CC - Item 4B - request from Mexican American Student OrganizationTO: BILL CROWE, CITY MANAGER
FROM: MICHAEL D. BURBANK, DIRECTOR OF PARKS AND RECREATIONk/A
DATE: DECEMBER 7, 2004
RE: REQUEST FROM MEXICAN AMERICAN STUDENT ORGANIZATION
The San Gabriel High School Mexican American Student Organization (M.A.S.O.) has
requested the use of the Garvey Community Center on February 1.9, 2005, for a
Coronation Ball.
Mrs. Bacio has requested that their group be allowed to use the facility until midnight.
The designated closing time of the Community Center is 11:00 p.m. As a point of
information, since they are a youth organization, they will pay a $ 50.00 refundable
deposit.
As in the past, they need to clean the facility and leave it as they found it. They will also
need to comply with the rules and regulations on the back of the facility use form,
specifically items No. 9 (supervision) and No. 10 (security guards).
RECOMMENDATION:
It is recommended that the City Council authorize the San Gabriel High School Mexican
American Student Organization to use the facility until midnight.
attachments
v1.~ r~('aENDt s
F EC 12 2004
M No _L
07-n-b7s/sb
CITY OF ROSEMEAD
8838 E. Valley Blvd., Rosemead, CA 91770
APPLICATION FOR USE OF FACILITIES
FACILITY l9 V'G( (~)(Y~InL U4 L AREA/R
DAY(S) OF WEEK,r (S) OFUS E C
PUBLIC ADDRESS SYSTEM: YES NO- K
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TYPE OF ACTIVITYS(1bL~`~ If 'tD 1W U ~t=~ I
NAME OF ORGANIZATION 5a I i- 0~
NAME OF APPLICANT(PRINT) bc31T1~Y;Z' E:
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ADDRESS OF APPLICANT CCU( f(-N1U2l.`f} S xt~T SsJi✓G,~i'15 t
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NO ATTENDING_L,_
-TITLE t' ~11i1V,
18 YRS OR OLDER Yes
/'79,( No
HONE: Hom A <7_7~
treet City Zip Code Wor >
DRIVERS LICENSE NO. 03 6 / - Ii DATE EXPIRES 1'
DIAGRAM PAGE COMPLETED: YES
CHECK IF EVENT WILL BE OPEN TO: If funds are to be raised, for what purpose?
-Public/no charge.
Public/by admission of
ublic/by donation of $ Percentage of users living in Rosemead
embers &/or guest at $I25% SOZ _-1002
I hereby certify that I have read and will abide by all rules and regulations of the
City. As a duly authorized representative of the sponsoring organization, & on behalf
of sponsoring organization, I agree to save, keep and bear harmless the City & all its
officers & agents from all damages, cost of expense in law or equity (including costs of
suit & expense for legal services) that may at any time arise or be set-up because of
damages to property or death or injury to persons received or suffered by any reason of
the operation of this organization hereunder, or which may be occasioned by any
negligent act or omission to act which amounts to negligence on the part of sponsoring
organization or any of its agents or employees which results in a dangerous or defective
condition of property, or any damages occasioned by an negligent act or ommission to act
which amounts to negligence on the part of the City, its agents or employees in favor of
either the sponsoring organization, its agents or employees or invitees of said
sponsoring organization.
APPLICATION MUST BE SUBMITTED A MINIMUM OF 10 WOW11C DAYS IN ADVANCE AND CHARGES
PAID WITHIN 7-J II HAYS OF USE OR APPLICATION WILL BE CANCELLED.
Applicants
I
I %i 0 L4 L1
----------------------------1----------OFFICE USE---------------------------------------
FACILITY SUPERVISOR
Is.facility available? Yesl
Date Received / /
Dale Approved
AMOUNT DUE $
DEPOSIT AMT. $
INVOICE NO.
F & C Yes No
OFFICE INFORMATION
Date Received 1) t~?-/LL/ej
2)
Date Amt. Due:
APPROVED-DISAPPROVED
Director of Parks and Recreation
Rev 2/14/89
01-G-M-A
OFFICE COPY
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ROSEff. PARKS AND RECREATION DEPARTMENT rACILIn FM 1_
RULES AND REGULATIONS _
Groups 2 thru 4 (described below) are required to post d_refundable deposit. Remaining groups are required to pay a
refundable deposit and fee. .
Resident fee category pertains to groups/organizations that have their offices or are chartered ss Rosemead Groups
or Organizations. It pertains to individuals use when 50% or more come from the City of Rosemead.
GROUP AND PRIORITY USE
1. Department, Government or Community Service Agencies
2. Youth Recreation Activities S. Service Club Meetings
3. Veteran Organizations 6. Adult Recreation Activities
4. Senior Citizen Activities 7. All Mars
RULES AND REGULATIONS FOR USE OF FACILITIES
1. The Director of Parks and Recreation, upon reasonable notice, may cancel any regularly scheduled reservations to
accommodate the proper priority use or in the event of unforseen circumstances.
2. The City reserves the right of full access to all activities at any time during their occurrence to sea that all
rules, regulations, and City/State Laws are not violated.
3. Groups using kitchen shall furnish own dishes, silverware, cooking utensils, towels, soap, etc., unless other-
wise requested and approved.
4. All activities must cease by 11:00 p.m. Amplified sound or music that can be heard by the general public moat
cease by 10:00 p.m. - -
5. When an event is cancelled after permit fees have been paid, the applicant may select Another open date. If a
satisfactory. date cannot be arranged and a written request for cancellation is received within three days prior
to scheduled event, a 50% refund of the permit fees may be obtained from the Department Office.
6. The applicant and his organization shall be responsible for any damage to equipment, property and WX v t ,
and shall forfeit all or part of their deposit, if damage occurs.
7. The group must appear within thirty minutes of time specified or permit will be cancelled and all fees forfeited.
S. Reservations will not-be accepted more than 90 days in advance... . Maximum duration in a Facility, is six (6)
months.
9O. Activities for minors must be supervised by responsible. adults on the ratio of at least one adult for every 25
minors.
10 Sponsor must secure services of at least 2 private security guards for supervision of teen age events, (pro-
vision may be waived upon written request and written approval from the Department).
11. NO XMIMICATING _BXYMAGM W MI BE PERMM 1 OR ME PREMISES OR IN PARES! Violation will result in forfeiture of
all fees And will subject violators to possible criminal prosecution.
12. No advertisements, circulation of petitions, solicitations, nor charges will be allowed without written approval
from the Department of Parks Aid Recreation.
13. No storage of private properties is permitted on City grounds or facilities, except for concessions
authorized by the City Council.
14. City facilities cannot be used for commercial purposes without City Council authorization.
15. Wedding receptions are not allowed in City Facilities.
16. Groups with 200 or more in attendance will require two staff. (10/28/91).
PUBLIC FACILITY USED FOR FUND RAISING
A. Rosemead organization/individual(s) - regular charges only.
B. Non-resident organization/individual(s) - regular charges and 60% of Gross. Applicant must also
obtain authorization from the Rosemead City Council.