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CC - Item 6A - Center-Based Senior and Youth ProgramsROSEMEAD CITY COUNCIL STAFF REPORT TO: THE HONORABLE MAYOR AND CITY COUNCIL FROM: JEFF ALLRED, CITY MANAGER0_ DATE: JULY 14. 2009 SUBJECT: CENTER-BASED SENIOR AND YOUTH PROGRAMS SUMMARY At its regular meeting on June 23, as part of the Fiscal Year 2009-10 Budget process, City Council authorized changes in center-based programs with the following results: 1. Consolidate all primarily senior services (including the lunch program, special events and activities, excursions, clubs, and city-run and El Monte-Rosemead Adult School classes) at the Garvey Center to produce a cost savings of $22,000, and 2. Establish enhanced youth and teen programs and activities at the Rosemead Community Recreation Center using existing resources. These changes were scheduled to take effect on September 7, 2009. The fall implementation date was established to allow the Parks and Recreation Department time to communicate forthcoming, changes to center users and mitigate any expressed concerns. However, at a Special Meeting dated July 30, City Council directed staff to provide details concerning all center-based programs, participation levels, and fee and revenue data to assist in providing direction for the future operation of these programs. In the event that City Council determines not to consolidate all senior programs at the Garvey Center, the resulting $22,000 funding shortfall can be covered by transferring funds from the Community Organization Program budget to the Senior Program budget. ANALYSIS Senior Programs Census 2000 figures indicate that there are more than 6,800 senior residents in Rosemead (65 and older). For purposes of our programs, seniors are defined as being 62 years of age or older. The City of Rosemead offers an extensive senior program. Program components include lunch, special events and activities, excursions, clubs, and classes. A significant portion of time for 4 full-time and 8 part-time employees is APPROVED FOR CITY COUNCIL AGENDA: ITEM NUMBER: ( k City Council Meeting July 14, 2009 Paqe 2 of 7 given to operate/oversee these programs as they are currently offered at both the Garvey and Rosemead Community Recreation Centers. As a result, there is significant duplication of many activities. The below table compares programs at both sites: Services RCRC Garvey Frequency Health Blood Pressure Screening Blood Pressure Screening Twice monthly Bone Density, Body fat, Monthly (varies) Cholesterol Screening Flu Shots Annually Health Fair Annually General Guest Speakers (Social Guest Speakers Bi-monthly Interest security, Phone services, Insurance, Home/Renters Assistance, etc.) 55 Alive Driving Class Monthly Social Lunch Program Lunch Program Daily Bingo Bingo Twice week) Movies Movies Bi-weekly Excursions Excursions Twice monthly Special Events Special Events Monthly Senior Clubs Senior Clubs Weekly • Latin American Club Zapopan Club • Pan American Club • Blind Social Club • Swinging Senior Bingo • Open House Bingo • Latinos Unidos Continued Adult School Classes Adult School Classes Ongoing Learning • Line Dance • Aerobics • Exercise • Line Dance • Dressmaking • Needle Arts • Oil Painting • Watercolor Painting • Quilting • Piano • Needle Point • Tai Chi • Watercolor Painting City of Rosemead Classes City of Rosemead Classes Ongoing • Tole Painting • Yuan Chi • Line Dance • Line Dance • Ballroom Dance • Ballroom Dance • Social Dance • Yoga • Folk Dance • Tai chi • Fan Dance Service Volunteer Opportunities Volunteer Opportunities Ongoing Miscellaneous MTA Bus Pass sales MTA Bus Pass sales Monthly City Council Meeting July 14, 2009 Pace 3 of 7 As indicated, the City of Rosemead offers a lunch program at both sites through which we currently serve an average of 170 seniors, 62 and over, daily. Of those who participate, only fifty percent are Rosemead residents. Thus, we currently serve only 85 of all eligible residents. A donation of $1.25 is requested of each patron with the City subsidizing nearly 55% percent of the cost of each meal ($2.75) served to participants regardless of residency. Meals are paid for through a mix of CDBG ($77,000) and General Fund ($55,000) monies. The City also expends approximately $24,000 in Proposition A funds for senior excursion transportation. Participants are charged direct admission plus 10% to offset excursion costs. A lesser percentage of resident seniors use these programs than use the lunch program. For example, 245 seniors took part in the last six excursions offered. Of those, only 44% (110) were residents. The largest number of participants for excursions and special events are senior "club" members. Thus, a