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CC - Item 7A - Minutes 06-23-09. Minutes of the REGULAR CITY COUNCIL MEETING June,23, 2009 The regular meeting of the Rosemead City Council was called to order by Mayor Clark at 7:09 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. FLAG SALUTE: Mayor Pro Tem Taylor INVOCATION: Council Member Armerita PRESENT: Mayor Clark, Mayor Pro Tem Taylor, Council and Council Member Ly. Council Member Low, OFFICIALS PRESENT: City Manager Allred, Assistant Cit Attorney Montes, Assistant City Manager Saeki, Director of /.nr Recreation Montgomery-Scott, Economic Develogment•Adr Works Director Marcarello, and City Clerk Molleda. N) 1. PRESENTATIONS • Rosemead High School - Co-ed ~r Hawkesworth, Interim City Brisco, Dir*to'r, of Parks and r Ramirez, Deputy Public Larry Callaham - Principil%f'Ros"emead High School stated he was very proud of the Co-Ed Badminton Team for making it to Division Champs7of the CIF. Mr. Callaham introduced the team's Captain Gary Lewi.' : and introduced the rest of the team. Tai Ph"i&- Assistant Coac'K/,bf the Badminton Team thanked Council for recognizing the team and added thatt he was also verytp~oud of the leam.for accomplishing so much this year. Mayor Clark stated,+the team had put the city on the map and added she was very proud of them. The City Council took a picture with the Badminton Team Muscatel Middle School - Science Olympian Team Dean Wharton - Principal of Muscatel Middle School stated he was very proud of the Science Olympiad Team and their parents. He stated this was a committed group of students who worked very hard everyday afterschool and on Saturdays. He added that the team had won the Los Angeles County Science Olympiad championship for the 5th year in a role; had won the State competition and National competition, which had taken them to Georgia where they competed against 60 schools nationwide and the team had won 61h place. Rosemead City Council Meeting 7~ Minutes of June 23, 2009 ITEM NO. Page 1 of 17 The City Council took a picture with the Badminton Team Council recessed at 7:28 p.m. and reconvened at 7:31 p.m. 2. PUBLIC COMMENT FROM THE AUDIENCE Marissa Castro-Salvati - representative of the Southern California Edison (SEC) reviewed and informed Council on the State of the System for SEC. She went over the things they are doing for the City of Rosemead, such as, the Tehachapi removal transmission project, perform a cut-over and upgrade the 4kv216kv, cable and switch replacements, and their pole replacement program. Mrs. Castro-Salvati also informed Council that the SEC has an employee`volunteer program and as of today, their employees had volunteer over 1000 hours to the CiAoi Rosemead. Council Member Low asked if there was any long term plans underground. Mrs. Castro-Salvati responded no and that there the distribution facilities but as far as transmissic Council Member Low stated she was referring to the Mrs. Castro-Salvati stated that was the Rule=20A,project and with city staff. < Council Member Low to 30 years to figure c process and maybe a Mrs. Castro-Salvati of Rosemeadahd;: ad.that she was rete' ;rte w to geVall the elect could befdone each City M_a"nager Allred stat area thaeWeeded to be u about3 Mayor Margaret utility to go funds for the undbrgrounding of plans to doing sow discuss that further road map or plan, maybe of 20 She stated this was a slow on how many funds were allocated for the City every year. iiprovide a plan for the Rule 20A project and identify the added that once the project got started it would take new City Manager Jeffry Allred. Robert Bruesch - addressed Council regarding the possible funding of the STAR program. Mr. Bruesch stated that he was present when the program was born and was in the classroom when it was implemented. He stated that the program not only taught kids not to be violent or not be bullies but what it did was place the police in the classroom and see them in a positive light. Council Member Steven Ly responded that during the budget session he had brought this to staff's attention as a concern; however, it was his understanding that according to the superintendent the SRO program was more important. He added that Council would be discussing this item later tonight during the budget approval and that if there would be a change in the STAR program staff would have to show what programs it would be. replacing it with. Mr. Ly stated that he understood Rosemead City Council Meeting Minutes of June 23, 2009 Page 2 of 17 the importance of the program, given that he had participated in the STAR program himself, and that he agreed that prevention efforts needed to.be'continued by direct interaction with the police and the students. . Council Member Armenta asked that the minutes of.Apri17, 2009 be deferred because she needed to clarify the amount Council Member Low had'stated while referencing Oliver Chi's severance .package. Ms. Armenta stated that the premium to terminate him at that time instead of July was $280,800 and that Council Member Low had stated it an amount of $304,525. 