CC - Item 4D - Agreement with LACMTA for Fulfillment Agreement for Valley Blvd. Project Co. 21031ROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: BEN KIM, CITY MANAGER
DATE: JUNE 23. 2026
SUBJECT: AGREEMENT WITH THE LOS ANGELES COUNTY METROPOLITAN
TRANSPORTATION AUTHORITY FOR ONE-TIME DISBURSEMENT OF
PROPOSITION C FUNDS TO FULFILL UNPROGRAMMED SURFACE
TRANSPORTATION PROGRAM — LOCAL BALANCE, AND ADOPTION
OF RESOLUTION NO. 2026-29 TO APPROPRIATE THE FUNDS TO THE
VALLEY BOULEVARD RESURFACING PROJECT NO. 21031
SUMMARY
On April 24, 2025, the Los Angeles County Metropolitan Transportation Authority (LACMTA)
Board approved using Proposition C funds for a one-time disbursement of funds to fulfill the City
of Rosemead's unprogrammed Surface Transportation Program — Local (STP -L) balance. The
amount that the City will receive is $153,186.00. Staff recommends that the City Council authorize
the City Manager to execute Fulfillment Agreement No. 9200000000FUL24 with LACMTA to
receive the funds. Staff is also recommending that the City Council adopt Resolution No. 2026-29,
which will appropriate the funds to the Valley Boulevard Resurfacing Project.
BACKGROUND
Historically, LACMTA distributed approximately $31 million annually in federal Surface
Transportation Block Grant (STBG) funds to local agencies through the STP -L program based on
population. In 2021 and 2022, the federal government issued corrective actions to Caltrans and the
Southern California Association of Governments (SCAG), determining that the population -based
allocation method did not comply with federal STBG requirements. As a result, effective July 1,
2023, local agencies were unable to access or program their remaining unprogrammed STP -L
balances through the Federal Transportation Improvement Program (FTIP). To address this issue,
the LACMTA Board approved the use of Proposition C funds on April 24, 2025, to fulfill
outstanding unprogrammed STPL balances for eligible agencies, including $153,186 for the City of
Rosemead.
Under the proposed agreement, the City will receive $153,186 in Proposition C funds from
LACMTA to support eligible transportation improvements associated with the Valley Boulevard
AGENDA ITEM 4.1)
City Council Meeting
June 23, 2026
Page 2 of 3
Resurfacing Project. The agreement requires the City to comply with LACMTA reporting, auditing,
and reimbursement requirements, including the submission of quarterly progress and expenditure
reports.
The total project cost within the proposed FY 26-27 budget is $5,262,000 and includes multiple
funding sources, consisting of Proposition C Local Return, Gas Tax, RMRA-SB 1, Measure R Local
Return, Measure M Local Return, Measure W, and STPL funds. Approval of the Fulfillment
Agreement will allow the City to utilize an additional $153,186 in Prop C funds to increase the total
approved project budget to $5,415,186.
STAFF RECOMMENDATION
Staff recommends that the City Council:
1. Authorize the City Manager to enter into a Fulfillment Agreement with LACMTA to provide
Proposition C funding in the amount of $153,186, for use on the Valley Boulevard
Resurfacing project; and
2. Adopt Resolution No. 2026-29 to appropriate $153,186.00 in Prop C funding to the Valley
Boulevard Resurfacing Project No. 21031.
FINANCIAL IMPACT
Funding for the Valley Boulevard Resurfacing Project No. 21031 is included in the proposed FY
26-27 Budget in the amount of $5,262,000. An additional appropriation in the amount of $153,186,
as outlined in Resolution 2026-29, is proposed to be utilized for project delivery. The total proposed
project budget amounts to $5,415,186.
ENVIRONMENTAL REVIEW
City staff has determined, in accordance with Section 15061(b)(3) of the California Environmental
Quality Act (CEQA) Guidelines, that this project is not subject to CEQA review because it can be
seen with certainty that there is no possibility that the activity will have a significant effect on the
environment.
