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CC - 04-28-09Minutes of the REGULAR CITY COUNCIL MEETING April 28, 2009 The regular meeting of the Rosemead City Council was called to order by Mayor Clark at 7:05 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. FLAG SALUTE: Council Member Armenta INVOCATION: Council Member Low PRESENT: Mayor Clark, Mayor Pro Tern Taylor, Council Member Armenta, Council Member Low, and Council Member Ly. OFFICIALS PRESENT: Interim City Manager Stewart, Interim City Attorney Montes, Assistant City Manager Saeki, Assistant City Manager Hawkesworth, Director of Finance Brisco, Director of Parks and Recreation Montgomery-Scott, Economic Development Administrator Ramirez, Deputy Director of Public Works Marcarello, and City Clerk Molleda. 1. PRESENTATIONS A. Metro Gold-Line Extension Representative Tam Nguyen - Metro Representative clarified that she represented METRO, the Los Angles County Metropolitan Transportation Authority, which operates the buses and rail lines in the county and they're a separate agency from Metro Link. Ms. Nguyen gave a presentation which included the Metro System Map and reviewed the eastside extension project. Some points included, more mobility and travel options, the criteria of initial conceptions, evaluation process, purpose and need of the line, and the seven (7) month schedule of the project (March - September 2009). Mayor Clark asked for further explanation of the aerial structure along the 60 freeway and asked if it would go along the landfill. Ms. Nguyen stated it would go along the south side of the 60 freeway and would be a combination aerial structure. Mr. Shelton - METRO's consultant explained it would be an elevated structure, with columns, and eight feet in diameter; they would vary in height but not be an obstruction to the highway and/or power lines. Also, stated it will have a concrete running right-of-way, two tracks and necessary equipment and space for safe operation. Council Member Low asked if the plan was to structure the line in the middle of the freeway just the way the 105 freeway and the green line run. Rosemead City Council Meeting Minutes of Apfil 28, 2009 Page 1 of 15 Mr. Shelton explained that the current SR60 center median line would be more feasible if it is on the south side of the freeway because it would allow easier access for people. Council Member Low asked when the decision would be made regarding the available alternatives. Ms. Nguyen stated that they will present to the Metro Board the recommendations on September of this year to find ways to reduce the number of alternatives to move forward with a more detail analysis. Council Member Ly asked if the line would affect the Whittier Narrows park in general. Ms. Nguyen replied that as they go through their environment impact statement they will be looking into what the impacts are in more detail. B. Sheriff's Department Representative - spoke on recent Rosemead incidents Captain Shaw- made a brief presentation to council with updates of incidents that had recently occurred in the City of Rosemead. First, there was a double homicide which led to an investigation and two suspects were detained. Second incident occurred at a restaurant, a group of gang members were dining and stepped outside to smoke; a rival gang drove by and shot four of them. Captain Shaw explained that they have been providing outreach to business owners and have been proactive by informing them of local crimes in the city and educating them on certain issues, such as, things they can do to help prevent crimes (lighting and cameras). Captain Shaw stated that if those actions did not work they may ask for stronger ordinances. Mr. Shaw concluded by informing Council about the Temple Sheriff station receiving approval to have a summer gang enforcement team. Mayor Pro Tem Taylor asked if Captain Shaw was referring to his incident reports and stated that for the past 30 years Council Members would receive those reports; however, none had been provided to them for the past two years. Captain Shaw replied that Public Safety receives the majority of the reports and the crime statistics are provided as well. Mayor Pro Tem Taylor reiterated that council members used to receive the reports until recently and now he was informed through the local newspaper. Mayor Clark introduced the mayor and council member of Monterey Park and asked if they share any data base related to gangs. Captain Shaw stated the gang data base was used statewide and was shared. Mayor Pro Tem Taylor added that he was surprised that the perpetrators from Captain Shaw's report were from other cities and not Rosemead. Rosemead City Council Meeting Minutes of April 28, 2009 Page 2 of 15 C. Child Abuse Prevention Month Proclamation Mayor Clark read and presented the Child Abuse Prevention Month Proclamation for the month of April to Mike Yamashiro. 