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CC - Item 4A - Minutes 04-28-09Minutes of the REGULAR CITY COUNCIL MEETING April 28, 2009 The regular meeting of the Rosemead City Council was called to order by Mayor Clark at 7:05 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. FLAG SALUTE: Council Member Armenta INVOCATION: Council Member Low PRESENT: Mayor Clark, Mayor Pro Tern Taylor, Council Member Council Member Ly. Z OFFICIALS PRESENT: Interim City Manager Stewart, Int6rim City Manager Saeki, Assistant City Manager Hawkesworth!6irector of f Recreation Montgomery-Scott, Economic Development Administrq Works Marcarello, and City Clerk Molleda. 1. PRESENTATIONS A. Metro Gold-Line Extension Tam Nguyen - Metro Metropolitan Transpol separate agency from and reviewed the eas criteria of initial-conce Couric\\er Low, and it Montes, Assistant City Brisco, Director,of Parks and rez, Deputy Director of Public d that sh'41r\epresented METRO, the Los Angles County operates the buses and rail lines in the county and they're a an gave a presentation which included the Metro System Map Some.poi is included, more mobility and travel options, the ess purpose and need of the line, and the seven (7) month 2009). go along Ms. Nguyen stated•it would go structure. aerial structure along the 60 freeway and asked if it would for further the south side of the 60 freeway and would be a combination aerial Mr. Shelton - METRO'seconsultant explained it would be an elevated structure, with columns, and eight feet in diameter; they would vary in height but not be an obstruction to the highway and/or power lines. Also, stated it will have a concrete running right-of-way, two tracks and necessary equipment and space for safe operation. Council Member Low asked if the plan was to structure the line in the middle of the freeway just the way the 105 freeway and the green line run. ITEM NO. q Pc Mr. Shelton explained that the current SR60 center median line would be more feasible if it is on the south side of the freeway because it would allow easier access for people. Council Member Low asked when the decision would be made regarding the available alternatives. Ms. Nguyen stated that they will present to the Metro Board the recommendations on September of this year to find ways to reduce the number of alternatives to move forward with a more detail analysis. Council Member Ly asked if the line would affect the Whittier Narrows park in general. Ms. Nguyen replied that as they go through their environment impact what the impacts are in more detail. B. Sheriff's Department Representative - spoke on Captain Shaw - made a brief presentation to council with updates of inci in the City of Rosemead. First, there was a double homicide4Nich led toy were detained. Second incident occurred at a restaurant, a group of gang stepped outside to smoke; a rival gang drove by and shot four of them C have been providing outreach to business ownersaand have been proacti crimes in the city and educating them on certain issues„such as, things ti - (lighting and cameras). Captain Shaw stated thatifthose actions did not ordinances. Mr. Shaw concluded by informing Council about the,Temple to have a summer gang enforcement team. f that had be looking into embers were dining'and ain Shaw explained that they by informing them of local ,,can do to help prevent crimes rk they may ask for stronger e~iff.station receiving approval Mayor Pro Tern Taylor asked-ifJCaptain'EShaw was referring to his incident reports and stated that for the past 30 years Council Members would receive those report`s;, however, none had been provided to them for the past two years. Captain Shaw repliedthat Public Safety receives`the majority of the reports and the crime statistics are provided as well. = 1 ` Mayor Pro Tem\Taylor reiterated'that council'members used to receive the reports until recently and now he was informed through the local "newspape Mayor Clark introduced the mayor and council member of Monterey Park and asked if they share any data base related to gangs. \ \,E.~/ ra Captain Shaw stated the gang data base was used statewide and was shared. Mayor Pro Tern Taylor added that he was surprised that the perpetrators from Captain Shaw's report were from other cities and not Rosemead. Rosemead City Council Meeting Minutes of April 28, 2009 Page 2 of 15 C. Child Abuse Prevention Month Proclamation Mayor Clark read and presented the Child Abuse Prevention Month Proclamation for the month of April to Mike Yamashiro. 