greater portion of these funds are expended on behalf of seniors who are not residents. In addition to subsidizing the cost of senior meals, the City absorbs personnel costs associated with facility use by senior clubs. Most of the clubs have been using City facilities for more than 20 years at no cost to their membership. The Blind Social Group has used the RCRC for the past 6 years. In addition to their weekly uses, the "Latin" clubs host 13 annual Saturday dances to raise funds. For those clubs as well as the Bingo clubs, most of the monies are used to directly benefit their membership. Last fiscal year, clubs donated approximately $1,500 to the City for events. None of the clubs are non-profit or serve a majority resident membership, at current facility use rates, similar groups are charged: • $61 (resident) or $86 (non-resident) per hour for use of Rooms 1-2 (RCRC) • $71 or $101 for rooms 3-4 (RCRC) • $36 per hour for use of a Garvey Center Meeting Room. Clubs currently using facilities and their membership are as follows: Rosemead Senior Clubs Club Members Resident Members RCRC Latin American Club Tue, 9:00 a.m. - 2:00 p.m. 63 22(35%) Pan American Club Wed, 9:00 a.m. - 2:00 p.m. 66 20(30%) Blind Social Wed, 10:00 a.m. - Noon 7 2(29%) Swinging Senior Bingo Thu, 8:00 a.m. - 3:30 p.m. 122 16(13%) Open House Bingo Fri, 9:00 a.m. - 3:00 p.m. 53 13(26%) Latinos Unidos Fri, 9:00 a.m. - 1:30 p.m. 61 13(21%) Garvey Center Zapopan Club Tues, 9:00 a.m. - 3 p.m. 18 7(39%) City Council Meeting July 14, 2009 Page 4 of 7 Further, Rosemead-El Monte Adult School offers a number of classes at the centers- some of which are duplicate courses. They are free to participants, but the city absorbs staff (63.5 hours per week) and facility costs while the district is paid, by the state, for each student in attendance. Staff costs, alone, would be assessed at $55,880 for two staff during use hours. Approximately 900 people are currently registered for these classes, only 25% of which are residents, and some of which are not seniors. Classes currently offered are: Schedule of El Monte-Rosemead Adult School Classes RCRC Garvey Center Monday: Monday: ESL 8:30 a.m. - 12:00 p.m. ESL 8:00 a.m. - 11:30 a.m. Line Dance 8:00 a.m. - 9:30 a.m. Aerobics 10:15 a.m. - 12:15 p.m. Exercise 9:30 a.m. - 11:00 a.m. Line Dance 1:00 p.m. - 2:30 p.m. Dress Making 8:30 a.m. - 3:00 p.m. Spanish 1:00 p.m. - 3:00 p.m. Tuesday: ESL 8:00 a.m. - 11:30 a.m. Tuesday: Line Dance 1:00 p.m. - 2:30 p.m. ESL 8:30 a.m. -12:00 p.m. Line Dance 8:00 a.m. - 9:30 a.m. Wednesday: Exercise 9:30 a.m. - 11:00 a.m. ESL 8:00 a.m. - 11:30 a.m. Oil Painting 9:00 a.m. - 2:00 p.m. Aerobics 10:15 a.m. - 12:15 p.m. Wednesday: Thursday: ESL 8:30 a.m. - 12:00 p.m. ESL 8:00 a.m. - 11:30 a.m. Line Dance 8:00 a.m. - 9:30 a.m. Needle Point 8:30 a.m. - 3:00 p.m. Exercise 9:30 a.m. - 11:00 a.m. Line Dance 1:00 p.m. - 2:30 p.m. Quilting 9:00 a.m. - 3:00 p.m. Friday: Thursday: Aerobics 10:15 a.m. - 12:15 p.m. ESL 8:30 a.m. - 12:00 p.m. Line Dance 1:00 p.m. - 2:30 p.m. Line Dance 8:00 a.m. - 9:30 a.m. Piano 12:00 p.m. - 4:00 p.m. Exercise 9:30 a.m. - 11:00 a.m. Dress Making 8:30 a.m. - 3:00 p.m. Friday: ESL 8:30 a.m. - 12:00 p.m. Line Dance 8:00 a.m. - 9:30 a.m. Exercise 9:30 a.m. - 11:00 a.m. Fabric Art 9:00 a.m. - 5:00 p.m. The proposal to consolidate senior programs and relocate all "primarily' senior activities was aimed at cost-efficiency as activities from both centers could be accommodated at one facility. Either Garvey or Rosemead Center can accommodate 200 or more patrons for lunch and can house the broad variety of programs offered to local senior citizens. City Council Meeting July 14, 2009 Page 5 of 7 Consolidation would eliminate the need for 40 part-time hours per week over 50 weeks for a savings of $22,000. It would also facilitate the reassignment of a Recreation Coordinator to expanded youth services and would further free up the Assistant Director for administrative oversight of a variety of department programs and of supervisory staff. Further, because each Center serves seniors with the same variety of programs, consolidation would allow for a greater concentration of programs including social and medical services, health screenings, leisure and wellness activities, and other senior- specific issues. Additionally, all Rosemead senior citizens who participate in the lunch program would, thereby, have immediate access to all supplemental senior programs and services. Transitioning senior services to Garvey Center, which is located directly adjacent to the Garvey Senior Housing Complex, less than 1.5 miles from the Angelus Senior Housing Complex, and approximately two miles from RCRC, would make senior programs more