CC - Item 6C - Ramona Blvd Beautification Profect - Notice of CompletionROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY OUNCIL
FROM: JEFF ALLRED, CITY MANAGE
DATE: OCTOBER 27, 2009
SUBJECT: RAMONA BOULEVARD BEAUTIFICATION PROJECT - NOTICE OF
COMPLETION
SUMMARY
As part of the City's Fiscal Year 2008-09 Capital Improvement Program, the City
Council approved a project to improve the Ramona Boulevard sound wall area from
Walnut Grove Avenue to Rosemead Boulevard. This project included a complete
landscape makeover, including a new irrigation system, ground cover, trees, shrubs,
vines and minor concrete work.
On February 10, 2009 the City Council awarded a construction contract to Mariposa
Horticultural Enterprises, Inc for an amount of $51,625.65 with a contingency of up to
$10,325.05 for potential additional and unforeseen work, and directed staff to proceed
with the construction. The project has now been completed to the satisfaction of the
City's Public Works Department.
Staff Recommendation
Staff recommends the following:
1. Accept the completed work.
2. Authorize the City Engineer to release the Labor and Material Bond thirty-five
(35) days after the Notice of Completion has been recorded in accordance
with applicable portion of the Civil Code.
3. Authorize the City Engineer to release the Faithful Performance Bond one (1)
year after City Council acceptance.
DISCUSSION
On February 10, 2009 the City Council authorized the award of the project contract to
Mariposa Horticultural Enterprises, Inc (Attachment 1). A notice to proceed was given
ITEM No. Loc
APPROVED FOR CITY COUNCIL AGENDA:
City Council Meeting
October 27, 2009.
Page 2 of 2
to Mariposa Horticultural Enterprises, Inc. which completed the project as directed and
to the satisfaction of the City's Department of Public Works. Based on the work
completed, a summary of the final contract cost is as follows:
Original Contract Amount: $51,625.65
Change Order No. 1 $ 9,227.00
Final contract cost: $60,852.65
The increase in work constructed over the original contract amount is due to one (1)
change order for $9,227.00, which added fence screening, irrigation improvements, and
landscape improvements at the City/Caltrans Satellite Corporate Yard (Attachment 2).
This addition was made in response to local resident requests to screen off the storage
yard and extend the beautification project. This addition increased the total contract
cost by 17.87% which is within the contingency authorized by the City Council.
Prepared by:
afael Fajardo
Associate Civil Engineer
Submitted by:
Chris Marcarello'
Deputy Public Works Director
Attachment 1: City Council Agenda Report, February 10, 2009
Attachment 2: City/Caltrans Satellite Corporate Yard Improvements
ROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: OLIVER CHI. CITY MANAGER
DATE: FEBRUARY 10, 2009
SUBJECT: RAMONA BOULEVARD BEAUTIFICATION PROJECT -
AWARD OF CONTRACT
SUMMARY
As part of the City's Fiscal Year 2008-2009 Capital Improvement Program, the City
Council approved a project to improve the Ramona Boulevard sound wall area from
Walnut Grove Avenue to Rosemead Boulevard. This project includes a complete
landscape makeover including a new irrigation system, ground cover, trees, shrubs,
vines and minor concrete work. On January 28, 2009, bids were received and reviewed
for the project.
Staff Recommendation
Staff recommends the following:
1. Authorize the City Manager and the City Clerk to enter into a contract with
Mariposa Horticultural Enterprises, Inc for the Ramona Boulevard
Beautification Project in the amount of $51,625.65.
2. Establish an amount of $10,325.05 to cover the cost of unforeseen
construction expenses.
DISCUSSION
Ramona Boulevard is a 1-mile east and west street from Walnut Grove Avenue to
Rosemead Boulevard and runs adjacent to the Interstate 10 San Bernardino Freeway.
There are several maintenance issues along this street and the freeway sound wall
including graffiti, weeds, and trash debris. The City's Public Services Business Unit
routinely monitors this stretch of roadway and spends time removing graffiti and
collecting trash and litter debris.
The proposed project includes planting shrubs, trees, vines and new irrigation system
components along the sound wall. This will eliminate the non-landscaped areas where
APPROVED FOR CITY COUNCIL AGENDA:
City Council Meeting
February 10, 2009
Page 2 of 3
litter typically accumulates and also provide a barrier to help prevent tagging.
A Notice Inviting Bids was published in local news publications and advertised to area
contractors.
At 11:00 AM on January 28, 2009, the City Clerk publicly opened and read four (4)
sealed bids with the following results
1 Mariposa Horticultural Irwindale, CA $51,625.65
Enterprises, Inc.
2 Marina Landscaping, Inc. Anaheim, CA $63,351.90
3 Pierre Sprinkler & Landscape Baldwin Park, CA $65,008.00
4 CLS Landscape Management Chino, CA $67,354.51
Staff has reviewed the bid documents for completeness and investigated the
contractor's background and recent projects for competency. Staff has concluded that
Mariposa Horticultural Enterprises Inc. is the lowest responsible bidder to perform the
construction of this project. Mariposa has satisfactorily completed similar projects for
other agencies, including the City of Arcadia, the City of Burbank, and Mt. San Antonio
College. The City Engineer's estimate for this project was $95,000. Staff attributes the
lower cost bid proposals to lower materials costs and a competitive bidding environment
for improvement projects.
Timeline
If this contract is awarded by the City Council, staff will work to complete this project
according to the following schedule:
February 10th - City Council Awards Contract
Week of February 16th - Begin Project Outreach with Local Residents
March 9th - April 10th - Tentative Construction Schedule
April 24th - Tentative Project Completion
May 12th-Tentative Notice of Completion by City Engineer
The Contractor must complete all work within 30 consecutive calendar days. Liquidated
damages are $250 per calendar day.
FINANCIAL REVIEW
The total appropriation needed to award this project is $61,950.30, which includes a
20% amount ($10,325.05) for unforeseen construction expenses. Funding for this
City Council Meeting
February 10, 2009
Page 3 of 3
project is provided for in the City's approved FY 2008-09 Capital Improvement Program
Budget.
ENVIRONMENTAL REVIEW
The project is categorically exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15304 (a) of the CEQA Implementing Guidelines. This
exemption covers projects involving minor alterations of land that do not have a
significant effect on the environment.
Prepared by:
Rafael Fajardo
Associate Civil Engineer
Submitted by:
Chris Marcarello
Deputy Public Works Director
Brian Saeki
Assistant City Manager
Attachments:
(1) January 13, 2009 City Council Agenda Report
(2) Plans and Specifications
(3) Bid Summary/Comments
(4) Bid Proposals
(5) Contract
(6) Dunn and Bradstreet Report - Mariposa Horticultural Enterprises, Inc.
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