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CC - Item 4B - Minutes of August 12, 2025MINUTES OF THE CITY COUNCIL SPECIAL AND REGULAR JOINT MEETING AUGUST 12, 2025 The special meeting of the Rosemead City Council was called to order by Mayor Clark at 6:00 p.m., in the Rosemead City Council Chamber, located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: Mayor Clark, Mayor Pro Tem Armenta, and Council Members Dang and Low ABSENT: Council Member Ly (on Military Leave) 1. CLOSED SESSION A. CONFERENCE WITH LABORNEGOTIATORS - Pursuant to. Government Code Section 54957.6 AGENCY DESIGNATED ORGANIZATION REPRESENTATIVES: City Manager Kim, Assistant City Manager/kinance Director Chua, City Attorney Rachel Richman and Donald Le:rom Burke, Williams and Sorensen, LLP EMPLOYEE ORGANIZATION:` Rosemead Employee Association City Attorney Richman announced the City Council would go into closed session and would report out any reportable actions taken at the regular CtyCouncil meeting. Mayor Clark recessed the special meeting, at 6:02 p,m, PRESENT: Mayor Clark; Mayor Pro Tem Armenta, and Council Members Dang and Low ABSENT: Council Member Ly (on Military Leave) PLEDGE OF ALLEGIANCE was led by Council Member Low INVOCATION was led by Mayor Clark City Attorney Richman announced there was no reportable action taken in Closed Session. 2. PUBLIC COMMENT - None Rosemead City Council Special & Regular Joint Meeting Minutes of August 12, 2025 Page I of 14 AGENDA ITEM 4.B 3. PRESENTATIONS A. Retirement Recognition of Daniel "Danny" Godoy for 26 Years of Public Service with the Public Works Department in the City of Rosemead Director of Public Works Gutierrez commended Daniel Godoy for over 26 years of dedicated service to the City of Rosemead. Mr. Godoy began his career in 1999 as a part-time maintenance worker and progressed through various roles, including Senior Maintenance Worker and ultimately Maintenance Lead Worker in the Parks Division. Throughout his tenure, he contributed significantly to park maintenance, irrigation rehabilitation, community center upkeep, and special event support. He is known for his strong work ethic, love of music, passion for basketball, and commitment to family. Mayor Pro Tem Armenta commended Daniel Godoy for his exceptional dedication to the City of Rosemead. She recalled a specific incident on Martin Luther King Day when Mr. Godoy responded late at night to clear fallen trees and ensure public safety, even after being stung by bees. She highlighted his deep connection to the community as a Rosemead High School graduate and thanked him for his role in City events like the Santas Sleigh. Mayor Pro Tern Armenta also acknowledged his wife, Lorena, a former City employee, and expressed gratitude for the legacy of service Mr. Godoy leaves behind.` Council Member Dang congratulated Daniel Godoy on his retirement and thanked him for his years of dedicated service. He praised Mr. Godoy's commitment to the City, noting that his efforts often went unseen as he worked early to ensure the City was clean before residents woke up. He emphasized that beyond the job, Mr. Godoy's work reflected a true labor of love and deep care for the community. Council Member Low congratulated Daniel Godoy on his 26 years of service and expressed appreciation for his long-term dedication. She acknowledged the vital role of the Public Works team in maintaining the City and thanked Mr. Godoy for his contributions to keeping Rosemead clean and well -cared for. Mayor Clark expressed deep appreciation for Daniel Godoy's many years of service, noting that much of his hard work occurred behind the scenes and often went unnoticed by the public. She acknowledged the collective efforts of the Public Works team and thanked Mr. Godoy for his outstanding service. Public Works Manager Camacho stated that he had the pleasure of working with Mr. Daniel Godoy for the past 15 months. During that time, he observed Mr. Godoy's strong sense of pride in the City of Rosemead and his work. He noted Mr. Godoy's previous involvement with the "Rosemead Rebels" and how Mr. Godoy took personal ownership of maintaining the field, ensuring it was well -prepared and in excellent condition every season. He expressed that Mr. Godoy's high standards have left a lasting impact and will be missed, though the team is ready to continue the work Rosemead City Council Special & Regular Joint Meeting Minutes ofAugust 12, 2025 Page 2 of 14 he upheld. He thanked Mr. Godoy for being a valued member of the team and for his contributions to the Public Works Department and the community. Daniel Godoy expressed his gratitude upon retiring after 26 years of service with the City of Rosemead. He shared his deep personal connection to the City, having grown up in Rosemead, attended local schools, and participated in City recreation programs. Mr. Godoy emphasized that working for the City was never "just a job," but a