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CC - Agenda - 08-12-20251 Rosemead City Council Special & Regular Meeting Agenda August 12, 2025 CITY OF ROSEMEAD CITY COUNCIL SPECIAL AND REGULAR JOINT MEETING AGENDA City Hall Council Chamber 8838 East Valley Boulevard Rosemead, CA 91770 Tuesday, August 12, 2025 6:00 P.M. Special & 7:00 P.M. - Regular Joint Meetings City Council Margaret Clark, Mayor Sandra Armenta, Mayor Pro Tem Sean Dang, Council Member Polly Low, Council Member Steven Ly, Council Member Brown Act Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting. General Conduct/Decorum During Meeting: While the City Council is in session, all attendees are required to observe the proceedings and adhere to established rules of decorum. No individual shall engage in behavior that is intended to or likely to incite violent or riotous actions, nor shall anyone disturb the orderly conduct of the meeting. Remarks must be made exclusively from the podium and directed to the Council as a whole, rather than to individual members or the audience. Comments and exchanges from the audience will not be acknowledged, as focus should remain on the speaker or the Council. Attendees are requested to silence their cellphones during the meeting. Any individual who causes ongoing disruption may be subject to removal from the proceedings per Government Code 54957.95. Americans with Disabilities Act In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (626) 569-2100 at least 48 hours prior to the meeting to allow the city to make reasonable arrangements to ensure accessibility to the meeting or service. Any writings or documents provided to the majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s Office during normal business hours. 2 Rosemead City Council Special & Regular Meeting Agenda August 12, 2025 SPECIAL MEETING 6:00 P.M. CALL TO ORDER ROLL CALL 1. CLOSED SESSION A. CONFERENCE WITH LABOR NEGOTIATORS - Pursuant to Government Code Section 54957.6 AGENCY DESIGNATED ORGANIZATION REPRESENTATIVES: City Manager Kim, Assistant City Manager/Finance Director Chua, City Attorney Rachel Richman and Donald Le from Burke, Williams and Sorensen, LLP EMPLOYEE ORGANIZATION: Rosemead Employee Association The Regular City Council Meeting will convene at 7:00 P.M. 3 Rosemead City Council Special & Regular Meeting Agenda August 12, 2025 REGULAR MEETING 7:00 P.M. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE – Council Member Low INVOCATION – Mayor Clark 2. PUBLIC COMMENT The City Council will hear public comments on matters not listed on the agenda during the Public Comments section from the audience. Opportunity to address the City Council on non-agenda items is limited to 3 minutes per speaker. The public may address com ments in person or via zoom using Meeting ID: 838 0187 9130 and Passcode: 491371. Written comments may be submitted to publiccomment@cityofrosemead.org by 5:00 p.m. All comments are public record and will be recorded in the official record of the city. 3. PRESENTATIONS A. Retirement Recognition of Daniel “Danny” Godoy for 26 Years of Public Service with the Public Works Department in the City of Rosemead B. Recognition of Sponsors for Rosemead's 11th Annual Back-to-School Resource Fair and Backpack Giveaway C. Presentation Update by Community Organized Relief Effort (CORE) on the Home Health Assessments in the City of Rosemead D. Presentation by the San Gabriel Valley Council of Governments Board President, Ed Reece on the 2025 Executive Board Goals and Achievements 4. PUBLIC HEARING 5. CONSENT CALENDAR CEQA: The following items are not subject to the California Environmental Quality Act, unless noted on the item. A. Claims and Demands • Resolution No. 2025-42 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,960,643.05 CHECKS NUMBERED 119676 THROUGH NUMBER 119703, DRAFTS NUMBERED 8216 THROUGH NUMBER 8268 AND EFT 4 Rosemead City Council Special & Regular Meeting Agenda August 12, 2025 NUMBERED 53421 THROUGH NUMBER 53426 INCLUSIVELY Recommendation: Adopt Resolution No. 2025-42. • Resolution No. 2025-44 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $2,022,532.65 CHECKS NUMBERED 119704 THROUGH NUMBER 119798, DRAFTS NUMBERED 8269 THROUGH NUMBER 8293 AND EFT NUMBERED 53427 THROUGH NUMBER 53469 INCLUSIVELY Recommendation: Adopt Resolution No. 2025-44. B. Minutes Recommendation: That the City Council approve the special meeting minutes of June 30, 2025 and July 1, 2025. C. Council Chambers Audiovisual Upgrade Project No. 31030 – Award of Construction Contract to Studio Spectrum, Inc. As part of the City’s Fiscal Year 2025-2026 Capital Improvement Program (CIP), the City Council allocated funds for the City Council Chambers Audiovisual Upgrades Project to update the existing audiovisual system in the Council Chambers with modern, state-of-the-art equipment. On June 23, 2025, staff sent out a Notice Inviting Informal Bids to the vendors listed on the City’s Qualified Contractor’s List and various industry trades. The City received two informal bids and after a comprehensive review of the proposals, staff recommends awarding a construction contract to Studio Spectrum, Inc. for the work, at an estimated cost of $189,907.88. Recommendation: That the City Council authorize the City Manager to execute a construction contract with Studio Spectrum, Inc. for the City Council Chamber Audiovisual Upgrades Project, in the amount of $189,907.88. In addition, authorize an amount of $9,495.40 (5%) as a contingency to cover the cost of unforeseen construction expenses, for a total of $199,403.28. D. Bridge Repairs and Preventive Maintenance Work at Garvey Avenue Bridge Over Rio Hondo River – Bridge No. 53C2201 (4045) and Adopt Resolution No. 2025-43 Approval of repairs and preventive maintenance along the Garvey Avenue Bridge over the Rio Hondo River, which sustained structural damage from a fire. The total cost for the project is estimated at $98,200, including a 25% contingency for labor, materials, services, and equipment. Staff requests City Council approval for the proposed improvements and adoption of Resolution No. 2025-43 to amend the FY 2025-26 Capital Improvement Program (CIP) and appropriate $98,200 in Measure M funds to fully fund the project. 