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CC - Item 7G - City Street Sweeping Services - Award of Contract
ROSEMEAD CITY COUNCIL STAFF REPORT TO: THE HONORABLE MAYOR AND CITY COUNCIL FROM: JEFF ALLRED, CITY MANAGER IT V ~ ' DATE: APRIL 27, 2010 SUBJECT: CITY STREET SWEEPING SERVICES -AWARD CONTRACT SUMMARY At its February 23, 2010 meeting, the City Council approved specifications and authorized staff to solicit proposals for street sweeping services. The services include street sweeping of residential and commercial City streets at least once weekly, Monday through Friday. Regular street sweeping services are critical in ensuring that City streets are kept clean, aesthetically pleasing and safe for both the motoring and pedestrian public. The City Council further authorized staff to seek proposals from a list of four (4) qualified street sweeping service providers. Request for Proposals (RFPs) were mailed out and on March 16, 2010, four (4) contractor proposals were received by the City Clerk's office. Staff reviewed the proposals for completeness, understanding of scope of work, methodology, experience and proposed cost. This annual program is in conformance with the City's Strategic Plan Goal 1: "Beautify community infrastructure and improve public facilities". The project also conforms to Goal 2: "Enhance public safety and quality of life" and Strategy 8: "Take proactive measures to prevent crime, promote safety, and improve perceptions of Rosemead". Staff Recommendation It is recommended that the City Council authorize the City Manager to enter into a contract with Athens Services for street sweeping services at an annual cost of $167,910.08 for the first three (3) years, with an annual option to renew for the following two (2) years. The new contract would take effect on July 1, 2010. The current contract for City street sweeping services expires on June 30, 2010. The scope of work in this contract includes providing weekly street sweeping services throughout the community. The contract includes service levels, reporting requirements, recycling requirements and equipment standards. In addition, street sweeping is an important element in the City's water quality efforts, helping to remove potentially harmful trash, metals, and bacterial materials from storm drains and the region's watershed. APPROVED FOR CITY COUNCIL AGENDA: -'y0. City Council Meeting April 27, 2010 Page 2 of 3 Project Description The scope of work in the attached draft contract includes street sweeping services for all residential, arterial and collector streets in the City. A street sweeping map schedule, is included as part of the proposed draft contract. To ensure that a high standard of service is maintained, specifications for street sweeping services and schedules are detailed in the draft contract. The contract also contains a provision that allows the City to alter the frequency of maintenance when necessary. Service levels will be monitored by City staff, with regular reviews of the contractor's performance and related activities. Following is a summary of the services required as part of the new Contract: o Provide street sweeping services once weekly in residential areas and twice weekly in specified commercial areas. o Provide the City with sweeping logs including materials collected and recycled, miles traveled, and areas swept. o Utilize street sweeping equipment in compliance with Air Quality Management District Rule 1186.1 alternative fuel vehicle standards. o Coordinate with Public Safety Department parking control officers on daily routes. o Provide the City with additional street sweeping in conjunction with up to 4 special events each year, at no additional cost. The term of the contract is for three (3) years and, due to the substantial commitment of personnel and equipment required by the contract, there are two (2) optional one-year extensions. An annual CPI increase is included after the third year of service, subject to a maximum increase of 2.5%. Experience has proven that a multi-year contract is the most cost-effective means to have maintenance work performed for both the City and the contractor. The City Council approved specifications to solicit regular street sweeping services for City streets at its February 23, 2010 meeting and authorized staff to solicit proposals. Staff sent out a Request for Proposals (RFP) to four (4) qualified street sweeping service providers. On March 16, 2010, four (4) proposals were received. The contractors ranked as follows: RANK CONTRACTOR LOCATION ANNUALCOST 1. Athens Services Industry, CA $ 167,910.08 2. R.F. Dickson and Co. Inc. Downey, CA $ 200,757.96 3. CleanStreet Gardena, CA $ 217,417.20 4. Nationwide Environmental Services Norwalk, CA $ 258,359.40 Staff reviewed the proposals for completeness, understanding of scope of work, methodology, experience and the proposed cost. Based on the analysis of these proposals, it is recommended that the proposal from Athens Services is the most responsive and cost effective. The annual cost for street sweeping services is City Council Meeting April 27, 2010 Page 3 of 3 $167,910.08 for the first three (3) years, with an annual option to renew for the following two (2) years. Contract terms allow the City to adjust the annual contract cost based on budgetary limitations. Athens Services has 23 years of experience in performing street sweeping services and currently works with several local cities, including Monterey Park, San Gabriel, and Temple City, San Marino, Azusa, Covina and many others. Contract Execution Upon City Council approval, the City would enter into a contract with Athens Services to provide regular street sweeping services. If approved, the new contract would begin July 1, 2010. FINANCIAL REVIEW Funding for street sweeping services is provided through Gas Tax funds. ENVIRONMENTAL REVIEW This project does not require environmental review. PUBLIC NOTICE This agenda item has been noticed through the regular agenda notification process. Prepared By: Farid Hentabli Senior Management Analyst Attachments: (1) February 23, 2010 City Council Agenda Report (2) RFP for Street Sweeping Services (3) Draft Street Sweeping Contract (4) Contractor Proposals (5) Dunn and Bradstreet Report -Athens Services Submitted By: Chris Marcarello Deputy Public Works Director ROSEMEAD CITY COUNCIL STAFF REPORT TO: THE HONORABLE MAYOR AND CITY COUNCIL FROM: JEFF ALLRED, CITY MANAGER DATE: FEBRUARY 23, 2010 SUBJECT: REQUEST FOR PROPOSAL TO PROVIDE STREET SWEEPING SERVICES SUMMARY The City of Rosemead provides street sweeping services through a contractual agreement with Clean Street, Inc. Per the agreement, all City streets are swept at least once weekly, Monday through Friday. On November 17, 2009, the City Council extended the City's current street sweeping services agreement with Clean Street through June 30, 2010. At that time the City Council asked staff to develop specifications for street sweeping services and go through a Request for Proposal (RFP) process for a new street sweeping services agreement. Staff Recommendation it is recommended that the City Council approve the attached specifications and authorize the initiation of the RFP process. DISCUSSION The current contract for City street sweeping services expires on June 30, 2010. The scope of work in this contract includes providing weekly street sweeping services throughout the community. The contract includes service levels, reporting requirements, recycling requirements and equipment standards. Street sweeping is an important element in the City's water quality efforts, helping to remove potentially harmful trash, metals, and bacterial materials from storm drains and the region's watershed. Project Description The scope of work in the proposed Request for Proposal (RFP) includes street sweeping services for all residential, arterial, and collector streets in the City. A street sweeping schedule map has also been included