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CC - Agenda - 12-08-09Public Comment from the Audience • If you wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting. • The City Council will hear public comments on matters not listed on the agenda during the Public Comments from the Audience period. • Opportunity to address the City Council (on non-agenda items) is limited to 3 minutes per speaker. • The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote. Brown Act Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting. Rules of Decorum Persons attending the meeting shall observe rules of propriety, decorum, good conduct, and refrain from impertinent or slanderous remarks. Violation of this rule shall result in such persons being barred from further audience before the goveming body. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in unlawful interference shall be removed from chambers. Americans with Disabilities Act In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk's once at least 48 hours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service. This agenda was posted 72 hours in advance of the meeting at the City Hall, 8838 E. Valley Boulevard, Rosemead; the L.A. County Library, Rosemead Branch, 8800 E. Valley Boulevard, Rosemead; and other locations pursuant to RMC Sec. 1.08.020. Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office during normal business hours. Rosemead City Council and Community Development Commission JOINT MEETING AGENDA December 8, 2009 6:00 PM City Hall Council Chambers 8838 E. Valley Blvd., Rosemead, California 91770 www.cityofrosemead.org Margaret Clark, Mayor Gary Taylor, Mayor Pro Tem Sandra Armenta, Council Member Polly Low, Council Member Steven Ly, Council Member ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA December 8, 2009 City Council and Community Development Commission Meeting Agenda • CALL TO ORDER - 6:00 PM • PLEDGE OF ALLEGIANCE - Council Member/Commissioner Armenta • INVOCATION - Council Member/Commissioner Low • ROLL CALL: o City Council - Mayor Clark, Mayor Pro Tern Taylor, Council Members Armenta, Low, Ly o CDC - Chairwoman Clark, Vice-Chair Taylor, Commissioners Armenta, Low, Ly 1. PUBLIC COMMENTS FROM THE AUDIENCE 2. COMMISSION CONSENT CALENDAR A. Claims and Demands Resolution No. 2009 - 38 Recommendation: Adopt Resolution No. 2009-38 for payment of Commission expenditures in the amount of $22,136.63 demand nos. 11195 through 11202. B. Walnut Grove Beautification and Traffic Congestion Improvements As part of the City's Fiscal Year 2009-10 Capital Improvement Program, the City Council approved a project to improve Walnut Grove Avenue median, near the 1-10 freeway. The project includes complete landscape makeover, which includes a new irrigation system, river rocks installation, new landscape and the expansion of the left-tum pocket at Walnut Grove Avenue and Ramona Boulevard to help improve traffic circulation. Recommendation: That the City Council/Community Development Commission: 1. Approve the plans and specifications. 2. Authorize staff to advertise this project and solicit bids to complete the improvement project. Page 2 of 9 ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA December 8. 2009 C. Award of Contract for Ramona North Beautification Project As part of the City's Fiscal Year 2009-10 Capital Improvement Program, the City Council approved a project to improve the Ramona Boulevard sound wall area from Rio Hondo Avenue to Hart Avenue, north side of the Interstate-10 Freeway. The project includes a complete landscape makeover, which includes a new irrigation system, ground cover, trees, shrubs, vines and minor concrete work. Recommendation: That the City Council/Community Development Commission: Approve the plans and specifications for the Ramona Boulevard Beautification Project; 2. Authorize the City Manager to enter into a contract with Mariposa Horticultural Enterprises, Inc for the Ramona Boulevard Beautification Project in the amount of $45,594.68 and establish an amount of $11,400 to cover the cost of unforeseen construction expenses. 