5 Rosemead City Council Special & Regular Meeting Agenda August 12, 2025 Recommendation: That the City Council take the following actions: 1. Approve the cost of the proposed recommendations for bridge repairs at Garvey Avenue over Rio Hondo Wash (Bridge 53C2201 (4045)) for a total project cost estimated to be $98,200.00 (including 25% contingency). 2. Adopt Resolution No. 2025-43, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, TO AMEND THE FISCAL YEAR 2025-26 CAPITAL IMPROVEMENT PROGRAM BUDGET AND APPROPRIATE NEW FUNDS FOR THE BRIDGE REPAIRS AND PREVENTATIVE MAINTENANCE – GARVEY AVENUE OVER RIO HONDO RIVER (BRIDGE NO. 53C2201 (4045)) E. Extension to Agreement with Complete Paperless Solutions for Document Scanning Services The document scanning services agreement with Complete Paperless Solutions expired on May 14th, 2025. The proposed First Amendment would extend the Complete Paperless Solutions agreement in order to continue completing the remaining scanning of Finance and Human Resources files. Recommendation: That the City Council authorize the City Manager to execute the First Amendment to the Agreement with Complete Paperless Solutions with authority to negotiate and execute any additional future contract extensions on behalf of the City. F. LA Metro 710 Mobility Project Funding - Amendment Agreements - Approval of Amendments for Time Extension to Funding Agreements with the Los Angeles County Metropolitan Transportation Authority (LACMTA) for the Four 710 North Mobility Improvement Projects The City Council previously authorized four Funding Agreements totaling $27 million with the Los Angeles County Metropolitan Transportation Authority (LACMTA) for the 710 North Mobility Improvement Projects. To support the ongoing progress of these projects, LACMTA routinely proposes amendments to the Funding Agreements to align the budget and schedule with actual project development. Accordingly, LACMTA has prepared amendments for each of the four funding agreements to extend the funding lapse dates. Recommendation: That the City Council authorize the City Manager to execute the Amendments with LACMTA for the 710 North Mobility Improvement Projects Funding Agreements and authorize the City Manager enter into future amendments to the Mobility Improvement Projects agreements. 6 Rosemead City Council Special & Regular Meeting Agenda August 12, 2025 6. MATTERS FROM CITY MANAGER & STAFF A. Award of Citywide Tree Maintenance Services Contract The City’s agreement with West Coast Arborists (WCA) for citywide tree maintenance services expired on September 10, 2024. WCA has continued providing services under an interim contract through June 30, 2025. Following City Council direction, staff re-issued a revised Request for Proposals (RFP) on April 24, 2025, with a submittal deadline date of May 23, 2025. Eight proposals were received and evaluated based on the RFP components relating to qualifications, approach, references, staffing, pricing, completeness, and proposed community benefits. Staff requests that the City Council: 1) review the staff report and the submitted proposals, and 2) select a contractor based on the RFP components and authorize the City Manager to execute an Agreement for a three-year term with two optional one-year term extensions subject to performance and funding availability. Recommendation: That the City Council review and consider the submitted proposals, select the contractor, and authorize the City Manager to execute a three (3) year contract in the amount of $265,000 per fiscal year through June 30, 2028, with the option for up to two one-year extensions. 7. MATTERS FROM MAYOR & CITY COUNCIL A. Council Comments 8. ADJOURNMENT There will be a special joint meeting of the Planning Commission and City Council on August 26, 2025, at 6:00 p.m. in the Rosemead City Hall Council Chamber. POSTING AFFIDAVIT I, Ericka Hernandez, City Clerk, or my designee, hereby certify that a true and correct, accurate copy of the foregoing agenda was posted seventy-two hours prior to the meeting, per Government Code 54954.2, at the following locations: City Hall, 8838 East Valley Boulevard; Rosemead Community Recreation Center, 3936 N. Muscatel Avenue; Garvey Community Center, 9108 Garvey Avenue; Public Safety Center, 8301 Garvey Avenue (Temporarily Closed as of 12/16/2024); United States Post Office, 8845 Valley Boulevard; Rosemead Library, 8800 Valley Boulevard and on the City’s website (www.cityofrosemead.org) ________________________ August 7, 2025 Ericka Hernandez, City Clerk Date 8838 E. Valley Boulevard, Rosemead, CA 91770 City Hall is open Monday - Thursday from 7:00 a.m. – 6:00 p.m. City Hall is closed on Fridays. T: (626) 569-2100 F: (626) 307-9218 W: www.cityofrosemead.org SCOOP MEETING SCHEDULE: Beautification Commission Meeting — CANCELLLED  Wednesday, August 13 @ 7:00 p.m. Planning Commission Meeting_  Monday, August 18 @ 7:00 p.m. City Council and Planning Commission Special Joint Meeting  Tuesday, August 26 @ 6:00 p.m. Public Safety Commission Meeting  Thursday, August 28 @ 7:00 p.m.