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CC - Item 4B - Adopting of the City Rosemead Fiscal Year 2009-10 Annual Operating and Capital Improvement BudgetROSEMEAD CITY COUNCIL STAFF REPORT TO: THE HONORABLE MAYOR AND COU CIL MEMBERS FROM: JEFF ALLRED, CITY MANAGER DATE: JUNE 23, 2009 SUBJECT: ADOPTION OF THE CITY OF ROSEMEAD'S FISCAL YEAR 2009-10 ANNUAL OPERATING AND CAPITAL IMPROVEMENT BUDGET SUMMARY The City of Rosemead's fiscal year 2009-10 Annual Operating and Capital Improvement Budget (Attachment A) is as follows: Total Appropriations FY 2009-10 - $30,551,880 Staff Recommendation Staff recommends that the Rosemead City Council adopt Resolution 2009-33 approving the fiscal year 2009-10 Annual Operating and Capital Improvement Budget in the amount of $30,551,880. PUBLIC NOTICE PROCESS This item has been noticed through the regular agenda notification process. Submitted by: r MattInew Hawkesworth Assistant City Manager Attachment: A - Annual Operating and Capital Improvement Budget B - Resolution 2009-33 ITEM NO. -1&_____ APPROVED FOR CITY COUNCIL AGENDA: RESOLUTION: 2009-33 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ADOPTING THE ANNUAL OPERATING AND CAPITAL IMPROVEMENT BUDGET FOR THE 2009-10 FISCAL YEAR WHEREAS, a proposed annual budget for the City of Rosemead for the Fiscal Year commencing July 1, 2009 and ending June 30, 2010 was submitted to the City Council for its review and consideration and the proposed annual budget is on file in the City Clerk's office; and WHEREAS, on June 9, 2009 a budget study session and public comment was received. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ROSEMEAD HEREBY RESOLVES AS FOLLOWS: 1. The 2009-10 Annual Operating and Capital Improvement Program Budget is hereby adopted. 2. There is hereby appropriated to each account group set forth in the "Function, Performance Levels and Work Plan" of said budget attached hereto, and made a part hereof as through fully set forth herein, the sum shown for such account groups in the 2009-10 Adopted Column. 3. The Mayor shall sign and the City Clerk shall certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force. PASSED, APPROVED AND ADOPTED this 23rd day of June, 2009. Margaret Clark Mayor ATTEST: Gloria Molleda City Clerk APPROVE AS TO FORM: Joseph M. Montes City Attorney .i city . EXTRV -it r . it BECOMES CITY! - - 1 oSEIWAG CIT. - 1-,F - ~1 r weft • h - _ - 1fy .,r I Annual Budget Fiscal Year 2009- 2010 City of Rosemead Rosemead Community Development ConinussiOll California Operating & Capital Improvement Program Budget Proposed Fiscal Year 2009-10 City Council Margaret Clark, Nlayor (Gary Taylor, Nlayor Pro Tem Sandra Anriewa, Council Alember Polly Low, Council Nfelnber Steven Ly, Council \lernber City Management Staff ,Jeff Allred, City Manager Nlattliew E. Hawkesworth, Assistalit City :Manager Brian Saeki, Community Development Director Steve Brisco, Finance Director Da% id Montgomery-Scott, Parks and Recreation Director Chris :llarcarello, Deputy Public Works Director Gloria :llolleda, City Clerk Joseph NI. Nlontes, City attorney Commissions `William Alarcon, Pluming Commssioner Nancy Dig, Planning Commissioner Diana Herren a, Planning Commissioner Joan Hunter, Planning Commissioner Victor Ruiz, Plaruiilig Commissioler Keno Deaq, Traflic Commissioner 'I'll D, Traflic Colnmrssrorler TBD, Traflic Commissioner "I'BD, "Traflic Commissioner Howiird Nlasuda, Trflic Connrrissioner TABLE OF CONTENTS City Manager's Message 6 Budget Timeline & Information 15 Function Based Organizational Chart 16 Summary of Authorized Positions 17 City Facilities Map 18 Community Vision 19 Fiscal Policies 20 Fund Descriptions 24 Funds and Fund Numbers 25 Explanation of Fund Designations 26 Revenue Descriptions and Assumptions 28 City & Agency Revenues 39 Distribution of Property Tax Chart 40 What Your Dollars Buy 41 Revenue & Funding Sources by Fund 42 Assessed Value of Taxable Property 44 Expenditure Assumptions 45 City & Agency Expenditures 46 Expenditure Summary Worksheet 47 Summary of Expenditures by Fund 48 Fund Balance Detail 50 Appropriation Limit 54 Resolutions 55 General Government 59 Organizational Chart 59 Personnel 60 Budget Summary 61 2009-10 Goals and Objectives 62 Function, Financial Data and Work Plan 63 City Manager's Office 69 Organizational Chart 69 Personnel 70 Budget Summary 71 2009-10 Goals and Objectives 72 Function, Financial Data and Work Plan 73 Internal Business Units 77 Organizational Chart 77 Personnel 78 Budget Summary 79 2009-10 Goals and Objectives 80 Function, Financial Data and Work Plan 81 External Business Units 87 Organizational Chart 87 4 Personnel 88 Budget Summary 89 Development Services 91 2009-10 Goals and Objectives 91 Function. Financial Data and Work Plan 92 Parks & Recreation 99 2009-10 Goals and Objectives 99 Function, Financial Data and Work Plan 100 Public Safety 107 2009-10 Goals and Objectives 107 Function. Financial Data and Work Plan 108 Public Works 115 2009-10 Goals and Objectives 115 Function, Financial Data and Work Plan 116 Redevelopment Agency 129 Organizational Chart 129 Budget Summary 130 2009-10 Goals and Objectives 131 Function, Financial Data and Work Plan 132 Capital Improvement Program 135 Overview 135 Funding Sources 136 2009-10 136 Projects 137 Budget Detail Sheets 155 City (d M)senlead City Manager's Message TO: THE HONORABLE MAYOR AND CITY COUNCIL FROM: JEFF ALLRED. CITY MANAGER DATE: JUNE 23, 2009 SUBJECT: 2009-2010 FY BUDGET MESSAGE INTRODUCTION As we begin the 2009-10 FY, the City Council can take pride in the fact that over time their efforts of being fiscally conservative combined with smart economic development have put the community in an excellent position to weather the economic downturn that is currently being felt throughout the nation. While surrounding communities experience large scale revenue reductionss due to losses in sales tax and devalued properties, Rosemead's economic situation has remained far more stable. Staff is not projecting large scale program reductions, workforce furloughs or any other major changes that will have a significant impact on the community. We believe that this is critically important in such a time when the community needs our services more than they ever have before. The 2009-2010 FY Budget being presented for City Council consideration is the culmination of more than six months of intense work and builds on our past successes. While this budget includes a number of service reductions and program changes, the Council should feel confident in knowing that all of the changes are designed to develop more efficient and effective programs. A number of important projects are recommended for funding through this spending plan, including initiatives and capital improvement projects that will ensure Rosemead continues to be a premiere community. Continuing with our redevelopment efforts at the now vacant Auto Auction site, finalizing our efforts for new park space, and completing a comprehensive master plan for all City facilities are among those opportunities that we have during this next fiscal year. Of course, the success of these efforts is dependent on the continued stability of the City's financial situation. We are pleased excited to be able to present the City Council with an operating budget that utilizes very little reliance on our General Fund reserves, and in fact the City will still maintain a fully funded operating reserve, technology replacement reserve, and vehicle & equipment reserve. The 2009-10 FY Budget also includes the funds for the first year of a five year funding plan to fully fund the post employment health benefit plan. It must be noted, however, that from an ongoing perspective, staff is projecting an imbalance between recurring revenues and expenditures in future years. Additional strategies will have to be implemented over the course of the next twelve months, and chief among those considerations will be a continued focus on economic development activities and increased gains in efficiency and productivity throughout all of our existing programs. As a staff, we are also aggressively monitoring both the overall economic slowdown and the State's dire budget situation which have the potential of impacting Rosemead. While there continues to be some ambiguity as to what the future will hold, what we are certain of is that the only way we will be successful is through our people. Rosemead's organizational philosophy of putting people first has resulted in the creation of a team that is simply outstanding and leaves me confident that we will be able to successfully complete the work plan items being presented in this budget. There is no doubt that our most important asset continues to be our human capital which has proved time and again the ability to meet each challenge and deliver excellence. REVENUES The 2009-2010 budget assumes that amid the nationwide economic slowdown. the City's revenues will encounter some significant decreases, especially in relation to fee and permit revenue generated by development and construction projects. When we consider that the City's three primary sales tax generators are Target. Macy's and Wal-Mart, it is prudent to assume that during difficult economic times, individuals are more likely to shop at discount department stores, thus enabling Rosemead to maintain a relatively stable sales tax base. Through the hard work of our team, the City is anticipating the collection of several one-time revenues. Of particular note are the balance of sales tax dollars owed to the City for sales at Macy's and a reimbursement from Los Angeles County Proposition A funds. The City received seventy-five percent of the back sales tax owed for Macy's in the 2008-09 FY and will receive the balance in the 2009-10 FY. Also, it should be noted that the reimbursement from Los Angeles County only occurred because our team recognized a potential reimbursement which had gone ignored for years. In total, the one-time revenues we anticipate receiving from those two sources are approximately $645,000. In addition to these two sources, City staff has done an excellent job in procuring Federal Stimulus Funds through the American Recovery and Reinvestment Act of 2009 (ARRA). The City has been allocated in excess of $3 million in ARRA funds at the time of this budget and has applications submitted for several million dollars worth of competitive grant allocations as part of that program. Based on these overall assumptions, revenue projections are down in comparison to the 2008-09 FY Budget and have not grown at a pace sufficient to maintain current levels of service. Overall, General Fund revenues are expected to decrease $1,146,610, or 7% under 2008-09 budgeted amounts. We expect sales tax revenues to decrease slightly but remain fairly stable in terms of ongoing revenue. Overall, sales tax is projected to decrease by $980,000, however, this primarily has to do with the large retro-active payment received for several years worth of sales tax that was recovered in the 2008-09 FY. It is also important to point out that staff had taken this decrease into account and had planned for the loss in one- time revenue when evaluating long-term financial projections. Property Tax revenues are budgeted to remain stable with no significant increase or decrease from 2008-09 anticipated collections. This stability can be attributed to a low foreclosure rate in the community and very stable housing stock. Revenue projections also include a significant loss of franchise fee revenue. The Auto Auction on Garvey Avenue closed in the Spring of 2009 which resulted in the loss of approximately $150,000 in franchise fees. Staff is also projecting a decrease in franchise fees from utility providers in comparison to the 2008-09 budget. This is largely in part to reduced consumption by consumers and relatively stable rates. In total, staff has projected an overall decrease in franchise fees of $216,000. One area where we anticipate an increase in revenues over the prior year is in Transient Occupancy Tax (TOT) funds. The City receives 10% TOT tax from every hotel and motel room rented. Based on revenues received to date and the re-opening of the hotel on Glendon Way, it appears that TOT revenues will exceed projections made in the prior fiscal year. In total, we are anticipating a $103,000 increase in Transient Occupancy Tax funds, up 7% over the 2008-09 budgeted amounts. As a result of Proposition IA passed in 2004 City revenues are better protected from the State; however, it is important to note that the Governor has declared a fiscal emergency in the State and some state budget proposals include utilizing the Proposition IA provisions of borrowing up to 8% of Property Tax revenues. For the City of Rosemead, this would equate to a $600,000 loan to the State. The loan is required to be paid back with interest and must be repaid within three years. Additionally it is unclear if the State will suspend or borrow from other programs such as the COPS grant, Proposition 42 Transit Funds, or Highway Users Tax (Gas Tax). Staff will continue to closely monitor the state budget situation for any potential changes that could impact Rosemead and will notify the City Council if any budget adjustments are necessary to account for State reductions. EXPENDITURES The 2009-10 budget proposes General Fund operating expenditures at $16,901,861, a 7.6% decrease over 2008-09. The 2009-10 budget for all City operations, including capital improvement, grant funded operations, and the Redevelopment Agency, totals $36.399.414. 8 Significant variations in expenditures for the 2009-10 FY include the following: ■ Elimination of 3 Full-time positions, saving approximately $328,000. ■ Reduction of Conferences, Travel and Training for all staff members. ■ Refinement of the Public Affairs and public outreach programs through the reduction in frequency of publication for the community newsletter and informational mailings. ■ Reduction of contributions from the General Fund for Community Based Organizations for a savings of $75,000. ■ Development of a plan to fully fund the Post Employment Health Benefit Plan for an annual savings in premiums of $86,518. ■ Transition of several Parks and Recreation based programs to target areas that are not being served by other organizations. This includes the shift from traditional afterschool sports programming to an evening-based sports program for youth, a summer Day Camp program, development of lower costs excursions for youth and seniors, and the reduction of staffing where participation numbers allow. In total this will result in a cost savings of $135,484. ■ Improve the aquatics program by consolidating and offering additional classes in the high demand hours along with the reduction in "Dive-In'' movie events for a savings of $84,100. ■ This budget proposes to eliminate the STAR Program, thereby saving approximately $110,000. However, additional work at our schools will continue to be handled by our existing special assignment school resource deputy. ■ Implement a City operated animal control program utilizing existing full-time staff and part-time Community Service Officers. The County of Los Angeles had proposed an increase to $139,095, however, staff will be able to provide a sustainable program for a net costs of $85.842. RESERVES The City Council's adopted Fund Balance Reserve Policy calls for the City to set aside funds for a General Fund Operating Reserve, an Equipment Replacement Reserve Fund, and a Capital Improvement Reserve Fund. 9 In that fiscal policy, the City strives to set aside an amount equal to 31% of the General Fund operating expenses in a reserve account. For the 2009-10 FY, that amount is equal to $5,327,617 and is fully funded through this proposed spending plan. Furthermore, the fiscal policy states as a goal the development of an Equipment Replacement Reserve Fund which will set aside enough money to replace every piece of equipment used by the City, including vehicles, computers, servers, and other equipment. For the 2009-10 FY, that amount is equal to $1,006,400. We are not proposing to make any contribution to this reserve fund during the fiscal year since it is currently funded at 100%. In May 2009 the City Council approved the Post Employment Health Plan including direction to fully fund the existing liability of $2,660,557 over 5 years. In FY 2009-10 the first annual contribution will be made in the amount of $644.548. Staff has recommended that this contribution be taken from unallocated General Fund balance. Finally, the fiscal policy directs that a Capital Improvement Reserve Fund be created to set-aside an amount equal to 10% of the General Fund Capital Improvement Budget. For the 2009-10 FY, staff has not requested any funding for capital improvement projects from the General Fund; therefore, no additional contribution to the fund is being proposed. When calculating all of the reserve funds, the City currently has fully funded reserve dollars in the amount of $6,334,017. In addition, the City also has a projected General Fund cash balance of $15 million and a total General Fund fund balance of $20.56 million. DEPARTMENT OVERVIEW AND BUDGET ORGANIZATION While all departments ultimately report to the City Manager's Office. the budget is organized into two primary functions, Internal Business and External Business. Those functions falling under our Internal Business section have as their primary focus a commitment to serving customers who work for other functional departments of the organization, while External Business focus on a customer base that is comprised of those who seek to access any of the various programs and products that the City offers. In January of this year, the management team held a retreat to discuss operational work plans as well as goals and objectives for 2009. At that retreat, each department developed an Integrated Business Plan which coordinated long-range goals, objectives for 2009, and a work plan for the current year. A compilation of the overall work plan that was put together has been included as part of the 2009-10 FY Budget in order for the City Council and the community to better understand the results that the team is working towards producing. In continuing with the budget document that was introduced last fiscal year, the spending plan has been broken down into two separate documents. The first is a programmatic budget, which details and outlines the overall operation of each department. the number of team members working in each functional area, goals that have been established for each unit, and a detailed worksheet tracking document which we use every week to monitor the progress of ongoing projects. This programmatic budget provides the big picture overview of the results that the City Council would be purchasing by approving this spending plan. The secondary budget book which has been organized for the City Council to review lists "line item detail" for each area of proposed spending throughout the entire organization. From travel & meeting budgets, to insurance costs, to janitorial service costs, every dollar being allocated is included in that document. This line item budget document provides the details of the proposed spending plan. We have combined the two documents to provide the City Council and the community with different options for looking at the overall 2009-10 FY budget. On the one hand, there is the programmatic budget book which provides the big picture of what the City is proposing to accomplish over the course of this next fiscal year. On the other hand, we will still have a document which provides line item detail for how we plan on funding the different results we as a team intend to produce. KEY RESULTS THAT WILL BE DELIVERED THROUGH THIS BUDGET At the end of the day, it is extremely important to the entire Rosemead Team that we deliver results. The budget is more than just an allocation of dollars - it is a spending plan which should outline deliverable results to the community which add significant value to Rosemead. We have included in the programmatic budget a listing of all the key results that will be delivered via the proposed spending plan. An overview listing of key results that we as a team are focused on delivering include the following: ■ Economic Development Projects - Over the past year the downturn in the economy has resulted in the slowdown of several projects that were previously expected to be under construction by this point in time. Fortunately, developers have remained committed to the Community and staff is now seeing renewed movement with several of the projects. Plans have been submitted for the site at Valley Blvd. and Rosemead Blvd. and staff expects to see submittals for the former Levitz site. Staff will also be working with the broker and potential developers for the newly vacated Auto Auction site on Garvey Ave. ■ New Park Development - The City is currently working with both the Rivers & Mountains Conservancy and Southern California Edison (SCE) for the acquisition of land and the development of new parks. The SCE transmission corridor runs north and south through the entire City and staff has identified two vacant parcels located south of Garvey Avenue and west of San Gabriel Boulevard that would be ideal for a passive park setting. Staff is currently engaged in negotiations with SCE regarding the lease options on those vacant parcels, which, if secured, will significantly enhance our ability to win grant funding. This project will continue to remain a high priority work plan item during the 2009-10 FY. ■ Classification & Compensation Study - Included in the 2008-09 FY Budget was the coordination of a classification and compensation study. Due to changes in management during the fiscal year, this project was delayed for several months. This project is nearing completion and will be brought