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CC - Agenda - 05-13-20251 Rosemead City Council Special & Regular Joint Meeting Agenda May 13, 2025 CITY OF ROSEMEAD CITY COUNCIL SPECIAL AND REGULAR JOINT MEETING AGENDA City Hall Council Chamber 8838 East Valley Boulevard Rosemead, CA 91770 Tuesday, May 13, 2025 6:00 P.M. Special Meeting & 7:00 P.M. - Regular Meeting City Council Margaret Clark, Mayor Sandra Armenta, Mayor Pro Tem Sean Dang, Council Member Polly Low, Council Member Steven Ly, Council Member Brown Act Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting. General Conduct/Decorum During Meeting: While the City Council is in session, all attendees are required to observe the proceedings and adhere to established rules of decorum. No individual shall engage in behavior that is intended to or likely to incite violent or riotous actions, nor shall anyone disturb the orderly conduct of the meeting. Remarks must be made exclusively from the podium and directed to the Council as a whole, rather than to individual members or the audience. Comments and exchanges from the audience will not be acknowledged, as focus should remain on the speaker or the Council. Attendees are requested to silence their cellphones during the meeting. Any individual who causes ongoing disruption may be subject to removal from the proceedings per Government Code 54957.95. Americans with Disabilities Act In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (626) 569-2100 at least 48 hours prior to the meeting to allow the city to make reasonable arrangements to ensure accessibility to the meeting or service. Any writings or documents provided to the majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s Office during normal business hours. 2 Rosemead City Council Special & Regular Joint Meeting Agenda May 13, 2025 SPECIAL MEETING 6:00 P.M. CALL TO ORDER ROLL CALL 1. CLOSED SESSION A. CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6 Agency designated representatives: City Attorney Unrepresented employee: City Clerk B. CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6 Agency designated representatives: City Attorney Unrepresented employee: City Manager Regular City Council Meeting will convene at 7:00 P.M. 3 Rosemead City Council Special & Regular Joint Meeting Agenda May 13, 2025 REGULAR MEETING 7:00 P.M. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE – Mayor Clark INVOCATION – Mayor Pro Tem Armenta 2. PUBLIC COMMENT The City Council will hear public comments on matters not listed on the agenda during the Public Comments section from the audience. Opportunity to address the City Council on non-agenda items is limited to 3 minutes per speaker. The public may address com ments in person or via zoom using Meeting ID: 899 2941 1735 and Passcode: 393323. Written comments may be submitted to publiccomment@cityofrosemead.org by 5:00 p.m. All comments are public record and will be recorded in the official record of the city. 3. PRESENTATIONS A. Introduction of Newly Appointed Los Angeles County Acting Assistant Fire Chief for Division 9, Paul Stump B. Presentations by the Office of Senator Sasha Renée Pérez, Office of Assemblymember Mike Fong, Southern CA Edison and El Monte Union High School District for the Class of 2025 Rosemead High School Scholarship Recipients C. Proclamation Declaring the Month of May 2025 as “Asian American and Pacific Islander Heritage Month” in the City of Rosemead D. Proclamation Declaring the Week of May 18, through May 24, 2025, as “Public Works Week” in the City of Rosemead E. Proclamation Declaring the Month of May 2025 as “Water Safety Month” in the City of Rosemead 4. PUBLIC HEARING CEQA: The following items are not subject to the California Environmental Quality Act, unless noted on the item. A. Continued Public Hearing and Approval of the FY 2025-2026 Annual Action Plan for the Community Development Block Grant (CDBG) and Home Investment Partnerships (HOME) Programs On April 22, 2025, the City Council conducted a duly noticed public hearing on the FY 2025-2026 Annual Action Plan for the CDBG and HOME programs. After hearing all public and written testimony, the City Council continued the public hearing to the May 13th City Council meeting and requested additional information on the proposed subrecipients. 4 Rosemead City Council Special & Regular Joint Meeting Agenda May 13, 2025 Recommendation: That the City Council take the following actions: 1. Conduct the continued public hearing and receive public comments and or testimony on the FY 2025-2026 Annual Action Plan; and 2. Approve and authorize the submittal of the FY 2025-2026 Annual Action Plan, including CDBG, HOME, and CDBG-CV funding recommendations. B. Public Hearing of an Ordinance of the City Council of the City of Rosemead, California, Adopting the Updated Fire Hazard Severity Zones Map as Recommended by the State Fire Marshal and Implementing Regulations for Fire Hazard Severity Zones Pursuant to Government Code Sections 51178, 51179 & 51182 The Office of the State Fire Marshal, in collaboration with the California Department of Forestry and Fire