2. PUBLIC COMMENT FROM THE AUDIENCE Council Member Betty Tom Chu - of Monterey Park, stated the 32nd congressional seat was now available for election and she was a candidate. She explained that there are alternatives inrterms of the people that are running, as the City of Monterey Park has become more involved,-in/issues around the greater San Gabriel area, such as water, taxes, and keeping local services in cities ,Council Member Chu offered her candidacy to the residents of the San Gabriel Valley area, the 32 Congressional District. Lydia Lee - a representative of the Census Bureau spoke to council,regarding the population count and th the importance of it. Ms. Lee added that the language barrier would;lie a challenge and suggested that city create a Census Committee so that it could work together with,the Census Bureau. N Rudolph Eleff - expressed concern because he stated felt he was being agc owns a property at 8655 East Mission Drive and has been a resident since 1 code enforcement employees and stated he has spent mostof,his retirement property up to code. He asked to meet with any of the council members and to anybody from code enforcement. Mr. Beff walked out of the Council Taylor asked him to. j would not return to the Mayor Pro Tern Taylor stated he has been in Council he prefers tc they might have. Mr.,Taylocadd truck and dozenssof paint bucket had received a:letterfrom staff rE appeal letter from T:'Eleff. ted by city staff. Mr. Eleff He spoke in regards to ey~onnkkeeping his d he did not want to talk after Mayor Pro Tem s fromWr. Eleff but that in the 35 years he Anneeting to address any a major problem .'Eleffs property and noticed a green pickup He stated he wanted to ask Mr. Eleff if he Mr. Taylor asked staff if they had received an Public Safety Director Anderson stated Mr.`Eleff's case was instituted prior to his hired date. Mr. Andersor stated that Mr. Eleff's case was in court and now had a warrant for his arrest. He stated the city had been 11 11 attempting to clean up his property;since'2006 and that the property was a rental property and Mr. Eleff actually lived in Pasadena. He added that the City had tried to negotiate with Mr. Eleff by dismissing the charges if he complied by cleaning up his property. Mayor Pro Tern Taylor reiterated that Mr. Eleff was not a Rosemead resident and that he owned two adjoining properties on Mission Drive. Public Safety Director Anderson stated that the City had moved five to six vehicles from Mr. Eleffs property; however, there was still a lot of paint and trash'. Rosemead City Council Meeting Minutes of April 28, 2009 Page 3 of 15 Mayor Pro Tem Taylor stated Mr. Eleff had complied at least 90 percent. Public Safety Director Anderson stated that a judge gave him about three months to come into compliance; Officer Torres has been handling the case. Desiree Tuyin - treasurer of the Rosemead Youth Association congratulated Council on the recent election. Ms. Tuyin stated that the RYA had been promised a contribution by previous Mayor John Tran and had recently learned that the promise was not going to be fulfilled. Ms. Tuyin asked that Council keep their promise and asked for support to the RYA as they are in time of need. Commented on the possibility of losing their time slots at the fields and she submitted a petition signed by 415-players of which one of every two kids were Rosemead Residents; 80 percent of the signatures,, Mayor Pro Tem Taylor clarified that one of every two kids would m< the new recommendation was to go from 60 percent resident partc resident participation. If the participant of 60 percent requirement is would be going backwards and relinquishing the city's contro\from allowing other cities to use our facilities, it's offsetting what•we,can clarify how many Rosemead residents participated.and asked,rega the RYA. Ms. Tuyin stated that the participation was at them that the City would donate $15,000. Mayor Pro Tem Taylor would go through the p this issue Velia Navarro - stated'the previous Mayor Tran and r Navarro explained-that the purchase, harassment law Mayor,Pro'NT~em Taylor clari Council Member Low. Also, the company, ired,by Tran, t 50 percent. Mr. Taylor stated that on down to.25,percent required down to 25 percent, he felt that t we do with Rosemead, if. by "Mr. Taylor asked' Ms:rTuyin to iitloromise Mr. TrAn had made to that Mr. Tran promised for further discussion so that it ncil Member Low had expressed appreciation and was advocating for the is Mayor.Pro Tern 1\10e on a flyer called "Rosemead Happening". Ms. Jid-n& fully_inform of,allsf6t is happening in Rosemead, such as the hotel nd.election re lated,issues. hat it wa of dietter sent out by the City; it was a private letter sent