CC - Selection of Computer System - Box 066TO: HONORABLE MAYOR
AND MEMBERS
ROSEMEAD CITY COUNCIL
FROM: FRANK G. TRIPEPI, CITY MANAGER
DATE: JULY 23, 1991
RE: SELECTION OF COMPUTER SYSTEM
At the regular meeting of the Rosemead City Council on March 26,
1991 the City Council authorized staff to seek bid proposals for a
computer system for City Hall. Attached for your consideration is
a summary of the bid analysis and selection process, as prepared by
McGladrey & Pullen. The summary details the process used to
evaluate the proposals received, including an analysis of the three
proposals that staff considers the most viable.
The three proposals that staff considers to be -the most cost
effective were received from IDC, Nissi, and Pentamation. These
programs are more comprehensive and they provide a broader range of
services for less cost than the other proposals submitted. Please
note that the lowest cost proposal, submitted by Mentor, was not
considered, as they were unable to provide all of the requested
software programs.
It is recommended that the City purchase the IDC software utilizing
a Hewlett-Packard computer for a total cost of $99,647. Staff had
budgeted $95,000 in fiscal year 90-91 and $30,000 in fiscal year
91-92 for a total budget of $125,000, which will allow a small
cushion for expenses connected with the installation, and for
start up costs, such as forms, diskettes, and computer paper.
COUNCIL AGENDA
JUL 2: 3 IWI
ITEM No. ec
July 23, 1991
Computer Systems
Page 2
The monthly maintenance was bid at $989. This includes both the
computer hardware and the software programs. It also includes the
software program updates, which means whenever the state or federal
government mandate changes, or the software company itself makes an
improvement to the original program the city will automatically,
without additional cost, have our program changed or updated.
Currently the City contracts with Flair Data for limited computer
service. The cost for their service for fiscal year 1991-92 is
$1,928 per month. As you may remember, Flair Data has indicated
that they may not continue this service once the firms owner, Shiro
Furukawa retires. The proposed system would eliminate the need for
Flair Data's services, plus provide information and reports that
are not currently available through Flair Data.
It is recommended that the City Council approve the purchase of the
IDC software utilizing a Hewlett-Packard computer for a total cost
of $99,647, and authorize the necessary funding.
Attachments
SGW:wp\mm\commpur