way to give back to the community that raised him. He extended heartfelt thanks to numerous departments and staff, especially the Public Works Department. He gave special recognition to colleagues and leaders who had mentored, supported, and befriended him throughout his career. Mr. Godoy also expressed deep appreciation to his family, including his parents, siblings, children, grandson, and especially his wife of 35 years, for their unwavering love and support. He concluded by thanking the entire City team for the honor and reflecting proudly on his time serving the City of Rosemead. The City Council and City staff recognized Mr. Godoy with a commemorative street sign and a plaque presented in appreciation of his service for his retirement. B. Recognition of Sponsors for Rosemead's 1 lth Annual Back -to -School Resource Fair and Backpack Giveaway Mayor Pro Tem Armenta spoke about the success of the backpack giveaway event, which provided nearly 600 backpacks to students in preparation for the new school year. She commended Mrs. Mandy Wong for her dedication in organizing the event, securing donations from local businesses and vendors, and ensuring its success. She emphasized the importance of community efforts, noting how essential school supplies are to students' academic success and confidence. Mayor Pro Tem Armenta reflected on her own experiences as a teacher, highlighting the significant impact that even small resources, like writing utensils, can have on a child's education. Additionally, she recognized Mrs. Wong's contributions, including her role in organizing National Night Out. Public Safety Supervisor Wong thanked Mayor Pro Tem Armenta for her leadership in the backpack giveaway event, emphasizing that the event is truly a community partnership. She acknowledged the generous support of the event's sponsors, many of whom were present at the meeting. She informed the public that additional backpacks are available at the Public Safety Center and encouraged anyone in need to contact City Hall or the Public Safety Center to obtain one in time for the first day of school. She expressed enthusiasm for continuing the program for years to come. Mayor Pro Tem Armenta acknowledged the ongoing efforts and groundwork laid by the organizers, noting that the event has become easier to manage over time due to effective planning and execution. She proceeded to recognize several donors for their generous support and contributions to the event. Certificates were presented at National Night Out to Biggie's Restaurant, Garvey Education Foundation, and Kiwanis Club of Rosemead. Additional donors recognized included: Rosemead City Council Special & Regular Joint Meeting Minutes ofAugust 12, 2025 Page 3 of 14 • Burke Williams and Sorenson LLP (City Attorney's Office) • Cal Poultry • Friendly Inn • Four Seasons Landscaping • Max Power Technology LLC • Panda Restaurant Group • Peter Ta • Ray Jan • Republic Services • Educational Foundation for Rosemead School District • Schneider Electric • Sylvia Alarcon • Transtech Engineers, Inc. • West Coast Arborist, Inc. • Patrick Yang • David Zao • Ethan Zao • Nancy Armenta • John Quintanilla Mayor Pro Tem Armenta also expressed gratitude to the backpack committee members for their dedication and hard work. Committee members included Jeanette Vicaxio, Bernadette Galindo, Ray Jan, Mandy Wong, Tobias Sebastian, James Barry, and Chen Lin. She noted the committee met monthly, often working long days and evenings, to ensure the success of the giveaway and to help local children start the school year prepared. The City Council presented certificate of recognition to the donors and volunteers for their contributions to the event's success. C. Presentation Update by Community Organized Relief Effort (CORE) on the Home Health Assessments in the City of Rosemead Jennifer Pens, Operations Program Manager for the CORE Public Health Team, thanked the Council for their support and provided an update on the Community Public Health Team Program, a collaboration between CORE, High Recreation Health Center, and the LA County Department of Public Health. The team conducts door-to-door outreach in El Monte, South El Monte, and Rosemead to engage community members, assess their needs, and connect them with essential services. Since beginning fieldwork in April of 2024, the program has collected data to assist healthcare partners in linking households to necessary resources. Ms. Peng shared highlights of the program's achievements, discussed challenges encountered, and expressed a desire to explore further collaboration to ensure the program's long-term success. Mr. Thomas, Data Manager, provided an overview of the program's service area, demographic data, referral information, and future operations. The program operates throughout the San Gabriel Valley, specifically in South El Monte and Rosemead, Rosemead City Council Special & Regular Joint Meeting