2. PUBLIC COMMENT FROM THE AUDIENCE Council Member Betty Tom Chu - of Monterey Park, stated the 32nd congressional seat was now available for election and she was a candidate. She explained that there are alternatives in terms of the people that are running, as the City of Monterey Park has become more involved in issues around the greater San Gabriel area, such as water, taxes, and keeping local services in cities. Council Member Chu offered her candidacy to the residents of the San Gabriel Valley area, the 32nd Congressional District. Lydia Lee - a representative of the Census Bureau spoke to council regarding the population count and the importance of it. Ms. Lee added that the language barrier would be a challenge and suggested that the city create a Census Committee so that it could work together with the Census Bureau. Rudolph Eleff - expressed concern because he stated felt he was being aggravated by city staff. Mr. Eleff owns a property at 8655 East Mission Drive and has been a resident since 1947. He spoke in regards to code enforcement employees and stated he has spent most of his retirement money on keeping his property up to code. He asked to meet with any of the council members and stated he did not want to talk to anybody from code enforcement. Mr. Eleff walked out of the Council Chamber and would not return to the podium after Mayor Pro Tem Taylor asked him to. Mayor Pro Tem Taylor stated he had received three messages from Mr. Eleff but that in the 35 years he has been in Council he prefers to have people come to a council meeting to address any a major problem they might have. Mr. Taylor added that he had gone out to Mr. Eleffs property and noticed a green pickup truck and dozens of paint buckets stacked along the property. He stated he wanted to ask Mr. Eleff if he had received a letter from staff regarding the appeal process. Mr. Taylor asked staff if they had received an appeal letter from Mr. Eleff. Public Safety Director Anderson stated Mr. Eleffs case was instituted prior to his hired date. Mr. Anderson stated that Mr. Eleffs case was in court and now had a warrant for his arrest: He stated the city had been attempting to clean up his property since 2006 and that the property was a rental property and Mr. Eleff actually lived in Pasadena. He added that the City had tried to negotiate with Mr. Eleff by dismissing the charges if he complied by cleaning up his property. Mayor Pro Tem Taylor reiterated that Mr. Eleff was not a Rosemead resident and that he owned two adjoining properties on Mission Drive. Public Safety Director Anderson stated that the City had moved five to six vehicles from Mr. Eleffs property; however, there was still a lot of paint and trash. Rosemead City Council Meeting Minutes of April 28, 2009 Page 3 of 15 Mayor Pro Tern Taylor stated Mr. Eleff had complied at least 90 percent. Public Safety Director Anderson stated that a judge gave him about three months to come into compliance; Officer Torres has been handling the case. Desiree Tuyin - treasurer of the Rosemead Youth Association congratulated Council on the recent election. Ms. Tuyin stated that the RYA had been promised a contribution by previous Mayor John Tran and had recently learned that the promise was not going to be fulfilled. Ms. Tuyin asked that Council keep their promise and asked for support to the RYA as they are in time of need. Commented on the possibility of losing their time slots at the fields and she submitted a petition signed by 415 players of which one of every two kids were Rosemead Residents; 80 percent of the signatures. Mayor Pro Tem Taylor clarified that one of every two kids would make it 50 percent. Mr. Taylor stated that the new recommendation was to go from 60 percent resident participation down to 25 percent required resident participation. If the participant of 60 percent requirement is cut down to 25 percent, he felt that would be going backwards and relinquishing the city's control from what we do with Rosemead, if by allowing other cities to use our facilities, it's offsetting what we can have. Mr. Taylor asked Ms. Tuyin to clarify how many Rosemead residents participated and asked regarding the promise Mr. Tran had made to the RYA. Ms. Tuyin stated that the participation was at 80 percent (Rosemead residents) and that Mr. Tran promised them that the City would donate $15,000. Mayor Pro Tern Taylor requested that this issue be brought back to council for further discussion so that it would go through the proper steps. Velia Navarro - stated that Council Member Low had expressed appreciation and was advocating for the previous Mayor Tran and previous Mayor Pro Tern Nunez on a flyer called "Rosemead Happening". Ms. Navarro explained that the flyer did not fully inform of all that is happening in Rosemead, such as the hotel purchase, harassment lawsuit, and election related issues. Mayor