before the City Council in the 2009-10 FY. In addition to being one of the commitments having been negotiated with the Rosemead Employee Association, such an analysis will further bring the City into alignment with best practices recommended by the CJPIA regarding team member classifications, and a compensation study will allow the City to better determine how competitive our salary and benefit package is when compared with others in the marketplace. ■ Risk Management Evaluation - The CJPIA conducted a Risk Management Evaluation in the Spring of 2009 in order to minimize the City's exposure to liability. This evaluation is comprehensive and examines policies, procedures and facilities. Staff anticipates that this evaluation will result in several new projects to improve policies, procedures and safety at facilities. ■ Document Imaging System - As part of the 2008-09 FY Budget, the City acquired a Laserfiche Document Imaging System in an effort to be as transparent and user friendly as possible for all those who might be interested in City information. Staff has been able to image all the minutes, ordinances, and resolutions dating back to when the City was incorporated, but has significant work to complete the project of imaging all significant public documents. Staff will continue to work towards the goal of having all Council and Commission agenda packets, City contracts, financial reports, budgets, and building department files imaged during the 2009-10 FY. ■ Teen Program / Youth Commission - The City Council recently appointed the first board members of the Rosmead Ad-Hoc Youth Committee. During the next year staff will work with the Committee to better identify how the City can provide effective programs youth, especially those between the ages of 12 and 18. Along that vein, the team will continue to explore the possibility of different partnerships. such as the Boys and Girls Club, to provide enhanced teen programming. II CAPITAL PROJECTS During this budget cycle, we made a concerted effort to utilize every opportunity to finance crtically needed project with funding sources outside of the General Fund. Many of these proposed capital projects will be funded via American Recovery and Reinvestment Act funds (Federal Stimulus funds), Gas Tax, Proposition 113 funds, Safe Routes to School Grant, Traffic Congestion Relief funds, CDC dollars, and CDBG funds. An entire section of the budget is dedicated to outlining in detail each of the capital projects that are recommended for funding this year. Include below is a listing of some of the proposed projects: ■ Citywide Curb Ramp Improvements - The project involves improving Americans with Disabilities Act (ADA) compliance by retrofitting approximately 800 curb ramps in accordance with ADA guidelines, retrofitting existing curb ramps with detectable warning for sight-impared persons, adding sidewalk, and completing miscellaneous concrete work improvements. This project will be funded entirely through the Americans Recovery and Reinvestment Act of 2009. ■ Citywide Engergy Efficiency Project - The project involves modernizing lights, traffic signals, heating and ventilation systems, and pedestrian arms at City facilities and on City-owned fixtures. This project will be funded entirely through the American Recovery and Reinvestment Act of 2009. ■ Neighborhood Traffic Safety Improvements - Mission Drive - The project involves traffic safety and traffic calming enhancements at 4 local schools: Rosemead High School, Encinita School, Muscatel School, and Savannah School. This project will be funded through the State of California Safe Routes to School Program. In addition to the proposed projects that are funded using few to no General Fund dollars, staff has identified several needed projects that remain high on the priority list, but without an identified funding source. The projects are included in the CIP section of this budget document for reference. Staff will be bring several of these projects back to the City Council during the fiscal year to determine the feasibility of utilizing existing reserves or other revenue sources for funding. COMMUNITY DEVELOPMENT COMMISSION In addition to tackling a number of large development projects during this current budget cycle, the Redevelopment Agency will also be working to develop to approve a new Project Area encompassing portions of Garvey Avene. San Gabriel Blvd., and Del Mar Avenue. To assist with this workload, staff time has been appropriately allocated from across all of business units into the redevelopment agency. In addition. funds have been budgeted to assist with legal fees. CONCLUSION It remains clear that the strong leadership and vision provided by the City Council, the hard work and commitment from our team members, and the involvement of our dedicated commissioners and citizenry continue to make Rosemead a premier place to be. While the number of projects and work plan items proposed for the 2009-10 FY continues to be ambitious despite the economy and reductions in expenditures, I am confident that our team has the talent and creativity needed to move Rosemead forward in fulfilling our mission... that we exist to serve. I am also confident that our team will be innovative, aggressive and precise in securing the resources necessary to address the projects before us. Preparing for the future means putting in place plans and programs today. As we continue to balance our organizational focus during this next fiscal year, we will begin to concentrate on a blend of operational efficiencies and community investments to enhance the physical appearance of areas throughout the City. There is no doubt that today Rosemead is a very special place, and it is with great enthusiasm that we look forward to what tomorrow will bring. Many team members have worked long and hard to produce this Budget that will enable the continuation of high levels of service to the community during this period of economic hardship. Accordingly, I extend my appreciation to each and all of these team members. A special note of thanks is extended to Assistant City Manager Matt Haw-kesworth for his outstanding efforts, which included service as Acting City Manager, during the preparation of this Budget. Respectfully submitted, Jeff Allred City Manager 14 City ot'Rosemead Budget Timeline & Information In January, staff begins preparing salary and benefit expenditure projections. These projections are distributed to business units to begin building their base and enhanced level budgets. In addition, each business unit prepares their goals and work plan items for the upcoming year. All information is then sent to the assistant city manager of internal business units. The executive management team meets with all business unit management teams to review and discuss the information and budgets submitted. These meetings are to ensure consistency with the City Council policy, discuss the submitted budgets and proposed work plans, and review the goals. Typically there are two or three of these meetings with each business unit as various scenarios and options are evaluated. Following these meetings, the city manager presents the budget to the City Council. The budget document has been approved by the City Council. Key budget dates are listed below: January 29. 2009 Finance business unit prepares revenue estimates. February 16, 2009 Preliminary salary projections completed.. February 19, 2009 A Budget Kick-off meeting is held with the management team to distribute the budget worksheets and salary/benefit information. March 19, 2009 Business unit budget worksheets are due. March 23, 2009 Business unit meetings are held with the executive management team to review each program area. March 30, 2009 Capital Improvement Project requests are due. April 6, 2009 Review Capital Improvement Project plan. April 27, 2009 A preliminary budget is distributed to all business units to review and evaluate. June 9, 2009 The budget figures are finalized and presented to the City Council and Community for discussion. June 23, 2009 The budget is presented to the City Council for adoption. 15 CAN, of'Rosemead Function Based Organizational Chart 16 0 J O O J p W o E- - W ~ V o p o ~ rJ troI Iz W O Q o O y c o o F. m V L O ` d O O iC Y ° L U 'V L R O ey rrO u ~ C 'D C ti OD < '3p y R M C• 1 co u f.0 cn U" R U U L or- U U U L t;= 0 to [n y L O G. u U V] v ^O T J, d> L u u. v ea u a C y L L C R' , O O U y :n C L V] L C U 1 C C!J y '.7 C c p D R R C U O V O :d 'c7 C E =.QQQ~LS ceC4 M<U=Upc «Up~o- ! c/~ 03 it ~ w p W f- ° W C7 0 p o < O I- o U o < N N - - - - - rl R _T U O u ° ° N ~ F- E R _ . R r O h u U y i R LZI R L7 _ L < < ~Q UUw a- a- rp~. U - ool - ool V L . cs ro U n U U U U i Vi v!J rO- r- U v~ _ .c c ~ U ~ y R U U R R U y h OA O4 O4 c...• uyi O L ~ c C O< Y O O C! 0J 00 e4 O O O u C s' y U i% R v.~,c ~QQQp~... yQU C_ aLi L% U = L R L L O n ~ .C /L LJ '7 L < ~ c v n H C 'y O a T 2 y y C3 Ln e o< v u ~ Q R G. ~ p aui u ; j~ 'L 6r ~ _ V C CL •C w En = R O r Cn U D R 7 C u E 0 y ~'G y O r C R C m o y o R p E«< L O Ot U x w City Buildings 1. City Hall, 8838 E. Valley Blvd. 2. Garvey Gymnasium, 7954 Dorothy St. 3. Garvey Community Center, 9108 Garvey Ave. 4. Garvey Park, 7933 Emerson PI. 5. Guess Park, 8555 E. Mission Dr. 6. Jess Gonzalez Sports Complex, 8471 Klingerman 7. Klingerman Park, 8800 Klingerman Ave. 8. Public Safety Center, 8301 Garvey Ave. 9. Rosemead Community Center, 3936 N. Muscatel 10. Rosemead Park, 4343 Encinita Ave. 11. Sally Tanner Park, 8343 E. Mission Dr. 12. Zapopan Park. 3018 N. Charlotte Ave. East Dorothy Avenue n Place 514 Encinita Avenue Muscatel Jr. High School, 4201 W. Ivar Ave. Rice School, 2150 Angelus St. Sanchez Elementary & Roger W. Savannah School, 3720 Rio Hondo Ave. Shuey School. 8472 Wells Street Temple Intermediate Schools, 8470 Fern St. Temple Intermediate Schools, 8470 Fern St. Willard School. 3152 Willard St. 18 City of Rt)Semead City Facilities Map Citv c>l R()seimeatl CommuiiO Vision Envision Rosemead as a city where people have many options for housing, employment, shopping, and recreation. Envision a city where businesses create a strong economic foundation for high-quality municipal services, and where parks and recreational facilities offer opportunities for a diverse population to exercise and interact. Envision a city where schools and teachers educate and inspire youth, and where the natural environment is protected and enhanced. This is the vision for Rosemead; the General Plan will help the City realize this vision. Since its incorporation in 1959, Rosemead has become an increasingly racially and ethnically diverse community. According to the 2000 U.S. Census, the City's population was approximately 49 percent Asian and 41 percent Hispanic, which is significantly higher than the State population percentage for both groups. An important component of this General Plan will be to addressspecific issues to meet the needs of Rosemead's diverse population. General Plan Visions With this General Plan, the City seeks to: • Enhance the commercial areas along key corridors, and most specifically Garvey Avenue and Valley Boulevard • Create a economically viable downtown that blends retail, office, and residential uses in a walkable, attractive setting • Enhance parks and recreational space in underserved neighborhoods • Accommodate the demand for quality mixed-use development that can contribute to commercial growth and enhance opportunities for higher-density residential development • Protect homeowner investments and the availability of well-maintained, relatively affordable housing units • Minimize the impact of traffic associated with growth within the San Gabriel Valley and broader region. Adopted by City Council on October 14, 2008, the General Plan establishes the framework for moving from the Rosemead of today toward the desired community of the future. This General Plan guides the City to the year 2025 by establishing goals and policies that address land use, circulation, safety, and open space. Each of these issues affects quality of life in Rosemead and the economic health of the community. Incorporating input from community leaders and businesses into the General Plan works to retain the qualities that make the City unique, responds to the dynamics of growth in the Los Angeles region, and meets the changing needs of residents. Implementation of the General Plan will ensure that future development projects in the City are consistent with the convliunity's goals, and that adequate urban services are available to meet the needs of all new development. As Rosemead moves towards 2025, the City, its residents, and the business community are committed to implementing a long-range plan that enhances the physical, economic, and human resources of this diverse and conununity-oriented City. Adopted General Plan 2008 19 City of Rosemead Fiscal Policies The budget document allocates resources such as personnel, materials, and equipment in tangible ways to achieve the general goals of the community. It is prudent, therefore, for the City to have in place adopted fiscal policies to guide the city manager and the City Council through the budget decision-making process. These policies are: Balanced Budget • To develop a budget that consists of ongoing revenues sufficient to sustain ongoing operational expenditures. Revenues • To investigate new revenue sources. particularly those that will not add to the tax burden of residents or local businesses. • To seek Federal and State grants and reimbursements for mandated costs whenever possible. • To charge fees for services that reflect the true cost of providing such services and to review fee schedules on a regular basis. • To maximize the availability of revenue proceeds through responsible collection and auditing of amounts owed the City. • To utilize uncertain or one-time revenue for specific projects or capital expenses not requiring ongoing costs. Operational Efficiencies • To implement internal operating efficiencies whenever possible. • To utilize private contractors when the same or higher level of service can be obtained at a lower total cost. • To staff each department according to adopted service levels, and to utilize consultants and temporary help instead of hiring staff for special projects or peak workload periods. • To enter into joint operating arrangements with other agencies so as to provide services more cost effectively. • To increase the use of volunteers. Reserves • To maintain an amount equal to 31 % of the General Fund operating expenses in a reserve account by annually committing the funds necessary to achieve this objective. 20 • Each year the Finance Director will review the five measurement criteria and certify that the assumptions and methodology remain appropriate and that 31 % of General Fund estimated revenue remains a prudent rate. In the best judgment of the Finance Director the rate may be increased. City Council approval is required to reduce the rate. • Equipment Replacement Fund unreserved/undesignated fund balance is to be used to purchase new and replacement equipment as appropriated in the annual budget. Fund revenue will be provided by charges to the using departments in the amount of depreciation (straight line method with no residual value) plus 5 percent inflation factor. Infrastructure • To provide sufficient routine maintenance each year to avoid a deferred maintenance backlog. Employee Development • To attract and retain competent employees by providing a professional work environment, safe working conditions, adequate training opportunities, and competitive salaries 5% above the market average as finances may allow. Economic Development • To aggressively pursue new developments and businesses that add to the City's economic base. particularly those that generate sales tax and tax increment revenue. • To promote a mix of businesses that contribute to a balanced community. • To develop programs that enhance and retain existing businesses. • To charge the Community Development Commission its fair share of the cost of City support services. New Services • To add new services only when a need has been identified and a permanent funding source developed. • To require agreements for specific services and monitor effectiveness on an ongoing basis. Fiscal Management • To maintain accurate accounting records to keep the city manager and the City Council informed of the financial condition of the City at all times. • To file quarterly investment and financial reports that adhere to both state law and City policy, and which follows reasonable and prudent guidelines for investment of the City's investable cash. • To provide performance level indicators for prior years. 21 Investments • To manage all public funds and securities belonging to or under the control of the City and Agency and for the deposit and investment of those funds in accordance with principles of sound treasury management and with applicable laws and ordinances. • To accurately monitor and forecast expenditures and revenues, thus enabling the City/Agency to invest funds to the fullest extent possible. • To maintain the level of investment of all funds as near to 100% as possible through current and projected cash flow management. • To submit within 30 days of the close of each quarter, a written investment report and make an oral presentation to the Investment Committee as a regularly scheduled meeting. • To see safety and liquidity in all investments; yield is a secondary criterion for selecting investments. Capital Improvement Management • To establish a five-year plan that systematically plans, schedules, and finances capital projects to ensure cost-effectiveness as well as conformance with established policies. To establish a project manager who will prepare the project proposal, ensure that required phases are completed on a schedule, authorize all project expenditures, ensure that all regulations and laws are observed, and periodically report project status. • To maintain a committee that will review project proposals, determine project phasing, recommend project managers, review and evaluate the draft CIP budget document, and report CIP projects progress on an ongoing basis. To plan for new facilities only if construction and maintenance costs will not adversely impact the operating budget. Debt Management • To consider the use of debt financing only for one-time capital improvement projects and only under the following circumstances: 1. When the project's useful life will exceed the term of the financing. 2. When project revenues or specific resources will be sufficient to service the long-term debt. • To carefully monitor the City's level of general-purpose debt. To obligate the General Fund to secure long-term financings only when marketability can be significantly enhanced. 22 • To prepare an internal feasibility analysis for each long-term financing which analyzes the impact on current and future budgets for debt service and operations. This analysis will also address the reliability of revenues to support debt service. • To generally conduct financings on a competitive basis. However, negotiated financings may be used due to market volatility or the use of an unusual or complex financing or security structure. • To monitor all forms of debt annually coincident with the City's Financial Plan preparation and review the process and report concerns and remedies, if needed to the City Council. • To diligently monitor compliance wit bond covenants and ensure the City/Agency's adherence to federal arbitrage regulations. • To maintain good, ongoing communications with bond rating agencies about the City/Agency's condition. 23 City of Rosemead Fund Descriptions All City monies are categorized into funds depending on the ways they are collected and the ways they are planned for use. The largest single fund is the General Fund. Money in the General Fund can be used for any legal purpose-to underwrite operating expenditures or to fund capital improvement projects-and is the most flexible of all City funds. Other funds such as grants are restricted in their use by law. This means that these funds may only be used for designated activities. Some funds, such as the Equipment Replacement Fund, are restricted by City policy to certain activities. The City's accounting and budgeting systems are in compliance with generally accepted accounting principles. This means that the modified accrual basis of accounting is used for governmental fund types and that the accrual basis of accounting is used for proprietary fund types. 24 City of'Rosemead Funds and Fund Numbers FUND DESIGNATION FUND NO. NAME OF FUND General Government Funds: 01 General Fund Special Revenue Funds: 02 Community Development Block Grant 03 Narcotics Forfeiture & Seizure Fund 04 Air Quality Management District 05 Federal Highway Grants 11 Traffic Safety 15 HOME Fund 22 State Gas Tax 25 Proposition C 27 Local Transportation/Sidewalk Grant 28 Proposition A 61 Street Lighting District 73 Community Parklands Grant 74 California Wildlife Grant Fiduciary Funds: 81 Trust & Agency 25 City (A'Rosemead Explanation of Fund Designations GENERAL FUND (01) - Designated to account for those activities of the City, which utilize monies not restricted by law or policy to specific purposes. SPECIAL REVENUE FUNDS - Designed to account for those monies, which may be expended only in conformance with legal or policy directives as follows: 02 COMMUNITY DEVELOPMENT BLOCK GRANT FUND - Designed to account for those monies received from the United States Department of Housing and Urban Development, Community Development Block Grant Programs to be expended for economic studies and economic development of the community. 