STRATEGIC PLAN IMPACT
This item is consistent with the City of Rosemead's Strategic Plan Goal C — Infrastructure and
Facilities, which is to enhance streets, sidewalks, and public infrastructure; coordinate with relevant
utility agencies regarding safety and enhancements; and modernize facilities by expanding the use
of wireless network technology and renewable energy.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
City Council Meeting
June 23, 2026
Page 3 of 3
Prepared by:
a
D 'elle Gard
Public Works Fiscal and Project Manager
Submitted by:
am Gutierrez
Director of Public Works
Attachment A: Fulfillment Agreement
Attachment B: Resolution No. 2026-29
Attachment A
Fulfillment Agreement
Agreement Number 9200000000FUL24
FULFILLMENT AGREEMENT FOR UNPROGRAMMED SURFACE
TRANSPORTATION PROGRAM -LOCAL (STP -L)
This Fulfillment Agreement of Proposition C Funds ("AGREEMENT"), is made and entered into
as of February 1, 2026, by and between the City of Rosemead ("CITY") and the Los Angeles
County Metropolitan Transportation Authority ("LACMTA").
RECITALS:
LACMTA had historically apportioned, on an annual basis, $31 million of Federal Surface
Transportation Block Grant (STBG) funds to agencies in Los Angeles County based on
population through the STP -L funding program.
WHEREAS, in 2021 and 2022, the federal government issued a Corrective Action to Caltrans
and the Southern California Association of Governments (SCAG), respectively, finding that the
practice of allocating STP -L by population was out of compliance with STBG requirements; and
WHEREAS, on July 1, 2023, the Corrective Action took effect on the Federal Transportation
Improvement Program (FTIP) and prevented agencies from programming and accessing their
unprogrammed STP -L balance through the FTIP; and
WHEREAS, the LACMTA Board of Directors at its April 24, 2025, meeting, approved using
Proposition C funds to fulfill $153,186 of unprogrammed STP -L balance for the City of
Rosemead; and
WHEREAS, eligible project activities must occur on or after the LACMTA Board of Directors
April 24, 2025, approval date; and
NOW THEREFORE, in consideration of the mutual benefits to be derived by CITY and
LACMTA, and of the promises contained herein, it is hereby agreed as follows:
AGREEMENT:
1. LACMTA hereby provides a fulfillment of $153,186 of Proposition C funds (the
"Funds") to the City of Rosemead for use on eligible project(s), to be determined by LACMTA
This assignment shall be automatically effective upon full execution of this AGREEMENT
without the necessity of the execution, delivery or recording of any further instrument
whatsoever. Notwithstanding the foregoing, at LACMTA's request, CITY shall execute and
deliver such documents and instruments as may be required to evidence such assignment of the
Funds.
2. CITY must complete and submit an Automated Clearing House (ACH) form
(Attachment A) through LACMTA's website to allow LACMTA to make disbursements
electronically. Disbursements via ACH will be made at no cost to CITY. If electronic
disbursements are not the preferred method of disbursement, CITY may request an
Agreement Number 9200000000FUL24
exception in writing.
3. CITY shall expend the Funds on eligible project(s), consistent with the Statement of
Work, Schedule and Budget provided in Attachment B.
4. For the purposes of this AGREEMENT, the term "Eligible Project" shall mean the
transportation activities described in the Proposition C Guidelines.
5. CITY must use the LACMTA Funds in the most cost-effective manner. If CITY
intends to use a consultant or contractor to implement all or part of the Eligible Project,
LACMTA requires that such activities be procured in accordance with CITY's contracting
procedures and be consistent with State law as appropriate. CITY will also use the
LACMTA Funds in the most cost-effective manner when the LACMTA Funds are used to
pay "in-house" staff time. CITY staff or consultants with project oversight roles may not
award work to companies in which they have a financial or personal interest. This effective
use of funds provision will be verified by LACMTA through on-going project monitoring
and through any LACMTA interim and final audits.