Pro Tern Tay/orclarified that it was not a letter sent out by the City; it was a private letter sent by Council Member Low. Also, inquired about the postage permit which is used for campaign literature from the company hired by Tran, Nunez, and Low Chuck Lyons _asked that the speakers of the lobby be turned on and possibly add a white board for presentations on the wall. Mr. Lyons thanked city employee Chris Marcarello and John Scott for attending to some concerns which needed attention. He expressed concern regarding hearing about a basketball team that had been kicked out for not having paid $4,000 dollars in fees while using a facility. Stated that no youth team should have to pay more than $500 dollars in fees, unless they are a major cost to the city. Rosemead City Council Meeting Minutes of April 28, 2009 Page 4 of 15 6. MATTERS FROM MAYOR & CITY COUNCIL Item 6B was moved from agenda sequence for discussion and consideration. B. Amendment of Park/Sport Facility Use Policy At its regular meeting on December 16, 2008, City Council approved a revision of policies and fees for use of Rosemead Park and Pool, Garvey Park and Pool, and the Jess Gonzalez Sports Complex. The policies, which took effect January 1, 2009, distinguished between non-profit, resident, and non-residents users, revised rules and regulations, fee schedules, and cancellation policy, and outlined maintenance responsibilities for regular users. Mayor Margaret Clark has requested a review of a portion of the policy out of concern that it may negatively impact some non-profit groups serving Rosemead youth. In defining user groups, the policy mandated non-profit groups prove their services are "of significant direct benefit to the community or a significant portion of its residents and is open to the public and in compliance with non-discrimination laws." The residency requirement was established at 60% of participants. This may preclude some non-profit youth sports organizations from a user fee exemption and limit their access to City facilities. Thus, it is recommended that this policy be amended to read: "Non-profit groups must provide verification of current 501(c)(3) status and a participant roster demonstrating that one in every four participants resides in Rosemead. They must also prove that their services are of significant direct benefit to the community and are not provided by the City or other agency currently serving Rosemead youth. Services must be accessible to the general public and in compliance with, non-discrimination laws." Further, to manage the high volume of use of Rosemead sports facilities, a field allocation committee will be created in the near future. The committee will be comprised of City staff and one representative from each non-profit youth sports organization serving the community. The committee will meet two to four times annually to create a master calendar of field use. Priority will be given to these organizations with the balance of availability awarded on a first-come-first-served basis. Recommendation: That the City Council approve the proposed amendment to the Park/Sports Facility policy. Mayor Clark asked if the new policy waived fees for non-profit organizations and stated that assuming they had 25 percent participation from Rosemead residents, could the city accommodate those that have been using the fields. Director of Parks and Recreation Montgomery-Scott explained that the cost that is levied to non-profit organizations was the $11 an hour that required direct staff supervision. Mayor Clark asked what the total would be for an entire season. Rosemead City Council Meeting Minutes of April 28, 2009 Page 5 of 15 Mr. Montgomery-Scott replied it would depend; for example two groups have been using a facility approximately 25 hours per week, which calculates to $261 per week. Mayor Clark inquired about the fees from the prior policy. Mr. Montgomery-Scott replied the city was not charging before. Mayor Clark stated she would rather waive the fees for youth to use the facility and make cuts somewhere else because the kids needed to be given a good program. Council Member Low asked if the waived fees included the hourly staff fee. Mayor Clark replied yes Council Member Low agreed with Mayor Clark about waiving the fees; however, she felt that the AYSO organization would be the only organization affected by the policy. She added she did not want to see the policy affect only one organization. Mr. Montgomery-Scott stated that for example if the AYSO had a meeting in a facility there would have to be staff supervision because no group has keys to any of the facilities; therefore an $11 an hour fee would be charged. i Council Member Low suggested to grandfather in AYSO and let them use the facilities for free but keep the residency rate at 60% for other organizations to let them use the facilities for free. I