Minutes ofAugust 12, 2025 Page 4 of 14 covering approximately 9,330 addresses. The language demographics across the service area, is about 80% of residents primarily speak English and Spanish, followed by Mandarin, Cantonese, and Vietnamese. Rosemead Specific Data within Rosemead: 2,073 households were visited. Language distribution includes 40% English speakers, followed by Spanish, Mandarin, Cantonese, and Vietnamese. Referrals are categorized into four main areas: Behavioral and Mental Health; Housing and Neighborhood; Health and Healthcare; Social and Economic. He further explained that in Rosemead and the larger service area, social and economic referrals are the most common, with food and utilities being primary concerns. Health and healthcare referrals follow, then housing and neighborhood, and lastly behavioral and mental health referrals, which are the least common. Mr. Thomas emphasized that referral categories often overlap, with social and 'economic challenges impacting health, housing, and mental well-being. Teams of two to three staff members, fluent in English, Spanish, Mandarin, Cantonese, and Vietnamese, conduct door-to-door visits. On average, 187 households are visited per day when in the field. As of July, the team completed visits to all 9,033 households scheduled for the year and will soon begin a second round of visits, Mr. Thomas expressed the desire to increase community participation to improve data collection and better identify community needs. Mayor Clark asked what was the least common referral? Mr. Thomas replied it was behavioral and mental health. Council Member Low asked about the percentage of residents willing to open their doors and engage in outreach efforts, noting that current crime rates might make people hesitant to respond even when at home. She inquired about an estimated success rate in reaching residents. Mr. Thomas responded that the completion rate for households where residents open the door and complete the survey for individual households was about 7%. The overall response rate, including those who open the door but decline the survey, is approximately 17%. Mayor Pro Tem Armenta thanked the CORE Public Health Team for their participation in a recent health fair held on a rainy day, noting the strong community turnout despite the weather. Ms. Peng explained that after the ICE raids, many residents were hesitant to open their doors despite needing help. To address this, her team improved their communication skills and provided resources to build trust over time. She noted the difficulty of door-to-door outreach, especially within reserved communities, and highlighted efforts to engage residents in more comfortable public settings. The program is still new but focused on strengthening community relationships and support. In addition, she expressed gratitude for the ongoing support and emphasized the importance of future collaboration with local community -based organizations and leaders. She noted that since their grant -funded program may end at any time, their goal is to develop a community action plan to ensure continued support for residents through local partners even after the program concludes. Rosemead Cio) Council Special & Regular Joint Meeting Minutes of August 12, 2025 Page 5 of 14 Council Member Dang asked for clarification on the process, specifically whether the team simply collects survey data or if they also provide families in need of medical help with direct referrals to healthcare providers like Harold Christian Health Center. Ms. Peng explained that their team collects data by conducting door-to-door surveys based on questions developed by the LA County Department of Public Health to assess community needs. After survey completion, referrals are sent to the health center, whose resource navigation team follows up with households within two weeks to assist with essential services. Council Member Dang inquired whether medical assistance referrals are always directed to Harold Christian Health Center or if other community -based medical partners are also utilized. Ms. Peng replied that referrals are always sent to Harold Christian Health Center as the primary partner. However, she noted that Harold Christian collaborates with other local community -based organizations when additional support is needed, and those organizations assist with follow-up services. Council Member Dang stated that he wanted to know how the data fits and how they help back Rosemead residents. Ms. Peng explained that the program holds committee advisory board meetings, inviting local community -based organizations and committee members. The meetings provide a safe space for participants to share concerns and needs, engage with committee leaders, and collaboratively develop a community action plan based on the input received. D. Presentation by the San Gabriel Valley Council of Governments Board President, Ed Reece on the 