3. CONSENT CALENDAR March 24, 2009 - Regular Meeting April 7, 2009 - Special Meeting April 14, 2009 - Regular Meeting May 26, 2009 - Special Meeting June 2, 2009 - Special Meeting 00 Resolution No. 2009.30 Claims and expenditures in the amoun and 66321 through 66465. rt of City through 100395 ig (MOU) between the City and the is effective until June 30, 2010 and ty.to earn d'loltosa'5% pay increase based upon an employee's n' As the Council is aware, the City Manager's office has been in the RE'Bbard to waive the right to merit increases for the 2009- an effort to save money and balance the budget. REA has any merit increases for all full and three quarter time employees otential cost of living increases for part-time staff. cation: That the City Council approve the MOU Amendment between the REA for the period of July 1, 2009 through June 30, 2010. The City currently contracts with the Los Angeles County Probation Department for two Deputy Probation Officers (DPO's) for juvenile prevention and intervention programs. These DPO's work full-time with Rosemead youth who have been identified as at-risk or arrested for minor criminal offenses. These juveniles may have problems ranging from school performance and attendance to vandalism, Rosemead City Council Meeting Minutes ofJune 23, 2009 Page 3 of 17 D. Probation Officer Contract Renewal theft and drug arrests. The DeO's authority allows them to work closely with the juveniles and their families to implement a variety of programs and services to help correct their behavior. Staff believes that these two DPO's are an important part of our overall public safety strategy and highly recommend that they continue. The agreement is to provide two Prevention and Intervention Program Deputy Probation Officers for the City of Rosemead. The agreement shall be effective from July 1, 2009 through June 30, 2010 with a total cost of $130,000. Recommendation: That the City Council approve the ag`r2ement with the Los Angeles County Probation Department and authorizethe City Manager to sign any necessary documentation. . Year,2009-10Appropriation Limit E. Adoption of the City of Rosemead Fiscal Article XIII-B of the Constitution of t~h%S ate of California was enacted by a vote of the people as Proposition 4 (the Ga n lnitiative) ih,November 1979 ,This law ..19='1 l,'.ti.'.~ limits the level of most appropriations from„tax sources that the state and most local government entities are permitted to make in any given year. It also requires ~'M that annually each governmental unit calculategs;Appropriations Limits and adopt it by Resolution prior to the;b"eginning of the fiscal,-Year under consideration. The City of Rosemead's Appropriati Limr°gancl Appropriations Subject to the Limit were bothfcalculated in accordance with.Widelines issued by the League of California,Cities ",Utilization of this approach facilitates the annual review reauir me nt. ThefhJlult of these alculations are: Ap'pr~op~riat on sL ;itfor FY 2010 $35,674,566 Appropriations Subject'dto the Limit 12,407,045 Amount uhder Limit $23,267,521 commendation: That the City Council adopt Resolution No. 2009-31 approving fiscal year,2009-10 Appropriation Limit according to Article X1117B (Gann ative) of thelConstitution of the State of California. F. Resolution ~0ooosina the State's Potential Seizure of Gas Tax Funds The State's Budget Conference Committee has recommended that seizure of Highway Users Tax, commonly referred to as Gas Tax, for the period of two years as a measure to help balance.the State's budget. The City's lobbyist, Gonsalvez & Sons, along with he League of California Cities have been strongly opposing this recommendation. The League believes that any seizure of Gas Tax is in direct conflict with the voter's approval of this tax in both 1974 and 1998 and is recommending that City's be prepared to take legal action against the state if the proposed seizure of funds is implemented. Rosemead City Council Meeting Minutes of June 23, 2009 Page 4 of 17 The City of Rosemead receives approximately $950,000 per year from Gas Tax which funds programs such as street sweeping, traffic signal operations and repair, pothole repair, street sign replacement and other street maintenance related costs. Any reduction of these funds by the State will have a significant impact on City's ability to provided necessary services and maintenance to our roads. Programs such as street sweeping not only improve the aesthetics of the community, but are also critical in maintaining our stormwater NPDES permits. Any reduction in street sweeping or street maintenance could result in a violation of our NPDES permit which could potentially result in fines and increased compliance costs. , The League of California Cities has requested eachecity"adopt a resolution apposing the illegal seizure of Gas Tax funds. While',, the approval of the resolution does not authorize the filing of a lawsuit by the City, itdoes direct the City Attorney to support and work with the League of California Cities in;regards to potential legal action if the Governor supportsBi` g t Committee's' ommittee sproposal. Recommendation: That the City,Cduncil adopt esolution No. 2009,,32' authorizing