with the RFP to better acclimate bidders with the City's layout and existing maintenance schedule. To ensure that a high standard of service is maintained, specifications for street sweeping services and schedule are detailed in the proposed RFP and draft agreement. The agreement also contains a provision that allows the City to alter the frequency of APPROVED FOR CITY COUNCIL AGENDA: Minutes, Regular Meeting, Garvey School Board of Education March 24, 2010 Page 8 REGISTER OF ATTENDANCE AT GARVEY SCHOOL DISTRICT BOARD OF EDUCATION REGULAR MEETING Cassandra Duong Phong Vay l4y Peter Leung Jessica Lu Gema Macias Alicia Saulino Ted Saulino Minutes, Regular Meeting, Garvey School Board of Education March 24, 2010 Page 6 On the motion of Bob Bruesch, seconded by Tony Ramos, and carried by a vote of 3 to 0 (Henry Lo and John Yuen abstained), the Board suspended the expulsion. Evidence must be provided of meeting the rehabilitation plan. D. Instructional Services (273) Approved attendance for 50 sixth grade students and 4 adults (2 teachers and 2 volunteers) from Willard school to attend the YMCA Camp Surf in San Diego from May 26 through May 28, 2010 at an estimated cost of $8,044.20; to be paid from Associated Student Body funds (ASB), contributions, fundraising activities and Title I Program funds. Consent. E. Business Services *(274) Approval of Purchase Order Report #09-10-12. Board Members Tony Ramos, Bob Bruesch, and John Yuen made comments related to the information provided in the Purchase Order Report. It was requested that the number of persons that will be affected by consultant contracts be quantified. Janet Chin clarified that specific questions or suggestions regarding this report can also be addressed with district staff before or after a meeting. On a question from Mr. Ramos regarding the printing of Head Start enrollment material, Mr. Coughlin explained that certain kinds of paper or type setting cannot be accommodated by the district's print shop services. Bob Bruesch moved, Tony Ramos seconded, and the motion carried by a vote of 4 to 0 (John Yuen not present for the vote), the Board approved Item No. 274. (275) Approved Appropriation Transfers. Consent. (276) Ratified contract with Vector Resources, Inc. to maintain the District's data network from July 1, 2010 through June 30, 2011. The pre E-rate cost is $85,000.. With the 89% E-rate discount, the District's portion of $9,350 will be paid from General Funds. Consent. (277) Ratified contract with Standard Tel, Inc. to maintain the District's telephone system from July 1, 2010 through June 30, 2011. The pre E-rate cost of the contact is $42,566. With the 89% E-rate discount, the District's portion of $4,682.26 will be paid from General Funds. Consent. (278) Ratified contract with SharpSchool to host the District's website as well as software upgrades, from July 1, 2010 through June 30, 2011. The pre E-rate cost of the contract is $9,900, including $1,287 that is ineligible for the E-rate discount. With the 89%E-rate discount on eligible charges, the District's portion of $2,234.43 will be paid from General Funds. Consent. (279) Ratified contract with Los Angeles County Office of Education for network services and support, such as the accounting and human resources functions, from July 1, 2010 through June 30, 2013. The annual pre-E rate cost of the contract is $9,200, which includes $1,700 which is ineligible for the E-rate discount. With the 89% E-rate discount on eligible charges, the District's annual portion of $2,525 will be paid from General Funds. Consent. (280) Ratified contract with Charter Business to install and maintain the District's two Primary Rate Interface TI s from July 1, 2010 through June 30, 2013. The pre E-rate cost is $15,360 per year. With the 89% E-rate discount, the District's annual portion of $1,689.60 will be paid from General Funds. Consent. Minutes, Regular Meeting, Garvey School Board of Education March 24, 2010 Page 4 Category I Agenda Number Subject Pupil Personnel 272 Recommendation to expel and to suspend the expulsion of Services student no. 09-10-08, a 6`s grader at Dewey Elementary School For violation of the following Education Codes: (48900(a)(1): Caused, attempted to cause or threatened to cause Physical injury to another person. Business Services 274 Purchase Order Report#09-10-12. A. Board/Superintendent (260) Approved Conference/Convention Attendance Report and addendum. Consent. (261) Accepted donation in the amount of $75 from Edison International's Employee Contributions Campaign. Consent. (262) Accepted donation from Schools First Federal Credit Union in the amount of $250 to fund a field trip for a Temple Intermediate School classroom. Consent. *(263) On the motion of Bob Bruesch, seconded by Henry Lo, and carried by a vote of 5 to 0, the Board tabled approval of contract agreement with HighScope Educational Research Foundation to provide the HighScope Curriculum training to Head Start/State Preschool Teaching staff on June 30, 2010. Total cost of $4,100; to be paid by Head Start/State Preschool I-Time Supplemental ARRA funds. (264) Approved Resolution to authorize signature of checks drawn on Cafeteria Account funds, which shall require two (2) of three (3) signatures, which shall be those of either Dolores Preciado or Michael Coughlin or Genaro Alarcon. Consent. (265) Approved resolution authorizing Dolores Preciado, Michael Coughlin or Genaro Alarcon, to sign the following documents relating to the operation of the Food Services Programs: Food Service Purchase Orders Request for Surplus Commodities Claims for Subsidy Payments Consent. *(266) Presentation held on new district website. Anita Chu and David Jung made a presentation on the new district web hosting solution that will meet the needs of all stakeholders with user friendly web content editor and advanced features taking advantage of current and emerging technology. The selection of the new web host is a response to concerns that have arisen about the current web content and solution provided by School Center since 2005. The technological proficiency of the district staff has outgrown the capabilities of the software; the solution is no longer eligible for E-rate funding and the cost would increase to $3,400 per year. After extensive research, Ms. Chu and Mr. Jung have recommended to procure web hosting solution from SharpSchool at a cost of $2,730 per year with negotiable lower rates in subsequent years. David Jung highlighted the Sharp School web hosting solution via a webinar provided by a SharpSchool representative. The Board viewed some demo sites and heard explanations of Minutes, Regular Meeting, Garvey School Board of Education March 24, 2010 Cindy Yu Kyhe Mah Donna Huynh Megan Nguyen Erica Chan Nevin Nguyen Helen Chhea Sheila Yu Jalona He Sophie Xu Jason Nguyen Vince Chen Jennifer Cat William Nguyen Jenny Bui Winnie Tran Jodie Yu Page 2 Charlie Howell spoke of the recent L.A. County Office of Education Art Exhibit where his students participated. The art exhibit displaying the students' art will end March 28, 2010, at the Cerritos Center Mall. Art winners received a check for $50 and $100 gift certificates to purchase art materials. The Board Presented certificates of recognition to: Charlie Howell, Art Coach Kevin Tien Carmen Thai Bob Bruesch commented that Mr. Howell has been a strong supporter for VAPA (visual and performing arts) district wide. Mr. Howell noted the dates for the VAPA festival on May 25-27 with participants from all schools sites including special education students. He encouraged everyone to attend. Janet Chin thanked all the students for showing their great leaders in them and great success on their achievements. John Yuen commented on student Constantine Yap, a 10-year old student of Monterey Vista who ran 3 hours and 5 minutes ending 4`h place, out of 17 runners, as he competes for a $100,000 dollar reward. Mr. Yuen encouraged everyone to support students in their physical education, such as the running programs. Henry Lo spoke of the recent installation of Albert Huang as mayor for the City of San Gabriel and the hope for improved relationships with the district, looking forward for the upcomingjoint project as the grant application is being approved. Bob Bruesch spoke in support of home school coordinators going door to door of new houses to market the district services to the arriving families. 