demands
26, 2009
Recommendation: Adopt Resolution No. 2009-23, for payment of City expenditures in the
amount of $1,026,065.88 numbered 100328 through 100343 and 66074 through 66205.
C. Approval of Fireworks Stand Location
Staff has included a list of 14 applicants who have requested a permit to sell fireworks and
their stand locations that the License Department is recommending for approval by the
Council for the year 2009. All deposits have been received and certificates of insurance
are on file.
Recommendation: That the City Council approve the list of applicants and their stand
locations and waive any electrical fees.
D. Corporate Surety Bonding of Certain Employees
It has come to the attention of staff that certain employees are required to be covered by a
corporate surety bond. Specifically, the City Manager and the Finance Director are to be
bonded at an amount to be determined by the City Council. The City Clerk is to be bonder
in the amount of five thousand dollars ($5000).
Recommendation: That the City Council:
Set the amount of corporate surety bonding for the City Manager at fifty
thousand dollars ($50,000) and one hundred twenty-five thousand dollars
($125,000) for the Finance Director. Bonding for the City Clerk is to
remain at five thousand dollars ($5,000).
2. Direct staff to purchase corporate surety bonding in the names of the City
Manager, the City Clerk, and the Finance Director. All bonds are to name
the City as oblige.
Approve Resolution No. 2009-25.
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ROSEMEAD CITY COUNCIL AGENDA May 26, 2009
E. Annual 2008-09 Curb Ramps Construction Project- Notice of Completion
As part of the City's Fiscal Year 2008-09 Capital Improvement Program, the City Council
approved a program entitled, "Targeted Public Works Projects", which consists of public
improvements to the City's local streets and public right-of-way areas. In compliance with
the American with Disabilities Act (ADA) guidelines, this construction project consists of
adding and retrofitting a total of seventy-four (74) curb ramps.
On March 10, 2009 the City Council awarded a construction contract to CJ Concrete
Construction, Inc. and directed staff to proceed with the construction. This project has now
been completed to the satisfaction of the City's Public Works Department.
Recommendation: That the City Council:
Accept the Work;
2. Authorize the City Engineer to file a Notice of Completion;
3. Authorize the City Engineer to release the Labor and Material Bond thirty-
five (35) days after the Notice of Completion has been recorded in
accordance with applicable portions of the Civil Code; and
4. Authorize the City Engineer to release the Faithful Performance Bond one
(1) year after City Council acceptance.
F. Residential Roadway Resurfacing Project - Contract Award
As part of the City's Fiscal Year 2008-09 Capital Improvement Program, the City Council
approved a program entitled, "Residential Roadway Resurfacing", which consists of
asphalt concrete overlay, sidewalk repairs, curb ramp construction, traffic striping, signage
installation and tree planting on 9 residential streets. Prop 1 B and Gas Tax funds were
allocated for this project.
Recommendation: That the City Council:
Authorize the City Manager to execute a contract on behalf of the City with
Sully-Miller Contracting, Co. for the Residential Roadway Resurfacing
Project for the bid amount of $1,002,005.
2. Establishing an amount of approximately 10% of the contract amount
($100,000), as a contingency, to cover the potential cost of unforeseen
site conditions.
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ROSEMEAD CITY COUNCIL AGENDA May 26, 2009
G. City Tree Planting Project - Contract Award
As part of the City's Fiscal Year 2008-09 Capital Improvement Program, the City Council
approved a program entitled, "City Tree Planting Project", which consists of planting trees
in several City parkway locations along City streets. After evaluating these locations, staff
developed tree planting recommendation to help maintain the consistency and look of
trees in each neighborhood. This project will add 395 new trees throughout the
community. This project is funded with Gas Tax funds.
Recommendation: That the City Council:
Authorize the City Manager to execute the contract on behalf of the City
with Yakar for the City Tree Planting Project in the amount of $115,872,
2. Establish an amount of $12,000 as a contingency to cover the cost of
unforeseen construction expenses.
H. Del Mar Avenue Tree Planting Project
As part of the City's Fiscal Year 2008-09 Capital Improvement Program, the City Council
approved a project entitled, "Del Mar Avenue Resurfacing". The limits of the project are
from Garvey Avenue to Highcliff Street. Tree planting in parkway areas on Del Mar was
included to contribute to the overall efforts of beautification and urban forestation in the
City.