Protection (CalFire), has completed an updated assessment and mapping of Fire Hazard Severity Zones throughout California, including areas within the City of Rosemead, pursuant to Public Resources Code Sections 4291 and Government Code Sections 51178, 51179, and 51182. Recommendation: That the City Council approve and introduce the first reading, by title only, of Ordinance No. 1029, entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ADOPTING THE UPDATED FIRE HAZARD SEVERITY ZONES MAP AS RECOMMENDED BY THE STATE FIRE MARSHAL AND IMPLEMENTING REGULATIONS FOR FIRE HAZARD SEVERITY ZONES PURSUANT TO GOVERNMENT CODE SECTIONS 51178, 51179 & 51182 C. Status of Vacant Positions Per AB 2561 – Local Public Employees: Vacant Positions California State Assembly Bill (AB) 2561 was approved on September 22, 2024, and added §3502.3 to the Government Code. This new law requires public agencies to present the status of vacancies, and recruitment and retention efforts during a public hearing before the council at least once per fiscal year, and before adoption of the annual budget. Staff is presenting this report to the City Council in order to comply with AB 2561. Recommendation: That the City Council receive and file the report on City of Rosemead Vacancies, and Recruitment and Retention Efforts Pursuant to Government Code Section 3502.3. 5 Rosemead City Council Special & Regular Joint Meeting Agenda May 13, 2025 5. CONSENT CALENDAR CEQA: The following items are not subject to the California Environmental Quality Act, unless noted on the item. A. Claims and Demands • Resolution No. 2025-19 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,710,506.18 CHECKS NUMBERED 119175 THROUGH NUMBER 119239, DRAFTS NUMBERED 8079 THROUGH NUMBER 8098 AND EFT NUMBERED 53254 THROUGH NUMBER 53272 INCLUSIVELY Recommendation: Adopt Resolution No. 2025-19. • Resolution No. 2025-24 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,197,276.82 CHECKS NUMBERED 119109 THROUGH NUMBER 119174, DRAFTS NUMBERED 8035 THROUGH NUMBER 8078 AND EFT NUMBERED 53202 THROUGH NUMBER 53253 INCLUSIVELY Recommendation: Adopt Resolution No. 2025-24. B. Minutes Recommendation: That the City Council approve the special and regular meeting minutes of April 8, 2025. C. 2025 AIPAC’S Political Coalitions Summit, September 26-28, 2025, - Little Rock, Arkansas The City Council will consider authorizing the attendance of any Council Member who wishes to attend the 2025 AIPAC Political Coalitions Summit, from September 26-28, 2025 in Little Rock, Arkansas. Recommendation: That the City Council authorize any Council Member to attend the 2025 AIPAC Political Coalition Summit, from September 26-28, 2025 in Little Rock, Arkansas. 6 Rosemead City Council Special & Regular Joint Meeting Agenda May 13, 2025 D. Professional Service Agreement – Designing, Printing, and Mailing Services for Recreational Brochure The City Council will consider approving an agreement with The Sauce Creative Service Corp., for $333,319.08 for a three-year term beginning July 1, 2025. The Sauce Creative Service Corp. was selected through a competitive Request for Proposal process to provide design, printing, and mailing services of the City’s quarterly recreational brochure. The services as the main marketing tool for Parks and Recreation classes, programs, special events, and community information. Recommendation: That the City Council approve the Professional Services Agreement with The Sauce Creative Services to provide design, print, and mailing services, and authorize the City Manager to execute the agreement for a term of 3 years beginning on July 1, 2025, for a total contract amount of $333,319.08. 6. MATTERS FROM CITY MANAGER & STAFF A. Discussion Regarding Letter of Support for Mosquito Control in Eaton Fire Impacted Communities This item is presented to the City Council to discuss the support of San Gabriel Valley Mosquito and Vector Control District (SGVMVCD) application for state funding and FEMA reimbursement to address public health risks following the 2025 Eaton Fire. The Eaton Fire has left over 2,800 swimming pools damaged and non-functional, many of which are now holding stagnant water. These pools have become active breeding grounds for mosquitoes, and with temperatures rising, these sites pose an escalating threat to public health in communities throughout the San Gabriel Valley. Recommendation: That the City Council discuss and provide direction to City staff. B. Presentation on an Energy Service Performance Project for Energy-Related Improvements to City Facilities The purpose of this report is to provide the City Council with an overview of Energy Efficiency Projects under California Government Code Section 4217.12 and to seek direction for an Energy Savings Performance Contract (ESPC). Under state legislation, public agencies are authorized to enter into agreements with Energy Service Companies (ESCOs) to design and implement energy efficiency projects. These projects are structured so that the energy savings generated over the life of the contract fully cover project costs, with additional savings continuing after the