by iced aboul;th; postage permit which is used for campaign literature from di~and Low Chuck yons _asked•that the speakers of the lobby be turned on and possibly add a white board for presentations on the wall?W-11yons thanked city employee Chris Marcarello and John Scott for attending to some concerns which needed attention. He expressed concern regarding hearing about a basketball team that had been kicke/ out for not having paid $4,000 dollars in fees while using a facility. Stated that no youth team should have to pay more than $500 dollars in fees, unless they are a major cost to the city Rosemead City Council Meeting Minutes or April 28, 2009 Page 4 of 15 6. MATTERS FROM MAYOR & CITY COUNCIL Item 6B was moved from agenda sequence for discussion and consideration. B. Amendment of Park/Sport Facility Use Policy At its regular meeting on December 16, 2008, City Council approved a revision of policies and fees for use of Rosemead Park and Pool, Garvey Park and Pool, and the Jess Gonzalez Sports Complex. The policies, which took effect January 1, 2009, distinguished between non-profit, resident, and non-residents users, revised rules and regulations, fee schedules, and cancellation policy, and outlined maintenance responsibilities for regular users. Mayor Margaret Clark has requested a'review of a portion of the policy out of concern that it may negatively impact some non-profit groups serving Rosemead youth. In defining user groups, the policy..mahdated non-profit groups prove their services are "of significant direct benefit to the,community or a significant portion,of.its residents and is open to the public and in /compliance with',non-discrimination laws." The residency requirement was established at 60% of,participants. This may preclude some non-profit youth sports organizations from a user fee exemption and limit their access to City facilities. Thus, it is recommended that this policy be amended to read: "Non-profit groups must provide verification of`current 501(c)(3) status and a participant roster demonstrating that one in everyfour participants resides in Rosemead. They must also prove that their services are"of signik6nfdirect benefit to the community and are not provided by the City or other"agency currently serving Rosemead youth. Services must be accessible to the general public, and in compliance with non-discrimination laws." Further, to manage the high volume of use of Rosemead sports facilities, a field allocation committee will be created in the near future. The committee will be comprised of City staff and one representative -from each non-profit youth sports organization serving the community. The•committee will meet two to four times annually to create a master calendar of field use:'Priority will be.given to these organizations with the balance of availability awarded on a first-come-first-served basis. Recommendation: That the City Council approve the proposed amendment to the Park/Sports Facility policy. Mayor Clark asked if the new policy waived fees for non-profit organizations and stated that assuming they had 25 percent participation from Rosemead residents, could the city accommodate those that have been using the fields. Director of Parks and Recreation Montgomery-Scott explained that the cost that is levied to non-profit organizations was the $11 an hour that required direct staff supervision. Mayor Clark asked what the total would be for an entire season. Rosemead City Council Meeting Minutes of April 28, 2009 Page 5 of 15 Mr. Montgomery-Scott replied it would depend; for example two groups have been using a facility approximately 25 hours per week, which calculates to $261 per week. Mayor Clark inquired about the fees from the prior policy. Mr. Montgomery-Scott replied the city was not charging before. Mayor Clark stated she would rather waive the fees for youth to use the facility and make cuts somewhere else because the kids needed to be given a good program. Council Member Low asked if the waived fees included the hourly staff fee.,, Mayor Clark replied yes. Council Member Low agreed with Mayor Clark about wi organization would be the only organization affected by policy affect only one organization. Mr. Montgomery-Scott stated that for example if the AYSO hE be staff supervision because no group has keys to any of the be charged. ies; liowever, she felt that the AYSO She added she did`not want to see the facility there'would have to e an $11 an hour fee would Council Member Low suggested to grandfather in'VSO:anddet them use'thi facilities for free but keep the residency rate at 60% for other organizations to let them