03 NARCOTICS FORFEITURE AND SEIZURE FUND - Funds received from the County of Los Angeles for monies forfeited. and the proceeds from the sale or assets seized from illegal narcotic activities within the City of Rosemead. The forfeited funds must be used by the law enforcement and prosecutorial agencies exclusively to support law enforcement and prosecutorial efforts. 04 AIR QUALITY MANAGEMENT DISTRICT - Accounts for the receipt of monies from the Department of Motor Vehicles. These funds shall be used to implement programs to reduce air pollution from mobile sources pursuant to the California Clean Air Act. 05 FEDERAL HIGHWAY GRANTS - Provides funds from Federal Highway/ Transportation Acts which are used for pre-approved highway projects. Application and funding processes are administered by Caltrans. 1 l TRAFFIC SAFETY FUND - Accounts for the receipt of vehicle code fines, which are expended for construction, and maintenance of both traffic control devices and streets, for crossing guard salaries; and equipment and supplies for traffic enforcement and accident prevention. 15 HOME FUND - Pursuant to the HOME Investment Partnerships Act, the Department of Housing and Urban Development (HUD) allocates regular HOME funds to the City for the purpose of expanding the City's supply of decent, safe, sanitary and affordable housing for very low and low income families. 22 STATE GAS TAX - Gas Tax monies are collected by the State under the title of Motor Vehicle Fuel License Tax and represent an additional + or - $.10 per gallon of gas sold. Gas Tax money is distributed to the City based upon population. Funds may be used for: (a) Select Streets: Right-of-way acquisition, construction, or maintenance. (b) Minor Streets: Right-of-way acquisition or construction is allowed as the City Council has determined that 90% or more of the City's street system has already been constructed. 26 25 PROPOSITION C - 80% of the 2 cent Sales and Use Tax collected in the County of Los Angeles as a result of Proposition C. Monies to be used by the cities for public transit. to increase safety and improve road conditions by repairing and maintaining streets heavily used by public transit. 27 LOCAL TRANSPORTATION/SIDEWALK GRANT - Monies made available by the state for mass transit, bike paths. and pedestrian walkways. City policy has been to use this money for construction of sidewalks, pedestrian access to schools, parks or commercial areas. 28 PROPOSITION A - Effective July 1, 1982, this fund accounts for the City's share of additional sales tax (2 cent) collected in the County of Los Angeles as a result of Proposition A. The funds are used to finance public transportation projects. 61 STREET LIGHTING DISTRICT - Monies collected by ad valorem property tax based on $.2495 per $1,000 of assessed property value to provide for energy cost and maintenance of the Rosemead Lighting District, whose boundaries, with the exception of the Southern California Edison Company property, coincide with the city's boundaries. Proposition 13 has limited the ad valorem tax that can be collected. FIDUCIARY FUNDS: 81 TRUST & AGENCY FUND - Used to account for assets held in a trustee or agency capacity. Included are such items as payroll withholding taxes, voluntary withholdings (i.e. credit union), etc. '7 Cite (A'Rosemead Revenue Descriptions and Assumptions GENERAL FUND (01) The General Fund is the chief operating fund of the City. All of the City's activities are reported in the General Fund unless there is a compelling reason, such as a legal requirement to report specific activities in a separate fund. Sales and Use Tax 4110-3 010 Of the 9.75% sales tax collected by the State, the City receives 0.75%. The tax is collected by the California Board of Equalization (BOE) from merchants and in some instances end purchasers and users. The BOE remits eight estimated payments per year and four adjusting to actual "clean up-' entries per year to the City. The City's Sales Tax Consultant estimates the Sales Tax for the coming year by analyzing historical trends. economic conditions and known additions and deletions of identified merchants within the City boundaries. After a thorough analysis, Sales Tax is projected to decrease approximately $1.1 million from the FY 2008-09 estimated revenue. The decrease is primarily due to a one-time adjustment that was received by the City in FY 2008-09. Transient Occupancy Tax 4110-3018 This account provides for amounts received from the motel and hotel operators in the City, and constitutes a 10% tax on the rent charged to each transient (less than 31 days occupancy) occupant. This estimate is based on historical trend analysis, known business changes by existing operators as well as closures of existing operators and new construction. A small increase in revenue is projected from a return to full operation of the former Rosemead Inn and from an improving economy in 2010. Franchise Fees: Utilities 4110-3021 This account provides for amounts received for special privileges granted by the City permitting the continuing use of public property such as poles and lines for public utility use. FY 2009-10 revenue is estimated to be $52 thousand less than the previous year's revenue to reflect a decrease in use of all utilities by electric and water customers. Franchise Fees: Cable T. V. 4110-3023 This account provides for amounts received for the privilege of operating a cable television service within the City of Rosemead. Due to price and subscriber competition from satellite T.V. providers this revenue is estimated at $14 thousand less than the FY 2008-09's estimated evenue. Franchise Fees: Auto Auction 4110-3024 The auto auction ceased doing business in the City in March 2009, therefore, auto auction franchise fees are eliminated from the budget. ,K Revenue Descriptions and Assumptions continued Real Estate Transfer Tax 4110-3036 One-half for the deed transfer tax collected by the County recorder is remitted to the City. The tax is levied at the rate of .55 cents per $500 of the face value of the deed. Property tax consultant, Hinderliter DeLlamas, projected a modest 13% ($24,400) increase over FY 2008-09s estimate.a Maintenance District 414110-35112 This account provides for the collection of assessments that offset the cost of maintaining certain commercial parkways. This revenue is estimated based on historical averages and is slightly estimated slightly lower than FY 2008-09. Rubbish Assessments 4110-3116 This account is for assessments charged to individuals for delinquent rubbish collection charges under the City's contract with Consolidated Disposal. This account has a significant historical variance; therefore it is estimated based on the first two quarters of actual revenue for FY 2008-09. It is estimated to $2.000 lower than FY 2008- 09. Court Fines 4110-3331 This account represents amounts received for fines in violation of City Ordinance or Penal Code except for parking citations. Remittances are collected by the County Court System and forwarded to the City. This account is merged with revenues that were accounted for in the Traffic Safety Fund in prior years. However, the combined revenues are $60,000 lower than in FY 2008-09 due to lower enforcement activity. Interest Earnings - City 4110-3401 This account provides for amounts received as the result of interest earned from investments. With interest rates continuing to decline, this revenue is projected to be about 28% lower than the amount budgeted in FY 2008-09. Property Rental - AT & T 4110-3512 This account provides for rental income received from the lease of property owned by the City of Rosemead. Monthly rental is from Cingular for the cellular pole site located at the City's Maintenance Yard. Based on receipts for the first half of FY 2008-09 revenue is estimated at $22,000, an increase of $6,300. 29 Revenue Descriptions and Assumptions continued Financial Aid/Local Agencies/Loin and No Property Tax 4110-3610 Pursuant to Section 11005 (b), Chapter 448 of the Revenue and Taxation Code, the Alcoholic Beverage, Highway Carriers, and Financial Aid to Local Agencies subventions were combined and, effective with the 1984-85 Budget, are henceforth represented in this account. Additionally, effective 1989-90, the "No & Low" Property Tax revenues will also be recorded in this account as the F.A.L.A. funds are phased out. Based on recommendations from the City's property tax consultant this revenue is projected to experience little to no growth in FY 2009-10. Therefore, the increase is projected to be $24,400. Motor Vehicle License Fees 4110-3611 This account provides for amounts received from the State collected in lieu of taxes on motor vehicles. This revenue is projected to experience a significant reduction ($136,078) because of overall loss of revenue at the State level and excessive administrative fees withheld from pass-through amounts by the State. Property Taxes In-Lieu of Sales Taxes 4110-3617 This account provides for the amounts received from the County for 0.25% of sales tax withheld due to Proposition 57 (2005). This revenue is expected to increase $122,000 due to an allocation correction by the State Board of Equalization. Property Taxes In-Lieu of VLF 4110-3618 This account provides for the amounts received by the County for the reduction in Motor Vehicle License Fees rate from 2.0% to 0.65% due to the passage of Proposition IA. Based on property tax valuations the City's property tax consultant's estimate of this revenue is estimated to be about the same as FY 2008-09 actual. Off Highway Vehicle Licenses 4110-3641 This account provides for the amounts received from the State collected in lieu of taxes on off- highway vehicles. Filing/Certification Fees 4110-3810 This account provides for amounts received from applicants for Conditional Use Permits, Variances and Zone Changes, Plot Certifications, and Radius Maps. Based on revenues from the first half of the fiscal year this revenue is projected to be approximately half of the amount projected for FY 2008-09 due to the lack of construction activity caused by recessionary economic conditions. '0 Revenue Descriptions and Assumptions continued P&R Impact Fees (Ouimb}) 4110-3811 This account provides for amounts received for the P&R impact fees of $800 per dwelling unit. As with all building related revenues, this account is projected to be $20,000 less than the FY 2008-09 revenue estimate. Environmental Impact Report 4110-3812 This account provides for funds received by the City for preparation of Negative Declaration and Environmental Impact Reports. This revenue is projected to be $20,000 lower than the prior year due to limited construction activity caused by recessionary economic conditions. Sale of City Property 4110-3971 This account provides for amounts received from sale of City property. Repairs to City Property 4110-3972 This account provides for amounts received for repairs of City property. Contributions - Non-Government 4110-3973 This account provides for voluntary contributions received from community groups for City operated community activities. "Other" Revenue 4110-3985 This account provides for amounts received for miscellaneous items such as the purchase of the City of Rosemead General Plan, copies of public documents, plans and specifications, photographic copies, etc. Reimbursement - Rosemead Community Development Commission 4110-3990 This account provides for money to be received from the Rosemead Community Development Commission. Amounts received are to reimburse the City for costs, which benefit the redevelopment project area as designated by the Rosemead Community Development Commission. Reimbursement - Rosemead Housing Development Corporation 4110-3991 This account provides for amounts to be received from the Rosemead Housing Development Corporation (RHDC). Amounts received are to reimburse the City for costs, which benefit the RHDC. Business License Fees 4130-3035 This account provides for amounts received from the issuance of business licenses within the City. 31 Revenue Descriptions and Assumptions continued Shared Maintenance Charges 4180-3961 This account provides for amounts received under an agreement with the County of Los Angeles for grounds maintenance at the County Library on Valley Boulevard in the City of Rosemead. Recycling - Curbside (Holding) 4180-3982-P41001 This account provides for amounts received as the result of recycling efforts throughout the City. Funds will be allocated to various organizations at the direction of City Council. Recycling (Grant) 4180-3982-P42301 This account provides for grant funds received from the California Beverage Container Recycling and Litter Reduction grant. Special Community Events 4200-3901 Provides for funds received from booths operated at community events such as Oktoberfest and the City-wide Yard Sale. Special Community Events -July 4 h Parade 4200-3901-P94801 Provides for funds collected for the July 4`h Parade. Special Community Events - 4th of July 4200-3901-P94001 Provides for funds collected for the July 4th Celebration admissions. (Fiscal Year 1992-93 first year implemented) Impound Fees 4300-3335-FundOI Provides funds for amounts received for impound vehicles fees. City Council adopted fee in Fiscal Year 1995-96. AB 3229 (2007) 4300-3772-P43901 Provides grant funds for law enforcement activity. This revenue is specifically for the FY 2003-04 Local Law Enforcement Block Grant and does is no longer a part of this FY 2009-10 budget. Intergovernmental Revenue - S. T.A. R. Program 4300-3974 This account provides for monies received from the Rosemead Elementary School District ($5,000/year), and the Garvey School District ($7.500/year) which supplement the cost of the Sheriffs Department's Success Through Awareness and Resistance (S.T.A.R.) Program designed to educate younger children of the dangers of drug abuse implemented In January 1989 for the fifth and sixth grades of the two administered by the Los Angeles County Sheriff s Department. This program was school districts and is 32 Revenue Descriptions and Assumptions continued Parking Citations 4310-3332 This account provides for amounts received for parking violations within the City. This revenue is projected to be $50,000 lower than the FY 2008-09 revenue projections. As with other court fines revenue, this revenue is declining due to increased fees from court facilities. Crossing Guard (Rosemead School District) 4320-3992-P40601 This account provides for amounts received for Rosemead School District crossing guards. Crossing Guard (Gan ey School District) 4320-3992-P42501 This account provides for amounts received for a crossing guard, which is fully reimbursed from the Garvey School District. Sale of Plans & Specs 4500-3984 This account provides for plans and specifications fees for various projects. Occupancy Permit Fees (Planning) 4700-3256 This account provides for fees collected from are applying for a change of occupancy. commercial entities within the City when they Site/Sign Plan Review Fees 4700-3815 Provides funds for site and sign plan review for both commercial and residential projects. Wildlife Exemption Fee 4700-3814 Provides funds to offset the significant impact to wildlife from development. Building Permit Fees 4710-3224 This account provides for revenues received from contractors/builders on the issuance of all building permits including building, plumbing, electrical, mechanical. grading and demolition permits, as well as plan check fees. inspection and relocation fees within the City. As with all other building related revenues this account is suffering from approximately a 25% reduction due to overall recessionary pressures. Occupancy Permit Fees 4710-3256 This account provides for fees collected from commercial entities within the City when they are applying for a change of occupancy. These fees are to offset the cost of the building inspection which is necessary to ensure that the facility meets the City's code requirements for the new use. Strong Motion Fees 4710-3813 This account provides for amounts received for required state fee for building permits to fund strong motion instrument fee program. Revenue Descriptions and Assumptions continued Building Restitution Rehabilitation 4710-3977 This account provides for amounts received from building restitution rehabilitation cases. Public Works Permits 4720-3255 This account provides for fees collected from utility companies and private developers when they are requesting a permit for such items as street and sidewalk cutouts. These fees are to offset the cost of the issuance and inspection of the public works permit. Industrial Waste Fees 4720-3260 This account provides for amounts remitted from Los Angeles County to the City for issuance of industrial waste permits. Tentative Map Fees 4720-3830 This account provides for amounts received for review of tentative track and tentative parcel maps. Development Review Fees 4720-3831 Fee collected for engineering cost related to reviewing proposed developments. checking of improvement plans, and engineering field inspection and observation of private developments. Final Map Fees 4720-3832 Fees collected for filing of final maps. Fees cover the expense of the City Engineer to review and approve such final maps. Shared Maintenance Charges/Jess Gon_ales Sports Complex 4810-3962-P92801 This account provides for amounts received under an agreement with the Garvey School District for maintenance and staffing of the Fern School Sports Complex. BuildinglFleld Rental & Supervision 4820-3514-P51001 This account provides for amounts received from private groups and organizations for rental/use of City buildings and athletic fields. Senior Lunch Program (Garvey Community Center) 4820-3757-P95201 This account provides for amounts received from the Senior Lunch Program at Garvey Community Center. Cultural/Holiday Events 4840-3905 This account provides for fees collected for participation in City-sponsored community events. Youth Sports Fees 4840-3941-P51201 This account provides for fees collected for the youth sports programs. Adult Sports Fees 4840-3942-P51401 This account provides for fees collected for participation in the adult sports leagues. 34 Revenue Descriptions and Assumptions continued Class Registration Fees 4840-3943-P51501 This account provides for fees collected for participation in class instructed programs administered by the Recreation Dept. Excursion Fees 4840-3944-P51601 This account provides for fees collected for participation in City-sponsored field trips and excursions. (Corresponding expenditure: 4840-4690-P51601) Pool Admission Fees 4850-3951 This account provides for amounts received from admissions to the swimming pools at Rosemead and Garvey Parks. Swimming Lessons and Charges 4850-3953-P52001 This account provides for amounts received from City-sponsored swim instruction and other miscellaneous fees. Swim Team Fees 4850-3954-P52101 This account provides for amounts received from swim team participants. COMMUNITY DEVELOPMENT BLOCK GRANT FUND (02) This fund provides for money received from the County of Los Angeles as allocated by HUD for the administering of the CDBG Program. Each project, as designated by contract with the County, has its own revenue account. Residential Lead Abatement 4750-3755-P77702 Residential Lead Testing 4750-3755-P77802 Emergency Grants 4750-3755-P77902 Grants 4750-3755-P78102 Rebates 4750-3755-P78202 Family Counseling 4750-3755-P93102 Rosemead High School 4750-3755-P93402 Rosemead School District 4750-3755-P93902 People for People 4750-3755-P94102 Planning & Administration 4750-3755-P95002 Sr. Citizen Nutrition Program (RCRC) 4750-3756-P95202 Residential Rehabilitation 4750-3755-P95302 Consolidated Code Enforcement 4750-3755-P96202 Southern California Housing Rights 4750-3755-P96302 Targeted Public Works Projects 4760-3755-P46402 Revenue Descriptions and Assumptions continued NARCOTICS FORFEITURE & SEIZURE FUND (03) Interest Earnings 4360-3401 Provides for the fund's proportional share of interest earnings. AIR QUALITY MANAGEMENT DISTRICT (04) Interest Earnings 4110-3401 Provides for the fund's proportional share of interest earnings. Air Quality Management District 4110-3612 Accounts for the receipt of monies collected by the Department of Motor Vehicles. These funds shall be used to implement programs to reduce air pollution from mobile sources pursuant to the California Clean Air Act. TRAFFIC SAFETY FUND (11) Vehicle Code Fines 4110-3330 This account represents amounts received for parking citations referred to the court system via D.M.V. Remittances are collected by the Rio Hondo Municipal Court system and forwarded to the City on a monthly basis. In accordance with new Governmental Accounting Standards Board Statements this fund is being merged with the general fund. HOME FUND (15) This fund provides for money received pursuant to the HOME Investment Partnerships Act, whereby the Department of Housing and Urban Development (HUD) allocates regular HOME funds to the City for the purpose of expanding the City's supply of decent, safe, sanitary and affordable housing for very low and low income families. Each project has its own revenue account. (See cost center 4790 for related expenditures) HOME - 1 ST Time Home Buyer 4790-3755-P72115 HOME - Administration 4790-3755-P94815 Residential Rehabilitation 4790-3755-P95315 HOME CHDO 4790-3755-P79815 HOME CHDO Operating 4790-3755-P79915 36 Revenue Descriptions and Assumptions continued STATE GAS TAX FUND (22) Interest Earnings 4110-3401 Provides for the fund's proportional share of interest earnings. 2105 Gas Tax (Prop.X) 4600-3625 This account provides for funds received from the State and are derived from a charge on gasoline sold throughout the State and allocated to the City on a per capita basis. The City's entitlement to the apportioned funds is conditional upon its expenditure from the general fund for street and highway purposes of an amount not less than the annual average of its expenditures during the 1987-88, 1988-89, and 1989-90 fiscal years. 