CC - Item 5E - Accept Completed Improvements and Authorize Filing of Notice of Completion for City Project No. 24013 - Mission Drive Pedestrian Hyrbid Beacon SystemROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: BEN KIM, CITY MANAGER
DATE: JUNE 10, 2025
SUBJECT: ACCEPT COMPLETED IMPROVEMENTS AND AUTHORIZE FILING
OF NOTICE OF COMPLETION FOR CITY PROJECT NO. 24013 -
MISSION DRIVE PEDESTRIAN HYBRID BEACON SYSTEM
SUMMARY
On March 12, 2024, the City Council awarded a construction contract with Calpromax
Engineering, Inc. for the Mission Drive Pedestrian Hybrid Beacon System Project (Project No.
24013). The project scope included furnishing and installing a pedestrian hybrid beacon system,
which encompassed the installation of traffic signal poles, communication conduits, a controller
cabinet, the removal and replacement of roadway pavement, and the signing and striping of the
crosswalk spanning Mission Drive at Newby Avenue.
The final stages of the project have since been implemented and completed. The crosswalk
signal was activated on April 15, 2025, marking the completion of all project components. The
total construction budget, inclusive of a 10% construction contingency, amounted to
$357,692.50.
DISCUSSION
The Mission Drive Pedestrian Hybrid Beacon System project aimed to provide pedestrian safety
improvements, including installation of a hybrid beacon system, asphalt roadway improvements,
installation of signage, and associated striping improvements at Mission Drive and Newby
Avenue. As part of the Fiscal Year 2022-2023 Capital Improvement Program, the project was
funded by a Measure M Multi -Year Subregional Grant awarded by the Los Angeles County
Metropolitan Transportation Authority (LACMTA); there is no local match requirement.
On April 15th, 2025, the contractor coordinated the activation of this crosswalk signal, ensuring
that the project was successfully completed within the four -month construction contract
extension.
The project experienced delays due to long -lead time items, specifically the procurement of steel
pole components. Additionally, there were significant delays in the procurement and preparation
of signal timing sheets by Los Angeles County Public Works, which further impacted the project
AGENDA ITEM 5.E
City Council Meeting
June 10, 2025
Page 2 of 2
timeline. To address these delays, the City Council approved a four -month construction contract
extension on March 11, 2025.
STAFF RECOMMENDATION
It is recommended that the City Council:
1) Accept project completion for the Mission Drive Pedestrian Hybrid Beacon System
Project — Project No. 24013 as performed by Calpromax Engineering, Inc., with the final
contract amount of $332,031.82; and
2) Authorize the recordation of Notice of Completion with the Los Angeles County
Recorder and the release of retention funds 35 days thereafter.
FISCAL IMPACT
The following is the breakdown of the construction phase:
Total Construction Budget
$357,692.50
Actual Expenditures
$332,031.82
Unexpended Amount
$25,660.68
STRATEGIC PLAN IMPACT
This item is consistent with the City's 2030 Strategic Plan Goal C — Infrastructure and Facilities
— by renovating and enhancing streets, sidewalks, and public infrastructure; coordinating with
relevant utility agencies regarding safety and enhancements; and modernizing facilities by
expanding the use of wireless network technology and renewable energy.
Prepared by:
Leonardo Martinez, Transtech Engineers
Submitted by:
i
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Attachment A: Notice of Completion - Mission Drive Pedestrian Hybrid Beacon System Project
Attachment A
Notice of Completion
Mission Drive Pedestrian Hybrid
Beacon System Project
RECORDING REQUESTED BY
CITY OF ROSEMEAD
AND WHEN RECORDED MAIL TO:
Name City of Rosemead
Street Address 8838 E. Valley Blvd.
City & State Rosemead, CA 91770
ATTN: CITY CLERK
SPACE ABOVE THIS LINE FOR RECORDER'S USE
Notice of Completion
Notice is hereby given that:
1. The undersigned is owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the undersigned is:
3. The full address of the undersigned is
City of Rosemead
8838 E. Valley Blvd., Rosemead, CA 91770
4. The nature of the title of the undersigned is: In fee
(If other than fee, strike "In fee" and insert, for example, "purchaser under contract of purchase", or "lessee"
5. The full names and full addresses of all persons, if any, who hold title with the undersigned are:
Names Addresses
N/A N/A
6. The names of the predecessors in interest of the undersigned, if the property was transferred subsequent to
the commencement of the work of improvement herein referred to:
Names Addresses
N/A N/A
no transfer made, insert, "none".
7. A work of improvement on the property hereinafter described was completed on: April 15, 2025
8. The name of the contractor, if any for such work of improvement was: Calpromax Engineering, Inc.
9. The property on which said work of improvement was completed is in the City of Rosemead
County of Los Angeles , State of California, and is described as follows: Mission Drive:
Pedestrian Hybrid Beacon System, Project No. 24013
10. The street address of said property is: none
(If no street address has been officially assigned, insert "none"
Signature of
owner named
Dated: in paragraph 2:
Samuel Gutierrez
Director of Public Works
By: City of Rosemead
I certify (or declare) under penalty of perjury that the foregoing is true and correct.
Date
Rosemead, CA
Place of Execution
Samuel Gutierrez
Director of Public Works
City of Rosemead, California