3. CLOSED SESSION A. Conference with Legal Counsel 1) Government Code 54956.9(c): Initiation of Litigation (1 matter) 2) Govemment Code 54956.9(a): Conference with Legal Counsel - Existing Litigation Name of Case: Haro v. City of Rosemead Page 3 of 9 ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA December 8, 2009 City Council Meeting Agenda • CALL TO ORDER - 7:00 PM • PLEDGE OF ALLEGIANCE - Council Member Armenta • INVOCATION - Council Member Low • ROLL CALL: o CITY COUNCIL - Mayor Clark, Mayor Pro Tern Taylor, Council Members Armenta, Low, Ly • PRESENTATION: Welcome Home for the Holidays to U.S. Army Private Caesar Samuel Morales 4. PUBLIC COMMENT FROM THE AUDIENCE 5. PUBLIC HEARING A. Citizens' Option for Public Safety (COPS) Grant Funding for FY 2009.10 Assembly Bill 1913 (Schiff-Cardenas Crime Prevention Act) was signed into law in 2000. This bill provides State funding for various law enforcement programs including COPS funding for front line law enforcement. The COPS program requires each agency's chief law enforcement officer to present, at a public hearing, a recommendation for uses of the COPS grant revenue for the fiscal year. Recommendation: That the City Council approve Resolution No. 2009-69 amending the 2009-10 Fiscal Year Budget by increasing COPS Grant estimated revenues by $100,000 to be spent on motorcycle officer patrol and police protection at community special events. 6. CITY COUNCIL CONSENT CALENDAR A. Minutes October 13, 2009 - Regular Meeting October 20, 2009 - Special Meeting B. Claims and Demands Resolution No. 2009 - 68 Recommendation: Adopt Resolution No. 2009-68, for payment of City expenditures in the amount of $752,354.00 numbered 100615 through 100641 and 68058 through 68162. Page 4 of 9 ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA December 8. 2009 C. Ordinance 882 - Second Reading: Adding Chapter 17.98 "Mobilehome Park Conversion" to the Rosemead Municipal Code Pertaining to the Conversion, Closure, and Cessation of Use of Mobilehome Parks On October 27, 2009, the City Council introduced Ordinance No. 882 (Mobilehome Park Conversion) for first reading to provide mobilehome park residents with added protections beyond that established in state law. At that meeting, the City Council modified the ordinance clarifying how to calculate replacement housing assistance payments and adding a section to limit rent increases during the conversion process. On November 17, 2009, the ordinance was presented to the City Council for second reading. At that meeting, one additional modification was made to the calculation method for the replacement housing assistance payments, requiring the City Council to reintroduce the ordinance for first reading that night. Recommendation: That the City Council adopt Ordinance No. 882 on second reading. D. Ordinance 885- Second Reading: Amending Chapter 13.08 of the Rosemead Municipal Code to Establish Water Efficiency Landscape Regulations On November 17, 2009, the City Council introduced Ordinance No. 885 for first reading, amending Chapter 13.08 of the Rosemead Municipal Code to establish Water Efficiency Landscape Regulations. Ordinance No. 855 is now before Council at the required second reading for adoption. Recommendation: That the City Council adopt Ordinance No. 885 on second reading. E. Resolution Amending the Reporting Requirements of the Travel Policy On December 27, 2005, the City Council adopted Resolution No. 2005-47 implementing a policy for travel and attendance at conferences to ensure compliance with the reporting requirements of AB1234. Since the original adoption of that Resolution, it has been determined that verbal reports regarding conferences attended are not required under A131234. As a result, a new resolution and an amended policy have been prepared which would change the City's reporting requirements for elected and appointed officials who attend a conference to filing a brief written report with the City Clerk. Recommendation: That the City Council approve Resolution No. 2009-66 amending the City's Expense and Use of Public Resources Policy. Page 5 of 9 ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA December 8, 2009 Approval of Resolution No. 2009-64 - Authorizing the City Manager to Execute Program Supplements with the State of California for Federal Aid Projects - Citywide Project No. ESPL - 5358 (010) As part of the City's Fiscal Year 2009-10 Capital Improvement Program, the City Council approved a project entitled "Citywide Curb Ramp Improvements", which includes retrofitting approximately 800 curb ramps in accordance with the Americans with Disabilities Act guidelines (ADA). The project work plan also includes other miscellaneous concrete infrastructure improvements. The project will be entirely funded by the City's allocation under the American Recovery and Reinvestment Act of 2009. Recommendation: That the City Council approve Resolution No. 2009-64 authorizing the City Manager to execute Program Supplements and the Administering Agency-Federal Master Agreement with the State of California for the Citywide