2106 Gas Tax Finad.-4pportionment 4600-3626 This account provides for funds received from the State for the sale of gasoline throughout the State and must be expended for select system street construction or maintenance. 2107 Construction & Maintenance 4600-3627 This account provides for funds received from the State and are derived from a charge on each gallon of gasoline sold throughout the State and allocated to the City on a per capita basis for maintenance or construction on any City street. Street Sii-eeping Reimbursement 4600-3630 This account provides for funds received from the State of California (CALTRANS) for street sweeping on Rosemead Boulevard. 2107.5 Engineering 4720-3628 This account provides for funds received from the sale of gasoline throughout the State and may be expended only for engineering costs and administrative expenses in respect to City streets. PUBLIC TRANSIT (PROP C) (25) Public Transit - Prop C 4600-3015 This account provides for the City's share of the sales tax as a result of Proposition C and may be expended for public transit and street maintenance and improvements on streets heavily used by public transit. LOCAL TRANSPORATION/SIDEWALK GRANT (27) Sidewalk Grant 4760-3012 This account provides for the state grant funds for mass transit, bike paths, and pedestrian walkways. 37 Revenue Descriptions and Assumptions continued PUBLIC TRANSIT - PROP. A (28) Public Transit Sales Tax 4660-3011 This account provides for receipt of the City's share of the 1/2 cent sales tax in Los Angeles County and may be expended only for special transportation projects. Interest Earnings 4660-3401 Provides for the fund's proportional share of interest earnings. STREET LIGHTING DISTRICT FUND (61) Street Lighting District 4340-3110 This account provides for funds collected from an ad valorem tax, and is restricted to administration, maintenance. energy and capital expenditures of the Rosemead Lighting District. 38 C itv (>f Ro setnead Revenues & Expenditures City & Agency Revenues Special Revenue Fu 7,484,40: Franchise F 640,000 Property Tax 7,679,000- .679,000 _ Licenses Licenses and Permits x.1,241.000 Fines and Forfeitures 566,000 Transfer Tax 106,000 Recreation Fees 609,500 Sales Tax- Other Revenues Grants 1,115,051 2.695.000 368,000 Redevelopment Agency 140, 000 General Fund 17,138,973 Transient Occupancy Tax Interest Earnings VLF 1.490.000 388,000 204.42 37,000 City ol'Roscniead Revenues & Expendiwms Distribution of Property Tax Chart $1.00 1 County Library 0.0736 All Others 00226 0 0271 Street Lighting District Alhambra Elem . 00427 School District 0.0612 Garvey School District 0.0668 City of Rosemead $0.70 0.0955 Alhambra High School District $0.60 $0.50 0.1706 County Fire $0.40 0.2065 Education Augmentation Fund $0.30 $0.20 0.2334 County of Los Angeles $0.00 The City of Rosemead's share of the average annual residential property tax bill is $165. 40 City ol'Rosemead Revenues & Expenditures What Your Dollars Buy Fiscal Year 2009-10 Monthly Cost Services Provided Per Person+ Administrative Services $2.72 Provides administrative and general management services for the City organization. including city management, human resources, financial services, records management, public information, and technology. Coordinates. joint programs with other agencies and organizations. Development Services $1.57 Ensures compliance with building and safety codes, maintains compliance with City land use and development codes; and administers the City's General Plan and zoning ordinance. General Government $1.64 Maintains a system of elected representation and citizen advisory commissions. provides legal representation for the City organization, and offers protection against liability and property damage claims against the City. Parks and Recreation $4.43 Provides over 100 programs, events, and services, including day care, senior nutrition and activities, afterschool programs, youth and adult sports, concerts, and facility rentals. Public Safety $10.21 Using a combination of the Sheriff s Department and City personnel, responds to emergency calls, provides preventative patrol, provides traffic, code and parking enforcement; and offers Neighborhood Watch, Adopt-A-Wall, Youthworks and other programs to the community. Public Works Services $3.89 Provides for the planning, design, construction and maintenance of the City's roads, bridges, sidewalks, traffic signals, water quality and environmental compliance, public facilities, parks, and landscaped area improvements. The department also provides oversight of refuse collection and roadway sweeping, and emergency response coordination. Total $24.46 * Paid from the General Fund. + Based on Department of Finance estimates for 2009. 41 CAN, of'Rosemead Revenues & Expenditures Revenue & Funding Sources by Fund Actual Budgeted Adopted 07-08 08-09 09-10 General Fund Sales Tax 2,876,236 3,853,000 2,695,000 Property Tax 7,159,571 7,424,200 7,679,000 Franchise Fees 949,007 781,020 640,000 Transient Occupancy Tax 1,411,421 1,386,400 1,490,000 Interest Earnings 948,097 536,000 388,000 Motor Vehicle License Fee 254,527 340,500 204,422 Building Permits and Plan Checks 1,304,133 1,385,100 1,1 10,000 Permits 225,651 226,000 131,000 Traffic Fines & Impounds 130,091 154,500 316,000 Parking Citations 316,921 300,000 250.000 Real Estate Transfer Tax 106,140 130,000 106,000 Facility Rentals 91,207 115,500 247,400 Recreation Fees 518.259 642,000 609,500 Reimbursements - 75,200 37,000 Grants - 571,000 368.000 Other Revenue 395,338 210,580 867,651 Total General Fund 16,686,599 18,131,000 17,138,973 Special Revenue Funds Community Development Block Grant (CDBG) Fund Grants 1,964,380 1,953,481 1,942,757 Narcotics Forfeiture & Seizure Fund Interest Earnings 30 600 50 Air Quality Management District (AQMD) Fund Clean Air Fees 68,589 70,000 68,500 Interest Earnings - - 1,000 Traffic Safety Fund Traffic Fines 194,554 200,000 - Interest Earnings 8.311 - - HOME Fund Grants 1,088.667 2,208.805 1,780,921 State Gas Tax Fu i,i State Gasoline Tax 781,737 1,032,500 943,500 Street Sweeping Reimbursement - 8,000 8,000 Proposition 1 B Proceeds - 923,674 - Interest Earnings 19.658 28,000 - Proposition A Fund Local Return 912.765 916,000 934,121 Interest Earnings 1-1079 16,600 10,000 42 Special Revenue Funds (Continued) Proposition C Fund Local Return Interest Earnings Other Local Transportation/Sidewalk Grant Grants Measure R - Los Angeles County Local Return Street Lighting District Property Tax Interest Earnings Total Special Revenue Funds Total City Revenues Redevelopment Agency Funds Consolidated Project Area Property Tax Increment Interest Earnings Total Redevelopment Agency Funds 758,779 760,000 762,326 136,515 48,000 50,000 - 225,000 - - - 295,727 687,568 737,000 687,500 49.126 - - 6,682,758 9,127,660 7,484,402 23,369,357 27,258,660 24,623,375 7,141,068 6,496,000 7,103,000 448.369 465,600 37,000 7,589,437 6,961,600 7,140,000 43 City ot'Rosemead Revenues & Expenditures Assessed Value of Taxable Property 3,500,000,000 3,000,000,000 2,500,000,000 2,000,000,000 0 v 1,500,000,000 1,000,000,000 500,000,000 0 Source: HDL Coren & Cone and Los Angeles County Assessor's Office 44 98-99 99-00 00-01 01-02 02-03 03-04 04-05 05-06 06-07 07-08 08-09 Fiscal Year City ot'Rosemead Revenues & Expenditures Expenditure Assumptions Expenditures are determined by looking at a two-year trend and analyzing other factors that will impact future expenditures. A number of projected expenditure assumptions used in developing the budget are listed below: Compensation - Employees are compensated based on their level of performance. In keeping with the City's compensation policies, a complete classification and compensation study is scheduled to be completed during the fiscal year. The budget assumes no increases in salaries, no increase in cafeteria allowance, a confirmed PERS rate of 34.454%, and a confirmed reduction in our PARS rate to 1.92%. Maintenance and Operation - The City has existing contracts for maintenance services such as janitorial, landscaping and tree trimming. These contracts have varying built-in increases typically based upon the Consumer Price Index. In such cases, we have used an increase assumption of 3.5%. For other miscellaneous supplies and services we have held the line or made reductions where appropriate. Utilities and Fuel - Based upon information from our local utility providers, we have used the following assumptions: Electricity: 3% - 14% based upon service type Gasoline/Diesel: 7.5% Natural Gas: 4% Telephone: 3% Water: 50,,o General Fund Reserve Levels - The City Council adopted a reserve policy in 2007-08 which specifies a General Fund reserve level of 31% for the 2009-10 fiscal year. The full funding of this reserve has been allocated through unallocated General Fund fund balance and there is no necessary additional contribution to maintain the required balance for the 2009-10 fiscal year. A reserve policy was also adopted for equipment and vehicle replacement. These reserves have also been fully funded through existing unallocated General Fund fund balance. 45 City ot'Rosemead Revenues & FA-pendituu es City & Agency Expenditures Special Revenue Funds 10,818,024 17,026.861 Redevelopment Agency 5,964,450 nal Service 90,000 Capital Improvement General .11 - External Business Units 13.889.326 wernment 134,362 Manager's Office 7 1 1.452 al Business Units 96.721 46 City of'Rosemead Revenues & Expenditures Expenditure Surnmary Worksheet Budgeted 08-09 Adopted 09-10 No. of Full-time Employees Business Units General Government City Manager's Office Internal Business Units External Business Units Development Services Parks & Recreation Public Safety Public Works Services Redevelopment Agency 66 63 $ 1,675,380 $ 1,134,362 1,256,330 948,496 1,461,980 1,278,652 4,593,380 3,766,110 3,419,260 3,145,048 7,758,470 7,474,020 5,636,912 5,953,548 5,544,450 6,092,082 Total Budget $ 31,346,162 $ 29,792318 Capital Projects 3,980,374 6,607,096 Total City & Redevelopment Agency Budgets $ 35,326,536 $ 36,399,414 47 City of'Rosemead Revenues & Expenditures Summary of Expenditures by Fund General Fund Special Revenue Funds Community Development Block Grant (CDBG) Narcotics Forfeiture & Seizure Air Quality Management District (AQMD) Traffic Safety HOME State Gas Tax Proposition A Proposition C Local Transportation/Sidewalk Grant Grants 1,927,450 1,994,444 9,000 50,000 600,000 - 2.207,770 1,776,852 3395,934 2,429,718 819.910 821,199 1,287,960 1,147,474 155,000 - 50,000 - Street Lighting District 365,000 750,984 Capital Projects - 3,819,800 Total Special Revenue Funds 10,818.024 12,790,471 Internal Service Funds Equipment Replacement - 60,000 Technology Replacement - 30,000 Total Internal Service Funds - 90,000 Redevelopment Agency Funds Project Area Tax Increment 5,627,930 5,887.743 Low-Mod Housing Set-A-Side 336.520 604.339 Total Redevelopment Agency Funds 5.964.450 6,492,082 Grand Total S 35.326.536 S 36.399.414 Budgeted 08-09 Adopted 09-10 S 18,544,062 $ 17,026,861 48 49 City of* Rosemead Revenues & Expenditures Fund Balance Detail Special Revenue Narcotics Air Quality CDBG Forfeiture Management General Grant & Seizure District Estimated Fund Balance at June 30, 2008 20,555,906 144,502 30 66,828 Revenues: Taxes 12,610,000 - - - Intergovernmental 204,422 1,942,757 - 68,500 Licenses and Permits 1,291,000 - - - Charges for services 856,900 - - - Fines, forfeitures and penalties 566,000 - - Special assessments - - - Investment income 388,000 - 50 1,000 Other 1.222,651 - - - Total revenues 17,138,973 1,942.757 50 69,500 Expenditures: General government 1,134,362 - - - City manager's office 711,452 24,361 - - Internal business units 1,196,721 25,827 - - External business units 13,889,326 1,344,256 - 50,000 Capital improvement projects 125,000 600,000 - - Total expenditures 17,056.861 1.994.444 - 50.000 Revenues over (under) expenditures 82.112 (51.687) 50 19.500 Other financing sources (uses): Transfers in 30.685 - - Transfers out (644.548) (30,685) Total other financing sources (uses) (01 ?.St,? i Change in fund balance (531,751) (82,372) 50 19,500 Ending fund balance 20,024,155 62,130 80 86,328 50 Snecial Revenue Capital Street Improvement HOME State Proposition Proposition Lighting Projects Grant Gras Tax A C Measure R District 560.398 2,531.534 672.941 2,917.915 - 1416,051 - - - - - - 687.500 3.819,800 80,921 2,601,500 934,121 762,326 295,727 - 10,000 50,000 - - 3.819.800 80,921 2,601.500 944.121 812.326 295,727 687,500 - - - 166,718 45,965 - - - - - 56,104 - - - 187,704 1,776.852 979,718 598,377 701,509 - 750,984 3,632,096 - 1.450.000 - 400.000 - - 3,819,800 1,776,852 2,429,718 821.199 1,147,474 - 750,984 1,69.93 1) 171,78_' 122,922 (335.148) 295,727 (63.484) - (1,695. 931) 171,782 122,922 (335,148) 295,727 (63,484) - (1.135. 533) 2,703.316 795,863 2,582,767 295,727 2.352.567 51 Fund Balance Detail Continued Redevelopment Agency Estimated Fund Balance at June 30, 2008 Revenues: Taxes Intergovernmental Licenses and Permits Charges for services Fines, forfeitures and penalties Special assessments Investment income Other Total re,. enues Expenditures: General goy emment City manager's office Internal business units External business units Debt Service Capital improvement projects Total expenditures Loin-Mod Project Area Project Area Housing Capital Tax Increment Set-A-Side Projects - 6.733.047 3.441.803 7.103.000 - 37.000 - 7.140.000 - 604.339 - 3.965.668 - 1.522.075 - - 400.000 3.965.668 604.339 1.922.075 Revenues over (under) expenditures Other financing sources (uses): Transfers in Transfers out Total other financing sources (uses) Change in fund balance 3.174.332 (604339) (1.922_075) - 1,421.000 1.995.332 (2.947.332) (469.000) - 12.947.332) 95-1000 1.995.332 227.000 347.661 73.257 Ending fund balance 227.000 7.080.708 3.515.060 52 Intemal Sen ice Motortleet "rechnoloa 986,736 174,480 60,000 30.000 (60.000) (30.000) (60.000) (30.000) 926.736 144.480 53 City of'Rosemead Appropriaaion Limit Fiscal Year 2007-08 2008-09 2009-10 Per Capita Rosemead Los Angeles Personal Population County Incoiii Chan,,_,e Cha?~~~ 1.0429 1.0062 1.0055 1.0087 1.0086 1.0090 Total Revenues Non-Tax Proceeds Sub-Total: Plus Excess Fee Cost Appropriations Subject to Limit: Appropriation Limit 33,405,778 35,138,500 35,674,566 2009-10 Budgeted 24,327,201 (11,928,054) 12,399,147 12,399,147 5a CAN, of Rosemead Resolutions This page will contain the approved resolution 55 This page will contain the approved resolution i6 This page will contain the approved resolution ;7 This page will contain the approved resolution ;s U EL Lj C VJ C C E L O ~ 0 U G V • • a a~ O ~ ~ Q C J 0 C - c v y a bD C _ CQ T T 'i✓~ U S O ~ O p a w ~ 3 O O O v OG y, ~ ~n ~ ~ ~ = o a v V UU UU o ~ l .r r Q ~ U 1 cis V T T C1 U dd G = ti p u o > a U C c.~5 ^ n O T J~ J V~ v V anon a "op L City of Rosemead General Government Personnel Title 2009110 Salaries City Council (5) $67,118 Total Personnel Salaries $67118 60 City ot'Rosemead General Government Budget Summary No. of Elected ( )llici.ds Fxoenditures City Council Conunissions Cih' AttonicN- Risk Management Genend services Total Expenditures Funding Sources Gcncrd Fund Total Funding Sources % C1Lange 09-10 Revenues (by source) General Fund 100% Budgeted 08/09 276,170 28.000 361, 700 88.260 5117,930 1,67:;,380 1,67:;,380 1.675,380 emissions 1% City Attorney 19% 16°./0 Proposed 09/10 268,915 18,:;00 213,000 180,760 1.53,182 1.131,362 1,131.3(12 1.131,362 -32% 09-10 Expenditures (by division) City Council 61 City ot'Rosemead General Government 2009-10 Goals and Objectives ■ Implement the 2009 Risk Management Evaluation performed by CJPIA. 62 City of'Rosemead General Government Function, Financial Data and Work Plan 2009-10 Activity: City Council Organization: 4100 Function: To establish policies that will promote and maintain community standards and values, and provide policy direction to the city manager. Financial Data: Budgeted 08-09 Adopted 09-10 Expenditures Salaries and Benefits 209,470 211,415 Maintenance and Operations 67,000 57,500 Capital Outlay - Total 276,470 268.915 Funding Sources General Fund 276,470 Total 268.915 276,470 268,915 63 Cite of Rosemead General Government Function, Financial Data and Work Plan 2009-10 Activity: Commissions Organization: 4190 Function: To provide policy recommendations to the City Council. Financial Data: Budgeted 08-09 Proposed 09-10 Expenditures Salaries and Benefits 19,000 18,000 Maintenance and Operations 9,000 500 Capital Outlay - Total 28,000 18.500 Funding Sources General Fund 28.000 18,500 Total 28.000 64 City of'Rosemead General Government Function, Financial Data and Work Plan 2009-10 Activity: City Attorney Organization: 4150 Function: To provide legal services to the City Council, commissions, and staff. The City contracts with Burke, Williams & Sorensen. LLP for most legal services. Financial Data: Expenditures Salaries and Benefits Maintenance and Operations Capital Outlay Budgeted 08-09 Proposed 09-10 364,700 23,000 190.000 Total 364.700 Funding Sources General Fund 364.700 Total 213.000 213,000 364,700 213.000 65 CA-%- of Rosemead General Government Function, Financial Data and Work Plan 2009-10 Activity: Risk Management Organization: 4170 Function: To provide a safe working environment for team members, and a safe community for citizens. Financial Data: Expenditures Salaries and Benefits Maintenance and Operations Capital Outlay Budgeted 08-09 Proposed 09-10 88,260 180.765 Total 88,260 Funding Sources General Fund 88,260 Total Work Plan: 180,765 180,765 88,260 180,765 Description When Expected Result Implement the 2009 Risk Management June 2010 Maintain a safe working environment for all Evaluation performed by CJPIA. team members and strive to reduce and eliminate the number of preventative illnesses and injuries 66 City of'Rosemead General Government Function, Financial Data and Work Plan 2009-10 Activity: General Services Organization: 4160 Function: To provide general operating services to all departments, not attributable to any single department, such as telephone, postage, copying, training, professional organization membership, and City dues to regional and national organizations. Financial Data: Expenditures Salaries and Benefits Maintenance and Operations Capital Outlay Total Funding Sources General Fund Total Budgeted 08-09 Proposed 09-10 917,950 83,482 369.700 917.950 453,182 917.950 453.182 917,950 453.182 67 69 Cite ot'Rosemead City Manger's Office Organizational Chart City Manager Administrative Support Intergovernmental Relations Legislative Analysis Interdepartmental Coordination Weekly City Manager Update City Council Support Policy Analysis • Research • Citizen Inquiry Follow-up • Correspondence Meeting Coordination & Scheduling Public Affairs City Newsletter Press Releases Community Outreach Film Permits Recreation Brochure Community Calendar 69 City (A'Rosemead City Manager's Office Personnel Title 2009/10 Salaries Assistant City Manager Cashier City Manager Executive Assistant to the City Manager Public Affairs Manager $151,798 41.579 175,000 60.133 105,170 Total Personnel Salaries $533,680 70 No. 01, bull-time Tc;un Members Adnwtistrition Public Alfaus Total FApenditures Funding Sources General Ftmd CDBG Proposition A Proposiuon C Total Funding Sources % Cli:utge 08-09 Revenues (by source) Cite OI* Rosemead City Manager's Office Budget Summary Budgeted 08-09 7 726.030 530,300 1,006, 110 24,140 165,320 60,160 1.2, 6,,130 CDBG rop_ A 13% Public 42% 71 Proposed 09-10 J 615,318 333.178 918. 196 711.