CC - Item 4D - Accept Completed Improvements and Authorize the Filing of a Notice of Completion for the City Hall Interior Renovations Project No. 31027ROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: BEN KIM, CITY MANAGER 5k
DATE: APRIL 14, 2026
SUBJECT: ACCEPT COMPLETED IMPROVEMENTS AND AUTHORIZE THE
FILING OF A NOTICE OF COMPLETION FOR THE CITY HALL
INTERIOR RENOVATIONS PROJECT NO.31027
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On November 12, 2024, the City Council awarded a construction contract to MLC Constructors,
Inc. for the City Hall Interior Renovations Project. The total construction budget, including a 10%
contingency, was $1,504,607.50. All construction improvements have been completed and have
been accepted by the City Staff. A notice of completion will be filed with the Los Angeles County
Recorder upon approval by the City Council. The release of retention funds will take place upon
the filing of the notice of completion.
DISCUSSION
The City Hall basement office area, which houses Public Works, Finance, Human Resources, and
IT staff, was outdated and did not meet current building code and ADA accessibility requirements.
Deficiencies included non -compliant restroom turning radii and inadequate ceiling clearance
caused by office cubicles located beneath low ductwork. To address these issues and better support
departmental operations, a comprehensive interior renovation of the basement was undertaken.
Project improvements included the reconfiguration of the men's and women's restrooms to meet
ADA requirements, construction of a new unisex restroom to satisfy fixture count and code
requirements, installation of a new fire alarm system, and construction of new office spaces with
glass partitions to enhance natural lighting. Additional work included the relocation of the IT
server room to a dedicated space, renovation and expansion of the employee breakroom with new
appliances and furnishings, and installation of new flooring, paint, storage cabinetry, LED lighting,
suspended ceilings, and new office furniture throughout the workspace.
During construction, several unforeseen conditions required additional work and coordination with
the contractor. These conditions included multi -phase hazardous material abatement due to the
discovery of lead -containing mastic and asbestos -containing joint compound, relocation of a
AGENDA ITEM 4.1)
City Council Meeting
April 14, 2026
Page 2 of 3
concealed water pipe that conflicted with the proposed layout, revisions to the floor plan and fire
alarm system, and demolition of concrete masonry walls due to missing metal studs required for
proper door framing.
A total of thirty construction change orders were issued, amounting to $136,729.53. These costs
were fully covered by the authorized project contingency using Public Facilities funding. Despite
these challenges, all improvements have been successfully completed and accepted by staff.
STAFF RECOMMENDATION
It is recommended that the City Council:
Accept the completed improvements for the City Hall Interior Renovation Project No.
31027 as performed by MLC Constructors, Inc.
2. Authorize the recordation of Notice of Completion with the Los Angeles County Recorder
and the release of retention funds.
FISCAL IMPACT
The project was included in the Fiscal Year 2024-2025 Capital Improvement Program (CIP) and
consisted of an approved budget of $1,504,607.50. Final expenditures totaled $1,504,554.53. The
following is the breakdown of the construction cost:
Construction Budget
$1,504,607.50
Approved Construction Contract
$1,367,825.00
Approved Construction Contingency 10%
$136,782.50
Expended Amount
$1,504,554.53
Unexpended Amount
$52.97
ENVIRONMENTAL REVIEW
The project is Class 1 Categorically Exempt from the California Environmental Quality Act
(CEQA) pursuant to section 15301 (a) of the CEQA Implementing Guidelines.
STRATEGIC PLAN IMPACT
The project is consistent with the City of Rosemead's Strategic Plan Goal C - Infrastructure and
Facilities, which is to enhance streets, sidewalks, and public infrastructure; coordinate with
relevant utility agencies regarding safety and enhancements; and modernize facilities by expanding
the use of wireless network technology and renewable energy.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
City Council Meeting
April 14, 2026
Page 2 of 3
concealed water pipe that conflicted with the proposed layout, revisions to the floor plan and fire
alarm system, and demolition of concrete masonry walls due to missing metal studs required for
proper door framing.
A total of thirty construction change orders were issued, amounting to $136,729.53. These costs
were fully covered by the authorized project contingency using Public Facilities funding. Despite
these challenges, all improvements have been successfully completed and accepted by staff.
STAFF RECOMMENDATION
It is recommended that the City Council:
1. Accept the completed improvements for the City Hall Basement Renovation Project No.
31027 as performed by MLC Constructors, Inc.
2. Authorize the recordation of Notice of Completion with the Los Angeles County Recorder
and the release of retention funds.
FISCAL IMPACT
The project was included in the Fiscal Year 2024-2025 Capital Improvement Program (CIP) and
consisted of an approved budget of $1,504,607.50. Final expenditures totaled $1,504,554.53. The
following is the breakdown of the construction cost:
Construction Budget
$1,504,607.50
Approved Construction Contract
$1,367,825.00
Approved Construction Contingency 10%
$136,782.50
Expended Amount
$1,504,554.53
Unexpended Amount
$52.97
ENVIRONMENTAL REVIEW
The project is Class 1 Categorically Exempt from the California Environmental Quality Act
(CEQA) pursuant to section 15301 (a) of the CEQA Implementing Guidelines.
STRATEGIC PLAN IMPACT
The project is consistent with the City of Rosemead's Strategic Plan Goal C - Infrastructure and
Facilities, which is to enhance streets, sidewalks, and public infrastructure; coordinate with
relevant utility agencies regarding safety and enhancements; and modernize facilities by expanding
the use of wireless network technology and renewable energy.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
City Council Meeting
April 14, 2026
Page 3 of 3
Prepared by:
many Basilyous, City Engineer
Works
Attachment A: Notice of Completion
Attachment A
Notice of Completion
RECORDING REQUESTED BY
CITY OF ROSEMEAD
AND WHEN RECORDED MAIL TO:
Name City of Rosemead
Street Address 8838 E. Valley Blvd.
City & State Rosemead, CA 91770
ATTN: CITY CLERK
SPACE ABOVE THIS LINE FOR RECORDER'S USE
Notice of Completion
Notice is hereby given that:
1. The undersigned is owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the undersigned is: City of Rosemead
3. The full address of the undersigned is: 8838 E. Valley Blvd., Rosemead, CA 91770
4. The nature of the title of the undersigned is: In fee
(If other than fee, strike "In fee" and insert, for example, "purchaser under contract of purchase", or "lessee")
5. The full names and full addresses of all persons, if any, who hold title with the undersigned are:
Names Addresses
N/A N/A
6. The names of the predecessors in interest of the undersigned, if the property was transferred subsequent to
the commencement of the work of improvement herein referred to:
Names Addresses
N/A N/A
no transfer ma e, insert, "none".
7. A work of improvement on the property hereinafter described was completed on: February 5, 2026
8. The name of the contractor, if any for such work of improvement was: MLC Constructors, Inc.
9. The property on which said work of improvement was completed is in the City of Rosemead
County of Los Angeles State of California, and is described as follows: City Hall Interior
Renovations, Project No. 31027
10. The street address of said property is: 8838 E. Valley Blvd, Rosemead, CA 91770
(if no street address has been officially assigned, insert "none"
Signature of
owner named
Dated: in paragraph 2:
Samuel Gutierrez
Director of Public Works
By: City of Rosemead
I certify (or declare) under penalty of perjury that the foregoing is true and correct.
Date
Rosemead, CA
Place of Execution
Samuel Gutierrez
Director of Public Works
City of Rosemead, California