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CC - Item 8D - Whitmore Street Road Resurfacing Project Phase 1 Authorization to Solicit BidsROSEMEAD CITY COUNCIL STAFF REPORT TO: THE HONORABLE MAYOR AND CITY COUNCIL FROM: JEFF ALLRED, CITY MANAGER DATE: JANUARY 26, 2010 SUBJECT: WHITMORE STREET ROAD RESURFACING PROJECT PHASE I - AUTHORIZATION TO SOLICIT BIDS SUMMARY As part of the City's Fiscal Year 2009-10 Capital Improvement Program, the City Council approved the "Residential Street Resurfacing Project," which consists of the rehabilitation of various streets within the City. This component of that project proposes the rehabilitation of Whitmore Street from Del Mar Avenue to the Alhambra Wash. Funding for this project is available through the American Recovery and Reinvestment Act of 2009 - Community Development Block Grant program (ARRA CDBG). Community Development Block Grant (CDBG) regulations require that funds be spent on specific project types and in specific target areas. This project meets CDBG requirements. This resurfacing project is in conformance with the City's Strategic Plan Goal 1: "Beautify community infrastructure and improve public facilities" and Strategy 1: "Enhance public right-of-way with attractive and environmentally sensitive landscaping and hardscaping". The project also conforms to Goal 2: "Enhance public safety and quality of life" and Strategy 8: "Take proactive measures to prevent crime, promote safety, and improve perceptions of Rosemead". Staff Recommendation It is recommended that the City Council authorize staff to advertise and solicit bids to complete the improvement project. DISCUSSION Background According to the City of Rosemead Pavement Management Program report from 2009, Whitmore Street from Del Mar Avenue to the Alhambra Wash has a PCI (Pavement Condition Index) of 37. The Pavement Management Program identifies and evaluates pavement conditions and determines the causes of deterioration rating the pavement conditions from 0 to 100. According to this report, this portion of Whitmore Street ITEM NO. APPROVED FOR CITY COUNCIL AGENDA: City Council Meeting January 26, 2010 Page 2 of 3 requires reconstruction. The proposed project includes grinding the existing asphalt pavement, the placement of 3-inch thick rubberized asphalt pavement, and the construction of new sidewalk. Additionally, in response to resident concerns at the end of the cul-de-sac (adjacent to the Alhambra Wash), staff has included the installation of new landscaping, irrigation, and fencing to beautify the area and improve neighborhood safety. This area is currently a barren parcel with a walkway that leads over the Alhambra Wash. Trash and graffiti are a common problem for this parcel. The Engineer's Estimate for this project is $200,000. It should be noted that this resurfacing project will be the first of a two-phase approach to resurfacing Whitmore Street. Phase II of this project will include resurfacing Whitmore from San Gabriel Boulevard to the Alhambra Wash. Staff anticipates that funding will be available for this future phase of the project next fiscal year. Timeline If approved by the City Council, staff will work to complete this project according to the following schedule: January 26th 2010 - Authorization to Solicit Bids Authorization to Solicit Bids for Whitmore Avenue Street Rehabilitation Phase 1 February 11th, 18th & 25th - Advertisement Advertisement of Project in Local Publications/Trade Journals. March 3rd - Bid Opening Public Bid Opening for Project. March 9th - City Council Awards Contract March 15th - June 30th - Tentative Construction Period April 1st to April 30th - Tentative Project Completion May 1st, 2010 -Tentative Notice of Completion by City Engineer FINANCIAL REVIEW Funding for this project is included in the City's Fiscal Year 2009-10 Capital Improvement Program Budget. City Council Meeting January 26, 2010 Page 3 of 3 ENVIRONMENTAL REVIEW The project is categorically exempt from the California Environmental Quality Aci (CEQA) pursuant to Section 15304 (a) and (f) of the CEQA Implementing Guidelines. This exemption covers projects involving minor alterations of land that do not have a significant effect on the environment. Prepared by: Rafael Fajardo Associate Civil Engineer Submitted by: UA&4-~- Chris Marcarello Deputy Public Works Director Lucien J. LeBlanc City Engineer Attachment 1 - Plans, Specifications, and Location Map Attachment 1 - Plans and Specifications Plans and Specifications for this project are available for review in the City Clerk's Office.