the City Attorney to cooperat%With~ a League of California Cities, other cities and counties in litigation challeng ngathe constitutionality of any seizure by the state governmentrgf~the City's street maihtenance funds. G. Review and Approval of Corporation for Implem( I Development Programs The Ciiyd's fequird'd o commit itsH~OME funds for particular affordable housing activitiesmithin 24 months after HUD's appropriation of the entitlement allocation. To comply;with this requirement, staff;recommends that the City commit $1,294 93Zof'FY 20080-and FY 2009-10 HOME funds, plus unspent carried ov, er funds from~prior FY's, bytohtracting with the Rosemead Housing Development Corporation (RHDC) to administer certain HOME funded programs. Recommenndation: Tlat the City Council take the following actions: VN9 Approve a contract with the Rosemead Housing Development Corporation for the implementation of : • Owner-Occupied Rehabilitation Loan Program, and • Mortgage Assistance Program; and 2. Authorize the Mayor to execute the contract on behalf of the City. Mayor Pro Tern Gary Taylor made a motion, seconded by Council Member Steven Ly, to approve the Consent Calendar with the exception of the April 7, 2009 minutes. Vote resulted in: Yes: Armenta, Clark, Low, Ly, Taylor No: None Rosemead City Council Meeting Minutes of June 23, 2009 Page 5 of 17 Abstain: None Absent: None 4. MATTERS FROM CITY MANAGER & STAFF A. Park Monterey- Closure Impact Report Big Island Property, LLC (Hawaii Property, Inc.) the owner of Park Monterey, a mobile home park located at 7433 Garvey Avenue, submitted a Closure Impact Report (the "Report") to the City of Rosemead on July 21, 2008 for the change of use to Spaces 1A, 2A, and 3A. The use of these spaceswill be changed from residential housing to a parking lot for a future developmentt. The Report was forwarded to the City Council Ef6r review in September 2008. It was also reviewed by the Community De velopme~nt Commission's law firm and it was found to be in compliance with the State-Government Code~regulating mobile .k-4X home park change of use procedureps The City of Rosemead ddess,not have'an ordinance specifically related to thelclosure of mobile home parks therefore; the ~ rt provisions of state law are applicable. A coordingrto•statetaw, if the Ghenge of use requires no local governmental permits, the tenf ants must be given at least 12 month notice to vacate before the park is at) GNIose or a change in use is allowed. Such notice wa`sti'p dedmto the tenants tSpaaces.1A and 3A in July 2008 with a notice to vacate by July.,21„2009. No n ' was served on Space 2A as its owned by Big Island P operty. MIN Recommendation: That the City Council review, accept, and file the "Closure Impact¢Report" NA , Economic Development Administrator Michelle Ramirez reviewed staff report. Mayor Clark recuse at 7:47 p.m. Cvnthi;Ndlendrez - statetltthat as faNds for reasonable relocation cost they were only offering $8,000 for 60rhobile home andj$6,000 to cover moving cost. Ms. Melendez stated that when she purchased he mr obile home she did not think she would be kicked out of the park. She proposed that instead of the $8,,000 f~the mobile home and the $6,000 for moving cost the owner buy her a mobile home exactly the same size, same conditions as her current one, in a near by park for her. She stated she felt thatwas reasonably fair and that $8000 was not going to pay for anything; she did not agree with that amount and felt it was not fair nor equal. Council Member Low asked what mobile home was hers. Ms. Melendez responded 3A. Marcos Benitez - stated he agreed with Ms. Melendrez and thought it was ridiculous what was being done to them. He added he had been at the park for 8 years and had gone through eight different owners. Rosemead City Council Meeting Minutes ofilme 23, 2009 Page 6 of 17 Gilbert Ramirez - stated he was very concerned about what they were trying to do to these families. He stated he know that they had never tried to negotiate a price with the tenants and the tenants were not willing to move. He stated he was a witness that Ms. Melendrez had asked to sit down with the owner and they did not do it. Mr. Ramirez continued by saying that if the city was going to follow State Law there were a lot of things that needed to be done for the residents. He asked that before the city moved forward with the project, the city allow the tenants and the owners to communicate. Mayor Pro Tern Taylor asked Mr. Ramirez if he had read the report. Mr. Ramirez responded he had only read part of it. Mayor Pro Tem Taylor stated that the report covers a lot of what hehad mentioned, such as, the relocation and going out to bid for a moving contract. Mr. Ramirez also added that they were not allowed to sellitf eiPmobile home`even if it is an emergency. Woman in the audience speaks (inaudible). - Elizabeth Kjartanson - referred her question to Big Island Property owners and asked if they were following State law why the tenants hadn,t{been asked to purchase their own land. Linda Lester - one of the attorney's for the property ownersistated rs. Kjartanson was referring to was a code section that indicates that if thereiis an organized'tenants home owners association that is formed for the purpose of.purchasing the mobile home park and then the park owner decides to.sell the parkitthen they ar'e}notified of the sale. She added that Mr. Kjartanson was probably referring to he`previous owners who had soldsthe property. Mrs. their why they were not given the opportunity to buy Ms. 