2025 Executive Board Goals and Achievements Ed Reece, San Gabriel Valley Council of Governments (COG) Board President, provided an overview of the COG, describing it as a joint powers agency comprised of 31 cities, two Los Angeles County Supervisorial Districts, and other local agencies in the San Gabriel Valley. The COG's mission is to provide a collaborative regional voice on issues impacting transportation, housing, sustainability, and quality of life for nearly 2 million residents, including those in Rosemead. He highlighted the COG Executive Committee, consisting of elected officials who guide the organization's mission and priorities, and recognized Mayor Clark for her past service as COG president. Mr. Reece emphasized the importance of COG's policy committees, which cover topics such as capital projects, energy, environment, homelessness, transportation, and more. These committees are composed of council members and City staff and drive local input into regional solutions. He outlined three major COG projects: Rosemead City Council Special & Regular Joint Meeting Minutes of August 12, 2025 Page 6 of 14 1. The Alameda Corridor East Project, 2. Efforts to assist cities with compliance to state mandates. 3. Administration of Measure M funding He also highlighted the Regional Housing Trust, which secured approximately $36 million in funding under the leadership of Senator Susan Rubio, with thanks extended to Mayor Pro Tem Armenta for her support. The Regional Housing Trust serves as a model for other COGS. Finally, Mr. Reece introduced the upcoming iHeartSGV program, emphasizing COG's role in uniting the region to deliver critical services and projects. He pledged to prioritize listening to member agencies to better meet their needs and encouraged ongoing engagement with the COG. Mayor Clark expressed appreciation to the San Gabriel Valley Council of Governments for staying proactive on key issues. She specifically acknowledged Executive Director Marissa Creter for identifying concerns with the proposed allocation of funds from a new permanent half -cent sales tax intended for homelessness services. Mayor Clark raised concern that a mandated portion of the funding is being directed specifically to legal services, which she believes should not be predetermined. She emphasized that while legal support may be necessary, mandating a fixed allocation is inappropriate and misaligned with the City's legislative platform. Mayor Pro Tem Armenta asked for clarification on whether the discussion was regarding Measure A, expressing concern that funds meant for the City are routed through the COG, which then charges an administrative fee reportedly around $9,000 for processing. Mr. Reece clarified that the COG does not support the Los Angeles County Affordable Housing ::Solutions Agency (LACAHSA), proposed policy changes that would mandate a fixed dollar amount of homelessness funding to be allocated specifically to legal services. He emphasized the importance of allowing local agencies the flexibility to decide how best to serve their communities and expressed concern that such mandates limit their ability to address local needs effectively. Council Member Dang expressed appreciation and recognized Mr. Reece visionary leadership while working together on the Capital Projects Committee. He thanked him for his contributions to the City of Claremont and congratulated him on his new role as President of the San Gabriel Valley COG, acknowledging his dedication and service. Council Member Low thanked Mr. Reece for taking the time to present to the City and noted that he might be the first COG President to do so. She expressed appreciation for his visit and the information shared. Mayor Pro Tem Armenta thanked COG President Reece for the productive conversation and expressed appreciation for his willingness to address concerns shared by Rosemead and other member cities. She noted that past engagement with the COG may have left some cities feeling underrepresented, but after speaking with Mr. Reece, she felt optimistic about improved collaborations. She looks forward to Rosemead City Council Special & Regular Joint Meeting Minutes of August 12, 2025 Page 7 of 14 their upcoming meeting to further discuss data and ensure continued open dialogue and representation. Mayor Clark expressed appreciation for the ACE construction projects, highlighting the Baldwin Avenue underpass as a personal favorite for improving traffic flow. She thanked the COG for their ongoing work and encouraged them to continue delivering impactful infrastructure projects. 