accessible to residents of both and help increase resident involvement in senior programs. The proposal also considered transportation concerns. The vast majority of participants either drive to the lunch program or arrive by local shuttle service, neither of which would be greatly impacted by the 2-mile distance between centers. Five to ten participants walk to the program at Garvey Center and fewer to the RCRC. Transportation, if needed, can be provided for these patrons through our Dial-a-Ride or Shopper Shuttle programs. Youth Programs The RCRC is home to the City's most successful preschool-serving nearly 200 students per year, the site of a summer drop-in recreation program with an average attendance of 60 school-aged youth daily, and a middle school social event earlier this year. It is also, as of this summer, the base of operations for a Summer Day Camp Program (35 participants are enrolled) and weekly Teen activities (15-25 participants). Proposed youth, programs at the RCRC include a drop-in after-school recreation program for youth, Teen Library services in conjunction with the Los Angeles County Library, youth activity/game room, and computer learning center. The computer lab would permit patrons to access the county's Live Homework Help program for assistance with a variety of subjects in English and Spanish. Further tutoring options will be pursued with local churches and community organizations as part of the after-school program. The RCRC would also serve as home for the newly established Youth Ad Hoc Committee. All of these uses will require appropriate space to facilitate them. Thus, a youth center will be increasingly important for the community, and the consolidation of senior services to Garvey Center frees the Rosemead Community Center to be used for such purposes. The Rosemead Explorer, with its many available stops, makes the RCRC City Council Meeting July 14, 2009 Page 6 of 7 accessible to youth from all over the city. The Explorer operates from 11:00 a.m. to 8:00 p.m. daily and only costs 50¢ per ride. , These changes would dramatically increase programming with limited impact to the budget. However, even with these changes, the center would remain available for instructional class use in the evening and for rent in the daily morning hours and on weekends. More effort would be expended to increase such use and related revenues. As most students are dismissed at approximately 2:30 p.m., it has been proposed to operate a youth program at the RCRC daily from 3:00 to 5:00 p.m., during the school year, in cooperation with current senior program and instructional class uses. Certainly, some programs could be offered including a daily after-school drop-in program and monthly social events. However, some proposed programs (i.e., library services and computer lab) would require facility changes that would limit future use for senior programs. Summer program expansion would also be limited by current senior programming. General Programs Two programs serve all aged residents. These include instructional classes and facility rentals. Both operate principally at Garvey and Rosemead Centers during evening (5 p.m. to 10 p.m.) and weekend hours. Last fiscal year, we served nearly 6,000 patrons, through an average of 100 classes per quarter, at both facilities. Fifty-five percent of patrons were residents. Special interest classes accounted for more than $407,000 in revenues, 30% ($122,100) of which is retained by the City to offset operations expenses. Class schedules are as follows: Schedule of City of Rosemead Instructional Classes RCRC Garvey Center Mondays 5:30 - 10:00 p.m. Mondays 3:30 - 10:00 p.m. Tuesdays 4:45 - 9:00 p.m. Tuesdays 3:30 - 10:00 p.m. Wednesdays 5:30 - 9:00 p.m. Wednesdays 3:00 - 9:30 p.m. Thursdays 5:45 - 9:00 p.m. Thursdays 4:00 - 10:00 p.m. Fridays 7:00 - 8:00 p.m. Fridays 3:00 - 9:30 p.m. Saturdays 8:30 - 11:00 a.m. Saturdays 9:15 a.m. - 9:00 p.m. Sundays 9:00 a.m. - 6:00 p.m. In addition to classes, both centers are used by the general community for facility rentals for a variety of events, most of which occur on weekends (usually Saturday). Rentals for the fiscal year 2008-09 resulted.in approximately $106,600 in revenues. Staff Recommendation Staff is seeking Council direction in regards to future operations of center-based senior and youth programs. . City Council Meeting July 14, 2009 Pace 7 of 7 PUBLIC NOTICE PROCESS This item has been noticed through the regular agenda notification process. FISCAL IMPACT Maintaining current programs will result in a $22,000 increase in part-time staff costs. The funding shortfall can be covered by transferring funds from the Community Organization program budget. ZY-SCOTT Director