'es4eresponded becausethey dyitnot have any legal right to it and that there was no law that stated the new p rrchaser had~to do so. Ms. Lester responded that unless they had organized a tenants' home owners association for the purpose of purchasing the land and notified the former owner of their intentjon of purchasing the land and requested to be notified, the tenants have no , MV legal rights to purchasew'be notified of the sale. Mrs. Kjartanson - told Ms. Lester that if the property owner could find a mobile home of the same size as hers and at the same amount of rent they are paying currently and at the same distance of 21 miles from their mobile park they would accept that offer. She asked City Council to postpone this item to the next meeting so that this option could be explored. Ms. Lester - responded that there is a limited availability of mobile home spaces and it is not possible to find an exact duplicate at that radius. Rosemead City Council Meeting Minutes ofJune 23, 2009 Page 7 of77 Mrs. Kjartanson responded it was because of the fact that it was not worth $14,500 and they would not be able to find a mobile home at that price ; Ms. Lester responded that it was not required by State law that the owner find a replacement but it was State law that the owner fund relocation benefits and they had offered the tenants a generous relocation benefit of $8,000, in addition to if they could not sell their mobile home the owner would purchase it at it's appraised value. Ms. Lester added that Mrs. Kjartanson had stated she had lived in the mobile home for over 20 years and that in fact she had only lived there for a couple of years; she had lived in another space in the park previously. Mrs. Kjartanson responded that she had lived in the park since she was old. Ms. Lester reiterated that Mrs. Kjartanson had only lived in space 3A,for, a couple of years. Mrs. Kjartanson responded that was not true that her mailing,addrress had always been the same except for 3 years when she lived in another space. Mayor Pro Tem Taylor suggested that the tenants,read the reD011 Mrs. Kjartanson replied that she had read it and completelyidisagreed with it as did her mother and Mr. Benitez. Ith, V Woman speaks from the audience Mayor Pro Tem Taylor stated that in the report it'stated that the park owners had tried to contact the tenants from 1 A and,3A-(space 2A is vacant) numerous times. Mr. Kjartanson replied th'50hever once had that hapkened and that she tried to contact Ms. Lester once in July and was unsure ssfulSheiasked Coul to please defer this item so that there be an opportunitybfort a tenants a Nhe park owneto have a sit down because she did not think the city would want tdhave~their residents kicked out to the street. Ma)"or Pro'Tem Taylor stated the city did'not want to see that but at the same token the city had an obligation to make sure the lawls followed and the plan was implemented to meet the State requirements. NX H/ Council Member Ly a"skewhat the appraisal value was from the tenant side. Ms. Lester reiterated that the appraisal value was $6,000 in addition to the $8,000 for relocation benefits and that the appraisal was not in place value because if the owner had to pay in place value that would be forcing the owner to pay the tenant for his own land, which is very unfair. She also added that there had been a meeting scheduled, with the assistance of the city, back in January or February and Mrs. Kjartanson cancelled. Council Member Ly asked Mrs. Kjartanson what the amount of her appraisal was. Rosemead City Council Meeting Minutes of June 23, 2009 Page 8 qJ'l 7 Mrs. Kjartanson stated they hadn't gotten one since:the past six months but the appraisal they had received was of $33,000. She added she wanted this item differed because she would like to get a current appraisal and their own independent impact report. Council Member Ly asked the City Manager what role could be taken from the city at this meeting. Mr. Allred replied that the recommendation was to approve the report; however, it could be deferred to the next meeting in the effort that the parties can get together and talk and maybe resolve some of their differences. Council Member Ly stated that one of the differences is that there was appraisals and asked if there was something the city could so, such as appraisal. 