jse-the,facilities~ for free. Mayor Clark asked what about the gym.use. Mr. Mont omer -Scottcl fied,the policy tdistinguished three;,groups, the non-profit organizations, resident group, and the non-resident`group. The only;cost that h d'„Been levied before was the direct staff supervision at $1-1-and,hour. The.0resch&6ls `community centers, and the pools, no keys are issued, therefore requinnq'ditect staff_supervision. Low stated thi °$11 an Hourfor staff was reasonable and not a lot. Mayor Clark s`tated,that up to January of the current year no staffing fees had been charged. Mr. Montgomery-Scott explained-that prior to January the organizations using the facilities had keys. There was an incident recently.wfiere staff found someone using the gym at mid-night, unsupervised, and without anyone's permission; as a,`result staff changed all key locks and alarm codes. Interim City Manager Stewart explained that if the organizations did not have a key to open the gym, theoretically they would require a staff member to be there to open the gym, supervise, and close the gym. Mayor Clark stated they were going to a "no staff fee policy" and asked if grandfathering one group was legal. . Rosemead City Council Meeting Minutes of April 28, 2009 Page 6 of 15 City Attorney Montes replied that he was not sure what would be the rationale for distinguishing what groups get grandfathered in and who has used the facilities and not others. Mayor Pro Tem Taylor asked if the incident with the basketball team using the gym till mid night and having a key to go in to the gym had anything to do with what Mr. Lyons said earlier. Mr. Montgomery-Scott responded that Mr. Lyons was referring to the Running Rebels in general; they came four months ago to request the use of a facility and were asked to bring their paperwork and till this day staff has not received anything from them. Mayor Pro Tem Taylor stated that he supported the 60% residency but reference a sectiorrof the amendment that states, "To manage the high volume of use of Rosemead sport<facility, a field allocation committee will be created comprising of a Rosemead staff and one member of,eachton-profit organization". Mr. Taylor commented that by cutting back the percentage of,participation use will create havoc because more non-resident use will increase; although, fees couldbe waived to help the organizations use the facilities for youth programs. a r Council Member Ly stated that 25% is still a high number for participation. The Parks and Recreation/ department receives about $400,000 in revenue and spends about 1~mllion; approximated we lose'90% of revenue generated. The Parks and Recreation department is very importa'nt,,to the community, residents and it serves many youth. Mr. Ly asked if there would be an increase in participation from people by amending the policy. V.k Mr. Montgomery-Scott stated that historically there were'four youth, organzationslin Rosemead. We had users who would come as far as Los Angeles and Glendoraand',it`is possible more organizations may come to use Rosemead facilities because many cities are implementing policies to generate more revenues. A Hugo Correa - Regional Commissioner of AYSO.explained that orie of the things they do is charter their \ r ' regions by city and they-represent Rosemead'and,San'Gabriel%Mr. Correa stated he had met with the previous Mayor back:in-March and.he had.promised to donate $10,000 to AYSO; however, he told him they did not need the;money because AYSO always ;operates with their fees. AYSO policy is open to anyone; our goal is to;register as many kids'as'possible,AYSO"funding relies on registration fees, sponsorships and fundraisers; AYS(D budget is $42,000 and serves)a6cut 600 kids. AYSO also provides grant scholarships to participants and so far has represented?ab~out 18%,of Rosemead residents. Mr. Correa also, spoke about their involvement in schools to increaseftheir registrations. Desiree Tuven - commented that,they were not asking:for a hand out even though three members of their previous RYA board stole from tthe organization and they are not in good condition. Ms. Tuyen added that they wanted to make it for the kids and it was all about the kids. Chuck Lyons - asked how many groups are affect by this new amendment. Mr. Montgomery-Scott replied that the primary groups in Rosemead are the Rosemead Rebels, Running Rebel, AYSO, and the RYA. Out of the four groups, only one group acknowledges the inability to meet the 60% requirement, which is AYSO. Rosemead City Council Meeting Minutes of April 28, 2009 Page 7 of 15 Council Member Ly inquired about the $15,000 that was given to RYA and asked where it came from. Assistant City Manager Hawkesworth replied that staff was working on a policy to address this money. Every year, the city budgets for community contributions and council awards that money to many community groups. Staff is working to make a process where contributions are awarded once a year, similar to the Community Development Block Grant process; the money itself comes from the general fund. Council Member Ly asked if any groups are in jeopardy of losing their place to use the fields. Mr. Montgomery-Scott stated that the priority will be given to those organizations with the balance of availability awarded on a first-come-first-served basis. Anything else that is available, that'was not given to the organization, will be allocated to other groups. ~!o Council Member Armenta commented that Rosemead residents should have priority over the fields. Mayor Clark stated she would like to see the 25% requirement set, waivethe,staffing fee, and Great( committee. If any problems arise, then the committee may resolve it within the committee. Council Member Low asked for clarification, the percentage rate°will`be,at 25% and,waive the fees. Interim City Manager Stewart clarified that the recommendation was to as bndlthe policy to waive the facility user fees and lower the percent requirement from 60% to 25%; Councihmay motion to amend staff's recommendation to include and allow the waiving of the hourly fees. kll 11 - Mayor Pro Tem Taylor asked that staff bring back on the next meeting what has ben done tonight. Things are not clear yet, as to who is getting what.. Interim City Manager Stewart replied the groups who have the 60% residency rate have no problem, they come in and their fees are waived:~The issue is the long time~user>AYSO, which serves a significant portion of the community, is not at 60%:parficipation,-AYSO requested if there were any relief fees for the use of the facilities; therefore; staff has recommended,a em nding;tlie policy. Chuck Lyons - asked for clarification and thanked staff f for doing a good job with all the organizations. Hupo Correa - suggested that instead of,issuing keys, using combination locks might be more efficient. Mayor Clark pointed out that the amended)policy will allow the set up of a committee. Council Member Ly made a motion; seconded by Mayor Clark, to approve staff recommendation, along with the amendment that non profit status groups that meet the minimum threshold of 25% will also have the hourly staff cost of the parklsport facility use waived. Vote resulted in: Yes: Armenta, Clark, Ly No: Low, Taylor Abstain: None Absent: None Rosemead City Council Meeting Minutes of April 28, 2009 Page 8 of 15 Mayor Pro Tern Taylor asked for the record to show that he and Ms. Low were in 100% agreement with helping the youth but the way the policy read was unclear and incomplete. Mr. Taylor stated that by deferring this item to the next meeting Council could have gotten it cleared up. He stated he was still not sure what groups could come in and meet the requirement and therefore, voted no. 3. PUBLIC HEARING A. Extension of Urgency Ordinance Commercial and Residential Dev the Approval of Mixed-Use On March 24, 2009, pursuant to Government Code Se6ti66!65858, the Rosemead City Council enacted Urgenccy_lnterim Ordinance No. 873, which-,imposed a moratorium on the approval of applications for land;use entitlements for mixed-use residential/commercial developments for a period of 45, ays`During the 45 day period, staff has begun to study substantial health and safety issues=regarding the inconsistencies between the City's current zoni4regulations and recently;adopted General Plan, as they relate to mixed-use development. Due•to ongoing concerns the limited 45 day period has not provided a sufficient amount of time'to address the potential adverse impacts that such developments may present if left uriregulatedLTherefore;~such factors warrant the City Council's consideration of the adoption of Urgency Interim Ordinance No. 874 to extend Urgency Interim(Ordinance No.''873 for a period of ten (10) months and fifteen (15) days. ' Recommendation: That the City Council introduce and conduct the first reading (by title '~`only) ~ofaCity=Council Ordinance and adopt as an urgency measure pursuant to California Government Code:Section 65858(b) Ordinance No. 874 entitled, "An ordinance of the City Council ofthe City of Rosemead, California, extending the Interim Urgency Ordinance adopted-by Ordinance No. 873 prohibiting the approval of entitlements for mix-use commercial and residential