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CC - 09-22-09 - CDC & CC Joint MeetingMinutes of the JOINT CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION REGULAR MEETING September 22, 2009 The regular meeting of the Rosemead City Council was called to order by Mayor Clark at 6:06 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. FLAG SALUTE: Council Member Low INVOCATION: Council Member Ly PRESENT: Mayor/Chairwoman Clark, Mayor Pro TemNice-Chairman Taylor, Council Member/Commissioner Armenta, Council Member/Commissioner Low, and Council Member/Commissioner Ly. OFFICIALS PRESENT: City Manager Allred, Assistant City Manager Hawkesworth, City Attorney Montes, Community Development Director Saeki, Director of Finance Brisco, Director of Parks and Recreation Montgomery-Scoff, Economic Development Administrator Ramirez, Deputy Public Works Director Marcarello, and City Clerk Molleda. 1. PUBLIC COMMENTS FROM THE AUDIENCE None 2. COMMISSION CONSENT CALENDAR A. Claims and Demands Resolution No. 2009-31 Recommendation: Adopt Resolution No. 2009-31 for payment of Commission, expenditures in the amount of $16,694.15 demand nos. 10058 and demand nos. 11155 through 11160. Commissioner Steven Ly made a motion, seconded by Commissioner Sandra Armenta to approved the Consent Calendar. Vote resulted in: Yes: Armenta, Clark, Low, Ly, Taylor No: None Abstain: None Absent: None The City Council/Commission recessed to Closed Session at 6:08 p.m. Rosemead City Council Meeting Minutes of September 22, 2009 Page 1 of 5 3. CLOSED SESSION A. Conference with Legal Counsel Government Code 54956.9(c): Initiation of Litigation (1 matter) B. Conference with Labor Negotiators Government Code Section 54957.6 Negotiator for the City: Jeffry Allred and Matthew Hawkesworth Employee Unit: Rosemead Employee Association The City Council/Commission reconvened out of Closed Session at 7:00 p.m. The City Attorney stated there was no reportable action taken in closed session Representative from Pasadena City College made an announcement that their trustees would be holding four town hall meetings regarding building a satellite community college in Rosemead. He stated the first couple meetings where the Master Plan 2020 would be discussed was on Tuesday, September 29, 2009 from 3 p.m. to 5 p.m. and the second meeting would be held the same day from 7 p.m, to 9 p.m. He encouraged the community to attend the meetings and ask the trustees to bring more classes and a community college to Rosemead. Mayor Clark announced that due to the power outage the rest of the meeting would be cancelled and the next City Council meeting would be held October 13, 2009. No action was taken on any of the following items. 4. PRESENTATION Lupus Awareness Month - Proclamation 5. PUBLIC COMMENT FROM THE AUDIENCE 6. CITY COUNCIL CONSENT CALENDAR A. Minutes June 9, 2009 - Special Meeting June 23, 2009 - Regular Meeting July 28, 2009 - Regular Meeting Rosemead City Council Meeting Minutes of September22, 2009 Page 2 of 5 B. Claims and Demands Resolution No. 2009 - 51 Recommendation: Adopt Resolution No. 2009-51, for payment of City expenditures in the amount of $553,202.39 numbered 100517 through 100537 and 67392 through 67518. C. League of California Cities - City Clerks New Law and Leadership Conference The League of California Cities - City Clerks New Law and Leadership conference will be held December 2 - 4, 2009, in Monterey, California. Recommendation: That the City Council authorize the attendance, at City expense, of the City Clerk and the Assistant City Clerk. D. Approval of Undertaking Agreement for Tract Map No. 62930 3832-3840 Charlotte Avenue Tract Map No. 62930 is being submitted for consideration and approval along with an Undertaking Agreement to guarantee construction of public improvements subsequent to the recordation of the parcel map. Recommendation: That the City Council approve Tract Map 62930, the Undertaking Agreement and the recordation of the map. E. Request Use of Garvey Center until 1:00 a.m. The Los Angeles Chinese Lions Club (Temple City) has requested use of Garvey Center for their annual White Cane Day Fundraising Party until 1:00 a.m. on October 21, 2009. Recommendation: That the City Council approve the extended use until 1:00 a.m. with all music ceasing by 11:00 p.m. F. Renewal of Municipal Law Enforcement Agreement The City Council will consider renewal of the Municipal Law Enforcement Agreement with the County of Los Angeles Sheriff's Department for another five year period. The agreement provides for subsequent extensions for successive periods of up to five years each upon mutual consent of the parties. Recommendation: That the City Council authorize the Mayor to execute the Agreement to