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Agenda 03-09-10Public Comment from the Audience • If you wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting. • The City Council will hear public comments on matters not listed on the agenda during the Public Comments from the Audience period. • Opportunity to address the City Council (on non-agenda items) is limited to 3 minutes per speaker. The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote. Brown Act Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting. Rules of Decorum Persons attending the meeting shall observe rules of propriety, decorum, good conduct and refrain from impertinent or slanderous remarks. Violation of this rule shall result in such persons being barred from further audience before the governing body. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in unlawful interference shall be removed from chambers. Americans with Disabilities Act In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk's office at least 48 hours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service. This agenda was posted 72 hours in advance of the meeting at the City Hall, 8838 E. Valley Boulevard, Rosemead; the L.A. County Library, Rosemead Branch, 8800 E. Valley Boulevard, Rosemead; and other locations pursuant to RMC Sec. 1.08.020. Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office during normal business hours. Rosemead City Council and Community Development Commission JOINT MEETING AGENDA March 9, 2010 6:00 PM City Hall Council Chamber 8838 E. Valley Blvd., Rosemead, California 91770 www.cityofrosemead.org Margaret Clark, Mayor Gary Taylor, Mayor Pro Tem Sandra Armenta, Council Member Polly Low, Council Member Steven Ly, Council Member ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA March 9, 2010 City Council and Community Development Commission Meeting Agenda • CALL TO ORDER-6:00 PM • PLEDGE OF ALLEGIANCE - Commissioner/Council Member Armenta • INVOCATION - Commissioner/Council Member Low • ROLL CALL: o City Council - Mayor Clark, Mayor Pro Tern Taylor, Council Members Armenta, Low, Ly o CDC -Chairwoman Clark, Vice-Chair Taylor, Commissioners Armenta, Low, Ly 1. PUBLIC COMMENTS FROM THE AUDIENCE 2. COMMISSION CONSENT CALENDAR A. Claims and Demands Resolution No.2010-09 Recommendation: Adopt Resolution No. 2010-09 for payment of Commission expenditures in the amount of $21,352.73 demand nos. 11237 through 11240. 3. MATTERS FROM EXECUTIVE DIRECTOR & STAFF A. The Glendon Hotel - Request for Proposal (RFP) On July 2, 2008, the Rosemead Community Development Commission acquired the Glendon Hotel located at 8832 Glendon Way for $4.4 million using non-restricted tax increment dollars to fund the transaction. Immediately following the purchase of the property, proposals were solicited from reputable companies specializing in hotel operations thereby continuing the operation of the hotel while a long term development plan for the site was finalized. The Commission selected Rosemead Inn Hotel Partners, LLC as the operator for the hotel. The purchase of the Glendon Hotel was originally part of an overall larger development project (the Glendon Way Project). However, the Commission is no longer working on a conceptual development plan for the Glendon Way Project and the property is no longer need for the purposes for which it was acquired. Due to the interest by the development community to acquire vacant parcels of land for the purpose of development in the City a Request for Proposal (RFP) to sell the Glendon Hotel is being proposed. Page 2 of 9 ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA March 9. 2010 Recommendation: That the Community Development Commission authorize staff to advertise and solicit bids from qualified entities for the purchase of the Glendon Hotel property through a Request for Proposal (RFP) process. 4. MATTERS FROM THE CHAIRWOMAN & COMMISSIONERS A. Report on the Acquisition of the Glendon Hotel and the Subsequent Operating Agreement In accordance with a request made at the February 23, 2010 joint meeting of the City Council and Community Development Commission, a report has been prepared by staff on the acquisition of the Glendon Hotel property by the Community Development Commission on July 2, 2008. The report also contains information relative to the management agreement with Rosemead Inn Hotel Partners, LLC that became effective on October 14, 2008. Recommendation: That the Community Development Commission receive and file the report. 5. CLOSED SESSION A. Conference with Labor Negotiator Government Code Section 54957.6; Classification and Compensation Negotiator for the City: Jeff Allred and Su Tan Employee Unit: Rosemead Employee Association B. Conference with Legal Counsel. 