CC - Item 9E - Clean-up Budget AmendmentsROSEMEAD CITY COUNCIL .
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: JEFF ALLRED, CITY MANAGER 4P
DATE: APRIL 13, 2010
SUBJECT: CLEANUP BUDGET AMENDMENTS
SUMMARY
From time to time, throughout the fiscal year, cleanup amendments to the original
budget are necessary due to program modifications, changes in estimated funding
levels, new funding opportunities and so forth. In the interest of clarity, program
changes that require budget amendments are routinely approved by City Council but
the budget amendment step of the process is saved for one or two comprehensive
cleanup amendments per year. The attached resolution is such a cleanup amendment;
except for an increase in appropriation for plan checking expense, it does not introduce
new spending measures.
Staff Recommendation:
It is recommended that the City Council approve the attached cleanup budget
amendment resolutions (City of Rosemead Resolution No. 2010-14 and Rosemead
Community Development Commission Resolution No. 2010-12).
ANALYSIS
1) During the fiscal year, City Council approved expenditures of $83,100 for
renovations to the Dinsmoor House. The expenditure will be funded by
insurance proceeds of $55,100, which was received in 2008 for water damage to
the house. The insurance proceeds were closed out to fund balance in FY 2008-
09 and fund balance will therefore be the source of funding. The balance,
$28,000, was authorized by Council to be taken from the fund balance of the
General Fund.
2) An increase in plan check expenses does not have prior Council approval. Plan
check requests have increased beyond original estimates. The increased level
of activity provides the City with more fee collections but also requires an
increased level of plan checking services by the City's contractor.
1
APPROVED FOR CITY COUNCIL AGENDA: ITEM NUMBER: CI CIE
City Council Meeting
April 13, 2010
Page 2 of 2
3) The purchase of a code enforcement vehicle was authorized in the Equipment
Replacement Fund in the original budget. However, by selecting a hybrid vehicle,
the purchase qualified for funding by the AQMD (Air Quality Management
District) Fund thus saving Equipment Replacement Funds for other purchases.
4) Two street maintenance and beautification projects (Walnut Grove Beautification
and Traffic Congestion Improvements as well as Ramona North Beautification
projects) were approved in the original City Capital Improvements budget,
however, no funding source was identified at that time. Subsequently, it has
been determined, and approved by Council, that the two projects should be paid
for with Community Development Commission (CDC) fund balance and 2006A
bond fund proceeds.
5) Another street maintenance project (Garvey Ave. Resurfacing) was continued
from FY 2008-09 and needs an appropriation in the 2009-10 fiscal year. The
project was paid for with Proposition 1 B Gas Tax proceeds.
6) The street maintenance projects are accounted in the City's Capital Projects
Fund and therefore need transfers in from their respective funding sources. The
transfers in and out are listed under the TRANSFERS heading. Funding
transfers from the CDC are presented on a separate CDC resolution.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Submitted by:
Steve Brisco
Finance Director
Attachment: City Resolution No. 2010-14
CDC Resolution No. 2010-12
RESOLUTION NO. 2010-14
A RESOLUTION OF THE CITY OF ROSEMEAD APPROPRIATING $1,281,300 FOR
VARIOUS EXPENDITURES
Increase/
Fund Organizatio Account Description (Decrease)
APPROPRIATIONS
Gen 4870 4725 Dinsmoor House Rehab $ 83,100
Gen 4170 4882 Additional plan check expense 40,000
Total General Fund 123,100
AQMD 4240 8300 Animal control vehicle
Cap Proj
4760 4905
Garvey Ave Resurfacing (P45729)
Cap Proj
4760 4905
Walnut Grove Beautification (P82929)
Cap Proj
4760 4905
Ramona North Beautification (P83129)
Total Capital Projects Fund
Total appropriations
TRANSFERS
Gas Tax
4760 8995
Transfer out to Capital Proj (Garvey Ave. resurface)
Cap Proj
4760 3995
Transfer in From Gas Tax (Garvey Ave. resurface)
Cap Proj
4760 3995
Transfer in from CDC (Walnut Grove Beautification)
Transfer in from CDC (2006A bond proceeds for
Cap Proj
4760 3995
Ramona North Beautification)
Total transfers in to Capital Projects Fund
FUNDING SOURCE (MEMO)
Gen
Fund balance - 2008 insurance proceeds
Gen
Fund balance
AQMD
Fund balance
Gas Tax
Fund balance - carry-over (STP-L)
PASSED, APPROVED and ADOPTED this 13th day os April, 2010.
21,600
636,600
350,000
150,000
1,136,600
$ 1,281,300
636,600
636,600
350,000
150,000
1,136,600
(55,400)
(67,700)
(21,600)
(636,600)
Mayor
ATTEST:
City Clerk
RESOLUTION NO. 2010-12
A RESOLUTION OF THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION
TRANSFERING $500,000 TO THE CITY CAPITAL PROJECTS FUND FOR STREET
MAINTENANCE PROJECTS
Fund Org Account Description
Increase/
TRANSFERS
Transfer out to City Cap Proj (Walnut Grove
CDC Cap Proj 4720 8995 Beautification)
Transfer out to City Cap Proj (2006A bond
CDC Cap Proj 4720 8995 proceeds for Ramona North Beautification)
Total transfers out to City Capital Projects
Fund
FUNDING SOURCE (MEMO)
CDC Cap Proj Fund balance
CDC Cap Proj Fund balance (2006 A) bond proceeds
PASSED, APPROVED and ADOPTED this 13th day os April, 2010.
$ 350,000
150,000
$ 500,000
(350,000)
(150,000)
Chairman
ATTEST:
Secretary