continue the City's relationship with the Los Angeles County Sheriff's Department for a period of five years. Rosemead City Council Meeting Minutes of September 22, 2009 Page 3 of 5 G. Janitorial Services for City-Owned Buildings, Facilities and Parks - Award Contract At its July 28, 2009 meeting, the City Council approved specifications to solicit regular janitorial maintenance services for the City facilities, buildings and parks. These services include carpet cleaning, glass/mirror cleaning, dust removal, restroom cleaning and solid waste collection within City facilities. The City Council further authorized staff to seek proposals from a list of nine (9) qualified janitorial service providers. Recommendation: That the City Council authorize the City Manager to enter into a contract with Great Cleaning Services, Inc. for a fixed annual cost of $114,780 for the first three (3) years, with an annual option to renew for the following two (2) years. H. Assignment of Rosemead General Plan Amendment and Zoning Update Contract to Hogle-Ireland, Inc. On April 14, 2009, the City Council appointed a sub-committee consisting of Mayor Margaret Clark, Council Member Polly Low, and staff to discuss the future of mixed-use development projects in the City of Rosemead. The sub-committee was specifically tasked with analyzing the current 2008 General Plan and making a recommendation to the full City Council as to whether the Land Use Element should be amended. The sub-committee has proposed to reduce the amount of mixed-use development in the City. An amendment to the General Plan Land Use Element, as well as, a comprehensive zoning map update and a municipal code amendment to establish mixed-use development standards will be required to implement the recommended land use changes. Recommendation: That the City Council take the following actions: Authorize the City Manager to execute the contract assignment to Hogle-Ireland in the amount of $69,993.00. 2. Establish an amount of 10% of the contract amount ($6,993.00), as a contingency, to cover the potential cost of unforeseen environmental review conditions. 7. MATTERS FROM CITY MANAGER & STAFF A. Update Fee Resolution for FY 2009-10 As reported to the City Council at the August 25, 2009 Council meeting, the City provides various individualized services i.e. inspections, permits, variances, etc. that are not of general benefit. Historically, many of these services have been provided at a cost greater than the price being charged for them, thus resulting in subsidies of the remaining costs of service from the general taxpayers. Rosemead City Council Meeting Minutes of September 22, 2009 Page 4 of 5 Staff is recommending that certain under-priced fees be increased and services previously provided at no charge have a fee attached (in some cases fees have not been adjusted in many years). In so doing, general taxpayer subsidies will be reduced and those individuals receiving benefits will pay for them. Recommendation: That the City Council approve Resolution No. 2009-50, which is an updated comprehensive listing of fees. 8. MATTERS FROM MAYOR & CITY COUNCIL A. Parks and Recreation and Rosemead School District After-School and Extended CARE Program Coordination As indicated during the regular City Council meeting on September 8, the Rosemead School District was notified in August of a loss of latchkey funding used to operate its Safe Care program. As a result, the district and the City of Rosemead have been exploring coordinated efforts to continue provision of after-school and all-day care for local students. Recommendation: In response to the request of the Rosemead School District, the Parks and Recreation Department is willing and able to enhance child care programming by: a) Providing a fee-based "day camp" service for students during school vacation periods (i.e., summer, thanksgiving, winter, and spring breaks), b) Coordinating existing school-based drop-in recreation programs with school district- sponsored after school programs, and c) Exploring the potential of a fee0based after school program for kindergarten students. Margaret ark Mayor ATTEST: I I ^ ^cIn- l Gloria Molleda, City Clerk Rosemead City Council Meeting Minutes of September 22, 2009 Page 5 of 5 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS. CITY OF ROSEMEAD I, Gloria Molleda, City Clerk for the City of Rosemead, do hereby certify that the minutes of the joint meeting for City Council and Community Development Commission meeting of September 22, 2009 was duly and regularly approved by the Rosemead City Council on the 13th of October, 2009, by the following vote to wit: Yes: Armenta, Clark, Low, Ly, Taylor No: None Abstain: None Absent: None A CA' Gloria Molleda City Clerk