6. CITY shall submit Quarterly Progress and Expenditure Reports (Attachment C) to
LACMTA that cover all activities related to the project, including deliverables, milestones,
and costs incurred. The reports are due to LACMTA one month after the close of each
quarter on October 31, January 31, April 30, and July 31. In cases where there are no
activities to report, or problems causing delays, clear explanation, including actions to
remedy the situation, must be provided.
7. LACMTA, and/or its designee, shall have the right to conduct audits of CITY's use
of the LACMTA Funds, as deemed appropriate, such as financial and compliance audits;
interim audits; pre -award audits, performance audits, and final audits. CITY agrees to
establish and maintain proper accounting procedures and cash management records and
documents in accordance with Generally Accepted Accounting Principles (GAAP). CITY's
records shall include, without limitation, any supporting evidence deemed necessary by
LACMTA to substantiate CITY's use of LACMTA Funds. These records must be retained
by CITY for five years following CITY's last use of the LACMTA Funds. CITY shall
reimburse LACMTA for any expenditure not in compliance with the Scope of Work and/or
not in compliance with other terms and conditions of this AGREEMENT. The eligibility of
costs for CITY's own expenditures submitted to LACMTA for the Eligible Project shall be
in compliance with Office of Management and Budget (OMB) Circular A-87 (relocated to
Title 2 in the Code of Federal Regulations, Subtitle A, Chapter II, part 225). The eligibility
of costs for CITY's contractors, consultants, and suppliers' expenditures submitted to
LACMTA through CITY's Quarterly Progress and Expenditure Reports shall be in
compliance with OMB Circular A-87 (as relocated) or Federal Acquisition Regulation
(FAR) Subpart 31 (whichever is applicable). Findings of the LACMTA audit are final.
When LACMTA audit findings require CITY to return monies to LACMTA, CITY agrees to
return the monies within thirty (30) days after the final audit is sent to CITY.
8. The terms of this AGREEMENT shall commence on the date that this AGREEMENT
2
Agreement Number 9200000000FUL24
is fully executed and shall terminate once CITY has expended all the LACMTA Funds and
all LACMTA audit and reporting requirements have been satisfied.
9. CITY shall fully indemnify, defend and hold LACMTA and its officers, agents, and
employees harmless from and against any liability and expenses, including, without
limitation, defend costs, any costs or liability on account of bodily injury, death or personal
injury of any person, or for damages of any nature whatsoever arising out of (i) a breach of
CITY's obligations under this AGREEMENT; or (ii) any act or omission of CITY or its
officers, agents, employees, contractors, or subcontractors in the use of the LACMTA
Funds.
10. LACMTA shall fully indemnify, defend and hold CITY and its officers, agents, and
employees harmless from and against any liability and expenses, including, without limitation,
defend costs, any costs or liability on account of bodily injury, death or personal injury of
any person, or for damages to or loss of risk of property, any environmental obligations, any
legal fees and any claims for damages of any nature whatsoever arising out of (i) a breach of
LACMTA's obligations under this AGREEMENT; or (ii) any act or omission of LACMTA
or its officers, agents, employees, contractors, or subcontractors in the use of CITY's Funds.
11. This AGREEMENT may be amended or modified only by mutual written consent of
LACMTA and CITY.
12. Any correspondence, communication, or contact concerning this AGREEMENT shall be
directed to the following:
CITY OF ROSEMEAD
Danielle Garcia
Public Works Fiscal and Project Manager
8838 E. Valley Boulevard
Rosemead, CA 91770
Email: dgarcia@rosemeadea.gov
LACMTA
Mercedes Meneses
Principal Transportation Planner
Countywide Planning and Development
One Gateway Plaza (Mail Stop: 99-23-3)
Los Angeles, California 90012-2952
Email: menesesm@metro.net
13. This AGREEMENT shall be interpreted and governed by the laws of the State of
California.