's Mr. Allred responded that it was possible to conduct an redevelopment funds. Mayor Pro Tem Taylor stated that Council should defe that actio-m property and the report states there are 39 other park unit)spaces' Ms. Lester responded there are a total of~39 spaces and actuallimii also stated that Mrs. Ramirez might have mi spoken when she sta let them move to another mobile home, whaQhe"offer;was to allow mobile home to another space in the back of the p . Woman spoke from the audiend (inaudible). Mr. Allred stated it was ii"kaportant to ;s eak into the recording in the city's reco dingtsysstemt , disparity in the cting the city's own the city utilizing this is of them are vacant. She at the owner had offered to nants to move their rejected. so that the conversation could be Mrs. Melendez stated~ttiat'what she had said was that it was about the quality of life and it was not fair that a park owner wa"going to k"c' r out and that what was fair is that the owner put her in a place epal,to where she is`livinq nowV Mayor Pro Tem4T5ylor stated tlfat at this point it was up to the park owner and the tenants to get together and find anAloagreement between them. Mr. Taylor also stated that this item could be deferred to the next meeting and be brought back with the two appraisals from each side. He also asked if these mobile homes depreciated in value over the years. Mrs. Kjartanson replied definitely and that her mobile home was 28 year old. Mayor Pro Tern Taylor stated that 1A was a 42 year old mobile home. Mrs. Melendez stated that she was willing to sit down with the owners and negotiate but that what they were offering was not enough and added that the owner had just paid another mobile home owner $25,000. Rosemead City Council Meeting Minutes of June 23, 2009 Page 9 o 17 Ms. Lester responded that she did not think that was accurate. Council Member Ly stated that he agreed this item should be deferred to the next meeting but didn't feel it should be deferred further than that. He added that in addition to the appraisal from the owner and the tenants the city should conduct their own independent appraisal. Mr. Ly reiterated that it was important to make a decision at the next meeting and not delay this item further. Mr. Allred stated he was glad that both parties had agreed to meet and discuss this item because that hadn't been done before and stated that the city would be happy to facilitate that meeting and conduct its own neutral appraisal. . Council Member Low stated this was a great idea so that the process. Council Member Armenta stated she also agreed and documentation together given that the time line for thhii; City Manager Allred informed the tenants and Ms. Le needed to occur on or before July 9th, as well as, any was the deadline for the July 14th agenda4meeting. Council Member Steven Ly made a me defer Item No. 4A to the following City appraisals utilizing the redevelopment Ly, Taylor Abstain: to the'dais at nber Polly Low, to city conduct its own fund. Vote resulted in: B. Adoption off'the City of Rosemead's Fiscal Year 2009-10 Annual Operating and Capital Improvement Budget The City of Rosemead's fiscal year 2009-10 Annual Operating and Capital Improvement Budget is as follows: Total Appropriations FY 2009-10 - $30,551,880 Recommendation: That the City Council adopt Resolution No. 2009-33 approving the fiscal year 2009-10 Annual Operating and Capital Improvement Budget in the amount of $30,551,880. Id be assisted in the is tO~ptease get all their rimeeting and negotiations submitted to the city because that Rosemead City Council Meeting Minutes ofJune 23, 2009 Page 10 of 17 City Manager Allred informed the Council that since the budget workshop staff had gone back and worked on the budget and was presenting a budget with a surplus of approximately $12,000. Assistant City Manager Hawkesworth reviewed the staff report. Mr. Hawkesworth reviewed the Capital Improvement projects and provided Council with a PowerPoint presentation (one is available at the City Clerk's office.) Mayor Pro Tem Taylor asked for clarification, if Wal-Mart had deposited $20,000 for a blinking light. Mr. Hawkesworth responded he did not know the specifics of their deposit. Mayor Pro Tem Taylor stated that he believed it was a deposit of $20;0000 or to be funded for 20 years. , Assistant City Manager Saeki replied that Wall-,Mart deposited in n escrow account the amount of $125,000 for any traffic improvements that would be warranled4or the periodcof20 years. Mayor Pro Tem Taylor asked if staff can give council '6 memo witNhe specifics that involved Delta, Rush and the school Mr. Saeki stated he would give council a memo on the Mr. Hawkesworth continued with his presentation: focusing on the four issues that Council had specif The first item was the recommendation of movi g t program, that recommendation" as,tbeing withdrav workshop that WoodcrX[Range s were going to h° funds; therefore, the city,wanted to ensure that the a day if needed. Second item, was,theianirnal,contro City Councilwithathe specific feeamoun of'the C instated that thisevening staff would be concerns,on during the budget workshop. day timefca're program to an evening sports Staff was informed after the budget e to operate next year with significant reduced iildren would have proper daycare during the oposal, staff forwarded information to the nty's housing and canvassing fees. Mr. HHaawKesworth stated tfiatt, a had's'ent-additional information to the Council regarding the STAR program u`§.aadded he had met with