CC - Approval of Proposal to Provide Engineering Services for FY 200-01 - Box 0664g
TO: HONORABLE MAYOR
AND MEMBERS
ROSEMEAD CITY COUNCIL
FROM: FRANK G. TRIPEPI, CITY MANAGER
DATE: MARCH 20, 2001
RE: APPROVAL OF PROPOSAL TO PROVIDE ENGINEERING SERVICES FOR
CONCRETE REPAIRS AT VARIOUS LOCATIONS (FY 2000-01)
Attached for your consideration is an engineering proposal from Willdan for preliminary and
final engineering design, design and construction surveying, monument restoration, utility
coordination, construction observation, and contract administration for the annual concrete
repairs at various locations throughout the City.
The concrete repairs project includes removal and reconstruction of existing damaged and
uplifted curb, gutter, drive approaches, and sidewalk, fill-in sidewalk as well as replacement
of parkway trees with root control barriers, if it is determined that uplifting is a result of the
tree.
The list of locations for concrete repairs will be prepared as part of the consultant's design
effort. The project will also include citizen requests received during the past year that have
been verified as needing concrete repairs as well as the County's maintenance list.
The total construction cost for this project is estimated to be $40,000. The proposed project
is currently programmed in the FY 2000-01 City budget and utilizes SB 821 Sidewalk Grant
and Gas Tax funds. Construction of the project is anticipated to begin in the Summer of
2001.
AGENDA
MAR 2 7 2001
I(TEM No.C~=~
March 20, 2001
Page 2.
4
The proposed fees are as follows:
• Preliminary and Final Design (Fixed Fee)
$ 2,585
• Utility Coordination (Fixed Fee)
1,040
• Design Survey (Fixed Fee)
520
• Monument Restoration (Fixed Fee)
1,550
• Construction Survey (Fixed Fee)
390
• Construction Observation (Fixed Fee)
2,925
• Contract Administration (Fixed Fee)
780
Total Proposed Fee
$9,790
The total fee, excluding utility coordination and monument restoration, is in conformance
with that portion of the City's agreement with Willdan, which pertains to design engineering
services.
RECOMMENDATION
It is recommended that the Rosemead City Council:
1. Approve the attached engineering proposal.
2. Direct staff to begin the preparation of the necessary plans and specifications.
Attachment
N~~U WILLIDAN
Serving Publ Agencies
March 19, 2001
Mr. Frank G. Tripepi
City Manager
City of Rosemead
8838 East Valley Boulevard
Rosemead, CA 91770
13191 Crossroads Parkway North, Suite 405
Industry, California 91746-3497
562/908-6200 fax 562/695-2120
www.willdan.com
Subject: Proposal for Professional Engineering Design, Design and
Construction Surveying, Monument Restoration, Construction
Observation, Utility Coordination, and Contract Administration
for Concrete Repairs at Various Locations for FY 2000-01
Dear Mr. Tripepi:
As requested, we are pleased to be given the opportunity to submit this proposal for the
above-referenced services.
The project includes removal and reconstruction of existing damaged and uplifted curb,
gutter, drive approaches, and sidewalk as well as replacement of parkway trees with root
control barriers, if it is determined that uplifting is a result of the tree.
The locations for concrete repairs will be selected based on highest priority within streets
that are not identified for near-future street pavement upgrading. The project will also
include citizen requests received during the past year that have been verified as needing
concrete repairs as well as the Los Angeles County's maintenance list.
We propose to provide the following basic services for the project:
Design Survey
Provide locations of repairs by address.
2. Provide existing topographic features at locations of concrete repairs.
3. Provide length of curb and gutter to be removed and replaced.
4. Provide area of sidewalk and drive approach to be removed and replaced.
5. Provide area of street pavement to be removed and replaced along curb, gutter,
and drive approach.
6. Provide locations of parkway trees, if needed, to be removed and replaced.
March 19, 2001
Page 2
Preliminary Design
1. Confer with City staff to review, in full detail, the requirements for the project.
Review available information and data assembled by City staff.
2. Review compiled data.
3. Prepare a schedule of concrete repair locations.
4. Determine drainage correction requirements.
5. Review concrete repair locations for possible tree removal.
6. Develop preliminary cost estimates for construction.
7. Submit preliminary concrete repairs schedule to all affected agencies and utility
companies for review.
Final Design Phase
1. Prepare detailed final schedule and attend coordination meetings, as necessary,
with City personnel at various times during the design phase to obtain additional
input and review work.
2. Prepare specifications and contract documents to conform to applicable
requirements of the City of Rosemead.
3. Prepare final project cost estimates.
Utility Coordination
1. Submit copies of final concrete repairs schedule to all affected utilities and
agencies.
2. Send notification to affected utility companies, other agencies, contractor, and City
staff, and attend and coordinate the preconstruction conference.
Monument Restoration
1. Tie out any monuments (public or private) to be destroyed by construction and file
corner record with County.
2. Reset destroyed' monuments and file corner record with County.
Construction Survey
1. Mark the areas of various types of concrete repairs with paint.
2. Mark with paint the trees to be removed.
March 19, 2001
Page 3
Contract Administration
1. Provide the City with 30 sets of final plans and specifications for bidding.
2. Assist the City in securing bids and awarding project.
3. Attend preconstruction conference and prepare minutes.
4. Provide contract administration for proper enforcement of the contract plans and
specifications.
5. Provide engineering support, as needed, to make as-built revisions to the original
concrete repairs schedule.
6. Provide the necessary consulting services required to coordinate the efforts
between the City and contractor.
7. Review and approve progress payment requests.
8. Answer inquiries and complaints for the City relating to the project.
Construction Observation
1. Provide daily construction observation during the construction period.
2. Provide the necessary weekly, monthly, and final reports as needed.
3. Provide copies of daily construction observation reports on a weekly basis, if
requested.
4. Provide necessary coordination with other agencies to provide final inspection of the
project.
5. Perform as-built corrections on original concrete repairs schedule.
6. Provide report to City following final inspection stating that the project has been
completed, and provide necessary data for Agency acceptance of the project.
Our proposed fees are as follows:
• Preliminary and Final Design (Fixed Fee)
$ 2,585
• Utility Coordination (Fixe&Fee)
1,040
• Design Survey (Fixed Fee)
520
• Monument Restoration (Fixed Fee)
1,550
• Construction Survey (Fixed Fee)
390
• Construction Observation (Fixed Fee)
2,925
• Contract Administration (Fixed Fee)
780
Total Proposed Fee
$9,790
March 19, 2001
Page 4
The total estimated construction cost for the project is $40,000. The construction contract
period is estimated to be 15-working days. The design fee is based on the fee curve
schedule from the American Society of Civil Engineers. The total fee, excluding utility
coordination and monument restoration, is in conformance with that portion of the City's
agreement with Willdan which pertains to design engineering services. Compensation for
weekend inspection and inspection beyond the allocated working days of the construction
contract will be on time-and-materials basis.
If you have any questions regarding this proposal, please contact me at (562) 908-6200.
Respectfully submitted,
W,ILLDAN
mil/
William C. Pagett, P.E
Senior Vice President
AF:mh
95610-01 \06-15SP01-052