4. PUBLIC HEARING - None 5. CONSENT CALENDAR Council Member Dang requested to pull Consent Calendar Items C and F for separate discussion. ACTION: Motion by Council Member Dang, seconded by Mayor Pro Tem Armenta to approve Consent Calendar items A, B, D, & E, with the exception of C and F. Motion was carried out by the following votes: AYES: ARMENTA, CLARK, DANG AND LOW; NOES: NONE; ABSENT: LY A. Claims and Demands • Resolution No. 2025-42 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,960,643.05 CHECKS NUMBERED 119676 THROUGH NUMBER 119703, DRAFTS NUMBERED 8216 THROUGH NUMBER 8268 AND EFT NUMBERED 53421 THROUGH NUMBER 53426 INCLUSIVELY Recommendation: Adopt, Resolution No. 2025-42. •' Resolution No. 2025-44 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $2,022,532.65 CHECKS NUMBERED 119704 THROUGH NUMBER 119798, DRAFTS NUMBERED 8269 THROUGH NUMBER 8293 AND EFT NUMBERED 53427 THROUGH NUMBER 53469 INCLUSIVELY Recommendation: Adopt Resolution No. 2025-44. B. Minutes Recommendation: That the City Council approve the special meeting minutes of June 30, 2025 and July 1, 2025. Rosemead City Council Special & Regular Joint Meeting Minutes of August 12, 2025 Page 8 of 14 C. Council Chambers Audiovisual Upgrade Project No. 31030 — Award of Construction Contract to Studio Spectrum, Inc. As part of the City's Fiscal Year 2025-2026 Capital Improvement Program (CIP), the City Council allocated funds for the City Council Chambers Audiovisual Upgrades Project to update the existing audiovisual system in the Council Chambers with modern, state-of-the-art equipment. On June 23, 2025, staff sent out a Notice Inviting Informal Bids to the vendors listed on the City's Qualified Contractor's List and various industry trades. The City received two informal bids and after a comprehensive review of the proposals, staff recommends awarding a construction contract to Studio Spectrum, Inc. for the work, at an estimated cost of $189,907.88. Recommendation: That the City Council authorize the City Manager to execute a construction contract with Studio Spectrum, Inc. for the City Council Chamber Audiovisual Upgrades Project, in the amount of $189,907.88. In addition, authorize an amount of $9,495.40 (5%) as a contingency to cover the cost of unforeseen construction expenses, for a total of $199,403.28. Item C was pulled for separate discussion by Council Member Dang. Council Member Dang asked for clarification between informal and formal bids and what is the contingency on the project. City Engineer Basilyous explained that projects costing over $220,000 require a formal bid process with a public bid opening conducted by the City Clerk. Projects under $220,000 qualify for informal bidding, allowing bids to be solicited and received via email. Furthermore, the contingency for the project is 5 percent. Council Member Dang asked if the ongoing survey of all City buildings for energy efficiency, specifically regarding audio and visual upgrades was being conducted in collaboration with Schneider Electric, or if the upgrades are limited solely to audiovisual improvements. Director of Public Works Gutierrez explained that the energy efficiency project and the audio-visual upgrade project are separate, with the current focus solely on improving the chamber's audio and visual system. Council Membre Dang recalled that during the Public Safety Center construction, additional funding was requested due to unforeseen issues. He asked for assurance that the current $199,000 package for the Chamber project was under the $220,000 informal bidding threshold, would not require additional funding requests later. Director of Public Works Gutierrez assured Council Member Dang that the project was developed along with the contractor, which should be kept within the budgeted amount. Rosemead City Council Special & Regular Joint Meeting Minutes of August 12, 2025 Page 9 of 14 ACTION: Motion by Council Member Dang, seconded by Mayor Pro Tem Armenta to authorize the City Manager to execute a construction contract with Studio Spectrum, Inc. for the City Council Chamber Audiovisual Upgrades Project, in the amount of $189,907.88. In addition, authorize an amount of $9,495.40 (5%) as a contingency to cover the cost of unforeseen construction expenses, for a total of $199,403.28. Motion was carried out by the following votes: AYES: ARMENTA, CLARK, DANG AND LOW; NOES: NONE; ABSENT: LY D. Bridge Repairs and Preventive Maintenance Work at Garvey Avenue Bridge Over Rio Hondo River — Bridge No. 53C2201 (4045) and Adopt Resolution No. 2025-43 Approval of repairs and preventive maintenance along the Garvey Avenue Bridge over the Rio Hondo River, which sustained structural damage from a fire. The total cost for the project is estimated at $98,200, including a 25% contingency for labor, materials, services, and equipment. Staff requests ,City Council approval for the proposed improvements and adoption of Resolution No. 2025-43 to amend the FY 2025-26 Capital Improvement Program (CIP) and appropriate $98,200 in Measure M funds to fully fund the project.'' Recommendation: That the City Council take the following actions: 1. Approve the cost of the proposed recommendations for bridge repairs at Garvey Avenue over Rio Hondo Wash (Bridge 53C2201 (4045)) for a total project cost estimated to be $98,200.00 (including 25% contingency). 