7 HABITS PRESENTATION - Bitely School Scott Sakamoto, teacher of Bitely School, and his 4th grade students made a slide show presentation with voice over acting and together reflecting the students' understanding of Habit 5 of Steven Covey's 7 Habits of Highly Effective People. The Board presented certificates of recognition as follows: Scott Sakamoto Benson Chau Aaron Chang Calvin Truong Aaron Sun Emily Wu Alex Fu Eric Banh Andy Chen Ivy San Angela Rodriguez Janiece Lou Angelica Morquecho Kelia Ly Anthony Avila Kelly Nguyen City Council Meeting February 23, 2010 • Page 2 of 3 maintenance when necessary. Service levels will be monitored by City staff who will also review the contractor's performance and related activities. ,The RFP includes a scope of services and requirements briefly described below and more thoroughly described in the attached documents: o Provide street sweeping services once weekly in residential areas and twice weekly in specified commercial areas. o Provide the City with sweeping logs including materials collected and recycled, miles traveled, and areas swept. o Utilize street sweeping equipment in compliance with Air Quality Management District Rule 1186.1 alternative fuel vehicle standards. o Coordinate with Public Safety Department parking control officers on daily routes. o Provide the City with additional street sweeping in conjunction with up to 4 special events each year. The term of the contract is for three years and, due to the substantial commitment of personnel and equipment required by the contract, there are two optional one-year extensions. An annual CPI increase is included after the third year of service, subject to a maximum increase of 2.5%. Experience has proven that a multi-year contract is the • most cost-effective means to have maintenance work performed for both the City and the contractor. Bid Process and Analysis Upon City Council approval, the RFP will be mailed to a list of known qualified street sweeping service providers. Tentatively, proposals will be due to the City by Tuesday, March 16, 2010 and staff will present a recommendation to the City Council on Tuesday, April 13, 2010. The timeline for soliciting proposals is included in the attached RFP. If approved, the new contract would begin July 1, 2010. FINANCIAL REVIEW Funding for street sweeping services is provided through Gas Tax funds. In Fiscal Year 2010, approximately $229,000 was budgeted for these services. ENVIRONMENTAL REVIEW This project does not require environmental review. PUBLIC NOTICE This agenda item has been noticed through the regular agenda notification process. 0 City Council Meeting February 23, 2010 Page 3 of 3 • Submitted by: Chris Marcarello Deputy Public Works Director Attachment 1: Request for Proposal - Street Sweeping Services Attachment 2: Contractor's List Attachment 3: Draft Maintenance Services Agreement Attachment 4: November 17, 2009 City Council Minutes • 0 • CITY OF ROSEMEAD REQUEST FOR PROPOSAL RFP No. 2010-03 • STREET SWEEPING SERVICES Submittal Deadline: March 16, 2010, Before 10:30 AM • PLEASE.NOTE MANDATORY PRE BID :MEETING. Request For Proposal - Street Sweeping Services Page 2 1. INTRODUCTION • The City of Rosemead is seeking Request For Proposals (RFP's) from qualified contractors for street sweeping services. Specifically, the City of Rosemead is interested in receiving proposals for street sweeping services in City streets and public right-of-way areas. A complete list of the Service Locations/ Total Cost is included in Attachment A. 2. PROPOSAL SUBMITAL DATE AND REVIEW Contractors must submit three (3) complete copies of their proposals before March 16, 2010, at 10:30 AM. All proposals must be delivered to the office of the City Clerk, City of Rosemead, or mail to: City of Rosemead Attn: City Clerk 8838 East Valley Boulevard Rosemead, CA 91770 The received proposals will become part of the official files of the City of Rosemead and will not be returned. Late proposals will not be accepted. The RFP package needs to be sealed and labeled as follows: Proposal For Street Sweeping Services - CONFIDENTIAL All proposals will be reviewed to determine conformance with the RFP requirements.* Any proposal deemed incomplete, conditional, or non-responsive to the requirements of the RFP may be rejected. The City reserves the right to reject any and all proposals. After a careful review of each submitted proposal, the City will conduct a thorough evaluation, as detailed in Section 6D of this RFP. The evaluation will lead to the selection of a contractor and an award of a Service contract. 3. CITY POINT OF CONTACT The sole source of contact regarding this RFP is Chris Marcarello, Deputy Director of Public Works Department, (626) 569-2118. Contractors interested in submitting a proposal are asked not to contact other members of the City of Rosemead staff in connection with the RFP prior to the announcement of the selected contractor. 4. SCHEDULE The following are key dates for the Street Sweeping RFP: Mailing of RFP: February 24, 2010 Mandatory Pre-Bid Meeting: March 10, 2010 at 9:00 AM Public Services Facility (Garvey Park) 7933 Emerson Place Rosemead, CA 91770 Proposals due to the City: March 16, 2010, before 10:30 AM • Due at the City Clerk's Office 2 Request For Proposal - Street Sweeping Services Page 3 • City Council Contract Award: April 13, 2010 5. BACKGROUND ' The City of Rosemead maintains approximately 154 curb miles within its public rights- of-way. Of this total, commercial streets account for approximately 17 curb miles, which are swept twice per week. In addition, there are approximately 10 curb miles of medians locations that require weekly sweeping. Street sweeping is performed Monday through Friday each week. Street sweeping hours are 6:00 A.M. to 2 P.M. in residential areas and 2:00 A.M. to 6:00 A.M. Tuesday and Fridays on major arterials and commercial areas. A map of the street sweeping schedule that is already established is provided on Attachment B. The selected contractor shall be responsible for providing all labor and equipment necessary to perform street sweeping services on a weekly basis, including: • Sweeping all arterial, collector industrial, residential and commercial streets, cul- de-sacs, median island curbs, and full roadbed on Rosemead Boulevard. • Removal of large items such as cardboard, palm fronds, and rocks. • Recycling of collected sweepings. • Providing additional sweeping services for special events and emergencies. • 6. GENERAL CONDITIONS A. Authority to Withdraw RFP and/or Not Award Contract The City Rosemead reserves the right to withdraw this RFP at any time without prior notice. Furthermore, the City makes no representations that any Agreement will be awarded to any contractor responding to the RFP. The City expressly reserves the right to postpone the opening of proposals at its own convenience and to reject any and/or all proposals responding to this RFP without indicating any reasons for such rejection. B. Pricing Approach The City of Rosemead intends to award a fixed annual contract price for the three-year term of this contract, with an option to renew annually for up to two (2) more years, based on performance. A Service unit price list should be included as part of the proposal (See Attachment C). The primary purpose of this list is to provide for guidance for any additional work or establish clear payment deductions for contract services not rendered during the course of the contract. Subsequent to the initial three-year