CC - Item 4B - Purchase of Annual Tyler Technologies SubscriptionROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: BEN KIM, CITY MANAGER
DATE: NOVEMBER 12, 2025
SUBJECT: PURCHASE OF ANNUAL TYLER TECHNOLOGIES SUBSCRIPTION
Staff recommends that the City Council approve a one-year subscription with Tyler Technologies,
Inc. for the City's Incode 10 Financial Management System, the primary platform used to manage
the City's financial operations, including general ledger, payroll, purchasing, accounts payable,
cashiering, human resources, and budget administration.
DISCUSSION
The City has utilized Tyler Technologies' Incode 10 Financial Management System since its
implementation in 2010. The proposed one-year renewal will provide continued access to essential
system maintenance, version upgrades, and technical support resources that help keep the system
secure, up to date, and operating efficiently.
Pursuant to Rosemead Municipal Code Section 3.24.090 (Alternative Purchasing Procedures), the
City may utilize an alternative purchasing method when it is determined to be in the best interest
of the City and consistent with established policies and procedures. This section specifically allows
the use of alternative procedures when purchasing computer software, hardware maintenance
services, or software maintenance services. The proposed agreement with Tyler Technologies for
the Incode 10 Financial Management System qualifies under this provision, as it provides for
annual subscription and support services necessary to maintain the City's financial management
system. This purchase exceeds the City Manager's $51,697.01 purchasing threshold and therefore
requires City Council approval.
AGENDA ITEM 4.13
City Council Meeting
November 12, 2025
Page 2 of 2
STAFF RECOMMENDATION
It is recommended that the City Council approve a one-year subscription with Tyler Technologies,
Inc. for the City's Incode 10 Financial Management System in an amount not to exceed $82,481.
FISCAL IMPACT
Expenses in the amount of $82,481 will be covered by the budget allocated to the Information
Technology Division for Fiscal Year 2025-26.
STRATEGIC PLAN IMPACT
None.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Prepared by:
44T_�
Bryanua
Assistant City Manager/Director of Finance
Attachment A: Tyler Technologies Invoice
Attachment A
Tyler Technologies Invoice
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Remittance:
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Tyler Technologies, Inc.
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(FEIN 75-2303920)
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technologies
P.O. Box 203556
Dallas, TX 75320-3556
Questions:
Phone: 1-800-772-2260 Press 2
Email: ar@tylertech.com
Bill To: ROSEMEAD, CA CITY OF
8838 EAST VALLEY BOULEVARD
ROSEMEAD, CA 91770
INVOICE
Document No. Date Page
0100-00228924 11/01/25 1 of 2
031,0
IJ fWl'
Delivery To: ROSEMEAD, CA CITY OF
8838 EAST VALLEY BOULEVARD
ROSEMEAD, CA 91770
Cust # Bill to Address ID Delivery Address ID Currency Terms Due Date
41442 L00000018820 L00000018820 USD Net45 12/16/2025
Cust PO# Sales Order Billing Schedule
SBI1000-000000889 211-2020110056
Contract Date
Description
Quantity
Unit Price
Extended Price
11/19/20
Fixed Assets - Subscription
1
$3,463.61
$3,463.61
12/01/2025 - 11/30/2026
11/19/20
Employee Access Pro
1
$4,987.05
$4,987.05
12/01/2025 - 11/30/2026
11/19/20
Project Accounting - Subscription
1
$3,463.61
$3,463.61
12/01/2025 - 11/30/2026
11/19/20
Cashiering - Subscription
1
$5,437.36
$5,437.36
12/01/2025 - 11/30/2026
11/19/20
Content Manager Core - Subscription
1
$4,380.45
$4,380.45
12/01/2025 - 11/30/2026
11/19/20
Core Financials - Subscription
1
$30,789.35
$30,789.35
12/01/2025 - 11/30/2026
11/19/20
Accounts Receivable - Subscription
1
$5,437.36
$5,437.36
12/01/2025 - 11/30/2026
11/19/20
Benefits Enrollment - Subscription
1
$3,463.61
$3,463.61
12/01/2025 - 11/30/2026
11/19/20
Human Resources Management (Includes Position
1
$14,131.13
$14,131.13
Budgeting) - Subscription
12/01/2025 - 11/30/2026
11/19/20
Purchasing - Subscription
1
$3,463.61
$3,463.61
12/01/2025 - 11/30/2026
•�: Remittance:
Tyler Technologies, Inc.
tyler (FEIN 75-2303920)
• technologies P.O. Box 203556
Dallas, TX 75320-3556
Questions:
Phone: 1-800-772-2260 Press 2
Email: ar@tylertech.com
Contract Date Description
11/19/20 Employee Access Pro Time & Attendance - Additional FTE
Employees - Subscription
12/01 /2025 - 11 /30/2026
INVOICE
Document No. Date Page
C1100-00228924 11/01/25 2 of 2
Quantity Unit Price Extended Price
1 $3,463.61 $3,463.61
"ATTENTION" Subtotal $ 82,480.75
Order your checks and forms from
Tyler Business Forms at 877-749-2090 or Sales Tax $0.00
Tylerbusinessforms.com to guarantee
100% compliance with your software.
Total $ 82,480.75