s,cliool officials, the city's lieutenant, and the new City Manager and ~all,shared the same concern about taking Sheriff out of the schools. The schools main focus is 19the city continues providing the three primary approaches, which include prevention, suppression, and ihtervention. Also it is important to school officials that the city continues with the sherrff~sop esence in the schools and with the drug and alcohol prevention program. Staff is more~than certain that there is a workable solution to utilizing the city's current special assignment officers to continue with the prevention programs and to continue having a presence in the schools. City Manager Allred added that Lieutenant Murakami had looked into ways to maintain contact with the students and the sheriffs in the campus. Mr. Hawkesworth added that the STAR program officer is not stationed in the schools and by replacing her with the city's special assignment deputies this will provide the students with a familiar face and will feel more comfortable seeing them around. Rosemead City Council Meeting Minutes ofJune 23, 2009 Page I l of 17 Council Member Armenta stated that when she worked in Parks and Recreation Deputy Jewett was known by everyone and he was not the STAR deputy. Mayor Clark asked if it was possible to receive. continuous updates on how the new program is going to ensure that it is working as well or as effectively as the STAR program Mr. Hawkesworth responded that most of the school officials are currently on summer vacations but that as soon as they returned in July staff will meet with them and ask them for continues updates. Mayor Clark asked if the program wasn't working if the city could go Mr. Hawkesworth responded that you can always go back to the staff had presented this as a suspension of the program not am once the economy was better, the city could go back to the STAI so. Mayor Clark addressed the issue with having the f,&&ai senior programs over to the Garvey Center and thought,tf, the senior lunches and all the senior morning activities be STAR program. ram. He added that f the program and that ;Council wished to do i Departmentshift•all of their work. Mrs. Clark asked that both centers and that the afternoon programs be more focused on teen activities. She staled that this way the seniors would not be displaced and that the youth was inNschool,during the day anyway with the exception of summer. Director of Parks and Recreatiion~Montgomery S, oNNUgtated at!rthe b iggest concern with the senior bprAongs; one element is that the classes that are run by the city programs is that it is run in several and Rosemead/El Monte,Adult School can run'as long as four in the afternoon and at that point it would be a conflict. Mayor Clark askedif;theproposal;stated tf`iatrallttie senior classes would be moved to the Garvey Center. Zv✓ ` Mr. Mortgomery-Scott repliedthat anyUiing that was senior would ft the proposal but that there would be adult and youth classes that would remain at both centers. Mayor Clark stated [fat her biggest concern was the senior lunch program because they were used to going to them cenentefoof their choice. She added that she did not see it as a cost savings because the program was still going to be provided to the same people and was not worth the disruption. Council Member Ly asked what the cost savings was. Mr. Montgomery-Scott responded that it was a savings of $22,000 in staff cost; it is the difference in running two duplicate programs and shifting resources, there would be less part-time employees involved in the program if it was run in one single site. Rosemead City Council Meeting Minutes q/'Jnne 23, 2009 Page 12 qf 17 Council Member Ly asked if what Mr. Montgomery-Scott was saying was that the city was running an exact program everyday simultaneously at both centers. Mr. Ly also asked what the distance between both centers was. Mr. Montgomery-Scott responded that was coir~ect and that the distance was approximately one mile and a half. He added that the vast majority that are going to both centers are either self transported or using some sort of shuttle service and of those who walk to the center there are only about 5 -10 at either center; those who would need transportation from the Rosemead Center to the Garvey Center can easily be transported by the city's Dial-A-Ride program. Mayor Clark asked how many people the Garvey Center room holds. Mr. Montgomery-Scott responded that for special events the biggest room has the capability of holding between 200 and 225. , Council Member Low stated that if the seniors were moved froriWRC to,the,Garvey Center there would be no problem accommodating them because the,total'attendance at bdt', enters was approximately 170. Mayor Clark stated that she did not feel $20,000 was Zfth3disruPfi`n""g,seniors who were used to doing something everyday and did not think the city was in th'a ibig of a financial bind. ` a, Council Member Ly stated that he thought` f be ngpp the RCRC for~youtthh and young adult programs would be a great impact. He stated hethought t would be'sfbeneficial to the city to consolidate the program and