2. Adopt Resolution No. 2025-43, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, TO AMEND THE FISCAL YEAR 2025-26 CAPITAL IMPROVEMENT PROGRAM BUDGET AND APPROPRIATE NEW FUNDS FOR THE BRIDGE REPAIRS AND PREVENTATIVE MAINTENANCE — GARVEY AVENUE OVER RIO HONDO RIVER (BRIDGE NO. 53C2201 (4045)) E. Extension to Agreement with Complete Paperless Solutions for Document Scanning Services The document scanning services agreement with Complete Paperless Solutions expired on May 14th, 2025. The proposed First Amendment would extend the Complete Paperless Solutions agreement in order to continue completing the remaining scanning of Finance and Human Resources files. Recommendation: That the City Council authorize the City Manager to execute the First Amendment to the Agreement with Complete Paperless Solutions with authority to negotiate and execute any additional future contract extensions on behalf of the City. Rosemead City Council Special & Regular Joint Meeting Minutes of August 12, 2025 Page 10 of 14 F. LA Metro 710 Mobility Project Funding - Amendment Agreements - Approval of Amendments for Time Extension to Funding Agreements with the Los Angeles County Metropolitan Transportation Authority (LACMTA) for the Four 710 North Mobility Improvement Projects The City Council previously authorized four Funding Agreements totaling $27 million with the Los Angeles County Metropolitan Transportation Authority (LACMTA) for the 710 North Mobility Improvement Projects. To support the ongoing progress of these projects, LACMTA routinely proposes amendments to the Funding Agreements to align the budget and schedule with actual project development. Accordingly, LACMTA has prepared amendments for each of the four funding agreements to extend the funding lapse dates. Recommendation: That the City Council authorize the City Manager to execute the Amendments with LACMTA for the 710 North Mobility Improvement Projects Funding Agreements and authorize the City Manager enter into future amendments to the Mobility Improvement Projects agreements. Item F was pulled for separate discussion by Council Member Dang. Council Member Dang asked staff to explain what the 710-project entailed. Director of Public Works Gutierrez stated that the project pertained to amendments of existing funding agreements between the City and Metro under the 710 Mobility Program. The City successfully secured $27 million for four distinct projects. The proposed amendments are routine and aim to realign the agreements with current progress and development by extending the project timelines. All projects referenced in the staff report are located within Rosemead. Mayor Clark clarified that the reason it's called the 710 North Mobility Improvement Projects is because they didn't close the 710 Freeway, and the City got money for different projects because of it. ACTION: Motion by Council Member Dang, seconded by Mayor Pro Tem Armenta to authorize the City Manager to execute the Amendments with LACMTA for the 710 North Mobility Improvement Projects Funding Agreements and authorize the City Manager enter into future amendments to the Mobility Improvement Projects agreements. Motion was carried out by the following votes: AYES: ARMENTA, CLARK, DANG AND LOW; NOES: NONE; ABSENT: LY 6. MATTERS FROM CITY MANAGER & STAFF A. Award of Citywide Tree Maintenance Services Contract The City's agreement with West Coast Arborists (WCA) for Citywide tree maintenance services expired on September 10, 2024. WCA has continued providing services under an interim contract through June 30, 2025. Following City Council direction, staff re -issued a revised Request for Proposals (RFP) on April 24, 2025, with a submittal deadline date of May 23, 2025. Eight proposals were received and Rosemead City Council Special & Regular Joint Meeting Minutes of August 12, 2025 Page 11 of 14 evaluated based on the RFP components relating to qualifications, approach, references, staffing, pricing, completeness, and proposed community benefits. Staff requests that the City Council: 1) review the staff report and the submitted proposals, and 2) select a contractor based on the RFP components and authorize the City Manager to execute an Agreement for a three-year term with two optional one-year term extensions subject to performance and funding availability. Recommendation: That the City Council review and consider the submitted proposals, select the contractor, and authorize the City Manager to execute a three (3) year contract in the amount of $265,000 per fiscal year through June 30, 2028, with the option for up to two one-year extensions. Mayor Pro Tem Armenta requested to pull the item and table to a future meeting. She stated that she spoke with Council Member Steven Ly, who had questions regarding the potential $1.325 million contract. Mrs. Armenta noted that it