-1.52 21,361 166.718 15.965 9 48.196 -23% 08-09 Expenditures (by division) CAN, ()l'ROseniead City Manager's Office 2009-10 Goals and Objectives ■ Increase the number of e-Alert subscribers and increase the community's use of the City website by implementing a plan to encourage residents to visit the City website ■ Create outreach programs to increase interaction between the City Council and the community ■ Create a 2-year Strategic Communications Plan, Including Non-English Communications ■ Work With the Chamber of Commerce to Enhance Marketing Local Businesses and In Line With Overall City Plan ■ Increase Communications Between the City and Residents ■ Create a City Archive/Library ■ Identify and implement other avenues for distributing communications ■ Coordinate special events targeted to residents to increase awareness of City services and programs ■ Develop and implement an annual marketing plan for Public Safety ■ Apply for grants that provide communications/technology for low income audiences ■ Translate necessary documents into Vietnamese, Chinese and Spanish ■ Increase the City's involvement in community events that are hosted by other agencies/organizations 72 CAN, of Rosemead City Manager's Office Function, Financial Data and Work Plan 2009-10 Activity: Administration Organization: 4110 Function: To implement City Council policy direction, provide overall project supervision, promote economic stability through business development and retention, and promote organizational stability through financial and human resources management. Financial Data: Expenditures Salaries and Benefits Maintenance and Operations Capital Outlay Budgeted 08-09 Proposed 09-10 652.530 73.500 572,518 42,800 Funding Sources General Fund CDBG Proposition A Fund Work Plan: Total 726,030 615,318 536.570 424.239 24,140 24,361 165.320 166,718 Total 726,030 615,318 Description When Expected Result Distribute/publish the budget in paper my-Aug. 2009 Improved communication with the and electronic format. Publish on the Community. Eliminate some of the ebsite. Possibly develop a summary in "mystery-" behind City Hall. multiple languages Specify 3-5 measurable goals per June 2010 Begin the focus transition towards results business unit to evaluate effectiveness of and measurables. Give staff a better idea of programs. the goals of the organization. Review staff allocation and funding Ongoing Compliance with what staff is doing and scenarios. who is paying for it. Ensure we meet rules and regulations of specific funding sources. Balance the budget through the review o Ongoing Long term financial stability without ~current services, personnel, other eliance on one-time revenues or inter_ fund Iexnenditiirec rew -miPC nrrowino 73 Cite (A'Rosemead City Manager's Office Function, Financial Data and Work Plan 2009-10 Activity: Public Affairs Organization: 4112 Function: To provide legislative support, public information, public relations, and marketing support for the City organization; oversee community outreach efforts; serve as the City's liaison with the news media; manager the content of the City's website; and administer the film permit process. Financial Data: Expenditures Salaries and Benefits Maintenance and Operations Capital Outlay Funding Sources General Fund Proposition C Fund Work Plan: Budgeted 08-09 Proposed 09-10 249.800 280.500 152,778 180,400 Total 530.300 469,840 60,460 Total 333.178 287,213 45.965 530.300 333,178 Description When Expected Result Coordinate and implement City Council September 2009 Implement events such as the "State of the Outreach Events City Address, "Coffee with Council" or "Pizza with Council" in order to provide residents, both adults and youth, another a to communicate with the City Council Public Service Announcement Videos August 2009 Create videos about various City programs, for Website services, and topics that can be accessed on he city's web site to keep residents informed about various topics Create a community resource book October 2009 Provide residents with all the resources in one book so they will know who to call for various services 74 Work Plan continued: Description When Expected Result Issue press releases Ongoing Issue at least one press release per week to provide the local press with the information on positive events and accomplishments in he community Coordinate and implement Ongoing Each Business Unit offers different communications and promotions of City programs and services that need to be rograms and services promoted through various communications tools so that the community is aware of the vent, to ensure attendance by the community Identify new technologies to provide Ongoing Increase the ways that residents can residents with enhanced customer ommunicate with city staff and the City service. Council Assist with the Development and Update Ongoing Meet State and Federal requirements in of the City's Emergency Preparedness order to respond to a large scale disaster and Plan and Disaster Mitigation o receive emergency related funding Capital Improvement Project As Needed Create notices and web pages to ensure the Notifications community is aware of major projects that may affect travel on their street or throughout the city Youth Committee Web Page my 2009 Work with the Parks and Recreation Department and the Youth Committee to develop a web page to keep Rosemead teens ware of issues that may affect them and to encourage their participation Serve as the City's Liaison for the Metro Ongoing The City is part of a 5-City coalition to Gold Line Extension along Highway 60 encourage the Metropolitan Transportation Authority to extend the Eastside Gold Line through Rosemead. As part of the coalition, he City is assisting with community outreach efforts to inform residents about he benefits of the extension through Rosemead Implement the Learning Lab Program August 2009 Provide informal sessions on how to navigate the website to help increase the community's use of the Citv's website 75 Cite of Rosemead Internal Business Units Organizational Chart Payroll Accounts Payable Financial Reporting Analysis Treasury & Investments Cashier Internal Business Technology Computer Support Computer 'f raining Document Imaging Intranet Telephone System Human Resources Recruiting Employee Benefits Classification,` Compensation Unemployment Claims Training 77 City of'Rosemead Internal Business Units Personnel Title 2009/10 Salaries Accounting Manager Accounting Technician I Accounting Technician II Assistant to the City Clerk City Clerk Finance Assistant Finance Director Human Resources Manager Total Personnel Salaries $86,154 $36,192 $42,411 $43,353 $84,011 $66,082 $136,989 $91,458 $586,650 78 No. of Full-time Tcwn Mcmbers Expenditures Cite Clerk Finance Human Resources ILilonnation 'l'ccluiolo)*- Total Expenditures Funding Sources General Fwi(l CDB(; Proposition A Technology Replacement Fund Total Funding Sources 'sn Change Cite of Rosemead Internal Business Units Budget Summary Budgeted 08/09 8 31.8,:150 689,770 299,280 121,390 1.14i 1,980 1,381, 280 2:i, , i0 55,250 1. V),1,980 Proposed 09/10 9 228,974 660,129 261,049 128.500 1,`17 8,652 1.196.721 25,827 56,101• 30,000 1.308.652 (YV 09-10 Expenditures (by business unit) Prop. A 5% Technology Replacement 2% Human Resources lnq„ Technology 10°I0 General 91°'0 Clerk 18°.o 79 09-10 Revenues (by source) CDBG 0", ot'Ro>seniead Internal Business Units 2009-10 Goals and Objectives ■ Complete a classification and compensation study for all positions. ■ Review and amend Personnel Rules and Regulations handbook. ■ Evaluate options for a network failover system. ■ Develop a long-term financial plan. ■ Review existing financial system and create a replacement plan. ■ Develop a five-year technology plan. ■ Develop a more encompassing technology use policy/standardizing equipment and system. ■ Continue shifting the focus in the community towards results and deliverables. ■ Implement a Performance Based accountability system with measurable goals, benchmarks and current information encompassing all services the City provides. ■ Recruit & retain a highly-skilled and diverse workforce. ■ Optimize workforce effectiveness through staff development and training. ■ Maintain a safe working environment for all team members and strive to reduce and eliminate the number of preventative illnesses and injuries. ■ Equipment Replacement Plan that is funded. ■ Support new software implementations. ■ Strengthen internal controls. ■ Create book of GFOA Best Practices tailored for Rosemead. ■ Make as much city records/information readily available to both the public and team members as possible. ■ Keep the Municipal Code updated in both hard copy and online. 80 Cite (4 Rosemead Internal Business Units Function, Financial Data and Work Plan 2009-10 Activih :City Clerk Organization: 4120 Function: To maintain official City documents and records; respond to requests for public records, record the legislative actions of the City Council; administer municipal elections; maintain the Municipal Code; process liability claims/settlements; serve as the secretary to the Community Development Commission; act as the filing officer for economic interest and campaign statements; and all other work as required by provisions of the Government Code of the State of California relation to the position of city clerk. Financial Data: Expenditures Salaries and Benefits Maintenance and Operations Capital Outlay Budgeted 08-09 Proposed 09-10 205,550 143,000 194,346 34,628 Total Funding Sources General Fund Total Work Plan: 348,550 228,974 348.550 228,974 228,974 Description When Expected Result Maintain the document imaging system Ongoing Improved access for staff to all types of and continue to add new documents. documents. Improved access for citizens to public documents. Reduction in formal public records requests. Implement Insurance Certificate tracking une 2010 Protect the City from any potential liability. system. Continue establishing the new Records Ongoing Facilitate access to Original Records and Management/Filing System/Records identify the life cycle of all City records Retention Schedule. (more customized to fit the City of Rosemead). 81 City ()l* R()semead Internal Business Units Function, Financial Data and Work Plan 2009-10 Activity: Finance Organization: 4130 Function: To administer and coordinate the fiscal related activities of the City and Community Development Commission. This includes all aspects of accounting, investing, payroll, debt management, fixed asset accounting, preparation of the Comprehensive Annual Financial Report (CAFR), and other required financial reports, budget preparation and administration, fund/program analysis, and special projects. Financial Data: Expenditures Salaries and Benefits Maintenance and Operations Capital Outlay/One-Time Budgeted 08-09 Proposed 09-10 555,270 127,500 7,000 557,929 102,200 Funding Sources General Fund CDBG Proposition A Fund Work Plan: Total 689,770 660,129 609,070 578,198 25,450 25.827 55,250 56,104 Total 689370 660,129 Description When Expected Result Update a cash forecast August 2009 Increased interest earnings due to better timing of investments. Improved timing of investments. Create a comprehensive investment plan December 2009 Increased interest earnings as a result of investing idle cash in the best instruments for the appropriate amounts of time. Co- element of the cash forecast. Continue quarterly financial reports to Ongoing Better informed Council will make better City Council informed decisions through increased awareness of the finances of the City. Reports will include executive level evenue/expenditure summary reports, alance sheet & treasurer's reports. 82 Work Plan continued: Description When Expected Result First draft of long-term financial plan !February 2010 Formal planning document to project long- term revenues and financial needs for future issues Replace finance system software - December 2009 Needs analysis completed; List of base 1 requirements completed; Draft RFQ/RFP completed; List of potential vendors completed. Streamline department paper-flow, forms August 2010 Increased efficiency; Fewer lost forms and and document filing easier financial records management and destruction when applicable. Create book of GFOA Best Practices Ongoing Staff will implement best practices as tailored for Rosemead recommended by GFOA. Strengthen internal controls Ongoing Improved safety of Rosemead financial resources. Monitor the budget including fiscal Ongoing Assures City is meeting budget, grant and analysis legal obligations. Write new chart of accounts March 2010 Conforms to current GASB format. Aids in etter financial reporting. 83 City- OI- Rosemead Internal Business Units Function, Financial Data and Work Plan 2009-10 Activity: Human Resources Organization: 4111 Function: To administer the City's Human Resources program by developing and maintaining sound practices and procedures; providing advice and assistance to other Business Units relative to personnel matter; maintaining the City's classification and compensation plan; conducting recruitment and selection activities; providing new employee orientation and job-related training; conducting labor relations activities including employee discipline matters, employer/employee negotiations, and administering the provisions of the Memorandum of Understanding; administering employee benefits program; administering the employee performance evaluation system; maintaining employee records; and administering the City's risk management program by providing general liability and workers' compensation claims management. Financial Data: Expenditures Salaries and Benefits Maintenance and Operations Capital Outlay/One-Time Budgeted 08-09 Proposed 09-10 167,480 81,800 50,000 222,349 38,700 Total 299,280 Funding Sources General Fund 299,280 Work Plan: Total 299280 261,049 261,049 Description (When Expected Result Complete full Classification and August 2009 Ensure that each position is compensated Compensation Study for all positions equitably according to duties performed. including the development of new class Institute defined class specifications for all specifications for all positions positions. Update Personnel Rules & Regulations End of 2009 Establish well defined rules & regulations that in are in compliance with all applicable state and federal laws. 84 Work Plan continued: Description When Expected Result Develop citywide training programs. Ongoing Team members are trained as part of succession planning & staff development. Develop an Injury and Illness Prevention June 2010 Maintain a safe and healthful workplace for Program employees and reduce the costs and risks associated with workplace injuries and illnesses Coordinate and input all Open Enrolment September 14, Ensure that all health changes during open hanges into ACES 2009 - October 9, nrollment are accurately entered and • 2009 updated with Ca1PERS through ACES. Meet and confer with Rosemead June 30, 2010 Clarify and update MOU language and Employee Association provisions. 85 City of Rosemead Internal Business Units Function, Financial Data and Work Plan 2009-10 Activity: Information Technology Organization: 4113 vide strategic planning, development, research, staff coordination, purchasing, :ntation, maintenance, and evaluation of citywide technology and information system ~gies, including data, voice, phone system, and technology capital infrastructures. maintenance for the City on current hardware/software platforms in use by the City; and software update and application training support. Financial Data: Budgeted 08-09 Proposed 09-10 Expenditures Salaries and Benefits - - Maintenance and Operations 99,380 98.500 Capital Outlay/One-Time 25,000 30.000 Total 124.380 128.500 Funding Sources General Fund 124.380 98,500 Technology Replacement Fund - 30,000 Total 124.380 128.500 Work Plan: 'Description When Expected Result Support the implementation of new Ongoing through To develop a network backbone (network software systems (HDL Building he next 12-24 capacity, server software) that will meet the Permits, HDL Business License months needs of the long term goals rather than IUpgrade, Website, Document Imaging, depending on the reactive to each advancement on an and Agenda Management). This will speed of the individual basis. likely include the acquisition and sing installation of a SQL Server and NAS epartments. (Mass Storage System) for future and current projects. Evaluate options for citizen request and December 2009 Improved reporting and response for the complaint tracking ommunity. 86 City ot'Roseniead External Business Units 0 %gA- rational Chart External Business Public Safety Community Development Code Enforcement Planning Sheriff Coordination • Building t ki E f P orcemen ar ng n . Economic Development Animal Control . Affordable Housing Disaster Preparedness Senior Housing Neighborhood Watch Parks & Recreation Public Works Recreation Classes • Engineering Preschool • Facility Maintenance Aquatics • Fleet Maintenance Ad h S l & Y • Parks & Landscape ports u t out Facility Rentals . Capital Improvement Special Events . Public Transit . Graffiti Abatement Excursions . Street S,%%,-ccping Senior Programs • Sanitation 87 Cite of Rosemead Fftmal Business Units Personnel Title 2009/10 Salaries Development Services Administrative Assistant $41,954 Assistant Planner $53,503 Associate Planner $69,410 Community Development Director $151,798 Economic Development Administrator $108.846 Grants Specialist $53,602 Management Analyst $68,286 Principal Planner $85,000 Parks and Recreation Administrative Assistant $38,438 Administrative Specialist $56,347 Asst. Director of Parks & Recreation $94,307 Director of Parks & Recreation $126.506 Recreation Coordinator (5) $132,127 Recreation Supervisor (3) $164,991 Public Safety Administrative Assistant (2) $83,336 Code Enforcement Officer (4) $189,817 Code Enforcement Supervisor $83.289 Community Services Officer $41.100 Public Safety Coordinator $49.697 Public Works Services Administrative Assistant (2) $84,370 Associate Engineer $79,602 Crew Leader (4) $173,971 Deputy Public Works Director $107,869 Maintenance Specialist (10) $349,981 Senior Management Analyst $89,690 Superintendent $67,787 Total Personnel Salaries $2,645,624 88 No. of Full-lime Tealn Members Development Services Parks and Recreation Public Saki Public Works Total Expenditures Fundinx Sources Genel~al I. ulld CDB(; HOME AQMD Proposition A Proposition C State Gas Tax Tlalfic Safety Llglltnlg District Capital lmprowilleut Fund Dluipmcllt Rcplacenx•nt Fund Total Funding Sources ICS Change L'it' of Rosemead External Business Units Budget Summary Budgeted 08/09 51 1,593,380 3,1.19.260 7,7:58,170 5,636,912 21, 1,08.022 11,230,992 1,179,160 2.207,770 9,000 599.340 720,500 1,196.260 600,000 36.5,000 21, 108,022 09-10 Revenues (by source) Gas Tax CIP Lighting Equip. C 5% 1 District Replacement I I 40% Prop. A 3% AQh4D, 0% 9% CDBG 7% General Fund 68% 99 Developme Services 19% Public 29% Proposed 09/10 :i0 3,766,110 3,1 t8 7.474.020 5.953.5 t8 20.338.726 13,889,32(5 1,3 44,256 1.7 76.852 50,000 598,377 701,509 979.718 7:)0.981 18 7.704 60,000 20.338,726 Public Safety 37% 09-10 Expenditures (by business unit) Parks & Rec. li% 90 City of Rosemead Development Services 2009-10 Goals and Objectives ■ Responsive Public Service - Well Respected, Accessible, and Responsive ■ Pursue Outside Funding Opportunities ■ Fiscal Responsibility - Review Fee Structure (Review, Revise and/or Develop Fees - Business License, Entitlements, Development Impact Fees, User Fees, In-Lieu Fees, etc) ■ Streamline Operating Efficiencies ■ Digitizing existing building files ■ Streamline Plan Check review ■ Introduce Construction Demolition Ordinance ■ Achieve and maintain Compliance with Federal funds (CDBG and HOME) ■ Community Services ■ Promotion of Fair Housing Standards ■ Complete RFP for Senior Nutrition Lunch Program ■ Housing Services ■ Increase Owner Occupied Rehabilitation (OOR) and First Time Homebuyer participation ■ Promotion of services ■ 5-Year Consolidated Plan Update ■ Analysis of Impediments to Fair Housing Choice Update ■ Complete RFP for Lead Based Paint Testing ■ Affordable Housing ■ Create and maintain partnerships with non-profit housing developers ■ Complete one (1) Multi-Family Affordable Housing Rental/Ownership Project ■ Advanced Planning ■ General Plan ■ Housing Element ■ Zoning Ordinance ■ Enhance Relationship/Communication with the Development Community 91 City oFRosemead External Business Units Function, Financial Data and Work Plan 2009-10 Activity: Development Services - Planning Organization: 4700 Function: Responsible for the orderly development of the community; to ensure that new development is attractive and compatible with the surroundings and consistent with the City's codes and policies; to analyze land use and development proposals from an environmental, zoning, land use, and design review standpoint; to provide information and assistance to the public on the City's planning process; to encourage public participation in land use and design review matters; to mediate neighbor disputes associated with land use and/or design proposals: to serve as the coordinators between the various City departments and other outside agencies in land use/design matters; and to staff and advise the Planning Commission and City Council. Financial Data: Budgeted 08-09 Proposed 09-10 Expenditures Salaries and Benefits 288,040 242,242 Maintenance and Operations 49,600 271,733 Capital Outlay 125,000 500 Total 462,640 514,475 Funding Sources General Fund 412,810 480,714 CDBG 3,980 3,686 AQMD Fund 9,000 - Proposition A Fund 36,850 30.075 Total 462,640 514,475 Work Plan: Description When Expected Result Development Impact Fees my 2010 Development of an impact-fee structure to offset the additional public-service costs of new development Housing Element Update une 2010 Compliance with Housing & Community Development's (HCD's) requirements to have an updated housing element every ears. 92 Work Plan continued: Description When Expected Result Complete the General Plan June 2010 ended Land Use Element of the General Plan according to the General Plan Subcommittee Entitlement Process Streamlining March 2010 Streamline existing entitlement process Zoning Code Update - Map and Mixed- une 2010 Update current zoning map to be consistent Use Development Standards with the newly adopted General Plan, and adopt mixed-use development standards Zoning Code Update -Sign Code luly 2010 Update the sign code section of the zoning I ode with modern sign code standards Digitize Planning Case Files August 2010 Begin digitizing all planning case files 93 Citi, of Rosemead External Business Units Function, Financial Data and Work Plan 2009-10 Activity: Development Services - CDBG Organization: 4750 Function: To provide funding for community based organizations including Senior Nutrition Programs and family counseling; provide emergency rehabilitation loans and grants to qualifying residents; to provide lead abatement funds for qualifying residents, and to provide capital improvement funds for sites around the City that require rehabilitation to meet such standards as ADA. Financial Data: Budgeted 08-09 Expenditures Salaries and Benefits 253.350 Maintenance and Operations 566,970 Capital Outlay - Total 820,320 Funding Sources CDBG Fund 820.320 Total 255.891 862,373 1,118.264 1.118.264 820.320 Work Plan: 1.118.264 Description hen Expected Result Fund the Owner-Occupied Rehabilitation Ongoing Assist 20 households through the City's, (OOR) Program OR Programs during the FY 2008-09. Continue to Participate in East San Ongoing Continue to Coordinate Actions. Gabriel Homeless Coalition Promotion of Services Ongoing better understanding by residents of the, programs offered by the Housing Division. Adopted 09-10 Q4 Work Plan continued: Description When Expected Result Fund a Variety of Social Service Ongoing Provide Mental Health. Homeless, Spousal IAgencies including Family Counseling, Abuse, Peer Mediation, Youth and Elderly iPeople for People, Rosemead School Services to Rosemead Residents. District, Rosemead High School, Senior the Southern California s Center residents. to 95 Cite (A'R<~semead External Business Units Function., Financial Data and Work Plan 2009-10 Activity: Development Services - HOME Organization: 4790 Function: To provide owner-occupied rehabilitation loans and mortgage assistance to qualifying residents and to provide affordable housing through the Community Housing Development Organization (CHDO). Financial Data: Expenditures Salaries and Benefits Maintenance and Operations Capital Outlay Budgeted 08-09 45.360 2,162.410 Adopted 09-10 Total Funding Sources HOME Fund Total Work Plan: 45.881 1.730.971 2.207.770 1.776.852 2.2 1.776.852 2.207.770 1,776.852 Description When Expected Result Fund the Owner-Occupied Rehabilitation Ongoing Assist 10 households through the City's (OOR) Loan Program OOR Loan Program during the FY 2008-09. Fund Down Payment Assistance Loan Ongoing Assist 2 household with the purchase of Program heir first home during the FY 2008-09. Conduct On-site Inspections and Follow- Ongoing Inspect units at Los Girasoles and Garvey p on HOME Assisted Rental Units. Senior Housing and to follow-up with annual income verifications. 