contract term, and if the option for renewal is exercised at the third and fourth anniversary of the contract effective date, the contract amount shall be adjusted in proportion to the change in the Consumer Price Index - All Urban Customers, Los Angeles, Riverside, Anaheim, at the time, subject to a 2.5% maximum increase per year. • Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and 3 Request For Proposal - Street Sweeping Services Page 4 the performance of other requirements on "public works" and "maintenance". If the Services are being performed as part of an applicable "public works" or "maintenance",• as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. C. Insurance and Performance Bond The selected contractor shall provide to the City the necessary insurances, endorsements and the performance bond in the amount of contract, as specified in the enclosed Draft Agreement. D Proposal Evaluation Criteria Proposals will be evaluated on the basis of the response to all provisions of this RFP. The City of Rosemead may use some or all of the following criteria in its evaluation and comparison of the proposals submitted. The criteria listed are not necessarily an all- inclusive list. The order in which they appear is not intended to indicate their relative importance: • 1. The contractor's demonstrated awareness of safety in all operations 2. A demonstrated understanding of the scope of work and other proposal documents 3. A logical, proven methodology for carrying out the work tasks described in the proposal 4. The contractor's recent experience in conducting contracts of similar scope, complexity, and magnitude, particularly for government agencies 5. The quality and quantity of personnel to be assigned to the contract, including its recent street sweeping experience 6. The quality and quantity of equipment to be assigned to the contract 7. A listing of the organizational structure of the proposed contract team 8. The financial stability of the contractor 9. Recent references from clients, with particular emphasis on local. governments 4 Request For Proposal - Street Sweeping Services Page 5 • 10. The proposed contract schedule 11. The proposed contract costs 7. PROPOSAL FORMAT AND CONTENT Proposals should be typed as briefly as possible. They should not include any elaborate or unnecessary promotional material. The following order and content of proposal sections should be adhered to by each contractor: a. Cover Letter A cover letter should summarize key elements of the proposals. The letter must be signed by an individual authorized to bind the contractor. The letter must stipulate that the proposed price shall be valid for a period of a minimum of three (3) years. Indicate the address and telephone number of the contractor's office located nearest to Rosemead, California, and the office from which the contract will be managed. b. Background and Approach The Background and Approach Section should describe your understanding of the City and the work to be done. • c. Work Plan Describe the sequential work tasks you plan to carry out in accomplishing this contract. Indicate all key deliverables and their contents. d. Methodology This section should clearly describe the methodology you plan to use to carry out the specific work tasks described in the Work Plan. e. Contract Organization and Staffing Describe your approach and methods for managing the contract. Provide an organizational chart showing all proposed contract team members. Describe the responsibilities of each person on the contract team. Identify the Contract Manager and the person(s) who will be the key contact (s) with the City of Rosemead. Indicate how many hours each team member will devote to the contract by task, along with a statement indicating the availability of the members of the contract team for the duration of the contract. Please include resumes for key members of the contract team with particular emphasis on their experience and professional affiliation. f.. Related Experience Describe recent, directly related, public agency experience. Include on each listing the name of the agency; description of the work done; primary • agency contact, address and telephone number; dates for the contract; name of the contract director and/or manager and members of the proposed contract team who worked o n the contract, as well as their 5 Request For Proposal - Street Sweeping Services Page 6 respective responsibilities. At least three references should be included.. For each reference, indicate the reference name, organization affiliation, title, complete mailing address, and telephone number. The City of Rosemead reserves the right to reference check any and/or all of the organizations or individuals listed. g. Contract Schedule Provide a schedule for completing each task in the work program, based upon the frequency listed in Service Locations/ Cost (Attachment A). h. Cost Data Indicate the total annual cost for each portion of street sweeping services (See Attachment A) for which you will provide street sweeping services, based upon the information provided. Recycling and Disposal All materials collected in the course of street sweeping activities shall be transported and recycled/disposed of in accordance with City, County, State, and Federal requirements. When possible, debris will be diverted from landfill disposal. The City shall be notified which facilities are used to process sweeping debris. The successful contractor shall be solely responsible for all fees involved in the recycling/disposal of sweepings collected in the City. Indicate the facilities where sweeping debris will be taken and programs that will be used to ensure the diversion of debris from landfill disposal. j. Equipment Vehicles and equipment used in street sweeping services must be kept well-maintained and in good appearance. Vehicles and equipment used in accordance with sweeping activities should be not more than three (3) years old and must meet all applicable local, state, and federal air quality laws, rules, and regulations including but not limited to the South Coast Air Quality Management District Rule 1186 relating to alterative fueled sweeping equipment. Equipment shall meet all applicable certifications for PM 10 and other pollutants as set forth by the South Coast Air Quality Management District. Indicate the equipment that will be used to meet these requirements and efforts to ensure equipment is maintained in good repair, appearance, and sanitary conditions at all times. k. Statement of Compliance/ Suggested Changes Contractors must submit a Statement of Compliance to the RFP and to the Draft Agreement terms and conditions, and if any, a listing of exceptions and suggested changes. A description of any cost implication for suggested changes must also be included. The Statement of Compliance must declare either: • 6 Request For Proposal - Street Sweeping Services Page 7 • 1) This proposal is in strict compliance with the Request for Proposal and Draft Agreement and no exceptions to either are proposed; or 2) This proposal is in strict compliance with the Request for Proposal and Draft Agreement except for the items listed. For each exception or suggested change, the contractor must include: • Reasons for submitting the proposed exception or change. Any impact the change or exception may have on contract costs, scheduling or other considerations. 