Mayor Clark asked what about the gym use. Mr. Montgomery-Scott clarified the policy distinguished three groups, the non-profit organizations, resident group, and the non-resident group. The only cost that had been levied before was the direct staff supervision at $11 and hour. The preschools, community centers, and the pools, no keys are issued, therefore requiring direct staff supervision. Council Member Low stated the $11 an hour for staff was reasonable and not a lot. Mayor Clark stated that up to January of the current year no staffing fees had been charged Mr. Montgomery-Scott explained that prior to January the organizations using the facilities had keys. There was an incident recently where staff found someone using the gym at mid-night, unsupervised, and without anyone's permission; as a result staff changed all key locks and alarm codes. i I Interim City Manager Stewart explained that if the organizations did not have a key to open the gym, theoretically they would require a staff member to be there to open the gym, supervise, and close the gym. Mayor Clark stated they were going to a "no staff fee policy" and asked if grandfathering one group was legal. j Rosemead City Council Meeting E Minutes of April 28, 2009 Page 6 of 15 City Attorney Montes replied that he was not sure what would be the rationale for distinguishing what groups get grandfathered in and who has used the facilities and not others. Mayor Pro Tern Taylor asked if the incident with the basketball team using the gym till mid night and having a key to go in to the gym had anything to do with what Mr. Lyons said earlier. Mr. Montgomery-Scott responded that Mr. Lyons was referring to the Running Rebels in general; they came four months ago to request the use of a facility and were asked to bring their paperwork and till this day staff has not received anything from them. Mayor Pro Tern Taylor stated that he supported the 60% residency but reference a section of the amendment that states, "To manage the high volume of use of Rosemead sport facility, a field allocation committee will be created comprising of a Rosemead staff and one member of each non-profit organization". Mr. Taylor commented that by cutting back the percentage of participation use will create havoc because more non-resident use will increase; although, fees could be waived to help the organizations use the facilities for youth programs. Council Member Ly stated that 25% is still a high number for participation. The Parks and Recreation department receives about $400,000 in revenue and spends about 1 million; approximated we lose 901/6 of revenue generated. The Parks and Recreation department is very important to the community, residents and it serves many youth. Mr. Ly asked if there would be an increase in participation from people by amending the policy. Mr. Montgomery-Scott stated that historically there were four youth organizations in Rosemead. We had users who would come as far as Los Angeles and Glendora and it is possible more organizations may, come to use Rosemead facilities because many cities are implementing policies to generate more revenues. Hugo Correa - Regional Commissioner of AYSO explained that one of the things they do is charter their regions by city and they represent Rosemead and San Gabriel. Mr. Correa stated he had met with the previous Mayor back in March and he had promised to donate $10,000 to AYSO; however, he told him they did not need the money because AYSO always operates with their fees. AYSO policy is open to anyone; our goal is to register as many kids as possible. AYSO funding relies on registration fees, sponsorships and fundraisers; AYSO budget is $42,000 and serves about 600 kids. AYSO also provides grant scholarships to participants and so far has represented about 18% of Rosemead residents. Mr. Correa also, spoke about their involvement in schools to increase their registrations. Desiree Tuven - commented that they were not asking for a hand out even though three members of their previous RYA board stole from the organization and they are not in good condition. Ms. Tuyen added that they wanted to make it for the kids and it was all about the kids. I Chuck Lyons - asked how many groups are affect by this new amendment. Mr. Montgomery-Scott replied that the primary groups in Rosemead are the Rosemead Rebels, Running Rebel, AYSO, and the RYA. Out of the four groups, only one group acknowledges the inability to meet the 60% requirement, which is AYSO. j Rosemead City Council Meeting Minutes of April 28, 2009 Page 7 of 15 Council Member Ly inquired about the $15,000 that was given to RYA and asked where it came from Assistant City Manager Hawkesworth replied that staff was working on a policy to address this money; Every year, the city budgets for community contributions and council awards that money to many community groups. Staff is working to