96 Work Plan continued: IDescription 11 hen Expected Result aintain Partnership with Rio Hondo Ongoing Continued partnership with a non-profit Community Development Corporation as agency for the production of affordable the City's local CHDO. housing opportunities using the 15% CHDO I set-aside funding. Fund One (1) CHDO Project , une 30, 2010 Provide one (1) affordable rental unit. Promotion of Services Ongoing A better understanding by residents of the programs offered by the Housing Division. 97 City ol'Rosemead External Business Units Function, Financial Data and Work Plan 2009-10 Activity: Development Services - Building Organization: 4710 Function:: To regulate construction and occupancy of buildings in accordance with local, county, state, and federal laws; to provide plan check and inspection services; to manage building permit records; and to provide public information regarding code requirements and property history information. Financial Data: Expenditures Salaries and Benefits Maintenance and Operations Capital Outlay Total Funding Sources General Fund Total Work Plan: Budgeted 08-09 Adopted 09-10 654.200 602.000 654.200 602.000 654.200 602.000 654.200 602.000 Description When Expected Result ,Evaluate the building plan check process 'December 2008 Streamline existing plan check process, consider additional plan check firms 98 Cite of Roseiilead Parks & Recreation 2009-10 Goals and Objectives ■ Celebrate Rosemead's 50'' Anniversary with a variety of events and activities. ■ Continued consolidation of programs to ensure operational efficiencies and expand programming. ■ Expand swim lessons to increase community-wide water safety. ■ Develop Teen/Tween-specific programs and activities. ■ Develop Parks, Recreation, and General Facilities Master Plan. ■ Complete Dinsmoor House Preservation Plan. ■ Develop new parks and open space. ■ Provide safe, clean, accessible, attractive, contemporary parks, facilities, and programs. ■ Create an Adopt-A-Park Program. ■ Evaluate and devise "Green" efforts. ■ Evaluate all recreation programs to improve program participation, develop new programs, and improve the registration process. 99 Cite of Rosemead F demal Business Units Function, Financial Data and Work Plan 2009-10 Activity: Parks & Recreation - Community Promotions Organization: 4200 Function: To provide annual citywide special events includinx Sweetheart Jamboree for seniors, Citywide Yard Sale, Easter Egg Hunt at Garvey Park, July 4 Parade and Celebration, Rockin' Rosemead Summer Concerts, Oktoberfest, and Halloween. These events serve tens of thousands of residents annually. Financial Data: Expenditures Salaries and Benefits Maintenance and Operations Capital Outlay.One-Time Budgeted 08-09 Adopted 09-10 125,000 80.000 151.100 Total 205,000 Funding Sources General Fund 205.000 Total Work Plan: 151.100 151.100 205.000 151.100 Result `09 expanded Rockin' Rosemead rner Concert series and Birthday at City Hall (August 4) of Rosemead's 1 00 Cite ol" Roseniead External Business Units Function., Financial Data and Work Plan 2009-10 Activity: Parks & Recreation - Administration Organization: 4800 Function: To provide administrative and clerical support to all Recreation Divisions. The Administrative Division pursues grant funding, writes reports, reviews program policies and procedures, and has oversight of capital improvement projects related to parks and recreation facilities. Financial Data: Expenditures Salaries and Benefits Maintenance and Operations Capital Outlay Total Budgeted 08-09 388,710 400 389,110 Adopted 09-10 391,314 400 391.714 Funding Sources General Fund Proposition A Fund Total Work Plan: 381,390 7,720 384,037 7.677 389,110 391,714 :Description When Expected Result Complete Parks. Recreation, and General October 2009 Thorough evaluation of city parks and Facilities Master Plan 9 facilities and development of 15-year renovation plan. Continued program review and September 2009 Consolidation of senior programs to Garvey erganization Center to facilitate operation of youth and teen-oriented programming at Rosemead Community Recreation Center. Complete Garvey Park Master Plan September 2009 Thorough evaluation of Garvey Park and its amenities and development of a proposal for long-tern improvements to meet changing recreation needs of the community. 101 City ol'Rosemead External Business Units Function, Financial Data and Work Plan 2009-10 Activity: Parks & Recreation - Recreation Organization: 4820 Function: To provide year-round no and low-cost recreational opportunities to Rosemead residents including after-school recreation and sports programs. The division is also responsible for developing and offering teen activities. Financial Data: Expenditures Salaries and Benefits Maintenance and Operations Capital Outlay Budgeted 08-09 1.382,850 100.300 25.200 Adopted 09-10 Total Funding Sources General Fund CDBG Fund Total Work Plan: 1,404.418 85.600 15.000 1.508.350 1,505,018 1,422.210 86,140 1,429.850 75,168 1,508.350 Description hen Expected Result een Program: Teen-specific dances, Ongoing Creation of Teen excursions, dances, and excursions, and activities socials. Develop of Teen-specific program advertisements. Teen Program: Youth in Government October 2009 Increase teen involvement in local government. 102 City of Rt>serilead External Business Units Function, Financial Data and Work Plan 2009-10 Activity: Parks & Recreation - Aquatics Organization: 4830 Function: To provide recreational aquatics programs including summer recreation swim, lap swim, Aqua Aerobics, special events including the annual Haunted House at Rosemead Pool, Wacky Wednesdays, and Dive-in movies. The division oversees maintenance of Rosemead and Garvey Pools. Financial Data: Expenditures Salaries and Benefits Maintenance and Operations Capital Outlay Budgeted 08-09 Adopted 09-10 355.750 285,500 9,200 275,087 289,500 5,000 Total Funding Sources General Fund Total Work Plan: 650,450 569,587 650,450 569,587 650,450 569,587 Description hen Expected Result ssessment of mechanical systems at F2009-10 Will determine the functionality of Rosemead Pool. mechanical systems in order to devise a evair/replacement plan for those systems. 103 City of Rosemead External Business Units Function, Financial Data and Work Plan 2009-10 Activity: Parks & Recreation - Recreation Fee & Charge Organization: 4840 Function: To rent the Garvey Center and Rosemead Community Recreation Center to the public for receptions, events, meetings, and classes, to provide classes covering a variety of cultural, physical fitness, special interest, and self improvement subjects (Contract instructors are paid a percentage of the fees collected for their class.); to provide partial day education-based preschool services for children ages 3 to at four sites. Financial Data: Expenditures Salaries and Benefits Maintenance and Operations Capital Out lay/One-Time Budgeted 08-09 Adopted 09-10 343.200 283.000 221,466 269.250 Total Funding Sources General Fund Total Work Plan: 626,200 490,716 626.200 490,716 626,200 490.716 '.Description 'When Expected Result Increase rental use of Community i Ongoing Increase revenues and expand Building Centers Maintenance Fund to offset a portion of the daily/weekly maintenance for Recreation Centers. 2009 Maintain appearance of recreation centers y team members and maintenance 104 City ot'Rosemead Fxternal Business Units Function, Financial Data and Work Plan 2009-10 Activity: Parks & Recreation - Aquatics Fee & Charge Organization: 4850 Function: To provide year-round private, semi-private, and group swim lessons for ages 6 months to adults at Rosemead Pool and seasonal lessons at Garvey Pool. The division also administers recreation swim and special events. Private use of the pool for parties and family gatherings are made available to the community. Financial Data: Budgeted 08-09 Adopted 09-10 Expenditures Salaries and Benefits 24,650 21,913 Maintenance and Operations 6,500 6,000 Capital Outlay - - Total 31,150 27.913 Funding Sources General Fund 31,150 27,913 Total Work Plan: 31.150 27.913 'Description jWhen Expected Result Revised and expanded Swim Lessons Summer '09 Expand swim class offerings by 25% program (including increased evening and weekend (classes to accommodate working families). 105 City- ol'Rosemead E)ftrnal Business Units Function, Financial Data and Work Plan 2009-10 Activity: Parks & Recreation - Dinsmoor Heritage House Organization: 4870 Function: To provide maintenance and oversight of the facility and grounds Dinsmoor Heritage House Cultural Museum. This effort is done in cooperation with the local heritage society. Financial Data: Budgeted 08-09 Adopted 09-10 Expenditures Salaries and Benefits - - Maintenance and Operations 9.000 9,000 Capital Outlay/One-Time - - Total 9,000 9,000 Funding Sources General Fund 9.000 9,000 Total 9.000 9.000 Work Plan: 'Description When Expected Result Provide landscaping, tree maintenance 6 Ongoing Maintain the City's only historic facility at a and minor building repairs at Dinsmoor high level and prevent deterioration. House. omplete Dinsmoor Heritage House ` September 2009 Complete assessment of structure and Preservation Plan systems and development of renovation plan. etermine feasibility of using the March 2010 Potential for increased public awareness and i insmoor House as a public-use facility. additional revenue through facility use fees. Formalize the "Friends of the Dinsmoor oOngoing Increased public awareness and activities eritage House"' as a City-sponsored for Rosemead heritage and history. 6orkin group. 106 Cite (&Ro~seniead Public Safety 2009-10 Goals and Objectives ■ Responsive Public Service - Well Respected, Accessible, and Responsive ■ Pursue Outside Funding Opportunities ■ Continue to promote the Public Safety Center as the cities public safety and law enforcement services facility. ■ Improve public safety and the perception of public safety. ■ Establish a public safety program based on prevention, intervention and suppression objectives. ■ Continue to evaluate crimes and coordinate Sheriffs resources to maximize efficiency and effectiveness. ■ Explore grant opportunities and other financial sources to maintain law enforcement services. ■ Continue to establish a team strategy of all public safety personnel to maximize efficiency, effectiveness and services. ■ Maintain a code enforcement program that promotes community education and voluntary compliance. ■ Improve juvenile social intervention and prevention programs. ■ Establish and foster a positive working relationship with the school districts within the City. ■ Improve animal control services and reduce costs. ■ Maintain crime prevention through community programs. ■ Maintain all basic State and Federal emergency preparedness requirements. ■ Educate employees on emergency response responsibilities. 107 City ol'Ro seniead External Business Units Function, Financial Data and Work Plan 2009-10 Activity: Public Safety - Administration Organization: 4301 Function: To direct day-to-day operations of the Public Safety business unit; develop goals and objectives for all Public Safety team members; coordinate staff to provide the most efficient and effective service. Financial Data: Expenditures Salaries and Benefits Maintenance and Operations Capital Outlay Budgeted 08-09 Adopted 09-10 649,790 154,000 11,000 578,108 161,000 Total Funding Sources General Fund CDBG Proposition C Total Work Plan: 814,790 739.108 562.790 505,475 228.140 210,006 23,860 23,627 814,790 739.108 Description When Expected Result Remodel Public Safety Center 009-10 Improved working environment for all public safety team members. Improve the Public Safety Marketing 2009-10 Increased community awareness of Public Plan Safety services and facility. prove/Expand Youth Works Program 2009-10 Cost savings and youth workers ownership I r of community improvement projects. Improve the Community Service Officer 2009-10 Community Service Officers to provide rogram. maximum support to Sheriffs patrol personnel. Improve Emergency Response 2009-10 Employee education and response to ommunity problems and emergencies. 108 C'it`- ()[Roseinead Fxternal Business Units Function, Financial Data and Work Plan 2009-10 Activity: Public Safety - Law Enforcement Organization: 4300 Function: To provide police services through a contract with the Los Angeles County Sheriffs Department; to provide funding for Sheriff patrol services, traffic enforcement and special events; to provide funding for the S.T.A.R. Program. Financial Data: Expenditures Salaries and Benefits Maintenance and Operations Capital Outlay Budgeted 08-09 6.228.000 Adopted 09-10 5.960.000 Total Funding Sources General Fund Traffic Safety Total Work Plan: 6.228.000 5.960.000 6.228,000 5,960,000 6.228.000 5.960,000 Description (When Expected Result Community-based policing r 009-10 Improved sev ice, response times, and law enforcement services resulting in a safer 109 City ot'Rosemead External Business Units Function, Financial Data and Work Plan 2009-10 Activity: Public Safety - Code Enforcement Organization: 4302 Function: To enforce the City's Land Use and Development Code and the Municipal Code in a fair. sensitive, and timely manner; maintain and improve the quality of the community's neighborhoods and commercial areas and enforce codes relating to property maintenance, zoning, public nuisances, signs, lighting, noise, and development; work with all City departments and a myriad of outside agencies. The Code Enforcement business unit both responds to resident complaints and conducts a proactive inspection program. Financial Data: Expenditures Salaries and Benefits Maintenance and Operations Capital Outlay/One-Time Budgeted 08-09 Adopted 09-10 361,160 21,000 363.885 64.000 Total 382,160 427,885 Funding Sources General Fund 201.580 245.272 CDBG Fund 180.580 182,613 Work Plan: Total 382.160 427,885 Result 10 and appearance. emergency response 10 employee response to resolve city :ms and emergencies. 110 City ol'Rosemead External Business Units Function., Financial Data and Work Plan 2009-10 Activity: Public Safety - Parking Control Organization: 4310 Function: To provide parking enforcement for the City. Financial Data: Expenditures Salaries and Benefits Maintenance and Operations Capital Outlay Total Funding Sources General Fund Total Work Plan: Result Budgeted 08-09 Adopted 09-10 31,810 98.500 16,408 79,000 130,310 95,408 130,310 95,408 130.310 95.408 staff to improve cost 2009-10 s and efficiency. city-wide coverage and service City ()f Rosemead External Business Units Function, Financial Data and Work Plan 2009-10 Activity: Public Safety - Crossing Guards Organization: 4320 Function: To provide crossing guards for schools located in the Rosemead and Garvey school districts through a partnership with the City and school districts. Financial Data: Expenditures Salaries and Benefits Maintenance and Operations Capital Outlay Total Funding Sources General Fund Total Work Plan: Budgeted 08-09 Adopted 09-10 81,710 65,119 1,000 1,000 82,710 66.119 82.710 66,119 82,710 66,119 Description 'When Expected Result Crossing Guards 2009-10 Update City and School District contracts and agreements. 112 City of'Rosemead Fxternal Business Units Function, Financial Data and Work Plan 2009-10 Activity: Public Safety - Animal Regulation Organization: 4330 Function: To provide contract animal control services and licensing with the Los Angeles County Department of Animal Care and Control (LACAC) - LACAC provides 24-hour service for emergency related animal services; respond to injured and deceased animal calls; provide shelter for stray animals and low cost neutering services; investigate nuisance animals and dog bite incidents; conduct a canvas of the City every year for dog licensing enforcement; and handle all required licensing of animals in the City. Financial Data: Expenditures Salaries and Benefits Maintenance and Operations Capital Outlay Budgeted 08-09 Adopted 09-10 56,000 57,000 103,500 Funding Sources General Fund Total 56.000 160,500 56,000 160,500 Total 56.000 160.500 Work Plan: 'Description !When Expected Result (Animal Control services and licensing ±2009-10 Improved response time and service. 113 City of Rosemead External Business Units Function, Financial Data and Work Plan 2009-10 Activity: Public Safety - Emergency Services Organization: 4350 Function: To utilize an inter-departmental task force approach, consisting of representatives from all City business units to assist the Public Safety Coordinator with emergency preparedness tasks; coordinate emergency planning efforts with the Los Angeles County Office of Emergency Management, Fire Department, Sheriffs Department, and the Red Cross; Places an emphasis on emergency response coordination, staff and volunteer training, communication systems, recovery efforts, public information, neighborhood self-help programs, Emergency Plan development and revision, and public education presentations. Financial Data: Expenditures Salaries and Benefits Maintenance and Operations Capital Outlay/One-Time Budgeted 08-09 19.500 45.000 64,500 64.500 Adopted 09-10 Total Funding Sources General Fund Total Work Plan: 64.500 25,000 25,000 25,000 25,000 Description 'When Expected Result Improve emergency response 12009-10 ~roblems wift employee response to resolve city and emergencies plans, procedures. and training. 10 current plans, procedures, and 114 CAN, of'Rosemead Public Works 2009-10 Goals and Objectives ■ Responsive Public Service - Well Respected, Accessible, and Responsive ■ Pursue Outside Funding Opportunities ■ Fiscal Responsibility - Review Fee Structure (Review, Revise and/or Develop Fees - Business License, Entitlements, Development Impact Fees, User Fees, In-Lieu Fees, etc) ■ Evaluate City Infrastructure ■-Year Capital Improvement Program Plan ■ Streetscape, hardscape, fagade improvements ■ Sewer System Improvements ■ Utility Coordination ■ Contracts ■ Street Sweeping ■ Refuse/Recycling ■ Facilities Maintenance/Custodial ■ Tree Maintenance ■ Enviro nmental ■ Recycling - increase diversion level ■ NPDES - local and regional programs City ol'Rosemead Fx>ternal Business Units Function, Financial Data and Work Plan 2009-10 Activity: Public Works - Administration Organization: 4770 Function: To administer and provide support for the City's public works functions and provide responsive customer service to the Community and other City business departments; to provide highly responsive service to City management, the City Council, and the Traffic Commission; to provide budget and personnel management for the department and administer contract public works services; to plan, budget, and oversee the City's capital improvement program: to oversee environmental programs and ensure compliance with regulatory agencies; and to develop policies and new programs that improve the City's public works services. Financial Data: Expenditures Salaries and Benefits Maintenance and Operations Capital Outlay Total Budgeted 08-09 288,450 288,450 Adopted 09-10 217,770 217,770 Funding Sources General Fund Proposition A Fund Capital Improvement Fund Total Work Plan: 219,700 68,750 100.294 79,113 38.363 288.450 217,770 Description When Expected Result Provide administrative support to Ongoing Improved awareness of department department operations, citizen advisory operations and functions in the community commissions, and other departments and to other City staff. Contract Management - Transportation, Ongoing Cost savings, increased efficiency, Trash, Landscape Maintenance, Fleet improved programs, facilities, and fleet Environmental Programs Ongoing Improve diversion levels and reduce , pollution 116 Work Plan continued: 'Description `When Expected Result Regional Participation Ongoing Improved awareness of other rograms/serv ices, increased opportunities for grant funding Staff Development Ongoing Development opportunities for employees, increased responsiveness to residents from cross-training Internal Coordination Between Ongoing Improve opportunity to receive funding for Recreation and Dev Services ark development projects City Of Rosemead External Business Units Function, Financial Data and Work Plan 2009-10 Activity: Public Works Services - Field Services Organization: 4740 Function: To coordinate the City's graffiti abatement activities and enhance community beautification efforts; manage and monitor the City's graffiti hotline; and establish a no tolerance policy for graffiti in the City. Financial Data: Expenditures Salaries and Benefits Maintenance and Operations Capital Outlay Funding Sources General Fund Proposition A Proposition C State Gas Tax Fund Street Lighting Work Plan: Budgeted 08-09 Total 437,112 1.511.218 309.452 196.883 72,020 72.012 55,640 42,882 - 448.457 750.984 299.412 137,700 Adopted 09-10 222,774 1.288,444 Total 437,112 1.511,218 'Description - When Expected Result I Promote a zero tolerance for graffiti in Ongoing Improved community beautification and f the City and ensure a 48 hour turnaround maintenance of City assets. 