8. PRE-PROPOSAL MEETING All parties submitting proposals are instructed to attend a mandatory pre-bid meeting. The meeting is scheduled March 10, 2010 at 9:00 a.m. at the Public Services Facility, 7933 Emerson Place, Rosemead, California 91770. Present at this meeting will be representatives of the City of Rosemead Public Works Department. The purpose of this meeting is to familiarize contractors with the scope of work • and to answer any questions which may arise prior to submitting proposals. Attendance at this meeting is MANDATORY for those wishing to submit proposals. Failure to attend the pre-bid meeting shall result in disqualification from the RFP process. • 7 Request For Proposal - Street Sweeping Services Page 8 SCOPE OF WORK • Contractor shall provide all labor and equipment necessary to perform street sweeping services in the City of Rosemead in accordance with this Agreement, on the following terms and conditions. A. Definitions 1) "Streets" shall mean all dedicated public rights-of-way within the existing or future corporate limits of the City. 2) "Debris" shall mean all litter, rubbish, leaves, sand, dirt, garbage and other foreign material removable from a paved street with a street sweeper. 3) "Curb-mile" means a swept path not less than eight (8) feet wide for a cumulative total length of 5,280 feet. 4) "Roadbed" means entire street pavement from curb to curb. B. Description of Required Services and Experience 1) General. The primary objective of street sweeping is to pick up all debris to ensure the free flow of water in the gutter and to maintain the streets in a state of• cleanliness. Contractor shall remove all debris from all streets every weekly sweeping cycle. Items of excessive size, such as cardboard, palm fronds, large rocks, etc., shall be physically picked up and placed in the sweeper by the Contractor. Sweeping shall normally consist of a single pass over an area. Additional passes shall be made as necessary when conditions warrant special attention. Debris collection may require more than one pass in order to sufficiently clean the street. This service shall be included in the unit curb-mile price at no additional cost to the City. 2) The successful Contractor shall have at a minimum five (5) years experience with municipal street sweeping. The Contractor shall have developed complete sweeping programs/ schedules for California cities, towns, counties, etc. 3) Areas to be Cleaned. All City streets including arterial, collector, industrial, residential and commercial, cul-de-sacs and median curbs shall be swept once a week, at a minimum. The entire length of all curbs (including median curbs and curb returns), uncurbed pavement edges, painted (2-way) left turn lanes and flush concrete or paved median noses shall be swept each time the associated street is swept. The entire area of each intersection shall be swept. The balance of each street shall be swept as needed. The entire roadbed of Rosemead Blvd. (Within City limits) shall be swept each time the street is swept. In any case, no debris shall be left on the street pavement after sweeping is• completed. 8 Request For Proposal - Street Sweeping Services Page 9 • 4) Standard of Performance. The Public Works Director, or designee, will make the final determination as to whether the work has been satisfactorily completed and may order the Contractor to re-sweep areas not swept or cleaned in a satisfactory manner. In the event the results of a sweeping are considered unsatisfactory, the Contractor shall sweep or clean the unsatisfactory area again at no cost to the City, within twenty-four (24) hours of request without interruption to the regular street sweeping schedule. 5) Additional Services. Additional services may include emergency call-outs or other instances as requested by the Public Works Director, or designee. Such services will be requested orally or in writing at least twenty-four (24) hours in advance, whenever practical, except for emergency call-outs. No request for additional services shall necessitate the simultaneous assignment of more than four (4) sweepers unless a greater number is agreeable to the Contractor. Payment for such requests shall be based upon the hourly rate specified in Attachment D. C. Changes in Services During the term of this agreement or any extension thereof, the City may elect to increase or decrease the frequency or number of miles of street sweeping services. The said increase or decrease shall be by written change order to the Contractor. • The unit price for change order sweeping shall be at the contract unit price specified in Attachment D. D. Schedule of Performance Street Sweeping Schedule 1) Days. Routine street sweeping shall be conducted Monday through Friday unless otherwise approved by the Public Works Director. 2) Hours. Standard operating hours for sweeping under this Agreement shall be determined by the City and the Contractor. Arterial streets and commercial areas shall be swept from 2:00 A.M. to 6:00 A.M. Residential areas shall be swept from 6:00 A.M. to 2:00 P.M. Some areas may be posted with different hours than noted above. It is the Contractor's responsibility to familiarize itself with these areas and adjust the sweeping schedule accordingly. Holidays The contractor is not required to sweep streets on Sundays nor on any of the following holiday: , is New Year's Day President's Day Memorial Day Labor Day Veterans Day Thanksgiving Day 9 Request For Proposal - Street Sweeping Services Page 10 Independence Day Christmas Day • During the week of a holiday, the Contractor shall adjust the weekly schedule so as to return to the normal weekly schedule the following week. Sweeping scheduled for a holiday shall be completed within seven (7) days following the holiday. Holiday sweeping schedules must be submitted to the Public Works Director thirty (30) days prior to the holiday. No modification of this holiday schedule shall be effective unless authorized in writing by the Public Works Director. E. Changes in Schedule Due to Weather Conditions The Contractor shall obtain approval from the Public Works Director for any change in schedule due to adverse weather conditions. When a change in schedule is necessary, the Contractor shall adjust the work schedule so as to return to the normal weekly schedule as soon as possible. The City reserves the right to direct schedule changes made necessary due to inclement weather. F. Disposal and Recycling of Materials The Contractor shall transport and dispose of all sweeping at a composting or recycling center in accordance with all City, County, State, and Federal requirements. Contractor shall divert or compost all street sweepings to the greatest extent possible, obtaining a minimum of eighty-five percent (85%) diversion rate. from landfills. Sweepings may be deposited at temporary dumpsites with the prior • approval of the property owner and the Public Works Director. Sweeping shall be removed from such sites each day. Contractor shall be entitled to no other income, expenses or charges from the City for disposing of sweepings at any disposal site within or outside the City limits. The Public Works Director may, at any time, require the Contractor to relocate, completely remove or discontinue use of such disposal sites. The Contractor shall report on a monthly basis the amount of sweepings disposed of at a composting or recycling center and the name and address the facility. G. Street Sweeping Equipment The Contractor shall, as a minimum, keep their equipment well-maintained, neatly painted and meet other reasonable standards as may be established by the Public Works Director. Adequate back-up equipment must be available at all times to service the City. Contractor shall submit in its proposal a listing of all equipment (including back-up equipment) proposed to furnish under this Agreement (including year, make, and condition). The City may, at its sole discretion and expenses, require an annual inspection of Contractor's equipment. % The Contractor shall use a sweeper fleet appropriate for servicing approximately 164 curb miles of street. The fleet shall include a fleet of vacuum and broom sweepers as appropriate for meeting all requirements of this Agreement and all regulatory requirements of outside agencies such as the South Coast Air Quality Management District (AQMD) and the California Air Resources Control Board. 