In an effort to attract the most economical bid for the tree planting portion of the project,
which requires a different contractual trade than the regular resurfacing work, the project
was split into two contracts: Once for the tree planting work and the second for the
resurfacing-related work.
On May 12, 2009, the City Council authorized staff to survey Del Mar Avenue residents
and determine if there is a desire to move forward with planting trees in parkway locations.
Staff has completed the results of this survey for further review.
Recommendation: That the City Council:
Authorize tree planting at locations approved by property owners and
residents;
Authorize staff to patch and repair all excavated areas where trees will not
be planted
Page 5 of 7
ROSEMEAD CITY COUNCIL AGENDA
Hybrid Vehicle Purchase
26, 2009
Since 1991, local governments have received AB 2766 funds to implement programs that
reduce air pollution from motor vehicles. These funds are generated by a State mandated
vehicle registration fee surcharge through the Department of Motor Vehicles and are
subvened to the South Coast Air Quality Management District (AQMD) for disbursement.
With these funds, cities are able to purchase alternative fuel vehicles for their fleets. To
date, the City of Rosemead has approximately $40,000 in AB 2766 funds available for this
purpose.
Recommendation: That the City Council:
Appropriate $27,400 of AB 2766 funds to purchase a Chevrolet Malibu Hybrid
vehicle; and
Approve Resolution NO. 2009-26 authorizing staff to purchase the vehicle from
Wondries Fleet Group.
5. MATTERS FROM CITY MANAGER & STAFF
A. Post Retirement Healthcare Funding
The Government Accounting Standards Board (GASB) issued GASB Statement 45 in June
2004 which requires all government agencies to evaluate and adopt a funding plan for
Other Post Employment Benefits (OPEB). GASB 45 mandates that public agencies with
annual budgets between $10 million and $100 adopt and implementation plan in the fiscal
year beginning after December 31, 2007. For the City of Rosemead, the requirement is for
implantation in the 2008-09 fiscal year.
City staff requested that a valuation be performed in accordance with GASB 45 by Public
Agency Retirement Services (PARS) as they currently perform similar services for the
City's supplemental retirement plan. Based on the valuation, which utilizes payroll and
demographic information as of January 1, 2008, it was determined that the City has an
actuarial unfunded liability of $2.66 million. City staff in conjunction with PARS staff have
developed four possible funding scenarios to account for and fund this benefit and
actuarial liability.
Recommendation: That the City Council approve funding option 4 to fully fund the liability
over five (5) years and budget accordingly for annual contributions. Furthermore, staff
recommends that the City Council adopt Resolution No. 2009-24, the Adoption Agreement,
Trust Agreement, and Administrative Services Agreement, and authorize the Acting City
Manager to execute the necessary documents to establish an Irrevocable Medical Benefit
Trust with PARS.
Page 6 of 7
ROSEMEAD CITY COUNCIL AGENDA May 26, 2009
6. MATTERS FROM MAYOR & CITY COUNCIL
A. Sister City Program
Previously, Mayor Clark requested staff to look into the re-establishment of the City's
Sister City program. The City does have official sister city ties with the cities of Keelung,
Taiwan and Zapopan, Mexico. Staff is currently working on contracting representatives
from these two communities to determine if they still desire to have a sister city relationship
with Rosemead. City staff also conducted research regarding sister city programs in other
cities throughout the State of California to determine the best method of re-establishing a
sister city program.
Recommendation: That the City Council review the information acquired and provide
direction to staff regarding the Sister City Program.
7. CLOSED SESSION
A. Conference with Legal Counsel --Existing Litigation
Government Code 54956.9 (a):
1) Tran v. Armenta, Molleda, Logan (the County Registrar of Voters) and the City of
Rosemead
B. Conference with Labor Negotiator
Government Code Section 54957.6; Labor Negotiations Update
Negotiator for the City: Matthew E. Hawkesworth
Employee Unit: Rosemead Employee Association
8. ADJOURNMENT
The next regular City Council meeting is scheduled to take place on June 9, 2009 at 7:00
p.m.
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