make a process where contributions are awarded once a year, similar to the Community Development Block Grant process; the money itself comes from the general fund Council Member Ly asked if any groups are in jeopardy of losing their place to use the fields. Mr. Montgomery-Scott stated that the priority will be given to those organizations with the balance of availability awarded on a first-come-first-served basis. Anything else that is available, that was not given to the organization, will be allocated to other groups. Council Member Armenta commented that Rosemead residents should have priority over the fields. Mayor Clark stated she would like to see the 25% requirement set, waive the staffing fee, and create a committee. If any problems arise, then the committee may resolve it within the committee. Council Member Low asked for clarification, the percentage rate will be at 25% and waive the fees. Interim City Manager Stewart clarified that the recommendation was to amend the policy to waive the facility user fees and lower the percent requirement from 60% to 25%; Council may motion to amend staff's recommendation to include and allow the waiving of the hourly fees. Mayor Pro Tem Taylor asked that staff bring back on the next meeting what has been done tonight. Things are not clear yet, as to who is getting what. Interim City Manager Stewart replied that the groups who have the 60% residency rate have no problem, they come in and their fees are waived. The issue is the long time user AYSO, which serves a significant portion of the community, is not at 60% participation. AYSO requested if there were any relief fees for the use of the facilities; therefore, staff has recommended amending the policy. Chuck Lyons - asked for clarification and thanked staff for doing a good job with all the organizations. Hugo Correa - suggested that instead of issuing keys, using combination locks might be more efficient. Mayor Clark pointed out that the amended policy will allow the set up of a committee. Council Member Ly made a motion, seconded by Mayor Clark, to approve staff recommendation, along with the amendment that non profit status groups that meet the minimum threshold of 25% will also have the hourly staff cost of the park/sport facility use waived. Vote resulted in: Yes: Armenta, Clark, Ly No: Low, Taylor Abstain: None Absent: None Rosemead City Council Meeting Minutes of April 28, 2009 Page 8 of 15 Mayor Pro Tem Taylor asked for the record to show that he and Ms. Low were in 100% agreement with helping the youth but the way the policy read was unclear and incomplete. Mr. Taylor stated that by deferring this item to the next meeting Council could have gotten it cleared up. He stated he was still not sure what groups could come in and meet the requirement and therefore, voted no. 3. PUBLIC HEARING A. Extension of Urgency Ordinance No. 873 to Prohibit the Approval of Mixed-Use Commercial and Residential Developments I On March 24, 2009, pursuant to Government Code Section 65858, the Rosemead City Council enacted Urgency Interim Ordinance No. 873, which imposed a moratorium on the approval of applications for land use entitlements for mixed-use residential/commercial developments for a period of 45 days. During the 45 day period, staff has begun to study substantial health and safety issues regarding the inconsistencies between the City's current zoning regulations and recently adopted General Plan, as they relate to mixed-use development. Due to ongoing concerns, the limited 45 day period has not provided a sufficient amount of time to address the potential adverse impacts that such developments may present if left unregulated. Therefore, such factors warrant the City Council's consideration of the adoption of Urgency Interim Ordinance No. 874 to extend Urgency Interim Ordinance No. 873 for a period of ten (10) months and fifteen (15) days. Recommendation: That the City Council introduce and conduct the first reading (by title only) of a City Council Ordinance and adopt as an urgency measure pursuant to California Government Code Section 65858(b) Ordinance No. 874 entitled, "An ordinance of the City Council of the City of Rosemead, California, extending the Interim Urgency Ordinance adopted by Ordinance No. 873 prohibiting the approval of entitlements for mix-use commercial and residential developments and making findings in support thereof'. City Attorney Montes read and explained Ordinance No. 873. Juan Nunez - commented on the resurfacing of Del Mar Avenue, he stated there was no information given in regards to trees being planted. Mr. Nunez obtained fifteen signatures not wanting any trees and two that did want trees in front of their property. Interim City Manager Stewart explained that once he found out that portion of the project was happening without Council's approval it was stopped. The next step is to bring it back