1) Government Code 54956.9(c): Initiation of Litigation (1 matter) Page 3 of 9 ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA March 9, 2010 City Council Meeting Agenda • CALL TO ORDER - 7:00 PM • PLEDGE OF ALLEGIANCE -Council Member Armenta • INVOCATION -Council Member Low • ROLL CALL: o CITY COUNCIL- Mayor Clark, Mayor Pro Tern Taylor, Council Members Armenta, Low, Ly 6. PRESENTATIONS • Safe Communities Month Proclamation • Hometown Hero Military Banner Program • CERT Training Graduates • Caltrans Presentation • High Speed Rail Presentation 7. PUBLIC COMMENT FROM THE AUDIENCE 8. PUBLIC HEARING A. Extension of Interim Urgency Ordinance Adopted by Ordinance No. 873 and Extended by Ordinance No. 874 Establishing Moratorium on Mixed-Used Developments On March 24, 2009, the Rosemead City Council enacted Urgency Ordinance No. 873, which imposed a moratorium on the approval of applications for land use entitlements for mixed- use commercial and residential developments for a period of 45 days. On April 28, 2009, the City Council enacted Urgency Ordinance No. 874, which extended the moratorium for an additional period of 10 months and 15 days. In the time allotted under the Initial Ordinance and the First Extension, staff has compiled and is continuing to study the substantial health and safety issues regarding the inconsistencies between the City's current zoning regulations and the City's adopted General Plan, as it relates to residential and commercial mixed-use developments. Over the last twelve months, the City has hired a land use consultant and created a subcommittee of Council members to work with staff to study the zoning regulations and General Plan to identify and address conflicts that exist regarding mixed-use developments permitted under the existing General Plan and uses under the zoning code. Page 4 of 9 ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA March 9, 2010 Due to a change in the General Plan Work Revision Program the twelve month period has not provided a sufficient amount of time to complete the required tasks. Additional time is needed to address the reclassification of parcels that are currently designated for mixed-use development in the existing General Plan to other land use designations. Therefore, such factors warrant the City Council's consideration of the adoption of Interim Urgency Ordinance 888 to extend the Interim Urgency Ordinance adopted by Ordinance 873 and extended by Ordinance 874 for an additional period of one year (March 21, 2011). Recommendation: That the City Council introduce (read by title only) a City Council Ordinance, and adopt, as an urgency measure pursuant to California Government Code section 65858 (b) Ordinance No. 888 entitled "An Ordinance of the City Council of the City of Rosemead, California, extending the Interim Urgency Ordinance adopted by Ordinance 873 and extended by Ordinance 874 prohibiting the approval of entitlements for mixed-use commercial and residential developments and making findings in support thereof." 9. CITY COUNCIL CONSENT CALENDAR A. Minutes February 6, 2010 -Regular Meeting B. Claims and Demands Resolution No. 2010 -18 Recommendation: Adopt Resolution No. 2010-18, for payment of City expenditures in the amount of $959,835.97 numbered:100747 through 100759 and 68986 and 69105, inclusively. C. Del Mar Avenue Resurfacing Project, Phase 2 - Authorization to Solicit Bids As part of the City's Fiscal Year 2009-10 Capital Improvement Program, the City Council approved a program titled "Del Mar Avenue Resurfacing", which consists of asphalt concrete overlay, sidewalk repairs, traffic striping, signage installation, curb ramps construction, traffic signal upgrades, street trees installation, and appurtenances. The limits of this project are from Garvey Avenue to Hellman Avenue. Recommendation: That the City Council authorize staff to advertise and solicit bids to complete the improvement project. Page 5 of 9 ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA March 9. 2010 D. Award of Contract for Lead Based Paint and Asbestos Testing and Risk Assessment Services The U.S. Department of Housing and Urban Development (HUD) regulations require that lead based paint and, in some instances, asbestos testing, assessment, and clearances be completed on all Owner-Occupied Rehabilitation Programs and Down Payment Assistance Loan Programs funded through either the Community Development Grant (CDBG) Program or HOME Investment Partnerships (HOME) Program. Over the past three (3) years, the City has contracted with Barr & Clark for this service. As part of the procurement requirement under the Community Development Block Grant (CDBG) program, an organization. may only receive funding for up to three years for the same program or activity before a new Request for Proposal must be completed. The City's contract with Barr & Clark will expire on June 30, 2010. Recommendation: That the City Council authorize the City Manager to execute a professional services agreement with Barr & Clark, Inc. for lead based paint and asbestos testing, assessment and clearances tests of properties according to federal and state laws for FY 2010-2011 with an option to extend the contract for two (2) additional years. E. Award of Contract for Senior Nutrition Meals Provider Over the past three (3) years, the City has contracted with Morrison Management Specialists, Inc. (MMS) to provide meals for the Senior Nutrition Program. The Senior Nutrition Program's mission is to provide high quality, cost efficient, nutritious meals to seniors and to promote the role of nutrition in preventative health and long term care. As part of the procurement requirement under the Community Development Block Grant (CDBG) program, an organization may only receive funding for up to three years for the same program or activity before a new Request for proposal must be completed. The City's current contract for this service will expire on June 30, 2010. Recommendation: That the City Council authorize the City Manager to execute a professional services agreement with Morrison Management Services, Inc. for a Senior Nutrition Program for FY 2010-2011 with an option to extend the contract for two (2) additional years. Page 6 of 9 ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA March 9. 