10 Request For Proposal - Street Sweeping Services Page 11 • Vehicles and equipment used in accordance with sweeping activities should be not more than three (3) years old and must meet all applicable local, state, and Federal air quality laws, rules, and regulations including but not limited to the South Coast Air Quality Management District Rule 1186 relating to alterative fueled sweeping equipment. Equipment shall meet all applicable certifications for PM 10 and other pollutants as set forth by the South Coast Air Quality Management District. All vehicles must be maintained in good repair, appearance, and sanitary conditions at all times. The City reserves the right to inspect the Contractor's vehicles at any time to ascertain said condition. A City representative shall have the right to cease Contractor's operations immediately, upon inspection of any vehicle/sweeper deemed unsafe or unsatisfactory during performance of the Agreement. At the discretion of the Public Works Director, the City may require the installation of special odometers, time clocks, or vehicle speed monitors to verify the quality and quantity of the work performed. All vehicles and equipment used by the Contractor within the City limits must be clearly identified, on each side of the vehicle or equipment, with the name of the Contractor, address of the Contractor's office, and telephone number. All equipment must be equipped in accordance with State laws, including hazard lights visible from the rear that operate independently of the brake lights. Sweepers must • be quipped with mobile radio communications to the Contractor's dispatch office H. Equipment Storage The Contractor shall be responsible for all costs associates with equipment storage. No material and equipment shall be stored where it will interfere with the free and safe passage of public or construction traffic. At the end of each day's work and at all other times when sweeping operations are suspended for any reason, the Contractor shall remove all equipment and other obstructions from the roadway and open it for use by traffic. ' 1. Traffic Counters The City may at various times and locations temporarily install portable traffic counting equipment of the type which is activated by vehicles coming in contact with a hose placed in the roadway. Caution shall be used by the Contractor to avoid damaging said equipment. If the Contractor, while in the performance of its contract duties, damages or causes to be damaged any of the aforementioned traffic counting equipment or appurtenances, the Contractor shall bear the entire cost for the restoration, repair, inspection, testing or replacement of said damaged equipment. J. Parking Citation Officer - Coordination The City may use a Parking Control Officer to cite vehicles for parking during street • sweeping hours. The Contractor shall coordinate his sweeping activities with the Parking Control Officer. All costs for coordination are the responsibility of the Contractor, and no additional compensation will be allowed. 11 Request For Proposal - Street Sweeping Services Page 12 • K. Contractor/City Communication Throughout the period of this Agreement, the Contractor shall establish and maintain an office and have an authorized Supervisor as the point of contact for communications with the City. The Contractor's office shall have a twenty-four (24) hour telephone service and a responsible person in charge seven (7) days a week to receive all requests for emergency service, which are forwarded by the City. Contractor shall respond and provide emergency service within two (2) hours from the time a call is placed by the City. Requests for routine service or complaint issues shall be resolved expeditiously within the following twenty-four (24) hour period. L. Contractor's Employees Contractor's employees shall be required to wear a clean uniform bearing the Contractor's name. Employees who normally and regularly come into direct contact with the public shall also bear some means of individual identification, such as a nametag or identification card. Employees shall not remove any portion of their uniform while working within the City. Employees driving the Contractor's vehicles shall at all times possess and carry a valid Commercial Drivers License issued by the State of California. • Any person employed by the Contractor who fails or refuses to carry out the directions of the City, appears to be incompetent, acts in a disorderly, improper or unsafe manner, or shows signs of intoxication or other impairment, shall be immediately removed from the job site by the Contractor. Prior to returning a removed employee to work within the City, the Contractor shall provide in writing the reason for the individual's behavior and the means used to prevent this behavior from occurring again. Failure of the Contractor to prevent, prohibit, or resolve problems with its employees working within the City will result in sweeping operations being suspended until further notice. The City may enter a contract with another party for street sweeping services during such a suspension, and the Contractor will be liable for all costs. M. Sweeping Practices The Contractor shall at all times use good sweeping practices as dictated by standards within the sweeping industry and will make adjustment to its equipment as necessary. The Contractor must exercise due care so as to prevent spilling, scattering, or dropping of debris during the sweeping activity and shall immediately clean up any such spillage, dropping, or scattering. Sweeping practices include, but are not limited to the following: 1) Sweeping speed shall be adjusted to street conditions with a maximum speed. of six (6) miles per hour. Patterned concrete medians, intersections, .and crosswalks shall be swept at a maximum speed of three (3) miles per hour. 12 Request For Proposal - Street Sweeping Services Page 13 • The City may require the installation of sweeping speed monitoring devices to record actual vehicle speed during sweeping. 2) Sweepers shall be operated as close to parked cars or other obstacles as safety allows. N. Routing and Sweeper Availability Street sweeping routes and schedules shall be developed by the Contractor and shall be subject to the approval of the Public Works Director. Routes and schedules shall be consistent with the Basic Street Sweeping Scheduling Map (Attachment B). Sweeping routes and schedules shall be provided to the City no later than fifteen (15) days prior to the initiation of sweeping operations or changes in operation. The City reserves the right to request changes in routing or hours of operation at any time. Each sweeper shall have its own operator and scheduled route. Any and all sweeper breakdowns and repairs shall be reported immediately to the Public Works Director. 0. Construction-Related Problems and Storm Debris Dirt and debris carried onto streets from identifiable construction sites is not considered the responsibility of the Contractor if located within five hundred (500) feet of a construction site. However, the Contractor is required to totally clean all dirt and debris carried by traffic to areas beyond this limit. Storm clean up and • sweeping must be completed as soon as possible. Night sweeping may be permitted for normal storm cleanup, if authorized by the City. P. Records and Reports The following reports shall be submitted to the City each month along with the invoice for services. 1) Monthly Log Report. The Contractor shall keep a daily log of all streets swept, including the name and location of the streets and the number of curb- miles swept, along with a description of any special services performed. The log shall be signed by the Supervisor on a daily basis. Each month, a report shall be prepared from the daily log giving a brief description of all routine special and emergency activities. 2) Emergency Calls. The Contractor shall maintain a positive recording of all emergency service calls, by telephone recording device or by a time punch- type trouble ticket. Such information shall be entered on the monthly log report. 