really expand the...other center-.and make a big dent on creating new programs during a recessionary.period. He stafed,that them r e programs the city is able to offer ,,w~ the better it is prepared to deal°w th any future public safety problems. Mr. Ly stated that he viewed this as a huge possibilityo reach out to the youth community who had not been offered programs in the past. Council Membei RCRC would be 'or senior classes that were being offered at the Mr. Montgomery-Scott responded there4vould be no dismissal of any programs and the only classes tha ould be conside ed to be cancelled would be the duplicate classes that already exist, for example, there is a line dancing program that is held at both centers and in that case there wouldn't be the n edto have'both programs because they are serving the same element of the community. Council Member Armenia stated that having worked in Parks and Recreation and the lunch program she saw this as an incentive for the seniors because she knew most seniors went to the lunch program because of the classes that were being offered at the centers. She added that if more classes were being offered at one center then that would serve as an incentive for seniors to attend. Ms. Armenta added that she knew that in the past seniors would jump from one center to another depending on what classes were being offered where. Mr. Allred added that these changes would not be implemented until September and that there would be an opportunity to inform the community about the change and gather any complaints or solve any problems that may arise. Rosemead City Council Meeting Minutes of June 23, 2009 Page 13 of 17 Council Member Armenta asked if there had been any surveys given to the seniors regarding the changes. Mr. Montgomery-Scott replied that this issue was not taken to the seniors because it was appropriate to present to Council first. Mayor Clark stated that it wouldn't matter because if the item was voted on today the changes would be implemented. Council Member Ly stated that if the city saw a significant drop of attendance in the senior program it could always go back to what it was before the changes but that it was;worth a try to be able reach a community that had never been properly served. AOF Council Member Armenta stated it was going to be difficult to agreed with the Mayor about the seniors being set on there,o used to a certain thing it was hard for them to change to,anot Council Member Low encouraged staff to work closely~with the communicate with them and ensure them that they would~Zbe~pi the Garvey Center. Mrs. Low stated that she felt it was impor community and that by doing the consolidation of the senior pn money. ° " Council Member Armenta asked if there was change was not successful e because she t once they were at the 1: 4accommodatedif moved to to reach out to the youth am the city would be saving to the senior program if the Mr. Montgomery-Scott{ eplied that'going back to ttiepnior program would take a bit of time because of the consoiidation of classes but that it w`as,,p8rtainly doable. Council Me~mbe"r Lyystated he'Had a question on;page 6 of the budget report regarding the possibility f the State taking the citys,_gas tax and asked staff if there was a contingency plan if this happened. 4, ` ~m s Mr. Hawkesworth responded tfiat he had a conference call with the Director of the League o 11 California Citi s%%>and he had informed him that the league had been authorized to take legal action against the State if in fact they~did enact this. ; Council Member Low stated that the city needed to do everything possible to keep the State from borrowing or taking any money from the city. Council Member Ly stated that he had recently attended the Chamber of Commerce retreat and they had been informed that they had selected a new Executive Director. He stated that the city contributed a sizeable amount to the Chamber and would like to see an addendum to the contract with a list of goals for the Chamber of Commerce. He added that he believed the Chamber had great potential and did a good job in reaching out to the businesses and just wanted to make sure that the city was getting a good return for their investment. Rosemead City Council Meeting Minutes o.Pune 23, 2009 Page 14 q/'l7 Mr. Allred responded that before the city issued any payments staff will sit with the Chamber of Commerce to establish these goals. Council Member Low stated that she knew a lot of cities had trouble balancing their budget and thought it was amazing that Rosemead's budget was positive. Mrs. Low thanked staff for doing a great job on balancing the budget. Council Member Steven Ly made a motion, seconded by Council Member Polly Low, to approve Resolution No. 2009.33 approving the fiscal year 2009.2010 Annual Operating and Capital Improvement Budget in the amount $30,551,880. Vote resulted in: Yes: Armenta, Low, Ly No: Clark, Taylor Mayor Clark stated that her no vote was related to it was a great budget. . , Mayor Pro Tern Taylor stated he voted no because he budgets were prepared five years ago. They included f rv~ did not include any of these