CC - Item 4E – Accept Completed Improvements and Authorizing Filing of a Notice of Completion for City Project No. 31031- Roof Replacement at Public Works Office & Warehouse BuildingROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: BEN KIM, CITY MANAGER 31�
DATE: JULY 8, 2025
SUBJECT: ACCEPT COMPLETED IMPROVEMENTS AND AUTHORIZE FILING
OF A NOTICE OF COMPLETION FOR CITY PROJECT NO. 31031 —
ROOF REPLACEMENT AT PUBLIC WORKS OFFICE & WAREHOUSE
BUILDING
On January 14, 2025, the City Council awarded a construction contract to Best Contracting
Services, Inc. for the Roof Replacement project at the City Public Services building. The total
construction budget, including a 10% contingency, was set at $537,267.50. The completed
improvements included replacing the deteriorating roof with a new metal roof system, removing
the existing hazardous roofing materials, and weatherproofing the new roof. Furthermore, the
scope of work expanded to include the replacement of three non-functioning swamp coolers with
new systems, including the fabrication of metal curbs to ensure a watertight system with all metal
flashings.
The Public Services Office and Warehouse facility serves as the central hub for all maintenance
operations within the city. However, due to minimal maintenance conducted over the past two
decades, the deteriorated metal roof system was in dire need of replacement. The brittle metal roof
was prone to water leaks, necessitating a replacement to improve its structural integrity. To achieve
this, the previous metal roofing system was completely removed (grid by grid) and the hazardous
roofing material was identified and removed as per the hazardous material testing report. A new
pre -formed metal roofing system was then installed, complete with clips, perimeter and penetration
flashing, closures, gutters, and downspouts.
During the demolition phase of the project, staff identified the need to replace three non-functional
rooftop swamp cooler units that previously served the warehouse area. Due to poor air circulation,
the warehouse retained excessive heat, hindering the escape of hot air through the vents. To address
this issue and improve air circulation during the summer months, staff requested a proposal from
the awarded contractor. After negotiations, the contractor's change order proposal was approved.
The scope of work included the removal and disposal of the old units, as well as the installation of
new, fully functional rooftop swamp coolers, complete with necessary plumbing and electrical
work. The total cost for this additional work was $39,656.43, which was covered within the
allocated 10% construction contingency. The project is now substantially complete and
AGENDA ITEM 4.E
City Council Meeting
July 8, 2025
Page 2 of 2
improvements have been accepted by staff. As per the project specifications, this roof replacement
was delivered with the following warranties:
Manufacturer's standard 20 -year "NDU roof system weathertightness warranty.
Manufacturer's standard 20 -year finish warranty covering checking, crazing, peeling,
chalking, fading, and adhesion of the pre -painted sheet metal materials.
Installer's 3 -year warranty covering roof panel system installation and watertightness.
STAFF RECOMMENDATION
It is recommended that the City Council:
1. Accept the project completion for the Public Services Office and Warehouse Building
Project NO. 31031 as performed by Best Contracting Services, Inc. with the final
contract amount of $528,081.43; and,
2. Authorize the recordation of Notice of Completion with the Los Angeles County
Recorder and the release of retention funds 35 days thereafter.
FINANCIAL IMPACT
The following is the breakdown of the construction phase, which utilized Public Facilities funding:
Total Construction Budget $537,267.50
Actual Expenditures $528,081.43
Unexpended Amount $9,186.07
STRATEGIC PLAN IMPACT
The project aligned with the City of Rosemead's Strategic Plan Goal C - Infrastructure and
Facilities.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Prepared by:
kmo—Y710lyous, City Engineer
Submitted by
Sapkel Gutierrez '
Director of Public Works
Attachment A: Notice of Completion
Attachment A
Notice of Completion
RECORDING REQUESTED BY
CITY OF ROSEMEAD
AND WHEN RECORDED MAIL TO:
Name City of Rosemead
Street Address 8838 E. Valley Blvd.
City & State Rosemead, CA 91770
ATTN: CITY CLERK
SPACE ABOVE THIS LINE FOR RECORDER'S USE
Notice of Completion
Notice is hereby given that:
1. The undersigned is owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the undersigned is:
3. The full address of the undersigned is:
City of Rosemead
8838 E Valley Blvd., Rosemead, CA 91770
4. The nature of the title of the undersigned is: In fee
(If other than fee, strike "In fee" and insert, for example, "purchaser un er contract of purchase", or "lessee")
5. The full names and full addresses of all persons, if any, who hold title with the undersigned are:
Names Addresses
N/A N/A
6. The names of the predecessors in interest of the undersigned, if the property was transferred subsequent to
the commencement of the work of improvement herein referred to:
Names Addresses
N/A N/A
no transfer made, insert,' none".
7. A work of improvement on the property hereinafter described was completed on: June 2, 2025
8. The name of the contractor, if any for such work of improvement was: Best Contracting Services, Inc.
9. The property on which said work of improvement was completed is in the City of Rosemead
County of Los Angeles , State of California, and is described as follows: Roof Replacement at
Public Works Office & Warehouse Building Project No. 31031
10. The street address of said property is
Dated:
2714 River Ave., Rosemead, CA 91770
no street address has been officially assigne , insert "none"
Signature of
owner named
in paragraph 2:
Samuel Gutierrez
Director of Public Works
By: City of Rosemead
I certify (or declare) under penalty of perjury that the foregoing is true and correct.
Date
Rosemead, CA
Place of Execution
Samuel Gutierrez
Director of Public Works
City of Rosemead, California