CC - Item 6D - Citywide Tree Maintenance Services Contract PresentationCitywide Tree Maintenance
Services Contract
Department of Public Works
Background
RFP Overview
Evaluation Process
Tree Maintenance Services
Cost Comparison
Discussion and Recommendations
Content
2
City maintains approximately 6,200 trees
PW oversees Tree Maintenance Contract
Contract expired Sept 2024
RFP was released in July 2024
Interim services continued to June 2025
Revised RFP released April 24, 2025
8 proposals received
Background
3
Golden West Arborist
Tree Management
NORTH
STAR
LAND CARE
Paci fi c Services, Inc.
TIGER
TREE
SERVICES
INC
RFP Overview
4
Evaluation Criteria
Experience and Qualifications – 20%
Capabilities and Approach – 30%
References and Past Performance – 15%
Responsiveness and Completeness – 10%
Staffing Plan – 10%
Pricing and Cost Proposal – 10%
Community Benefit – 5%
RFP Overview – Criteria
5
1 West Coast Arborists 20 28 15 9 10 8 1 4 95
2 Great Scott Tree Service 19 28 14 10 10 8 0 4 93
3 United Pacific Services 20 29 8 9 10 9 0 1 86
4 Mariposa Tree Mgmt.17 26 15 5 10 8 0 4 85
6 Tiger Tree Services 17 26 11 7 10 10 0 3 84
5 North Star Landscape 18 26 13 7 8 7 0 4 83
7 Golden West Arborist 18 23 12 8 6 6 0 1 74
8 Greenfield Landscape 14 19 10 4 7 10 0 0 64
VendorRank Total I II Exp
e
r
i
e
n
c
e
&
Qu
a
l
i
f
i
c
a
t
i
o
n
s
Cap
a
b
i
l
i
t
i
e
s
&
Ap
p
r
o
a
c
h
Ref
e
r
e
n
c
e
s
&
Per
f
o
r
m
a
n
c
e
Res
p
o
n
s
i
v
e
n
e
s
s
& C
o
m
p
l
e
t
e
n
e
s
s
Sta
f
f
i
n
g
Pla
n Pri
c
e
a
n
d
C
o
s
t
Pro
p
o
s
a
l
Com
m
u
n
i
t
y
Ben
e
f
i
t
Evaluation Scores
6
Evaluation Results
7
Evaluation – Top Ranked
Tree ManagementPacific Services Inc.
8
Tree Grid Trimming – 20%
Trimming and Prunning – 30%
Tree Removals – 5%
Stump Grinds – 5%
Crew Service – 3%
Other – 2%
Tree Maintenance Services
Grid Trimming
Specialty/As Needed (Based on FY 24/25)
9
Cost Comparison – Tree Grid Trimming
Vendor Unit Cost Annual Cost
United Pacific Services $65.00 $134,290
Greenfield $65.00 $134,290
Tiger Tree Services Inc.$66.00 $136,356
Great Scott Tree Service $68.50 $141,521
West Coast Arborists Inc.$72.00 $148,752
Mariposa Tree Management Inc.$73.00 $150,818
North Star Land Care $81.00 $167,346
Golden West Arbor $130.00 $268,580
10
Cost Comparison – Tree Grid Trimming
6,200 trees on 3-year trim cycle: ~ $145 K Annually
11
Cost Comparison – Tree Grid Trimming
Tree Grid Trimming (Top Ranked) ~ $145 K Annually
12
Cost Comparison – Service Request
Prune 0”-6”26 $1,352 $1,300 $1,170 $1,170 $1,352 $1,040 $5,070 $1,300
Prune 7”-12”31 $3,100 $4,185 $2,635 $3,100 $3,007 $2,775 $6,510 $2,480
Prune 13”-18”46 $6,900 $7,820 $5,934 $7,820 $7,130 $6,900 $11,500 $6,072
Prune 19”-24”113 $22,600 $22,600 $20,227 $25,425 $23,730 $22,600 $35,595 $20,905
Prune 25”-30”96 $24,000 $25,440 $21,600 $26,400 $26,208 $26,400 $39,840 $24,480
Prune 31”+76 $22,800 $21,660 $21,660 $22,800 $23,408 $22,420 $51,680 $22,800
Removal 0”-24”70 $2,800 $2,800 $2,625 $3,010 $2,870 $3,080 $7,000 $2,100
Removal 25”+261 $15,660 $13,050 $11,745 $13,833 $13,833 $11,484 $26,100 $9,910
Stump Grind 142 $2,840 $2,840 $2,130 $3,266 $2,270 $2,982 $7,810 $1,420
Crew Service 170 $17,000 $21,250 $15,300 $17,510 $16,660 $15,300 $50,150 $15,088
Emergency 12 $1,500 $1,740 $1,320 $1,380 $1,260 $1,200 $4,740 $1,200
$120,552 $124,685 $106,346 $125,714 $121,728 $116,181 $245,995 $107,755
Qty.Service
Specialty As-Needed
FY 2024-25 Wes
t
Coa
s
t
Gre
a
t
Sco
t
t Uni
t
e
d
Pac
i
f
i
c
Nort
h
S
t
a
r
Mar
i
p
o
s
a
Tre
e
M
g
m
t
.
Tig
e
r
Tre
e
S
e
r
v
i
c
e
s
Gol
d
e
n
W
e
s
t
Gre
e
n
f
i
e
l
d
Lan
d
s
c
a
p
i
n
g
13
Cost Comparison – Specialty/As Needed
Top service requests ~ $120 K Annually
14
Top service requests (Top Ranked) ~ $120 K Annually
Cost Comparison – Specialty/As Needed
15
Discussion and Recommendations
Staff Recommends that the City Council:
Award a 3-year Citywide Tree Maintenance
Services Contract with option to extend for
an additional 2 one-year terms
Not-to-exceed $265K annually to cover for
Grid Trimming and Specialty Request
Authorize City Manager to execute contract
Provide staff with direction
16