14. This AGREEMENT constitutes the entire understanding between the parties with respect to
the subject matter herein.
Agreement Number 9200000000FUL24
IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed by
their respective officers as of the date stated below.
LOS ANGELES COUNTY CITY OF ROSEMEAD
METROPOLITAN TRANSPORTATION
AUTHORITY
L-fi
Stephanie Wiggins
Chief Executive Officer
APPROVED AS TO FORM:
Dawyn R. Harrison
County Counsel
By.
Deputy
n
By:
Ben Kim
City Manager
APPROVED AS TO FORM:
Rachel Richman
City Attorney
By:
City Attorney
ATTEST:
By:
Ericka Hernandez,
City Clerk
Agreement Number 9200000000FUL24
Attachment A
AUTOMATED CLEARING HOUSE (ACH) PAYMENT AUTHORIZATION
SECTION I: N
Supplier Number:
Company Name:
Payment Address:
City:
State:
CA
Zip Code:
Contact Name:
Contact
Phone Number:
Email Address:
SE
Tax I D:
Bank Name (Required):
Account Name:
Account Type (Required): ❑ Checking
❑ Savings
Account Number Required):
Routima Number (Required)7
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Print Name of Authorized Person:
Print Title :
Phone Number:
Signature of Authorized Person:
Date:
SECTION IV: ApproVal -M+l%,
Approved by:
Date:
Entered by:
Date:
Agreement Number 9200000000FUL24
Attachment A
AUTOMATED CLEARING HOUSE (ACH) PAYMENT AUTHORIZATION
FieldAVVW
Supplier Number
If you know the supplier number, please enter. If not, not
re uired.
Company Name
Enter name of company doing business with L.A. Metro.
Payment Address
y
Enter address where payment may be mailed in accordance with
Metro records.
Contact Name
Enter name of person from your company that Metro may
contact for more information if required.
Contact Phone Number
Enter number where contact person may be reached.
Enter the email address where payment detail information can be
Email Address
sent (i.e., information to include payment amount, payment date,
description of invoices paid, etc.
Tax ID Number
Enter company's tax identification number.
Bank Name
Enter the bank name where payments are to be sent (i.e. Bank of
America, Washin on Mutual, etc.
Enter the first 9 num ers A t e account to which you would like
Routing Number
funds sent. This information is located on your check for the
account. Do not use information from a deposit slip.
Account Name
Enter the official name of the account.
Account Number
Enter the account number to which funds are to be sent.
Account Type
Check the appropriate account type
Authorized Person &
Enter name and title of person of your company authorized to
Title
approve ACH transactions.
Signature
Must be a wet signature
Phone Number
Enter phone number where authorized person may be contacted.
Agreement Number 9200000000FUL24
Attachment A
AUTOMATED CLEARING HOUSE (ACH) PAYMENT AUTHORIZATION
Please mail your completed form along with a copy of a
voided checkto:
Metro Accounts Payable
P.O. Box 512296
Los Angeles, CA 90051
Questions? Please feel free to contact the AP hotline at:
213-922-6811 option 3
Agreement No. 9200000000FUL24
Attachment B
STATEMENT OF WORK
Project Title:
Valley Boulevard Resurfacing Project
Project Description:
The project general scope consists of the following pavement rehabilitation and
maintenance, pedestrian accessibility improvements (curb ramp reconstruction to bring
all curb ramps to current ADA compliance), sidewalk, curb, curb and gutter repairs as
needed, colored concrete crosswalk construction at major intersections, construct raised
center medians along Valley Boulevard from west City limit to east City limit, design
runoff and stormwater capture improvements for the proposed raised center medians
along Valley Boulevard and for the existing raised center medians along Walnut Grove
Avenue from Valley Boulevard to San Gabriel Boulevard, construct City Entry
Monuments in the proposed raised center medians at both ends (City limits) on Valley
Boulevard, signage and striping to include bicycle lanes once feasibility is determined,
design of overhead flashing beacons for the LA County Fire Station 42 located at 9319
Valley Boulevard, Rosemead, CA 91770.