Curb Ramp Improvements Project. G. Resolution No. 2009-54, Consenting to the Recordation of the Irrevocable Offer of Dedication for Those Portions of LA County Assessors Parcel No. 5289.007.069 Proposed for Use for Public Sidewalks and Amenities In accordance with Municipal Code Section No. 15.04.040, the owner(s) of the property located at 3357 Bartlett Avenue have submitted an executed irrevocable offer of dedication. The irrevocable offer of dedication has been determined by the City Engineer to be necessary and appropriate to permit the installation of a street tree in accordance with city standards. Recommendation: That the City Council approve Resolution No. 2009-54, authorizing the City Engineer to execute and record the irrevocable offer of dedication for L.A. County Assessor Parcel No. 5289-007-069. Resolution No. 2009.62 Consenting to the Recordation of the Irrevocable Offer of Dedication for those Portions of LA County Assessors Parcel No. 5287.038-035 Proposed for Use for Public Sidewalks and Amenities In accordance with Municipal Code Section No. 15.04.040, the owner(s) of the property located at 7907-7911 Virginia Street have submitted an executed irrevocable offer of dedication. The irrevocable offer of dedication has been determined by the City Engineer to be necessary and appropriate to permit the installation of a street tree in accordance with city standards. Recommendation: That the City Council approve Resolution No. 2009-62, authorizing the City Engineer to execute and record the irrevocable offer of dedication for L.A. County Assessor Parcel No. 5287-038-035. Page 6 of 9 ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA December 8, 2009 Resolution No. 2009-65 Consenting to the Recordation of the Irrevocable Offer of Dedication for those Portions of LA County Assessors Parcel No. 5284.024.022 Proposed for Use for Public Sidewalks and Amenities In accordance with Municipal Code Section No. 15.04.040, the owner(s) of the property located at 2340 Denton Avenue have submitted an executed irrevocable offer of dedication. The irrevocable offer of dedication has been determined by the City Engineer to be necessary and appropriate to permit the installation of a street tree in accordance with city standards. Recommendation: That the City Council approve Resolution No. 2009-65, authorizing the City Engineer to execute and record the irrevocable offer of dedication for L.A. County Assessor Parcel No. 5288-024-022. J. Approval of Specifications and Authorization to Solicit Proposals for City Tree Maintenance Services The City currently uses outside contractual services to perform regular street tree and park tree maintenance. Services performed by the contractor include regular tree maintenance and management of trees located within the City parkways, medians, parks and City-owned facilities. As urban forestry is an important City asset, these services are critical to ensure that City trees remain healthy, aesthetically pleasing, and safe for both the motoring and pedestrian public. Currently, the City contracts with Great Scott Tree Services on a month- to-month basis for these services. If approved, this proposal would enable the City to enter into a fixed cost maintenance contract with a qualified company for a period of five (5) years with an option to extend the contract for two (2) additional years. Recommendation: That the City Council approve the specifications for tree maintenance services and authorize staff to solicit proposals from the list of qualified tree maintenance firms. K. Request for Green Curb at 8728 East Valley Boulevard The Traffic Commission has reviewed a request to add green curbing (20 minute temporary parking) at 8728 East Valley Boulevard. The property owner indicates that parking spaces in front of the property are frequently occupied with vehicles for one hour or longer. He is requesting the installation of green curb in front of his store to enable short-term parking. The Traffic Commission recommends that green curbing be installed to accommodate two (2) vehicles at this location. Recommendation: That the City Council approve the Traffic Commission recommendation and authorize the installation of approximately 30 feet of green curbing at 8728 East Valley Boulevard. Page 7 of 9 ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA December 8, 2009 L. Request for Traffic Improvements at Rosemead Place and Earlswood Drive The Traffic Commission has reviewed traffic conditions at the intersection of Earlswood Drive and Rosemead Place and recommends the installation of improvements. Residents