CC - Item 5A - Athletic Field Use and Allocation Policy - PresentationATHLETIC FIELD USE
Date :November 12, 2025
Parks & Recreation
AND ALLOCATIONPOLICY
BACKGROUND
The Parks and Recreation Department manages the scheduling and
operation of multiple athletic fields throughout the community, including
Rosemead Park, Garvey Park, and Jess Gonzalez Sports Complex. The City
currently does not have a formal Field Allocation Policy but uses basic
guidelines and procedures for prioritizing field use among youth and
adult sports organizations, schools, and general community use. The
current guidelines remain largely unchanged despite evolving community
needs, increasing field demand, and the City’s ongoing efforts to ensure
fair and responsible facility use.
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ATHLETIC FACILITY
LOCATIONS
Two Baseball/Softball Fields
Multipurpose Field
Garvey Park Gym
Garvey Park
Two Baseball/Softball Fields
Rosemead Park
Multipurpose Field
Baseball/Softball Field
Jess Gonzalez Sports Complex
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USER GROUP CLASSIFICATION
Resident: A person living within the City of Rosemead incorporated
boundaries.
Rosemead Resident Non-Profit Organization: A resident non-profit
organization is composed of a minimum of 25% of Rosemead residents.
Non-Resident: A person living outside of the City of Rosemead incorporated
boundaries.
Non-Resident Non-Profit Organization: A non-resident non-profit organization
composed of less than 25% Rosemead residents.
***To verify non-profit status, organizations must submit a copy of their IRS 501(c)(3).
Status verified by Parks and Recreation Staff.
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APPLICATION
PROCESS
Seasons Application
Due Date Dates Requested
Summer Season Last Thursday of
May
July 1 -
September 30
Fall Season Last Thursday in
August
October 1 -
December 31
Winter Season Last Thursday of
November
January 1 -
March 31
Spring Season Last Thursday of
February April 1 - June 30
Parks/Sports Facility Rental Applications are submitted on a
quarterly basis for review. (Attachment B)
Application
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APPLICATION
PROCESS
Team Non-Profit must provide the following:
▪ Completed Athletic Field Use Application (Attachment B).
▪ Copy of current of 501(c)(3) Non-Profit Certificate.
▪ Copy of current certificate of liability insurance.
▪Copy of rosters with addresses from the previous season
▪ Requested field light schedule.
▪ ***Snack Bar Use Application. (Attachment D)
▪***Tournament/Special Request Form. (Attachment E)
*** If applicable
Team Non-Profit must provide:
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Prioritize field use based on community benefit,
historical use, and alignment with city’s goals.
The following organizations shall have facility
scheduling priority based on historical usage;
given that they remain current with their IRS
501(c)(3) status or provide proof that they are
working with City staff on becoming current.
Organization must also provide a roster of
participants that demonstrates a minimum of
25% residency.
Priority Allocation
Framework
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ROSEMEAD YOUTH
ORGANIZATIONS
Baseball/Softball Organizations Primary Season Home Field
Angels Softball & Baseball Academy of Rosemead February - October Garvey Park
Ladyhawks May - September Garvey Park
Rosemead Youth Association January - July Rosemead Park
Soccer Organizations Primary Season Home Field
AYSO 40 August - December Rosemead Park
Football & Cheer Organizations Primary Season Home Field
Rosemead Rebels Athletic Club July - December Jess Gonzales Sports Complex
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FIELD ALLOCATION
Field time will be allocated in the following order:
Primary Users A: City of Rosemead affiliated programs or events.
Primary Users B: El Monte Union Unified School District, Rosemead
Unified School District and Garvey School District affiliated programs
or events.
Primary Users C: In season Rosemead Resident Non-Profit youth
recreation leagues that have open enrollment.
Primary Users D: In season Non-Resident Non-Profit youth recreation
leagues that have open enrollment.
Primary Users E: Out of season youth recreation leagues that have
open enrollment teams/leagues will need to submit an
official/certified roster from their governing body (i.e., ASA, Cal South,
USSSA, etc.)
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FIELD ALLOCATION
Field time will be allocated in the following order:
Secondary Users A: In season competitive "Travel ball/club"
leagues/teams that have closed enrollment.
Secondary Users B: Out of season competitive "Travel ball/club"
leagues/teams that have closed enrollment.
Secondary Users C: Resident, private party and profit-making
organizations. (Proof of Residency required).
Secondary Users D: Non-Resident, private party and profit-making
organizations.
Travel ball/club teams/leagues will only be able to reserve a field three (3)
months at a time.
All travel ball/club teams/leagues will need to submit an official/certified
roster from their governing body (i.e., ASA, Cal South, USSSA, etc.)
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FACILITY USE GUIDELINES
Annual Field Maitenance
Winter Closure: 3 Weeks (last 2 weeks of
December and 1 week of January)st
Spring Closure: 1 Week (Dates to be determined)
Tournament/Special
Request
Organizations must submit a
tournament/special request form for tournament
play or special request outside of
normal league activities. (Attachment E)
Insurance Requirement
For all facility use, the applicant shall furnish, to
the City, appropriate certificates of public liability
and property damage insurance in
the minimum amount of $2,000,000 per
occurrence, $4,000,000 general aggregate naming
the City as “additional insured”
Snack Bar Use Form
A separate Snack Bar Application Form must be
submitted to City Staff. (Attachment D)
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FEE STRUCTURE:
Aligns with City’s Current Fee Schedule:
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Parks & Recreation
THANK
YOU