'for graffiti removal. iCommunity Beautification Event ; Spring 2010 Host one beautification event encouraging neighborhood cleanup and removal of trash items nsure that City street lights are in good + Ongoing Improved community beautification and orking condition. maintenance of City assets. Contract for repair and maintenance of Ongoing Improved streetscape appearance and City street lights as needed. visibility in the City. 118 Work Plan continued: Uescripthon when Lxpectea Kesun Ensure that City sidewalks, public rights- Ongoing Improved community beautification and of-way, streets, and surrounding maintenance of City assets. ardsca a are in good condition. Develop a tracking mechanism for public Ongoing Increased efficiency and responsiveness to (service order requests. he public. Develop on-call services agreements to Ongoing Increased efficiency and cost savings for perform routine services like sidewalk street repair projects. grinding and ramping, surveying, and street repair work. Provide both routine and special Ongoing Minimize disruption and delay to the public maintenance of 41 City-o\Nned traffic on City roadways. Respond to outages and signals, 4 shared traffic signals, and 8 owned signal complaints the same day. State-owned traffic signals. Stripping, Markings and curb numbers Ongoing Improved safety and Beautification of the itv. 'Respond to requests for signal and Ongoing Improved street appearance and reduction in striping modifications from general traffic accidents ublic and the City Traffic Commission. Annual school route repainting August 2009 Improved visibility of street markings near schools prior to start of school year. Conduct a survey of existing street signs, Ongoing Improved street appearance and reduction in integrate into City GIS system and traffic accidents develop replacement program Replace street signs in the City Ongoing Improved street appearance and reduction in traffic accidents Provide energy for traffic signals and Ongoing Minimize disruption and delay to the public luminaries. on City roadways. Manage and operate a City graffiti Ongoing Increased access for residents to report .hotline and online graffiti reporting Y graffiti in the City. !system. 119 City (d Rb)senwati External Business Units Function, Financial Data and Work Plan 2009-10 Activity: Public Works Services - Facility Maintenance Organization: 4650 Function: To provide maintenance and repair of City facilities and parks. The services provided includes: safety evaluations, emergency repairs, painting, minor repairs to park equipment, and electrical repairs. Financial Data: Expenditures Salaries and Benefits Maintenance and Operations Capital Outlay Total Funding Sources State Gas Tax Fund Total Work Plan: Budgeted 08-09 Adopted 09-10 255,000 259,000 255.000 259.000 255.000 259,000 255.000 259.000 uescnpuun W Hen xpecteu nesun Facility improvements Ongoing Improved aesthetics and accessibility at City facilities American Recovery and Reinvestment Spring 2010 Improved Lighting, HVAC, and electrical II Act - Energy Efficiency Improvements equipment; improved efficiency, reduced costs 'New Facilities Maintenance Contract September 2009 Improved efficiency, reduced costs Restructure existing in-house Ongoing Improved focus on City Council and public maintenance operations 'high profile'' projects Refine service order request system to January 2010 Improved efficiency, quick response to rack response times and most-used service requests, improved appearance at aintenance services ity facilities 120 City of Rosemead Exterml Business Units Function, Financial Data and Work Plan 2009-10 Activity: Public Works Services - Motor Fleet Organization: 4240 Function: To assist business units with routine maintenance and repair of City vehicles and equipment; to coordinate the purchase of City vehicles and equipment; sell surplus rolling stock and equipment, ensure compliance with federal, state, and regional regulations; and monitor safety compliance measures regarding City vehicles and equipment. Financial Data: Budgeted 08-09 Adopted 09-10 Expenditures Salaries and Benefits Maintenance and Operations Capital Outlay/One-Time 46,500 100.000 71,100 150.000 Total Funding Sources General Fund AQMD Fund Equipment Replacement Fund Total Work Plan: 146,500 221,100 146.500 111,100 - 50.000 60,000 146.500 221,100 Description When Expected Result Purchase new vehicles listed in City's Ongoing Improved appearance of City vehicles and ~7ehicle replacement schedule ability to use dependable equipment. Develop a Citywide vehicle and October 2009 Ability to program equipment replacement equipment replacement policy out over multiple years and develop a I criteria for when equipment is replaced Develop a safety checklist and October 2009 Better maintained city vehicles and safer aintenance schedule for all in-service vehicles for staff to use city vehicles Develop policy for the sale of surplus October 2009 Standardized rules for discarding equipment r quipment Pursue grant funds for alternative fuel Ongoing Set an environmental standard in the ehicles ommunity and reduce costs for vehicle ~ C eplacement 1,i City ot'Rosemead External Business Units Function, Financial Data and Work Plan 2009-10 Activity: Public Works Services - Solid Waste Organization: 4780 Function: To coordinate the City's sanitation, recycling, and environmental programs; to ensure compliance with federal, state, and regional regulations; coordinate the participation in the Los Angeles Regional Agency; to manage the City's non-exclusive franchise agreement for sanitation services, to promote environmental responsibility among City residents and businesses; and participate in programs and analyses affecting sanitation and environmental programs. Financial Data: Expenditures Salaries and Benefits Maintenance and Operations Capital Outlay/One-Time Budgeted 08-09 Adopted 09-10 63,000 54,910 Total 63,000 Funding Sources General Fund 63,000 Total Work Plan: 54,910 54,910 63.000 54.910 Description When Expected Result Participate in LA Regional Agency Ongoing Compliance with state recycling program programs and meetings i requirements Restructure parts of the existing contract ovember 2009 Improved services for Rosemead residents, ,for sanitation services recycling diversion credit for the City, and improved compliance with state mandated environmental mandates Analysis of Sanitation ovember 2009 full analysis of waste flow and a needs Services/Environmental Programs assessment for improving City sanitation services 122 Work Plan continued: .Description When (Expected Result I .Construction and Demolition Ordinance jOctober 2009 Improved recycling credit for the City Business Recycling Program Outreach a template for encouraging :s to improve recycling programs 123 City ol'Ro semead External Business Units Function, Financial Data and Work Plan 2009-10 Activity: Public Works Services - Parks & Open Spaces Organization: 4810 Function: To provide maintenance and repair of City facilities and parks. The services provided includes: safety evaluations, emergency repairs, painting, minor repairs to park equipment, and electrical repairs. Financial Data: Expenditures Salaries and Benefits Maintenance and Operations Capital Outlay Funding Sources General Fund State Gas Tax Fund Work Plan: Budgeted 08-09 1.128.940 606,500 Adopted 09-10 1.070.3 82 868.850 Total 1,735.440 1.735.440 Total 1.939.232 1,689.593 249.639 1,735,440 1.939.232 Description When Expected Result Restructure existing in-house Ongoing Improved focus on City Council and public maintenance operations 'high profile" projects Refine service order request system to January 2010 Improved efficiency, quick response to track response times and most-used service requests, improved appearance at maintenance services City facilities Help Coordinate City Park and Open Ongoing Improved community beautification Space Capital Improvement Projects Provide regular maintenance of City Ongoing Improved community beautification and trees including tree trimming, fertilizing, maintenance of City assets. pest control, and removal/replacement services. 1 24 Work Plan continued: escription When Expected Result Provide regular maintenance of City Ongoing Improved community beautification and trees including tree trimming, fertilizing, maintenance of City assets. pest control, and removal/replacement services. Develop a grid trimming schedule for December 2009 Increased efficiency and improved regular ongoing tree maintenance. community beautification from regular rimming. Pursue "Tree City America"' designation Spring 2010 Recognition for City's tree , management/maintenance program. Develop a formal tree Spring 2010 Formalize policies and procedures related to emoval/replacement policy/ordinance tree removal in the public right-of-way. Develop a formal tree reforestation Spring 2010 Formalize policies and procedures related to program/policy he replacement of trees in the public right- f-way. Develop an official tree list for the public Spring 2010 Areas of the City to have the same look and to use when planting trees tree canopy. 1, Cite of Rosemead Fxternal Business Units Function, Financial Data and Work Plan 2009-10 Activity: Public Works Services - Engineering Organization: 4720 Function: To provide adequate physical infrastructure throughout the City, including streets and sidewalks; to administer street maintenance contracts, capital improvement projects, and National Pollutant Discharge Elimination System Program (NPDES) implementation and compliance; to provide plan check and inspection services for grading and public works permits, utility work permits, development reviews, tract/parcel map checks, lot line adjustments, and compliance certificates; to analyze traffic and right-of-way activities in the City; to respond to public inquiries regarding traffic, parking, drainage and public works issues; to work with other City departments and outside agencies on regional and sub-regional transportation and public works issues; and to staff and advise the Traffic Commission. Financial Data: Expenditures Salaries and Benefits Maintenance and Operations Capital Outlay/One Time Budgeted 08-09 Adopted 09-10 339,696 227,404 25,000 387,818 318,000 Total Funding Sources General Fund State Gas Tax Fund Capital Improvement Fund Total Work Plan: 592.100 705.818 584,600 533.855 7,500 22.622 - 149,341 592.100 705.818 'Description When Expected Result Provide staff assistance to the City Ongoing Coordinate projects and traffic study Traffic Commission and City Council requests from the general public and City officials American Recovery and Reinvestment ' Spring 2010 Improved City beautification utilizing grant Act-Public Works Projects f funding Safe Routes to School Improvements Spring 2010 Increased pedestrian/vehicle safety within a -mile radius of Rosemead High School 126 Work Plan continued: E dR l Bescriptwn vv hen xpecte esu t Provide customer assistance to the Ongoing Provide highly responsive service in an general public and other departments appropriate manner of time. Complete a revised Pavement September 2009 p to date condition assessment of City Management Report that rates the infrastructure and detailed replacement condition of City streets schedule !Participate and maintain compliance with ,Ongoing Ensure access to grant funding and kept up Regional, State, and Federal funding and to date with current programs. legislation Cost Recovery Analysis of Engineering- ,April 2010 Understanding of full costs associated with elated development fees I anaging the City's engineering program. Comparison of City's current fee structure with surrounding cities. dminister the CIP function for the City Ongoing Improved coordination on projects and better scheduling of upcoming work Planning Development Review Ongoing Review traffic impacts related to development projects 127 City of Rosemead External Business Units Function, Financial Data and Work Plan 2009-10 Activity: Public Works Services - Public Transit Organization: 4660 Function: To provide public transportation services to Rosemead residents; manage the City's public transit programs contractor; oversee funding sources for public transportation programs; conduct analyses and studies on the City's public transit program; participate in regional and state agencies that affect public transit; and effectively publicize the City's transit program to residents and business. Financial Data: Expenditures Salaries and Benefits Maintenance and Operations Capital Outlay Funding Sources Proposition A Fund Proposition C Fund Work Plan: Budgeted 08-09 1,055.000 Adopted 09-10 1,044,500 Total 1.055.000 1.044.500 414.000 641,000 Total 409,500 635,000 1,055.000 1,044.500 Description When Expected Result Provide customer assistance and support Ongoing Convenient access to transit program, o residents using transit services. resolution of rider complaints, and continued monitoring of transit contractor. Participation in regional transportation Ongoing Represent Rosemead's interest in improved planning programs and agencies transportation planning and services Manage Proposition A program funds Ongoing Ensure compliance with Metro grant requirements 128 City of'Rosemead Redevelopment Agency Organizational Chart Economic Development Strategic Planning City & Business Marketing Business Attraction & Retention Business Outreach Executive Director Redevelopment Community Development Commission Project Coordination Business Loan & Assistance Agency Plans & Reporting Affordable Housing Complex Management Housing Plans Project Development 129 City of'Rosemead Redevelopment Agency Budget Summary Expendi4uea Project Arca Debt Service Project Area Capital Projects 1Anr-'11(x1 Housutg Set-A-Side Total Fxpenditum Funding Sources Project Area 'l';n Increment Low-Mml Housing Set-A-Side Total Funding Sources % Change 09-10 Revenues (by source) Housing Set-A-Side 1 Budgeted 08/09 4,002,890 1.20.1,040 336,520 :>.:111. 150 5.207.930 336,520 5.5 t 1. Li0 Adopted 09/10 3,965,6(18 1,522,075 604.339 6.092.082 5,487.71.3 604,339 6.092.082 1 O(c 09-10 Expenditures (by business unit) roject Area Capital Projects 25% Project Debt Se W, ject Area 90% ising Set- k-Side 10% 130 Clty oi'Rosemead Redevelopment Agency 2009-10 Goals and Objectives ■ Beautification of the City through appropriate Economic Development. ■ Work with developers of major projects to facilitate the construction of attractive and compatible developments within the community. ■ Promote sales tax growth by attracting new businesses to the City, and retaining and strengthening existing business and commercial centers. ■ Manage the financial and administrative responsibilities of the Redevelopment Agency. ■ Work with affordable housing developers on Agency-initiated projects to provide new affordable housing units. ■ Manage ongoing City and Agency programs. ■ Manage the housing functions of the Redevelopment Agency. ■ Update the Housing Element. 131 C itv ol'Roseniead Redevelopment Agency Function, Financial Data and Work Plan 2009-10 Activity: Project Area Debt Service Organization: 4210 Function: To provide debt service payments related to bonds and loans issued by the Redevelopment Agency. Financial Data: Expenditures Salaries and Benefits Maintenance and Operations Capital Outlay/One Time Budgeted 08-09 3,818,040 Adopted 09-10 Total Funding Sources Project Area Tax Increment Total Work Plan: 3,965,668 3.818.040 3.965.668 3,818,040 3.965.668 3.818.040 3.965.668 Description When Expected Result Ensure the required continuing disclosure Ongoing Improved relationship with the bond holders is completed in a timely manner. and improved bond ratings for future 132 Cite ol'Rosemead Redevelopment Agency Function, Financial Data and Work Plan 2009-10 Activity: Project Area Capital Improvements Organization: 4210/4215 Function: To enhance and diversify the City's revenue base by attracting new businesses and retaining existing businesses and to beautify the Community through development of blighted properties and by improving the City's infrastructure. Financial Data: Budgeted 08-09 Expenditures Salaries and Benefits Maintenance and Operations Capital Outlay/One Time 847,040 258,000 100,000 Adopted 09-10 1.042,575 479,500 Total 1,205.040 Funding Sources Project Area Tax Increment 1.205.040 Total Work Plan: 1.522.075 1.522.075 1.205.040 1.522.075 Description When Expected Result Attraction of a new business June 30, 2010 Enhance the City's economic base with ne and appropriate businesses. Housing Element Update June 30, 2010 Compliance with Housing & Community Development's (HCD's) requirements to have an updated housing element every 6 -ears. 133 City of'Rosemead Redevelopment Agency Function, Financial Data and Work Plan 2009-10 Activity: Housing Set-a-Side Organization: 4210 Function: To create and maintain affordable housing units for low and moderate income households in the community. Financial Data: Expenditures Salaries and Benefits Maintenance and Operations Capital Outlay/One Time Budgeted 08-09 336.520 Adopted 09-10 Total Funding Sources Low-Mod Housing Set-A-Side Total Work Plan: 314.339 40,000 250,000 336.520 336.520 604,339 336.520 604.339 Description When Expected Result Affordable Housing Project Ongoing Create affordable housing opportunities its ~he City. Affordable Housing Strategy June 2010 evelopment of an Affordable Housing ~roviding trategy that details the City's vision oi~ housing for the future. 134 CAN, of Rosemead Capital Improvement Program Overview Each year, portions of the City and Redevelopment Agency budgets are devoted to projects that maintain and improve the City's physical infrastructure of streets, sidewalks, buildings, parks, right-of-way landscaping, streetlights, and traffic signals. Those projects that the City will undertake during the next five years (and for which there is available funding) make up the Capital Improvement Program (CIP), which also plays a critical role in implementing the City's redevelopment plans. Most of these projects are paid from "dedicated funds." monies that are mandated for use in capital improvements and cannot be used for operating expenses. However. some General Fund monies are also used to build and maintain the physical infrastructure of the City. The amount of General Fund money budgeted for CIP projects is balanced with the City's other programmatic needs approved by the City Council. In order to develop the CIP budget, the following steps are taken: • CIP project proposals with estimated costs of $15,000 or more are submitted by each business unit. • CIP requests are analyzed by staff to determine need and funding availability. • The proposed CIP is reviewed by the City Manager. • The CIP is presented to the City Council for review in the proposed budget document. • The City Council approves the CIP budget. The CIP financial plan has a goal of fully maintaining the City's infrastructure with a zero backlog of preventative and routine maintenance. In doing so, the allocation of funds to address infrastructure and capital needs present today will lead to savings tomorrow. All operational expenses associated with the fiscal year 2009-10 CIP projects have been addressed in the operating budget. 