3) Amount of Debris. The Contractor shall maintain a separate measurement and record detailing the amount of debris collected during sweeping activities. This information, required as part of the City's NPDES permit, must be • submitted to the City each month in a tabulated, easy to read format. 13 Request For Proposal - Street Sweeping Services Page 14 4) Recycled Debris. The Contractor shall maintain a separate measurement. and record detailing the amount of debris deposited at a composting or recycling facility. The record shall also identify the name and address of the facility. This information shall be submitted to the City in a tabulated, easy to read format. 5) Complaints. Complaints received by the City regarding the Contractor's performance will be transmitted to the Contractor's office in writing, by telephone, or email, and handled by the Contractor's Supervisor. All complaints are to receive a follow-up response within twenty-four (24) hours following notification of the Contractor. A report of the Contractor's investigation and the corrective action taken shall be made promptly by the Contractor to the Public Works Director. Repeat complaints may be handled by a joint visit to the site by a City Inspector and Contractor's Supervisor. Complaints received directly by the Contractor shall be submitted in writing to the City on the day such complaints are received. Contractor shall maintain a log of complaints received and corrective actions implemented which shall be submitted to the City each month. Q. Restoration and Repair, Obstructions and Clean Up The Contractor shall become familiar with all existing installations, both public and private, on the work site and shall provide adequate safeguards to prevent damage. to existing structures and improvements. All fences, wall, slopes, landscaping, and other obstructions which are remove, damaged, or destroyed in the course of work shall be replaced and/or repaired, at the Contractor's expense, to the original condition and to the satisfaction of the City. Failure to have such damages repaired in a timely manner will result in the City deducting from the Contractor's payment the cost to perform the necessary remedial work. R. Miscellaneous Safety and Other Regulations 1) Equipment and Vehicle Defects. All equipment or vehicle defects disclosed by any governmental official and not requiring immediate correction shall be corrected by the Contractor within two (2) weeks of notification. 2) Warnings. Contractor shall use light warnings instead of loud sound signals except where required by law for the protection of personnel. 3) Water for Dust Control. The Contractor shall provide sufficient water for use street sweeping operations to maintain a near dustless condition. Water for this use will be made available by the City at no cost to the Contractor. All water provided by the City must be metered by devices loaned to the Contractor. Contractor shall bring any such metering devices to the City's Public Works Yard to be read at a date to be determined by the Public Works Director. Contractor shall comply with all rules and regulations of the City 14 Request For Proposal - Street Sweeping Services Page 15 • relating to the use of water. Failure to comply may result in the City's refusal to furnish water to the Contractor. S. Cooperation with Utility and Other Companies Work within the City by utility and construction companies may be progressing concurrently with the work under this Agreement. It is the responsibility of the Contractor to be informed of work planned by these parties and to coordinate street sweeping work accordingly. T. City Special Events Contractor will provide street sweeping services free of charge in conjunction with up to four (4) City sanctioned special events each year. These events may include the City's Independence Day/4th of July Parade and Festival (July each year), the Citywide Yard Sale (March each year), the City's Oktoberfest Celebration (October each year), and the City's Lunar New Year Celebration (January each year). U. Contract Term The term of the contract shall be for a period of three (3) years, with an option for renewal for two (2) one-year extensions, on an annual basis, based on the contractor performance. The City reserves the right to unilaterally terminate the Agreement at any time upon thirty (30) days written notice to the contractor. • After the initial three (3) year contract, the City has the option to renew the contract for two (2) one-year extensions, in one (1) year increment. If the City chooses to extent the contract, a formal letter will be sent to the contractor advising contractor of the one (1) year extension. This process will be used for each of the optional two (2) years. In determining whether the Agreement should be extended, the City will evaluate the performance of the contractor and determine whether the contractor's performance is satisfactory. New street sweeping areas, as developed or assumed by the City, may be added to the Service Agreement. Such additional scope of work will be considered change orders to the initial contract, and the value will be based on service unit prices provided in Attachment C, if applicable, and/or negotiated between the two parties of the contract. REQUIRED CONTRACT REPORTS • A. Monthly/ Weekly Service Report B. Monthly/ Weekly Performance Report 15 Request For Proposal - Street Sweeping Services Page 16 C. Monthly/ Weekly Green Waste Recycling/ Diversion Report D. Emergency Calls Log E. Complaint Log LIST OF ATTACHMENTS Attachment A Service Location/ Total Cost Attachment B Street Sweeping Schedule Map Attachment C Service Unit Prices Attachment D Draft Agreement • • • 16 Request For Proposal - Street Sweeping Services Page 17 • ATTACHMENT A SERVICE LOCATIONS/ TOTAL COST Service Type Curb Miles Frequency Monthly Cost Annual Cost 1 Residential and Median Street Sweeping 147 Weekly 2 Commercial Street Sweeping 17 Twice Weekl Totals: Total Monthly Cost: • Amount In Words Total Annual Cost: $ Amount In Words • 17 Request For Proposal - Street Sweeping Services Page 18 ATTACHMENT B Street Sweeping Schedule Map is u 18 Request For Proposal - Street Sweeping Services Page 19 • ATTACHMENT C UNIT PRICES 1. The contractor agrees that for requested and/or required changes in the scope of work, including additions and deletions on work not performed, the contract sum shall be adjusted in accordance with the following unit prices. II. Contractor is advised that the submitted unit prices will be used as one of the determining factors in the contract award. Unreasonable prices may result in rejection of the entire bid proposal. Unit prices listed below refer to all items installed, including but not limited to, materials, labor, overhead, and profit for the contractor. III. The unit price quoted by the contractor shall be those unit prices that will be charged or credited for labor and materials to be provided regardless of the total number units and/or amount of labor required for added or deleted items of work. IV. All work shall be performed in accordance with specifications or otherwise herein specified. Workmanship shall be in accord with the best standard practices n U FUNCTION COST/UNIT OF MEASURE Additional Street Sweeping Services During Regular Business Hours: $ PER CURB MILE Emergencies During Regular Business Hours: $ PER HOUR Emergencies After Regular Business Hours: $ PER HOUR • 19 CITY OF ROSEMEAD • STREET SWEEPING SERVICES AGREEMENT 1. PARTIES AND DATE This Agreement is made and entered into this A-_ by and between the City of Rosemead, a municipal organizafion` organized under the laws of the State of California with its principal place of business at'--,8838 E. Valley Blvd., Rosemead, California 91770 ("City") and with its principal place of business at ("Contractor"). City and 30 1 Contractor are sometimes individually referred to herein as "Party" ands collectively as "Parties." 