consolidationsNwhere,%it ha grouped together and council is not able to sepa`ate e; 5. and such Planning Commissioner Terms of Office ncilJield a special meeting to interview and appoint U City Council interviewed various candidates , Nancy Eng, Diana Herrera, Joan Hunter, and ems for the Planning Commission. Ordinance 875 is now before required second reading. In addition, the Mayor shall select names appoint two commissioners to serve a one year term. Recommendation: That the City Council adopt Ordinance 875 and the Mayor randomly select two commissioners to serve a one year term. Interim City Attorney Montes reviewed the staff report. Council Member Steven Ly made a motion, seconded by Council Member Polly Low, to adopt Ordinance No. 875. Vote resulted in: Yes: Armenta, Clark, Low, Ly, Taylor No: None than that to go back and look at how the m from each department and Rosemead City Council Meeting Minutes ofJune 23, 2009 Page 15 of 17 Abstain: None Absent: None The City Clerk selected at random (pulling two names from a hat) Nancy Eng and William Alarcon to serve a one year term in the Planning Commission. Council Member Sandra Armenta made a motion, seconded by Council Member Steven Ly, to approve Commissioner William Alarcon and Commissioner Nancy Eng to serve a one year term on the Planning Commission. Vote resulted in: Yes: Armenta, Clark, Low, Ly, Taylor No: None Abstain: None Absent: None B. Accountability of Non-Profit Over the past several years the City,has,cont community based non-profit organizations an Members have expressed concern about the standards for such contributions. City staff h Administrative Policy to go,ve,.,m,;,any_future fun Prior discussions have occurrk organ izationsc~omply with an eF standardsRistedl6elow are the last two;fiscal vea"rA '4. ' 9 d approximatel',$;T15,000 to ilib schools. Several Council of formal guidelines and veloped a proposed eguests by such organizations. eedko have the requesting at contains guidelines and at have received funding over the Rosemead^R6Uels:(Eootball'Equipment) - $17,156 M. Janet Chin Y uth'Fo ndation (Programs) - $25,000 RosemeadYouth Association (League costs and IRS fines) - $15,000 Rosemead YouthiAssociation (IRS fines) - $9,890.43 NA V Savannah Cemetery (Wrought iron fence) - $14,268.92 San' briel High School (Washington DC Trip) - $20,000 San Gabriel High School Football Team (Uniforms) - $15,000 in: That the City Council approve Administrative Policy 50-04 and regarding the accountability of organizations that previously received funding City Manager Allred reviewed the staff report. Council Member Ly stated he wanted to note that he asked staff to also include in the policy to request a report from organizations that the city had donated money to. Mr. Ly stated that the Janet Chin Foundation'and the RYA organizations stood out because they had both received $25,000 in total donations from the city. He asked that staff request a board list and information on what the money had been spent on to ensure accountability for these organizations. Mr. Ly also requested that the policy include a request from the organization to submit to the city their annual financial Rosemead Citv Council Meeting Minutes of June 23, 2009 Page 16 of 17 statements after the money was received for 5,years instead of 2 years. Mayor Pro Tern Gary Taylor made a motion, seconded by Council Member Polly Low, to approve Administrative Policy 50-04. Vote resulted in: Yes: Armenta, Clark, Low, Ly, Taylor No: None Abstain: None Absent: None 6. COMMENTS FROM CITY COUNCIL Council Member Armenta thanked Aileen Flores and Mandy Relay for Life event and putting it together on behalf of the C was really emotional to see the lighting ceremony and watch Ms. Armenta stated this was emotional for her because can( Mayor Clark also thanked Aileen Flores for the during the event. a great job with the She added that it atwnight with light stick, that she had stay`etl overnight Mayor Pro Tem Taylorstated that at the last meeting the former Planning Commissioner had not vHRfft loffl ^h received plaques for their services and stated he,thought it was dueback~for this meeting. City Clerk Molleda responded that he was correct and<that those Commissioners would be recognized at the following meeting. Council Member Ly asked staff to together a program list that would be replacing the STAR a program. He statedrh ted to see the reserve policy"again because at the last meeting Council was not happy with the fact that,staff mentioned thatlthere was only $6 million on reserve and just wanted clarific5hon"134Mr Ly als64anted tt6 thank A teen Flores for putting together the Relay for Life event Armenta st5tdd she also wanted to thank Sean Sullivan for his participation in the Relay for Council Member tbiRstated she thought it was a great event and it was great to see staff ~ c!.a participating in the event„ 7. ADJOURNMENT The meeting adjourned at 9:12 p.m. The next r'egular City Council meeting is scheduled to take place on July 14, 2009 at 7:00 p.m. ATTEST: Margaret Clark Mayor Gloria Molleda, City Clerk Rosemead City Council Meeting Minutes ofJune 23, 2009 Page 17 of 17