Loading...
CDC & CC Joint Meeting Agenda 09-08-2009Public Comment from the Audience • If you wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting. • The City Council will hear public comments on matters not listed on the agenda during the Public Comments from the Audience period. • Opportunity to address the City Council (on non-agenda items) is limited to 3 minutes per speaker. • The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote. Brown Act Pursuant to provisions of the Brown Act no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting. Rules of Decorum Persons attending the meeting shall observe rules of propriety, decorum, good conduct, and refrain from impertinent or slanderous remarks. Violation of this rule shall result in such persons being barred from further audience before the governing body. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in unlawful interference shall be removed from chambers. Americans with Disabilities Act In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk's office at least 48 hours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service. This agenda was posted 72 hours in advance of the meeting at the City Hall, 8838 E. Valley Boulevard, Rosemead; the L.A. County Library, Rosemead Branch, 8800 E. Valley Boulevard, Rosemead; and other locations pursuant to RMC Sec. 1.08.020. Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office during normal business hours. Rosemead City Council and Community Development Commission JOINT MEETING AGENDA September 8, 2009 6:00 PM City Hall Council Chambers 8838 E. Valley Blvd., Rosemead, California 91770 www.cityofrosemead.org Margaret Clark, Mayor Gary Taylor, Mayor Pro Tem Sandra Armenta, Council Member Polly Low, Council Member Steven Ly, Council Member ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA September 8, 2009 Community Development Commission Meeting Agenda • CALL TO ORDER -6:00 PM • PLEDGE OF ALLEGIANCE -Council Member Armenta • INVOCATION - Council Member Low • ROLL CALL: o CDC -Chairwoman Clark, Vice-Chairman Taylor, Commissioners Armenta, Low, Ly 1. PUBLIC COMMENTS FROM THE AUDIENCE (Community Development Commission matters only) 2. COMMISSION CONSENT CALENDAR A. Minutes August 25, 2009 - Regular Meeting B. Claims and Demands Resolution No. 2009.30 Recommendation: Adopt Resolution No. 2009-30 for payment of Commission expenditures in the amount of $25,313.92 demand nos. 10054 through 10057 and demand nos. 11151 through 11154. 3. CLOSED SESSION A. Conference with Legal Counsel 1. Government Code 54956.9(c):,Initiation of Litigation (1 matter) City Council Meeting Agenda • ROLL CALL: o CITY COUNCIL -Mayor Clark, Mayor Pro Tem Taylor, Council Members Armenta, Low, Ly 4. PRESENTATION • Grant funds from Target Stores to the City of Rosemead Public Safety Department Page 2 of 5 ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA September B, 2009 5. PUBLIC COMMENT FROM THE AUDIENCE 6. CITY COUNCIL CONSENT CALENDAR A. Minutes June 9, 2009 - Special Meeting June 9, 2009 - Regular Meeting August 11, 2009 - Special Meeting` B. Claims and Demands Resolution No.2009-49 Recommendation: Adopt Resolution No. 200949, for payment of City expenditures in the amount of $1,108,502.17 numbered 100504 through 100516 and 67276 through 67391. C. Annual 2008-2009 Slurry Seal Project - Notice of Completion On May 12, 2009 the City Council awarded a construction contract to American Asphalt South, Inc. for an amount of $140,063.50 with a contingency of up to $21,000.00 for potential additional and unforeseen work, and directed staff to proceed with the construction. The project has now been completed to the satisfaction of the City's Public Works Department at a total cost of $151,405.44, which is below authorized levels. Recommendation: That the City Council: 1. Accept the completed work. 2. Authorize the filing of a Notice of Completion 3. Authorize the City Engineer to release the Labor and Material Bond thirty-five (35) days after the Notice of Completion has been recorded in accordance with applicable portions of the Civil Code. 4. Authorize the City Engineer to release the Faithful Performance Bond one (1) year after City Council acceptance. D. Sister City Committees Policy The City of Rosemead has established ongoing "sister city" relationships with Keelung, Taiwan and Zapopan, Mexico. The proposed policy statement calls for City Council appointment of an Executive Board for each sister city committee comprised of volunteer citizens who will guide and oversee the committee's activities. The policy also encourages the formation of independent private non-profit organizations to raise funds and finance sister city exchange activities. In accordance with direction provided at the August 251h City Page 3 of 5 ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA September 8, 2009 Council meeting, the proposed policy statement includes language to prohibit City expenditures related to sister city travel and activities by individuals, including members of City committees and the City Council. . Recommendation: That the City Council approve the proposed policy for Sister City Committees. E. Follow-up Response Regarding.Billing from the Former City Attorney At the last Council meeting staff presented a brief report stating that the final bill from Garcia, Calderon, Ruiz, LLP had been received and was for August 2008. Mayor Pro Tern Taylor had some questions and requested follow-up regarding the accuracy of the bills and work that was provided. Staff has reviewed the invoice and the work done does appear to be within the parameters of the monthly retainer fee of $15,000. Recommendation: That the City Council receive and file this report. Delegate Tort Liability Claims Handling Responsibilities to the California Joint Powers Insurance Authority In March of this year the California )PIA conducted a Risk Management Evaluation of the City's policies, procedures and facilities: One item identified in the report is the determination that the City has never formally adopted a Resolution delegating authority to the California JPIA to handle Tort Liability Claims. This resolution is required by law and provides the California JPIA to legally act on the City's behalf. Recommendation: That the City Council approve Resolution No. 2009-48 delegating the Tort Liability Claims handling responsibilities to the California JPIA. G. Renewal of Municipal Law Enforcement Agreement The City Council will consider renewal of the Municipal Law Enforcement Agreement with the County of Los Angeles Sheriff's Department for another five year period. The agreement provides for subsequent extensions for successive periods of up to five years each upon mutual consent of the parties. Recommendation: That the City Council authorize the Mayor to execute the Agreement to continue the City's relationship with'the Los Angeles County Sheriff's Department for a period of five years. Page 4 of 5 ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA September 8, 2009 H. Approval of License Agreement-with AYSO Region 40 for the Use of the Rosemead Park Snack Bar For a number of years, Region 40 of the American Youth Soccer Organization (AYSO) has used the Snack Bar at Rosemead Park during their soccer season as a means of fundraising and to serve park patrons. This year, they are once again requesting use of the Snack Bar from September 8 through December 1, 2009. Recommendation: That the City Council allow the American Youth Soccer Organization to operate the Snack Bar at Rosemead Park and that the Mayor be authorized to execute the License Agreement. 7. MATTERS FROM CITY MANAGER & STAFF A. City Transportation Programs Overview The City of Rosemead offers residents a public transportation program that includes curb-to- curb and fixed route shuttle services. September 1, 2009 marked the one-year service anniversary for Southland Transit managing the City's local transit services. In order to gauge the effectiveness of the transit system, staff conducted a review of rider statistics and a comparison to local communities with similar services. Further, staff visited the City's community centers to gauge resident perceptions of the services. Recommendation: That the City Council receive and file the one-year service review of the City's transportation program services. 8. MATTERS FROM MAYOR & CITY COUNCIL A. Coordination between Parks and Recreation Programs and School District Day Care Programs The Rosemead School District was recently notified of a loss of latchkey funding, which provides before and after-school and extended day care (7:00 a.m. to 6:00 p.m.) to 120 participants . As a result, the district and the City of Rosemead are exploring coordinated efforts to continue provision of such services at school sites and parks facilities. Recommendation: This item is for informational purposes; therefore, no action is required at this time. 9. ADJOURNMENT The next regular City Council meeting is scheduled to take place on September 22, 2009 at 7:00 p.m. Page 5 of 5