to council to formally apprdve it. Mayor Pro Tern Taylor stated that the tree project happened in March during the transition period where the previous city manager signed the contract on his own. Council did not know about the trees in Del Mar; however, the city manager had the right to sign purchase orders of up to $25,000 and the cost to plant, the trees on Del Mar was $22,000. Mayor Clark opened the public hearing at 9:27 p.m. Rosemead City Council Meeting Minutes of April 28, 2009 Page 9 of 15 Brian Lewin - opposed to the ten month and fifteen days extension because everything is being put on hold for almost one year and at the end the developer may not be able to do what they initially wanted to do anymore. Recommended shortening the period for maybe six months and not lose interest of developers who may want to come into the city. Mayor Clark asked the city attorney if Council reviews the process before the ten months and lifts the moratorium and finishes the ordinance if that would be okay. City Attorney Montes replied that a moratorium may be rescinded at any time. Principal Planner Bermejo explained that there are several projects that have come in that did not submit formal applications; they were submitted as preliminary applications. There is one project that has entitlements that was submitted prior to October of 2008 located at 9400 Valley Blvd., south east corner of Valley and Rio Hondo. The project never made it to a planning commission meeting; there were still some things they needed to work out before coming to a commission meeting. They have submitted an entitlement application; however, they have not been brought forth to the planning commission meeting for any formal decision. Mayor Clark stated that the moratorium would not affect this particular project. City Attorney Montes explained that government code 65858 states that the initial period is forty-five days and there after you can extend one time for ten months and fifteen days; and another time for twelve months. Cities do extend for lesser periods, however if council extended it for less period, there is no guarantee that council would have the ability to extend there after for the full two year period. If Council was to have the first one for four months and fifteen days; the second one probably would not go longer than twelve months. Council may run the risk of not being able to extend if they need more time or if problems are encountered. The conservative approach is to follow the letter of the statute and extend it for the exact period, and if council accomplishes the work faster the moratorium can always be repealed. Juan Nunez - asked if the projects will be done and completed Mayor Pro Tem Taylor stated that the property Mr. Nunez is referring to explained that the economy is going through a financial hardship in general. Also, commented that on Mr. Lewin's statements, in which there are three approved projects, a 160 units at Garvey; 40 units at Del Mar and 35 to 40 units on Rosemead and Guess and now that the economic market collapse, there are for lease signs on those properties. Mr. Taylor stated that they were not hurting any developers by placing a moratorium since there is no open market. He clarified that they do not have any control over their private development. There being no other speakers Mayor Clark closed the Public Hearing at 9:39 p.m. Mayor Pro Tern Taylor made a motion, seconded by Council Member Ly, to approve Ordinance No. 874 . Vote resulted in: Yes: Armenta, Clark, Low, Ly, Taylor No: None Abstain: None Absent: None Rosemead City Council Meeting Minutes of April 28, 2009 Page 10 of 15 Council Member Ly stated that he hopes to finish with these issues within the ten months and fifteen days. Council Member Low felt that there is a need for the extension and Council will work together to resolve any issues as soon as possible. 4. CONSENT CALENDAR B. Resolution No. 2009-20 Claims and Demands Recommendation: Adopt Resolution No. 2009-20, for payment of City expenditures in the amount of $924,044.50 numbered 1002504 through 100289 and 65768 through 65908. C. California JPIA Newly Elected Officials Academy Laguna Beach The California JPIA Newly Elected Officials Academy will be held on May 31 - June 2, 2009 in Laguna Beach, California. Recommendation: That the City Council authorize the attendance, at City expense, any Council Member, City Attorney, City Manager and staff designee. E. Renewal of General Services Agreement between the City of Rosemead and the County of Los Angeles For City Council's consideration staff has included the renewal of the General Service Agreement between the City of Rosemead and the County of Los Angeles. The agreement will be in effect from July 1, 2009 through June 30, 2014. This agreement covers all of the City's services provided by the County of Los Angeles with the exception of law