developments and making findings in support thereof'. read and explained Ordinance No. 873. Juan Nunez - commented on the resurfacing of Del Mar Avenue, he stated there was no information given in regards,#o trees being planted. Mr. Nunez obtained fifteen signatures not wanting any trees and two that did want trees in front of their property. Interim City Manager Stewart explained that once he found out that portion of the project was happening without Council's approval it was stopped. The next step is to bring it back to council to formally approve it. Mayor Pro Tem Taylor stated that the tree project happened in March during the transition period where the previous city manager signed the contract on his own. Council did not know about the trees in Del Mar; however, the city manager had the right to sign purchase orders of up to $25,000 and the cost to plant the trees on Del Mar was $22,000. Mayor Clark opened the public hearing at 9:27 p.m., Rosemead City Council Meeting Minutes of April 28, 2009 Page 9 of 15 Brian Lewin - opposed to the ten month and fifteen days extension because everything is being put on hold for almost one year and at the end the developer may not be able to do what they initially wanted to do anymore. Recommended shortening the period formaybe six months and not lose interest of developers who may want to come into the city. Mayor Clark asked the city attorney if Council reviews the process before the ten months and lifts the moratorium and finishes the ordinance if that would,be okay. City Attorney Montes replied that a moratorium may be rescinded at Principal Planner Bermejo explained that there are several formal applications; they were submitted as preliminary ap entitlements that was submitted prior to October of 2008 Ic Valley and Rio Hondo. The project never made it to a plaani things they needed to work out before coming to a commis entitlement application; however, they have not been broul any formal decision. Mayor Clark stated that the moratorium would not City Attorney Montes explained that governmerit'cod( and there after you can extend one time for ten montl months. Cities do extend for, lesser periods, however guarantee that council wou`Id'ha e•tfie ability to exten to have the first one for four,Tmonths'and fifteen days; twelve months. Council may run the risk of not being are encountered. The conservative,approach•is to foll period, and if council accomplishes' the work fasterth this at have";come in that did not submit .V N There is one project that has 6 Valley Blvd:,'south east corner of Ission meeting; there,were,still some ig They have submitted,an the•planning commission meeting for 55858'states that the'initial period is forty-five days and fifteen days;`and another time for twelve council extended it for less period,, there is no there after'for the full two year period. If Council was e second one probably would not go longer than Die to extend if they need more time or if problems rrthe letter of the statute and extend it for the exact moratorium can always be repealed. - asked if the:projects will.be,done and completed. Mayor Prd`Tein,Taylor stated that,the prdperty Mr. Nunez is referring to explained that the economy is going through`a financial hardshipin general. Also, commented that on Mr. Lewin's statements, in which there are three approved projects, a 160 units at Garvey; 40 units at Del Mar and 35 to 40 units on Rosemead and Guess and now that the economic market collapse, there are for lease signs on those properties. Mr. Taylor statedlhat they were not hurting any developers by placing a moratorium since there is no open market. He clarified that they do not have any control over their private development. There being no other speakers Mayor Clark closed the Public Hearing at 9:39 p.m. Mayor Pro Tern Taylor made a motion, seconded by Council Member Ly, to approve Ordinance No. 874. Vote resulted in: Yes: Armenta, Clark, Low, Ly, Taylor No: None Abstain: None Absent: None Rosemead City Council Meeting Minutes of April 28, 2009 Page 10 of 15 Council Member Ly stated that he hopes to finish with these issues within the ten months and fifteen days. Council Member Low felt that there is a need for the extension and Council will work together to resolve any issues as soon as possible. 