contract ends. Many jurisdictions have successfully used this approach to complete essential facility upgrades while achieving long-term operational savings. To assess the feasibility of an ESPC for the City of Rosemead, staff engaged with three ESCOs selected from the U.S. Department of Energy’s 2025 Qualified List of Energy Service Companies and the Southern California Regional Energy Network (SoCalREN) trade ally network. Each ESCO conducted a preliminary review of the City's current energy usage and determined that the City holds significant potential to benefit from 7 Rosemead City Council Special & Regular Joint Meeting Agenda May 13, 2025 an ESPC, with opportunities to reduce energy costs, improve facility performance, and support sustainability objectives. As a critical first step to entering into an ESPC, the City must undertake an Investment Grade Audit (IGA). An IGA is a comprehensive, detailed analysis conducted by an ESCO to assess the current energy usage of the City’s facilities and identify potential Energy Conservation Measures (ECMs). The audit provides precise data on projected savings, costs, and the feasibility of proposed projects, ensuring that the measures will deliver the anticipated financial and environmental benefits. The level of analysis reduces risk and enhances the accuracy of performance guarantees in the ESPC. Staff is seeking City Council direction on: 1) if to proceed with an Energy Efficiency Project per California Government Code Section 4217.12, and 2) which Energy Service Company (ESCO) to engage an Energy Saving Performance Contract (ESPC) for the Investment Grade Audit (IGA) that will be brought to the City Council at a later date for approval. Recommendation: That the City Council take the following actions: 1) Receive and file this report; and 2) Provide direction to staff regarding next steps for potential implementation of an Energy Services Performance Contract. Document submitted by Mayor in agenda packet. C. Award of Contract for Micro-Transit Services On November 12, 2024, staff provided a report to explore the feasibility of supplementing or replacing the City’s current transit services. Following the presentation, City Council provided direction to release a Request for Proposal (“RFP”) to explore improvements to the current transportation services, focusing on transitioning from fixed-route models to on-demand transit solutions, including micro-transit and/or ride-hailing services. A competitive RFP was released on December 23, 2024, and six (6) qualified proposals were received by the submittal deadline of February 19, 2025. Following a comprehensive RFP process, which included a thorough vetting of each proposal and interviews with the top three ranked vendors, staff is recommending the City Council award a contract for micro-transit services to Crosby Street Transit, a wholly owned subsidiary of Via Transportation, Inc. (“Via”) and authorize the City Manager to finalize and execute the Agreement for a base term of eighteen (18) months, beginning July 1, 2025 to December 31, 2026, in an amount not-to-exceed $1,989,510, with the option for up to three one- year extensions; first year option - $1,355,760, second year option - $1,396,440, and year three option - $1,438,380, totaling $6,180,090. Recommendation: That the City Council authorize the City Manager to finalize and execute a Professional Services Agreement with Crosby Street Transit, a wholly owned subsidiary of Via Transportation, Inc. (“Via”) for a base term of eighteen (18) months, from July 1, 2025 to December 31, 2026, in an amount not-to-exceed $1,989,510, with the option for up to three one-year extensions, totaling $6,180,090. 8 Rosemead City Council Special & Regular Joint Meeting Agenda May 13, 2025 7.MATTERS FROM MAYOR & CITY COUNCIL A.Council Comments 8.ADJOURNMENT The next City Council meeting will take place on May 27, 2025, at 7:00 p.m. in the Rosemead City Hall Council Chamber. POSTING AFFIDAVIT I, Ericka Hernandez, City Clerk, or my designee, hereby certify that a true and correct, accurate copy of the foregoing agenda was posted seventy-two hours prior to the meeting, per Government Code 54954.2, at the following locations: City Hall, 8838 East Valley Boulevard; Rosemead Community Recreation Center, 3936 N. Muscatel Avenue; Garvey Community Center, 9108 Garvey Avenue; Public Safety Center, 8301 Garvey Avenue (Temporarily Closed as of 12/16/2024); United States Post Office, 8845 Valley Boulevard; Rosemead Library, 8800 Valley Boulevard and on the City’s website (www.cityofrosemead.org) ________________________May 8, 2025 Ericka Hernandez, City Clerk Date 8838 E. Valley Boulevard, Rosemead, CA 91770 City Hall is open Monday - Thursday from 7:00 a.m. – 6:00 p.m. City Hall is closed on Fridays. T: (626) 569-2100 F: (626) 307-9218 W: www.cityofrosemead.org MEETING SCHEDULE: SCOOP Beautification Commission Meeting — CANCELLED  Wednesday, May 14 @ 7:00 p.m. Planning Commission Meeting — CANCELLED  Monday, May 19 @ 7:00 p.m. Public Safety Commission Meeting  Thursday, May 22 @ 7:00 p.m. City Council Meeting  Tuesday, May 27 @ 7:00 p.m.