enforcement and animal control which are covered under separate agreements. Recommendation: That the City Council approved agreement and direct the City Clerk to process the document. F. Walnut Grove Bridge Repainting Project - Contract Award As part of the City's Fiscal Year 2008-09 Capital Improvement Program, the City Council approved a project to enhance the aesthetic look of the Walnut Grove Avenue bridge underpass. The project consists of water blasting, sealing and priming all surfaces, followed by applying graffiti-resistant paint to ensure quick and easy removal if surfaces are tagged again in the future. In addition, the project calls for the installation or painting of two large City seals on the bridge walls, north and southbound of Walnut Grove Avenue. The color and logo design will be similar to the Garvey Avenue Bridge. Rosemead City Council Meeting Minutes of April 28, 2009 Page 11 of 15 Staff sent a Request for Proposal (RFP) to four (4) qualified companies and on February 18, 2009, four (4) proposals were received. Staff carefully reviewed the proposals and is recommending a contract award to the lowest most responsive bidder, CLM Construction Corp. Recommendation: That the City Council: 1. Authorize the City Manager to enter into a contract with CLM Construction Corp. for the Walnut Grove Bridge Repainting Project in the amount of $22,300. 2. Establish an amount of $2,500 to cover the cost of unforeseen construction expenses. 3. Approve the proposed color painting and City seals. Council Member Ly made a motion, seconded by Council Member Low, to approve Consent Calendar Items B, C, E, and F. Vote resulted in: Yes: Armenta, Clark, Low, Ly, Taylor No: None Abstain: None Absent: None A. Minutes February 10, 2009 - Regular Meeting March 10, 2009 - Regular Meeting Mayor Pro Tem Taylor asked for the minutes of March 10, 2009 to be deferred to the next meeting. Council Member Low inquired about the February 10, 2009 minutes. Mrs. Low asked why the names from Save Our Community officers were in parenthesis if they were not part of the conversation. She asked that the minutes be deferred to the next meeting. Mayor Clark stated that in discussion with Mr. Flournoy and the Council he did mention the names of the Save Our Community officers. Brian Lewin - spoke about the disqualified ballots, in which a friend was disqualified even though his friend is a registered voter. Also, asked for corrections on minutes that his mother's name is spelled LaDon. Rosemead City Council Meeting Minutes of April 28, 2009 Page 12 of 15 D. Residential Roadway Resurfacing Project - Approval of Plans/Specifications and Authorization to Advertise for Bids As part of the City's Fiscal Year 2008-09 Capital Improvement Program, the City Council approved a program entitled, "Residential Roadway Resurfacing", which consists of asphalt concrete overlay, sidewalk repairs, curb ramp construction, traffic striping, signage installation and traffic signal upgrades on 9 residential streets. Prop 1 B and Gas Tax funds were allocated for this project. Recommendation: That the City Council: Approve the plans and specifications for the Residential Roadway Resurfacing Project. 2. Authorize staff to advertise for bids for this project. Council Member Ly made a motion, seconded by Council Member Low, to approve the residential Road Way Project plans and specifications. Vote resulted in: Yes: Armenta, Clark, Low, Ly, Taylor No: None Abstain: None Absent: None 5. MATTERS FROM CITY MANAGER & STAFF A. Annual Action Plan for Fiscal Year 2009.10 On February 10, 2009, the City Council conducted a public hearing on the City's Annual Action Plan for the period of July 1, 2009 -June 30, 2010. An Annual Action Plan is required by the U.S. Department of Housing and Urban Development (HUD) in order for the City to receive federal funds under the Community Development Block Gran (CDBG) and HOME Investment Partnership (HOME) programs. The Annual Action Plan includes the proposed activities, resources and expenditures for the CDBG and HOME programs. Four organization (Family Counseling Services, People for People, Rosemead School District, and Southern California Housing Rights Center) made presentations at the public hearing. Two other organizations, Rosemead High School and Morrison Health Care (Senior Nutrition Provider), submitted a funding request and were scheduled to have a representative present; however, they were unable to attend. A summary of staff-endorsed projects has now been prepared based on the funding request and ongoing CDBG and HOME funded activities Recommendation: That the City Council review and finalized its CDBG and HOME funding recommendations under the City's Annual Action Plan for the Fiscal Year 2009-10. Rosemead City Council Meeting Minutes of April 28, 2009 Page 13 of 15 Economic Development Administrator Ramirez read and explained