4. CONSENT CALENDAR B. Resolution No. 2009-20 Claims and Demands Recommendation: Adopt Resolution No. 2009-20, for payment of City expenditures in the amount of $924,044.50 numbered 1002504 through 100289 and 65768 through 65908. C. California JPIA Newly Elected Officials Academy Laguna Beach,'': The California JPIA Newly Elected Officials Academy will.be held on Ma' 1 -June 2, 2009 in Laguna Beach, California. % Recommendation: That the'City Council authorize the attendance, at City expense, any Council Member, City Attorney, City Manager and staff.designee. E. Renewal of General Services Agreement between the,City of Rosemead and the County of Los Angeles For City,Council's consideration staff has included the renewal of the General Service Agreement between the City of Rosemead and the County of Los Angeles. The agreement will be in effect from July 1, 2,009 through June 30, 2014. This agreement covers all of the City's'services"provided by the County of Los Angeles with the exception of law.enforcementand animal control which are covered under separate agreements. Recommendation: That,the,City Council approved agreement and direct the City Clerk to process the document. F. Walnut Grove Bridge Repainting Project - Contract Award f~ As part of the City's Fiscal Year 2008-09 Capital Improvement Program, the City Council approved a project to enhance the aesthetic look of the Walnut Grove Avenue bridge underpass. The project consists of water blasting, sealing and priming all surfaces, followed by applying graffiti-resistant paint to ensure quick and easy removal if surfaces are tagged again in the future. In addition, the project calls for the.installation or painting of two large City seals on the bridge walls, north and southbound of Walnut Grove Avenue. The color and logo design will be similar to the Garvey Avenue Bridge. Rosemead City Council Meeting Minutes of April 28, 2009 Page 11 of 15 Staff sent a Request for Proposal (RFP) to four (4) qualified companies and on February 18, 2009, four (4) proposals were received. Staff carefully reviewed the proposals and is recommending a contract award to the lowest most responsive bidder, CLM Construction Corp. Recommendation: That the City Council: Authorize the City Manager to enter into a contract with CLM Construction Corp. for the Walnut Grove Bridge Repainting Project in the amount of $22,300. Establish an amount of $2,500 to cover the cost of unforeseen construction expenses. Approve the proposed color painting and City seals. Council Member Ly made a motion, seconded by Council Member Low, to approve Consent Calendar Items B, C, E, and F. Vote resulted in: Yes: Armenta, Clark, Low, Ly, Taylor No: None Abstain: None Absent: None A. Minutes February 10, 2009 - Regular Meeting March 10, 2009 - Regular Meeting Mayor Pro Tem Taylor asked for the minutes of March 10, 2009 to be deferred to the next meeting. Council Member Low inquired about the February 10, 2009 minutes. Mrs. Low asked why the names from Save Our Community officers were in parenthesis if they were not part of the conversation. She asked that the minutes be deferred to the next meeting. Mayor Clark stated that in discussion with Mr. Flournoy and the Council he did mention the names of the Save Our Community officers. Brian Lewin - spoke about the disqualified ballots, in which a friend was disqualified even though his friend is a registered voter. Also, asked for corrections on minutes that his mother's name is spelled LaDon. Rosemead City Council Meeting Minutes of April 28, 2009 Page 12 of 15 D. Residential Roadway Resurfacing Project-Approval of Plans/Specifications and Authorization to Advertise for Bids As part of the City's Fiscal Year 2008-09 Capital Improvement Program, the City Council approved a program entitled, "Residential Roadway Resurfacing", which consists of asphalt concrete overlay, sidewalk,repairs, curb ramp construction, traffic striping, signage installation and traffic signal upgrades on 9 residential streets. Prop,1 B. and Gas Tax funds were allocated for this project. Recommendation: That the City Council: 1. Approve the plans and specifications for the Residential Roadway Resurfacing Project. 2. Authorize staff to advertise for bids for this project. Council Member Ly made a motion, seconded by Council Member Low, to approve the residential Road Way Project plans and specifications. Vote resulted in: Yes: Armenta, Clark, Low, Ly, Tayloj No: None y Abstain: None Absent: None , ; 5. • MATTERS FROM CITY.MANAGER & STAFF . A. AnnualAction Plan for Fiscal Year 2009.10 ,On February10, 2009, the Cty Council conducted a public hearing on the City's Annual Action Plan for the.pefiod of July 1`2009 - June 30, 2010. An Annual Action Plan is required by the U.S. Department of Housing and Urban Development (HUD) in order for the City,to receive federal funds under the Community Development Block Gran (CDBG) and HOME Investment Partnership (HOME) programs. The