of the neighborhood expressed concerns that vehicles drive too fast around the tum at the intersection, causing unsafe conditions and requested improvements to improve traffic and pedestrian safety Recommendation: That the City Council approve the Traffic Commission recommendation and authorize implementation of traffic safety enhancements at Rosemead Place and Earlswood Drive. M. Request for Traffic Improvements at Klingerman Street and Angelus Avenue The Traffic Commission has reviewed traffic conditions at Klingerman Street and Angelus Avenue and recommends the installation of improvements. Residents in this neighborhood expressed concerns that vehicles drive too fast around the turn at this intersection causing unsafe conditions for nearby residents and school attendees at Rice Elementary School. Traffic calming improvements are recommended to be added to address safety concerns. Recommendation: That the City Council approve the Traffic Commission recommendation and authorize implementation of traffic safety enhancements at Klingerman Street and Angelus Avenue. N. Award of Contract for Garvey Ave. Resurfacing Project As part of the City's Fiscal Year 2009-2010 Capital Improvement Program, the City Council approved a program entitled, "Garvey Avenue Resurfacing," which consists of asphalt concrete overlay, sidewalk repairs, traffic striping, signage installation, curb ramps construction, median and parkway landscape improvements, and the installation of a new city monument sign. The limits of this project are from New Avenue to Del Mar Avenue. Funds through the Federal Surface Transportation Local Program were allocated for this project. The City Engineer's estimate for this project was $675,000 and the lowest responsive bid received is $476,000. Due to the current competitive bidding conditions for such projects, the total appropriation requested to award this project is $595,000, which includes a 25% contingency amount ($119,000.00) for unforeseen construction expenses. The contingency is necessary due to the size of this resurfacing project and the possibility for unforeseen change orders that often arise during construction. Recommendation: That the City Council: 1. Approve the plans and specifications for the Garvey Avenue Resurfacing Project: 2. Authorize the City Manager to enter into a contract with All American Asphalt for the Garvey Avenue Resurfacing Project in the amount of $476,000.00 and establish an amount of $119,000.00 to cover the cost of unforeseen construction expenses. Page 8 of 9 ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA December 8, 2009 0. Award of Contract for Rush St. & Angelus Ave. Traffic Improvements As part of the City's Fiscal Year 2009-10 Capital Improvement Program, the City Council approved a project to implement traffic calming improvements along Rush Street and Angelus Avenue, adjacent to Rice Elementary School. The proposed project includes the addition of red curbing, speed feedback signs, a school drop-off/ pick-up zone, traffic signs, curb ramp improvements, sidewalk repairs and in-pavement crosswalk warning lights. Recommendation: That the City Council: 1. Approve plans and specifications for the Rush Street/Angelus Avenue Traffic Improvement Project; 2. Authorize the City Manager to enter into a contract with Freeway Electric, Inc. for the installation of traffic calming devices around the intersection of Rush Street and Angelus Avenue in the amount of $87,087.00 and establish an amount of $17,400.00 to cover the cost of any potential and additional unforeseen construction expense. 7. MATTERS FROM CITY MANAGER & STAFF 8. MATTERS FROM MAYOR & CITY COUNCIL A. City of Rosemead Strategic Plan for 2010 and 2011 The City Council will consider approval of a Strategic Plan for 2010 and 2011. Over the past several months the Council has commissioned a citizen survey and conducted four study sessions leading towards development of the plan. The document includes a long-term vision statement identified as Vision 2020 as well as Key Organizational Goals, Strategies and Action Plans. The Strategic Plan will provide guidance and direction for the City's commissions, committees and operating departments over the next two-year period. Recommendation: That the City Council adopt Resolution No. 2009-67 approving the City of Rosemead Strategic Plan for 2010 and 2011. 9. MAYOR & CITY COUNCIL COMMENTS 10. ADJOURNMENT The next joint Community Development Commission and City Council meeting is scheduled to take place on January 12, 2010 at 6:00 p.m. and 7:00 p.m., respectively. Page 9 of 9