the staff report to the City Council. Mayor Pro Tern Taylor made a motion, seconded by Council Member Low, to approve the recommendations under the City's Annual Action Plan for the Fiscal Year 2009.10. Vote resulted in: Yes: Armenta, Clark, Low, Ly, Taylor No: None Abstain: None Absent: None 6. MATTERS FROM MAYOR & CITY COUNCIL A. Scheduling of Interviews for Commissioner Appointments to the Planning Commission and Traffic Commission Planning Commission appointments will need to be made in May and Traffic Commission appointments in July. Presently all Planning Commissioners are due to be appointed at the same time and each commissioner serves a two-year term. The Traffic Commission currently has staggered terms with three concluding in July of this year. The City Council has also authorized the formation of two Ad Hoc Committees. Veterans Committee and Youth Committee. The Veterans Committee was authorized in July 2008 via resolution, however, there have been no committee appointments as the City has held an open call for applications, but has only received one. The terms of service are identical to that of the Commissions with tow year appointments, and approval by a majority of the Council. The Youth Committee was authorized by resolution in February 2009 and staff is currently accepting applications. The membership of the Youth Committee is designated at seven members with five representing individual middle/intermediate or high schools and tow being appointed at-large. Board members must be currently enrolled in a grade between ,7th and 12th, between the ages of thirteen and eighteen, and a Rosemead resident. Recommendation: That the City Council direct staff to continue accepting applications for both the Planning and Traffic Commission and select a date in May to interview potential Planning Commissioners and June or July for potential Traffic Commissioners. Mayor Clark asked staff to look into reviving the sister city committee. Council Member Ly asked if the motion may include implementing staggering of terms for the Planning Commission. City Attorney Montes stated staff would have to revise the resolution or ordinance; however, Council may direct staff to bring back a report at the next meeting. Rosemead City Council Meeting Minutes of April 28, 2009 Page 14 of 15 Interim City Manager Stewart stated that staff will bring this item back to Council and an ordinance regarding staggering terms for the Planning Commission. Mayor Pro Tern Taylor clarified that two years need to stand alone and asked staff to bring back a report to next meeting. Council Member Ly explained for clarification that Council will appoint all five Planning Commissioners at the same time; however, two will serve a one year term and the other three commissioners will serve a two yearterm. Council Member Low made a motion, seconded by Council Member Ly, to direct staff to continue accepting applications for both the Planning and Traffic Commission and bring back a report regarding staggering terms for the Planning Commission. Vote resulted in: Yes: Armenta, Clark, Low, Ly, Taylor No: None Abstain: None Absent: None Council Member Low directed staff to look into a Cinco de Mayo celebration for next year and a Chinese New Year celebration. Also asked staff to look into doing a senior committee and have more outreach for senior citizens. Mayor Pro Tem directed staff to put together a list of all city organizations available to the residents. Council Member Ly asked staff to be more proactive in distributing applications for the Veterans Committee, and Ad-Hoc Youth Committee. Also, asked staff for a report regarding the Cal-Poultry and the status of when it would shutdown. Council Member Armenta announced that students from the Muscatel Science Olympian team were going to represent the City of Rosemead and the State of California in the state of Georgia, where they will be competing. Also, asked staff to bring back a report regarding the funding of the Rosemead Youth Association tax debts. Juan Nunez - inquired about the new bus passes that are being sold, replacing bus stamps. Mr. Nunez was then referred to the Director of Parks and Recreation for further information. 7. ADJOURNMENT The meeting adjourned at 9:59 p.m. The next regular City Council meeting is scheduled to take place on May 12, 2009 at 7:00 p.m. ATTEST: Gloria Molleda, City Clerk Margaret rk Mayor Rosemead City Council Meeting Minutes of April 28, 2009 Page 15 of 15 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS. CITY OF ROSEMEAD 1 I, Gloria Molleda, City Clerk for the City of Rosemead, do hereby certify that the Minutes of April 28, 2009 was duly and regularly approved by the Rosemead City Council on the 1 I `h of August 2009, by the following vote to wit: Yes: Armenta, Clark, Low, Ly, Taylor No: None Abstain: None Absent: None , AI IA'. AA G , Gloria Molleda . City Clerk