Annual Action Plan includes. the proposed activities, resources and expenditures for the CDBG and HOME programs. Four organization (Family Counseling Services, People for People, Rosemead School District, and Southern California Housing Rights Center) made presentations at the public hearing. Two other organizations, Rosemead High School and Morrison Health Care (Senior Nutrition Provider), submitted a funding request and were scheduled to have a representative present; however, they were unable to attend. A summary of staff-endorsed projects has now been prepared based on the funding request and ongoing CDBG and HOME funded activities Recommendation: That the City Council review and finalized its CDBG and HOME funding recommendations under the City's Annual Action Plan for the Fiscal Year 2009-10. Rosemead City Council Meeting Minutes of April 28, 2009 Page 13 of 15 Economic Development Administrator Ramirez read and explained the staff report to the City Council. Mayor Pro Tern Taylor made a motion, seconded by Council Member Low, to approve the recommendations under the City's Annual Action Plan for the Fiscal Year 2009.10. Vote resulted in: Yes: Armenta, Clark; Low, Ly, No: None 6. MATTERS FROM MAYOR & CITY COUNCIL Scheduling of Interviews for Comm Commission and Traffic Commissi( Planning Commission appointr appointments in July. Presentl the same time and each comm currently has staggered terms in May and Traffic Commission )rs are due to be appointed at term.__The Traffic Commission Veterans rans Committee was authorized in July 2008 committee appointments as the City has held ceived one. The terms of service are identical ointments and approval by a majority of the both the Planning was'authorized by resolution in February 2009 and staff is currently The membership of the Youth Committee is designated at "seven resenting individual middlefintermediate or high schools and tow ge. Board members must be currently enrolled in a grade between the ages of thirteen and eighteen, and a Rosemead resident, is That the City Council direct staff to continue accepting applications for and Traffic Commission and select a date in May to interview potential sioners and June or July for potential Traffic Commissioners. Mayor Clark asked staff to look into reviving the sister city committee. Council Member Ly asked if the motion may include implementing staggering of terms for the Planning Commission. City Attorney Montes stated staff would have to revise the resolution or ordinance; however, Council may direct staff to bring back a report at the next meeting. Rosemead Co Council Meeting Minutes of April 28, 2009 Page 14 of 15 Interim City Manager Stewart stated that staff will bring this item back to Council and an ordinance regarding staggering terms for the Planning Commission. Mayor Pro Tem Taylor clarified that two years need to stand alone and asked staff to bring back a report to next meeting. Council Member Ly explained for clarification that Council will appoint all five-Planning Commissioners at F 'O the same time; however, two will serve a one year term and the other th / ree commissioners will serve a two year term. Council Member Low made a motion, seconded by accepting applications for both the Planning and Ti regarding staggering terms for the Planning Comm Yes: Armenta, Clark, Low, Ly, No: None Abstain: None Absent: None Council Member Low directed staff to look New Year celebration. Also asked staff to senior citizens. Mayor Pro Tem directed staff to' ',together a list Council Member Ly and Ad-Hoc-Yo'uth1 Aber Ly to direct staff to continue ssion and bring back a report resulted in: X"\' for next year and a Chinese and have more outreach for organizations available to the residents. din distributing applications for the Veterans Committee a report regarding the Cal-Poultry and the status of Council"Member Armenta,announced'thafstudents from the Muscatel Science Olympian team were going to represe the City of Rosemead and the State of California in the state of Georgia, where they will be competing'A so,iasked staff4o bring back a report regarding the funding of the Rosemead Youth Association taz;debts. Juan Nunez - inquired`about the new bus passes that are being sold, replacing bus stamps. Mr, Nunez was then referred tole Director of Parks and Recreation for further information. 7. ADJOURNMENT The meeting adjourned at 9:59 p.m. The next regular City Council meeting is scheduled to take place on May 12, 2009 at 7:00 p.m, ATTEST: Gloria Molleda, City Clerk Margaret Clark Mayor Rosemead City Council Meeting Minutes of April 28, 2009 Page 15 of 15