CC - Item 7D - Resolution Approving certain city officials to receive and review sales and use tax informationROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: JEFF ALLRED, CITY MANAGE"
DATE: JANUARY 12, 2010
SUBJECT: RESOLUTION APPROVING CERTAIN CITY OFFICIALS TO RECEIVE AND
REVIEW SALES AND USE TAX INFORMATION
SUMMARY
The California Board of Equalization requires local governing boards to formally designate the
titles and names of officials and personnel that are entitled to receive and review sales and use
tax transaction data. The City last updated this resolution in 1985 and several of the positions
included have different titles or no longer exist. The City will continue to receive quarterly
analysis reports from The HDL Companies.
Staff Recommendation
That the City Council adopt Resolution 2010-11 amending the positions and personnel eligible
to receive and review sales and use tax transaction data.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Submitted by:
Mateew . Haw kesworth
Assistant City Manager
Attachment: Resolution 2010-11
ITEM NO.
APPROVED FOR CITY COUNCIL AGENDA:
ATTACHMENT A
RESOLUTION: 2010-11
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD
AUTHORIZING CERTAIN CITY OFFICIALS AND A CITY CONTRACTOR
ACCESS TO SALES AND USE TAX RECORDS PURSUANT TO
GOVERNMENT CODE SECTION 7056.
WHEREAS, the City of Rosemead is entitled to receive specific sales tax data
from the California Board of Equalization; and
WHEREAS, the governing body of the City of Rosemead must take specific
action to designate which City Officials and contractors are entitled to receive and review
such information.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ROSEMEAD
HEREBY RESOLVES AS FOLLOWS:
Section 1. The following City officials are hereby authorized to receive and review
sales and use tax transactions, for the City of Rosemead, from the Board of
Equalization:
Mayor:
Mayor Pro Tem:
Council Member:
Council Member:
Council Member:
City Manager:
Assistant City Manager:
Finance Director:
Community Development Director:
Margaret Clark
Gary Taylor
Sandra Armenta
Polly Low
Steven Ly
Jeffry Allred
Matthew Hawkesworth
Steven Brisco
Stan Wong
Section 2. The following independent contractor for the City of Rosemead is
hereby also authorized to receive and review sales and use tax transactions for the City
of Rosemead:
The HDL Companies: Lloyd de Llamas, Partner
Section 3. The City of Rosemead hereby certifies that the HDL Companies:
A. Has an existing contract with the City of Rosemead to receive sales
and use tax records; and
B. Is required by that contract to disclose information contained in, or
derived from, those sales and use tax records only to an officer or employee of the City
who is authorized by this resolution to examine the information; and
C. Is prohibited by that contract from performing consulting services for a
retailer during the term of that contract; and
D. Is prohibited by that contract from retaining the information contained
in, or derived from, those sales tax records, after that contract has expired.
Section 4. Information obtained by examination of board records shall be used
only for purposes related to collection of local sales and use taxes by the board
pursuant to the contract, or for purposes related to other governmental functions.
Section 5. This resolution supercedes all previous authorizations.
Section 6. The City Clerk shall certify to the adoption of this resolution and
forward a copy to the Board of Equalization.
PASSED, APPROVED AND ADOPTED this 12th day of January 2010.
Margaret Clark
Mayor
ATTEST:
Gloria Molleda
City Clerk
APPROVE AS TO FORM:
Joseph M. Montes
City Attorney