2010 Whitmore Street Resurfacing Project - Award of Contract As part of the City's Fiscal Year 2009-10 Capital Improvement Program, the City Council approved the "Residential Street Resurfacing Project", which consists of the rehabilitation of various streets within the City. The project includes the rehabilitation of Whitmore Street from Del Mar Avenue to the Alhambra Wash. Funding for this project is available through the American Recovery and Reinvestment Act of 2009 - Community Development Block Grant program (ARRA 2009, CDBG). Community Development Block Grant (CDBG) regulations require that funds be spent on specific project types and in specific target areas. This project meets the CDBG requirements. Recommendation: That the City Council: 1. Approve plans and specifications for this improvement project; 2. Authorize the City Manager to enter into a contract with Sully Miller Contracting Company for the construction of the Whitmore Street Resurfacing Project in the amount of $220,066; and 3. Establish an amount of up to $22,000 (10%) as contingencies to cover the cost of any potential and additional unforeseen construction work. G. Dinsmoor Heritage House Short Term Rehabilitation Project During its regular meeting of February 9, 2010, City Council took receipt of the Dinsmoor House Preservation Plan. The plan included a series of projects aimed at rehabilitating the property. As a result, City Council directed staff to propose short-term rehabilitation efforts at Dinsmoor Heritage House with a focus on exterior improvements so as to immediately enhance the buildings current appearance. These should include select projects already identified in the Preservation Plan. Recommendation: That the City Council 1. Determine the scope of proposed improvements to the Dinsmoor House; and 2. Appropriate funds from the undesignated General Fund balance in the amount of $55,342.14 (equal to funds received for property insurance claims due to 2008 flooding incident); and 3. Determine whether to appropriate additional funds from the undesignated General Fund balance (up to $28,157.86) to complete all proposed exterior and seismic improvements. Page 7 of 9 ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA March 9, 2010 10. MATTERS FROM CITY MANAGER & STAFF A. City Investment Policy Modifications The City's Investment Policy (Policy) is reviewed annually to ensure that it best reflects current investing conditions. As those conditions change, minor modifications to the policy should be made to allow the continuation of reasonable returns on investments while maintaining the priority of safety first. With the continuing decline of yield in the Local Agency Investment Fund (LAIF) and money market funds the City needs to move its surplus cash into a more productive investment; to do so requires minor modifications to the investment policy. The modifications will increase the potential for interest rate fluctuation (up or down) but investments will remain secure and there is no risk of losing invested principal. Staff continues to review the Policy for ongoing compliance with Government Code Section 53601 and recommends changing the investment term for certificates of deposit (CD) from 180 days to a maximum of five years as well as allowing investments in callable, step-up rate government-sponsored enterprises (agencies). Recommendation: That the City Council approve the attached modified Investment Policy for the remainder of the 2009-10 fiscal year. B. Preliminary Capital Improvement Project List for the Parks, Recreation, and General Facilities Master Plan The purpose of the Parks, Recreation, and General Facilities Master Plan is to evaluate programs and facilities and, with community input, to devise a 15-year strategy for meeting residents' ongoing recreational needs. One important element of the Master Plan is a long-range Capital Improvement Projects plan.. At its February 23, 2010 meeting, City Council reviewed a proposed Capital Improvements Projects (CIP) list for the Master Plan. City Council recommended that priority be given to those projects deemed of concern to patron safety-particularly, playgrounds. A preliminary list of proposed projects, reflecting those recommendations, is respectfully submitted for City Council review and prioritization. Council's approval of the CIP list will facilitate completion of the Master Plan as only chapters on capital projects and funding considerations remain unfinished. Recommendation: That the City Council approve a prioritized preliminary capital improvements projects list for inclusion in the Parks, Recreation, and General Facilities Master Plan. 11. MATTERS FROM MAYOR & CITY COUNCIL A. Council Member Steven Ly is seeking City Council Support for a Vacant Position on San Gabriel Valley Sector Governance Council Recommendation: That the City Council give staff further direction on this matter. Page 8 of 9 ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA March 9, 2010 B. CITY COUNCIL REORGANIZATION Appointment of Mayor - City Clerk Presiding Appointment of Mayor Pro Tern - Newly appointed Mayor Presiding A swearing-in ceremony for the newly appointed Mayor and Mayor Pro Tern will be conducted at the next regular scheduled meeting on March 23, 2010 at 6:00 p.m. in the Rosemead Community Recreation Center. 12. COMMENTS FROM MAYOR & CITY COUNCIL 13. ADJOURNMENT The next joint Community Development Commission and City Council meeting is scheduled to take place on March 23, 2010 at 6:00 p.m. and 7:00 p.m., respectively at the Rosemead Community Recreational Center at 3936 North Muscatel Avenue, Rosemead. Page 9 of 9