was important for the full Council to participate in this decision, as a 2-2 vote would result in the bids being rejected. She mentioned that Council Member Ly is expected to return from Military Leave around September 30th, though the exact date is uncertain. She stated she consulted with City Manager Kim, who confirmed that the City's maintenance team is currently handling tree trimming and that a 45 to 50-day ,delay would not significantly impact the City's tree trimming operations. City Manager Kim confirmed that City staff have been performing the tree trimming services. However, he noted that additional services are required beyond staff capacity, specifically expertise that the City lacks, such as an arborist. Therefore, the approach combines City staff handling routine work while consultants provide limited specialized assistance as needed. Mayor Pro Tem Armenta expressed concern about previous situations lacking a council majority and emphasized the importance of having all five council members present to make decisions on a significant contract. She stated that tabling the item for 45 to 50 days is justified to ensure full council participation and to avoid having to reject bids and restart the process. Council Member Low inquired whether the information currently available would be used for decision -making upon Councilmember Steven Ly's return or if any additional information would be provided. City Manager Kim stated that no additional information is expected unless new public comments are received. The Request for Proposal has been released, proposals reviewed, and the data is finalized. He noted that bids have an expiration date, and depending on the timing of Council Member Ly's return, the bids could expire. In such case, staff would request an extension from the bidders, which is typically granted but remains at the discretion of the proposer. Council Member Dang stated that with all due respect to Council Member Armenta and Council Member Steven Ly, he believed that traditionally, when a council member requests to pull or delay an item, that request should be made in person in the Council Chamber. He emphasized the importance of consistency, recalling a Rosemead City Council Special & Regular Joint Meeting Minutes of August 12, 2025 Page 12 of 14 previous instance when he requested a delay on the C3 AI contract but was denied because he was not present in the Council Chamber. He requested that the same standard be applied in the current situation. Mayor Pro Tern Armenta stated she did give the same consideration to Ms. Dang's request at that time. She clarified that she was the one asking to continue the Tree Trimming Maintenance item, not Mr. Ly, to another meeting until all five City Council Members were present. City Attorney Richman stated that for the record a motion would be proper noting that once the full council is available, the item will 'come back for discussion. Council Member Dang asked what would happen if the bids expired. City Manager Kim replied that staff would'have to request each bidder to consider extending their expiration date of their proposals. City Attorney Richman explain period, such as 120 days, and the rates for an additional beriod if n ACTION: Motion by . Mayor , Pri continue the Citywide Ttee'Mainte` all five City Council Members are votes: AYES.: ARMENTA, CLAR LY hat proposal rates are typically valid for a set y would request bidders to extend their proposal A." Tern Armenta, seconded by Mayor Clark, to once Services Contract to a future meeting when re$eat. Motion was carried out by the following D.A.NG AND LOW; NOES: NONE; ABSENT: Council Member Dang expressed `appreciation and commended the City's staff involved with`National Night Out and the Backpack Give Away events. Mayor Pro Tern Armenta expressed her gratitude to Mrs. Wong for organizing an outstanding National Night Out event and recognized Director of Parks and Recreation Boeeking for his leadership in combining the event with the Concerts in the Park, 'wliich resulted in strong community participation. She thanked the Parks and Recreation staff for their support and dedication, noting their efforts to ensure the preschool area was left in excellent condition. She acknowledged Public Safety Director Tim Murakami for securing an additional 100 backpacks from a vendor, contributing to the highest number of backpacks distributed to date. She noted the leftover backpacks compared to previous years and mentioned that some backpacks were reserved for new students starting school. Council Member Low thanked City staff for a successful National Night Out. Rosemead City Council Special & Regular Joint Meeting Minutes of August 12, 2025 Page 13 of 14 8. ADJOURNMENT Mayor Clark adjourned the meeting at 8:55 p.m. Ericka Hernandez, City Clerk Margaret Clark, Mayor Rosemead City Council Special & Regular Joint Meeting Minutes ofAugust 12, 2025 Page 14 of 14