135 Cite of Rosenuad Capital Improvement Program Funding Sources 2009-10 Capital Improvements CDBG Fund General Fund Proposition C Fund Redevelopment Agency Capital Projects/Grants Fund State Gas Tax Fund Amount 600,000 125.000 400,000 400,000 3,819.800 1,450,000 TOTAL S 6.794.800 136 Cin• of* Rosemead Capital Improvement Program Projects 1. Hellman Avenue Resurfacing ($600,000 - Traffic Congestion) 2. Annual Slurry Seal - Various Streets ($400,000 - CDBG) 3. Del Mar Avenue Resurfacing ($400,000 - Proposition C) 4. Residential Street Resurfacing Project ($850,000 - Proposition 1 B & $200,000 - CDBG) 5. Rush & Angelus Traffic Safety Improvements ($125,000 - General Fund) 6. Neighborhood Traffic Safety Improvements - Mission Drive ($550,000 - Safe Routes to School Grant) 7. Citywide Curb Ramp Improvements ($1,670,000 - ARRA) 8. Citywide Energy Efficiency Project ($509,800 - ARRA) 9. Hellman Avenue Pocket Park ($400,000 - Redevelopment Agency) 10. San Gabriel Blvd. Pocket Park ($1,090,000 - RMC Grant) 11. Walnut Grove Beautification & Traffic Congestion Improvements ($175,000 - To Be Determined) 12. Tree Planting Projects (100,000 - To Be Determined) 13. Ramona North Beautification Project ($75,000 - To Be Determined) 14. Marshall Avenue Median Improvements ($50,000 - To Be Determined) 15. Triangle Park - SR60 & San Gabriel Blvd. ($30,000 - To Be Determined) 16. Sally Tanner Park Improvements ($25,000 - To Be Determined) 17. Rosemead Community Center Roof Improvements ($50,000 - To Be Determined) 137 City of Rosemead Capital Improvement Program PROJECT: Hellman Avenue Resurfacing DESCRIPTION: The project involves asphalt concrete overlay and local reconstruction of road pavement and repairs to damaged curb, sidewalk, and gutter locations. This project starts from Walnut Grove Avenue west to the City limits. JUSTIFICATION: According to the City s pavement management report from 2005, this section of Hellman Avenue is listed as one of the worst roadways in the City. This street is eligible to use Traffic Congestion Relief funds. SCHEDULING: Staff will begin the design work in the summer and anticipates it will take 90 days to complete. Once ready, staff anticipates the approval of plans and specifications in late 2009 and the start of construction in April 2010. IMPACT: Resurfacing Hellman Avenue will effectively complete the resurfacing work needed on this street for the foreseeable future. This project will greatly enhance the local neighborhood and reduce time and resources required for routine maintenance and repairs. Source Total Estimated Cost Appropriated through FY 2008-09 Adopted FY 2011-14 2009-10 Estimated Cost 600,000 Total 600.000 1,8 600,000 600,000 City ol'Rosemead Capital Improvement Program PROJECT: Annual Slurry Seal - Various Streets DESCRIPTION: The project is part of the City's annual preventative maintenance program to residential streets. The City has a 5-year program to slurry seal streets - a program aimed at preserving and protecting asphalt concrete roadways. It is staffs goal to apply slurry seal to each residential street in the City every 5 years. JUSTIFICATION: The application of slurry seal is a versatile and cost effective way to preserve local residential streets. The application of slurry seal will extend the life of existing roads and protect them from the effects of weathering. If streets are not slurry sealed, they risk the intrusion of storm water into the sub-grade below the pavement which can cause permanent structural damage. SCHEDULING: Staff will begin the design work in the summer and anticipates it will take )0 days to complete. Once ready, staff anticipates the approval of plans and specifications in late summer 2009 and the start of work in fall 2009. IMPACT: This project will greatly enhance local neighborhoods and reduce time and resources required for routine maintenance and repairs. Replacement of roadway striping and marking will also significantly enhance traffic and pedestrian safety. Appropriated Total througli Adopted FY 2011-14 Source Estimated Cost FY 2008-09 2009-10 Estimated Cost 400,000 - 400.000 - Total 400.000 400.000 139 C'ihv of Rosemead Capital Improvement Program PROJECT: Del Mar Avenue Resurfacing DESCRIPTION: The project involves asphalt concrete overlay and local reconstruction of road pavement and repairs to damaged curb. sidewalk, and gutter locations. This project starts from Garvey Avenue north to Hellman Avenue. JUSTIFICATION: According to the City's pavement management report from 2005, this section of Del Mar Avenue is listed as one of the worst roadways in the City. This street is eligible to use Proposition C funds and will ensure such funds are spent prior to lapsing. SCHEDULING: Staff will begin the design work in the summer and anticipates it will take 90 days to complete. Once ready, staff anticipates the approval of plans and specifications in late 2009 and the start of construction in March 2010. IMPACT: Resurfacing this portion of Del Mar Avenue will effectively complete the resurfacing work needed on this street for the foreseeable future. This project will greatly enhance the local neighborhood and reduce time and resources required for routine maintenance and repairs. Appropriated Total through Adopted FY 2011-14 Funding Source Estimated Cost FY 2008-09 2009-10 Estimated Cost Proposition C 741,000 341.000 400,000 - Total 741,000 341.000 140 City of'Rosemead Capital Improvement Program PROJECT: Residential Street Resurfacing Project DESCRIPTION: The project involves asphalt concrete overlay and local reconstruction of road pavement and repairs to damaged curb, sidewalk. and gutter locations. This project includes work on 8 residential streets. JUSTIFICATION: According to the City's pavement management report from 2005, these residential streets are in high need of reconstruction or overlay. These streets are eligible to use Proposition effectively utilized. 1 B funds and will ensure such funds are SCHEDULING: Staff will begin the design work in the summer and anticipates it will take 90 days to complete. Once ready, staff anticipates the approval of plans and specifications in late 2009 and the start of construction in April 2010. IMPACT: Resurfacing these streets will greatly enhance the local neighborhood and reduce time and resources required for routine maintenance and repairs. Appropriated Total through Adopted FY 201 1-14 Funding Source Estimated Cost FY 2008-09 2009-10 Estimated Cost Gas Tax (Prop. 1 B) 1.973,674 923,674 850,000 - Gas Tax CDBG 400.000 400.000 200.000 Total 2.373.674 1,323.674 1,050,000 141 City o1 Rosemead Capital Improvement Program PROJECT: Rush & Angelus Traffic Safety Improvements DESCRIPTION: The project involves traffic safety and traffic calming enhancements on Rush Avenue, adjacent to Rice Elementary School. After City Council approval to proceed was given in late 2008, staff has been able to negotiate funding with Wal Mart to complete the traffic improvements. Staff will work to involve local residents and Rush Elementary School staff to complete this project. JUSTIFICATION: As part of the construction of Wal Mart, funds were placed into an escrow account to help fund warranted traffic enhancements. This project will be completed as a result of lingering traffic issues. SCHEDULING: Staff will begin the design work in the summer and anticipates it will take 60 days to complete. Once ready. staff anticipates the approval of plans and specifications in late summer 2009 and the start of construction in fall 2009. IMPACT: This project will greatly enhance traffic and pedestrian safety in the local neighborhood. Total Source Estimated Cost Fund (Walmart) 125.000 Appropriated through Adopted FY 2008-09 2009-10 - 125,000 FY 2011-14 Estimated Cost Total 125,000 142 - 125,000 Cit}, of Roseiiiead Capital Improvement Program PROJECT: Neighborhood Traffic Safety Improvements - Mission Drive DESCRIPTION: The project involves traffic safety and traffic calming enhancements at 4 local schools - Rosemead High School, Encinita School, Muscatel School, and Savannah School. This project will be funded through the State of California Safe Routes to School Program. Staff' will work to involve local residents and school officials in this project. JUSTIFICATION: According to traffic statistics, the 2-mile area surrounding Rosemead Park is in high need of traffic safety improvements. Improvements in this area will help to reduce traffic speeds, enhance pedestrian crossing areas, and improve traffic safety. SCHEDULING: Staff will begin the design work in the summer and anticipates it will take 90 days to complete. Once ready, staff anticipates the approval of plans and specifications in late 2009 and the start of construction in late winter 2010. IMPACT: This project will greatly enhance traffic and pedestrian safety in the local neighborhood. Appropriated Total Estimated through Adopted FY 201 1-14 Funding Source Cost FY 2008-09 2009-10 Estimated Cost Safe Routes to School 550,000 - 550.000 - Total 550.000 - 550,000 - 143 City (A'Rosemead Capital Improvement Program PROJECT: Citywide Curb Ramp Improvements DESCRIPTION: The project involves improving Americans with Disabilities Act (ADA) compliance be retrofitting approximately 800 curb ramps in accordance with ADA guidelines, retrofitting existing curb ramps with detectable warnings for sight-impaired persons, adding sidewalk, and completing miscellaneous concrete work improvements. This project will be funded entirely through the American Recovery and Reinvestment Act of 2009. JUSTIFICATION: Most curb ramp locations in the City are not in compliance with ADA standards, possibly subjecting the City to liability and safety issues. Retrofitting these areas will help improve accessibility and access throughout the community and promote a more walkable community. SCHEDULING: Staff has started the design work and anticipates completion by August 2009. Once ready, staff anticipates the approval of plans and specifications at this time and the start of construction in fall 2009. IMPACT: Improving accessibility in the City will reduce liability exposure and help promote a walkable community for Rosemead residents. Appropriated Total through Adopted FY 2011-14 Funding Source Estimated Cost FY 2008-09 2009-10 Estimated Cost ARRA 1,670.000 - 1.670,000 - Total 1,670.000 1.670.000 144 City ol'Roseinead Capital Improvement Program PROJECT: Citywide Energy Efficiency Project DESCRIPTION: The project involves modernizing lights, light signals, heating and ventilation systems, and pedestrian arms at City facilities and on City-owned fixtures. The City will also complete an energy usage analysis that details existing usage, costs, and recommendations for modernization improvements. This project will be funded entirely through the American Recovery and Reinvestment Act of 2009. JUSTIFICATION: The City has undertaken an effort to promote sustainable living practices and reduce utility usage at City facilities. Retrofitting and modernizing existing facilities will further this effort and reduce ongoing energy costs. SCHEDULING: Staff has started the design work and anticipates completion by August 2009. Once ready, staff anticipates the approval of plans and specifications at this time and the start of construction in early 2009. IMPACT: Retrofitting existing lights and modernizing City facilities will reduce the City's energy dependence and improve aesthetics. The City has already implemented a pilot light replacement program with great success - reducing usage, improving lighting conditions, and enhancing safety at public facilities. Appropriated Total through Adopted FY 2011-14 Funding Source Estimated Cost FY 2008-09 2009-10 Estimated Cost ARRA 509,800 - 509.800 - Total 509,800 - 509.800 - ias City ot'Rosemead Capital Improvement Proglum PROJECT: Hellman Avenue Pocket Park DESCRIPTION: The project involves licensing vacant Southern California Edison (SCE) transmission corridor land along Hellman Avenue, just west of Walnut Grove Avenue. This space will be redeveloped as open space, complete with walking trails, grass, native landscaping, and a small dog park. This area will be a welcome sight for adjacent neighbors, removing a weed field and adding open recreational space in an area where no recreation opportunities exist. JUSTIFICATION: This SCE corridor parcel has sat vacant for the last year after serving as a nursery for the past several years. It is hoped that this project will spur further open space development in the transmission corridor and lead to the development of a network of parks and trails for the community. SCHEDULING: Staff will begin the design and permitting work with SCE and anticipates it will take 180 days to complete. Once ready, staff anticipates the approval of plans and specifications in early 2010 and the start of construction in early spring 2010. IMPACT: Adding open space recreational areas will greatly enhance the local neighborhood and help promote healthy lifestyle practices in the community. Total Funding Source Estimated Cost Appropriated through FY 2008-09 Adopted FY 2011-14 2009-10 Estimated Cost Redevelopment 400,000 - 400,000 - Total 400.000 - 400,000 - 146 City (A' Rosemead Capital Improvement Program PROJECT: San Gabriel Blvd. Pocket Park DESCRIPTION: The project involves leasing vacant Southern California Edison (SCE) transmission corridor land along San Gabriel Boulevard. This space will be redeveloped as open space, complete with walking trails, grass, native landscaping, and a small dog park. This area will be a welcome sight for adjacent neighbors, removing a weed=- ' :_t • t _ field and adding open recreational space in an area where no recreation opportunities exist. Approximately one-half of the funding for this project will be provided through a grant with the Rivers and Mountains Conservancy (RMC). JUSTIFICATION: This SCE corridor parcel has sat vacant for the last several years after serving as a nursery. It is hoped that this project will spur further open space development in the transmission corridor and lead to the development of a network of parks and trails for the community. SCHEDULING: Staff will begin the design and pennitting work with SCE and the RMC and anticipates it will take 180 days to complete. Once ready, staff anticipates the approval of plans and specifications in spring 2010 and the start of construction in early summer 2010. IMPACT: Adding open space recreational areas will greatly enhance the local neighborhood and help promote healthy lifestyle practices in the community. Appropriated Total through Adopted FY 2011-14 Funding Source Estimated Cost FY 2008-09 2009-10 Estimated Cost - Grant Funds (RMC) 1.090.000 - 1.090.000 Total 1,090,000 - 1,090.000 - 147 City ol- Rosemead Capital Improvement Program PROJECT: Walnut Grove Beautification and Traffic Congestion Improvements DESCRIPTION: The project involves the addition of landscaping on median and slope areas and the extension of turn pockets to help improve traffic circulation. This improvement work will cotnplement bridge painting along the Walnut Grove/Interstate 10 underpass and will include a landscape makeover, including the addition of groundcover, trees, shrubs, and vines. Once complete, this area will serve as a welcoming entry point off of the Interstate JUSTIFICATION: Currently, this area is subject to congestion and delays for vehicles accessing the Interstate 10 freeway, Ramona Boulevard, and Hellman Avenue. Motorists must routinely wait 2 to 3 cycles before turning onto these streets. Further, Caltrans-maintained landscaping has fallen into a state of disrepair, causing an eyesore for passing motorists. SCHEDULING: Staff will begin the design work in the summer and anticipates it will take 90 days to complete. Once ready, staff anticipates the approval of plans and specifications in fall 2009 and the start of construction in late 2009. IMPACT: Motorists will experience reduced traffic delays with the addition of longer turn pockets. Further, the City's Public Services staff currently spends a significant amount of time removing trash and litter and clearing overgrown brush in this area. The planting of new landscaping will enhance aesthetics for the nearby area. Appropriated Total through Adopted FY 2011-14 Funding Source Estimated Cost FY 2008-09 2009-10 Estimated Cost To Be Determined 175,000 - - 175,000 Total 175,000 - - 175,000 148 10 freeway. City of'Rosemead Capital Improvement Program PROJECT: Tree Planting Project DESCRIPTION: The project involves tree planting in vacant City parkway locations along City streets. Approximately 3 to 4 different tree species will be made available for members of the public to select. Altogether, it is estimated that this project will add 700 new trees into the City's tree inventory. JUSTIFICATION: City trees are an important asset to the character of the community that help enhance community aesthetics and the City's environmental well-being. Trees help to provide a lasting benefit for the community today and for future generations. SCHEDULING: The project included the planting of 400 treets in the 2008-09 FY. In FY 2009-10 staff will begin the design and survey work in the summer and anticipates it will take 60 days to complete. Once ready, staff anticipates the approval of plans and specifications in late summer 2009 and the start of planting in fall 2009. IMPACT: This project will greatly enhance the local neighborhood and improve the City's efforts to be more sustainable and environmentally friendly. Appropriated Total through Adopted FY 2011-14 Funding Source Estimated Cost FY 2008-09 2008-09 Estimated Cost Gas Tax 227,872 127,872 - - To Be Detennined Total 227.872 127,872 100.000 100,000 149 City- of Rosemead Capital Improvement Program PROJECT: Ramona North Beautification Project DESCRIPTION: Ramona Boulevard is a 0.75 mile east/west street from Rio Hondo to Hart that runs adjacent to the Interstate 10 freeway. There are several maintenance issues along this street including graffiti, weeds, trash, and litter debris. This project will include landscaping enhancements including the addition of drip irrigation, ground cover, trees, shrubs, and vines. JUSTIFICATION: The City receives frequent calls for service from residents for this particular stretch of roadway resulting in significant staff time for maintenance services. SCHEDULING: Design work on this project is expected to be completed by August 2009 with work starting in October 2009. Construction and landscape installation will take approximately 30 days with a target completion time in November 2009. IMPACT: The City's Public Services staff currently spends a significant amount of time painting graffiti and removing trash and litter in this area. Adding shrubs, trees, and vines along the Interstate 10 sound wall will eliminate non-landscaped areas where litter accumulates. Total Source Estimated Cost Appropriated through FY 2008-09 Adopted FY 2011-14 2009-10 Estimated Cost Total 75.000 l;o 75.000 Citj, ot'Rosemead Capital Improvement Program PROJECT: Marshall Avenue Median Improvements DESCRIPTION: The project involves the addition of drought tolerant landscaping on median areas along Marshall Avenue at Rosemead Boulevard. This improvement work will include landscaping improvements and will promote the City's stewardship of sustainable environmental practices. JUSTIFICATION: Currently, the landscaping in the area consists of ivy groundcover with drought tolerant native and also reduce water usage. i d' ,qq me lan groundcover and eucalyptus trees. Replacing the landscaping with improve the appearance of this area SCHEDULING: Staff will begin the design work in the summer and anticipates it will take 60 days to complete. Once ready, staff anticipates the approval of plans and specifications in fall 2009 and the start of construction in late 2009. IMPACT: The planting of new landscaping will enhance aesthetics for nearby residents and the adjacent commercial district. Further, the City will use this project as a sample of sustainable landscaping designs and the City's efforts to reduce water consumption. Appropriated Total through Adopted FY 201 1-14 Funding Source Estimated Cost FY 2008-09 2009-10 Estimated Cost To Be Determined 50,000 - - 50.000 Total 50,000 50,000 M City of Rosemead Capital Improvement Program PROJECT: Triangle Park - SR60 & San Gabriel Blvd. DESCRIPTION: The project involves landscape improvements at Triangle Park - a small City-owned parcel just adjacent to the State Route 60/San Gabriel Boulevard off ramp. The parcel currently houses an entry monument sign and sparse landscaping. This project will involve revamping the irrigation system to a weather-based, "Smart" irrigation system, adding trees and native landscaping, and replacing the City entry monument sign. JUSTIFICATION: This small parcel serves as an entry point to the City and is in need of beautification work. Adding new landscaping will greatly enhance the area and serve as a proper entry to the City. SCHEDULING: Staff will begin the design work in the summer and anticipates it will take 90 days to complete. Once ready, staff anticipates the approval of plans and specifications in fall 2009 and the start of construction in late 2009. IMPACT: The City's Public Services staff currently spends a significant amount of time removing trash and litter and clearing overgrown brush in this area. The planting of new landscaping will enhance aesthetics for the nearby area. Appropriated Total through Adopted FY 2011-14 Funding Source Estimated Cost FY 2008-09 2009-10 Estimated Cost To Be Determined 30,000 - - 30,000 Total 30,000 - - 30,000 Cite of'Rosenicad Capital Improvement Program PROJECT: Sally Tanner Park Improvements DESCRIPTION: The project involves the replacement of the picnic area canopy at Sally Tanner Park. The existing structure is aged and has experienced significant dry rot and damage from termites. This project will involve the removal of the existing structure and replacement with a colorful new structure. JUSTIFICATION: The existing structure has deteriorated significantly and could pose a safety hazard to park users if it remains. SCHEDULING: Staff will look into other structures and present several to the City Council for consideration. Once approved, staff anticipates it will take 15 days to replace the structure. It is planned that selection would take place in late 2009. IMPACT: Replacing this structure would enhance the park's aesthetics and greatly improve safety conditions. Appropriated Total through Adopted FY 2011-14 Funding Source Estimated Cost FY 2008-09 2009-10 Estimated Cost To Be Determined 25.000 - - 25,000 Total 25.000 - - 25.000 1'= C1q- of'Rosemead Capital Improvement Program PROJECT: Rosemead Community Center Roof Improvements DESCRIPTION: The project involves the replacement of the roof and support beams at Rosemead Community Center. The existing structure is aged and has experience dry rot, making the interior susceptible to leaks and other outdoor elements. This project will involve the removal of the existing roof materials and full replacement with a new composite roof material. JUSTIFICATION: The existing structure has deteriorated significantly and could pose a safety hazard or further interior damage if it remains. SCHEDULING: Staff will evaluate roofing options and present a recommendation to the City Council in September 2009. Staff anticipates that the roof replacement will take 20 days to replace. Construction work would be scheduled in fall 2009. IMPACT: Replacing this structure would enhance the building's aesthetics and help maintain the interior building conditions. Appropriated Total through Adopted FY 2011-14 Funding Source Estimated Cost FY 2008-09 2009-10 Estimated Cost To Be Determined 50,000 - - 50,000 Total 50.000 - - 50,000 154 City of'Rosemead Budget Detail Sheets The following pages contain the line item detail of each cost center. I o' o~ , M ' C ~ p ~ l P N 0 0 0 0 0 0 0 0 0 0 O O a a N a a a a a a a n rn IT N o a 0 ~ 0 0 0 V` N O V+ O N O O H M O H W v H m m a T O 7 3 r tr N tm-~ -1 -3 19 ~rrmomzn°m n r N H O H< C* 7 H c H > I ~ z ~ m In F z Io zm ~ 'v c z w v~ r z m o o 3 H 'o < O C =s 3~ ~ czi m ~z~ ~°m m i n H n o z x mm r rn ~I b I A q c O p~ N N a f!~ N H O J m O~ a lf+ m rn J O~' J N Fd H O N n a L. 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