Project Schedule:
Advertise
October 2026
Award Contract
December 2026
Start Construction
January 2027
Complete Construction
August 2027
Project Funding:
Metro Prop C
Fulfillment Funds
$153,186
Prop C Local Return
$675,000
Gas Tax
$547,000
RMRA — LSR
$886,800
Measure R Local Return
$773,636
Measure M Local Return
$597,100
Total Project Cost:
$3,632,722
Project Map:
See next page.
Agreement No. 9200000000FUL24
PROJECT LOCATION
Attachment C
QUARTERLY PROGRESS REPORT
Project Title:
Report Date:
Submitted by:
Submitted for Fiscal Year:
Agreement No. 9200000000FUL24
Quarter: Jul -Sep ❑ Oct -Dec ❑ Jan -Mar ❑ Apr -Jun ❑
Project Budget:
Fulfillment Amount:
1. Project -to -Date Expenditure
of Project Budget Expended to Date:
of Project Completion:
2. Milestones
Description
Start Date
End Date
Environmental Clearance
Design Bid & Award
Design
Right -of -Way
Construction Bid & Award
Construction
3. List tasks or milestones accomplished and progress made this quarter.
4. If project is delayed, describe reasons for delay.
04, .
Attachment B
Resolution No. 2026-29
RESOLUTION NO. 2026-29
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, TO AMEND THE FISCAL YEAR 2026-27
CAPITAL IMPROVEMENT PROGRAM BUDGET AND APPROPRIATE
NEW FUNDS FOR THE VALLEY BOULEVARD RESURFACING
PROJECT NO. 21031
WHEREAS, the City Council adopted the Fiscal Year 2026-27 Operating and Capital
Improvement Program budgets on June 9, 2026; and
WHEREAS, amendments must periodically be made to the budget to conform to changed
circumstances following adoption of the budget; and
WHEREAS, the proposed Fiscal Year 2026-27 budget includes funding for the Valley
Boulevard Resurfacing Project in the amount of $5,262,000; and
WHEREAS, the City will receive Proposition C funding to fulfill the City's
unprogrammed STPL balance in the amount of $153,186 for the Valley Boulevard Project thus
requiring an amendment to appropriate additional funds; and
WHEREAS, the new appropriation constitutes an update to the 2026-27 Budget approved
pursuant to Resolution No. 2026-30 and 2026-31.
THE ROSEMEAD CITY COUNCIL HEREBY RESOLVES AS FOLLOWS:
SECTION 1: The City Council hereby approves an additional appropriation in the amount
of One Hundred Fifty -Three Thousand One Hundred Eighty -Six Dollars ($153,186) in Proposition
C Funds for the Valley Boulevard Resurfacing Project, Project No. 21031, increasing the total
Fiscal Year 2026-27 appropriation for the Project from Five Million Two Hundred Sixty -Two
Thousand Dollars ($5,262,000) to Five Million Four Hundred Fifteen Thousand One Hundred
Eighty -Six Dollars ($5,415,186).
SECTION 2: The City Clerk shall certify the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED this 23`d day of June, 2026.
Sandra Armenta, Mayor
ATTEST:
Rachel H. Richman, City Attorney
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) §
CITY OF ROSEMEAD )
APPROVED AS TO FORM:
Ericka Hernandez, City Clerk
I, Ericka Hernandez, City Clerk of the City Council of the City of Rosemead, California,
do hereby certify that the foregoing City Council Resolution No. 2026-29 was duly adopted
by the City Council of the City of Rosemead, California, at a regular meeting thereof held on
the 23rd day of June, 2026, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Ericka Hernandez, City Clerk