2. RECITALS 2.1 Contractor. N Contractor desires to perform certain professional services required in this Agreement. Contractor repre Sweeping services to public clients, is with the plans of City. 3. Sco and Term. Mme responsibility for the provision of .yontthe terms and conditions set forth • ~ i it it is~experienced in providing Street in the State of California, and is familiar 3.1.1 General. Scope of Services. Contractor promises and agrees to furnish to the City all laborl materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional Street Sweeping services. necessary for the Services ("Services"). The Services, or scope of work are more particularly described in Exhibit "A" attached hereto and incorporated herein by referenceAll Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. 3.1.2 Term. Unless earlier terminated in accordance with Section 16 of this Agreement, the Term of this Agreement shall be for a period of three (3) years, with option for renewal for two (2) one-year periods, on an annual basis, based on the Contractor performance. The Term shall commence after City Council approval, upon • receipt and approval of all required bonds and insurance and final execution of the Agreement by both parties, hereby set on: November 1, 2009 D-1 • New additional Street Sweeping needs, as developed or assumed by the City, may be added to the maintenance Agreement. Such additional scope of work will be considered change orders to the initial Agreement, and the value will be based on unit prices provided in Exhibit D, if applicable, and/or negotiated between the two parties of the Agreement. In compliance with all terms and conditions of this Agreement, Contractor shall perform the Street Sweeping and maintenance services specifically described in, and in strict compliance with the requirements of Exhibit A (Scope of Work). The locations and addresses of the City buildings, facilities and parks are listed ~imExhibit B. The services shall be performed at least as frequently as specified in Exhibit d (Maintenance Frequency Schedule). The City shall have the right to alter thefrequency of maintenance as necessary to ensure highest industry standards of maintenance~as long as the total hours required performing the work remains the same. Maintenance of areas can be substituted at the request of City as long as the total hours required~performing the work remains the same. Maintenance unit prices and costs are contained in ExhibittD\(Bid Unit Prices). Exhibit E is a copy of the Contractor's proposal and Request For Proposal,~~and is hereby included as part of this Agreement. All of the Exhibits are considered tome a part of, and incorporated into, this Agreement by reference. As a material inducement to the Cit -!ent( and warrants that Contractor is a pro5de • experienced in performing the work ands status and experience, Contractor coven, standards in performing the work and sere. be of good quality, fit,46r4the purpose int phrase "highest =SO nal standards" st by one or more firms)performing into this Agreement, Contractor represents ,t class work and services and Contractor is ~s contemplated herein and, in light of such hat it-shall follow the highest professional equifeds, under and that all materials will J. Forithe purpose of this Agreement, the can those standards of practice recognized ar,work under similar circumstances. 3.2 3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Contractor or under its supervision. Contractor will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Contractor on an independent contractor basis and not as an employee. Contractor retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor's exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, • income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. D-2 3.2.2 Schedule of Services. Contractor shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit "C" attached hereto and incorporated herein by reference. Contractor represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Contractor's conformance with the Schedule, City shall respond to Contractor's submittals in a timely manner. Upon request of City, Contractor shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. 3.2.3 Conformance to Applicable Requirements. All work prepared by Contractor shall be subject to the approval of City. 3.2.4 Substitution of Key Personnel. Contractor has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Contractor may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Contractor cannot agree as to the substitution of key personnel, City shall be entitled to terminate this.- Agreement for cause. As discussed below, any personnel who fail or refuse to perform thveServices in a manner acceptable to the City, or who are determined by the City to b uncooperative, incompetent, a threat to the adequate or timely completion of the Services or a threat to the safety of persons or property, shall be promptly removed by the Contractor at the request of the City. 3.2.5 City's Representative. The City hereby designates the Public Services Superintendent;=or his or her designee, to act as its representative for the performance of thsgreement'("City's Representative"). City's Representative shall have the power <td7~sqct on behalf of the City for all purposes under this Contract. Contractor shall not accept direction or orders from any person other than the City's Representative or his or I e des gnee 3.2.6 Contractor' N- Representative. Contractor hereby designates as its designee, to act as its representative for the performancb'of this Agreement ("Contractor's Representative"). Contractor's Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement. The Contractor's Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences' and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.2.7 Coordination of Services. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City's staff, Contractors and other staff at all reasonable times. CJ • 3.2.8 Standard of Care, Performance of Employees. Contractor shall perform all Services under this Agreement in a skillful and competent manner, • consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains D-3 • that it is skilled in the professional calling necessary to perform the Services. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor's failure to comply with'the standard of care provided for herein. Any employee of the Contractor or its5sub°=Contractors who is determined by the City to be uncooperative, incompetentl1hreat to the adequate or timely completion of the services, a threat to the safetyff persons or property, or any employee who fails or refuses to perform the Services on a manner acceptable to the City, shall be promptly removed by the Contractor anNshall not be re-employed to perform any of the Services or to work as part of this Agreement ~1 3.2.9 Laws and Regulations. Contractor shall keep itself fullyiinformed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance the Services, including all Cal/OSHA requirements, and shall give all notices required bylaw. Contractor shall be liable for all violations of such laws and regulations in connection. with Services. If the Contractor performs any • work knowing it to be contrary to suchaws; rules and regulations and without giving written notice to the City, Contractor shall bso elel ly responsible for all costs arising i ~ 1 -1 ~ therefrom. Contractor shall defend, indemnify and'hold City, its officials, directors, officers, employees and agents free and%harmless1pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules!X"tor-regulations. Insurance. ' 3-.2.10.1 Time for Compliance. Contractor shall maintain prior to the beginning of and-`.for the duration of this Agreement insurance coverage as specifie - Exhibit F attached to and part of this agreement. 3.2.11~Safety. Contractor shall execute and maintain its work so as to avoid injury or= damag9to any person or property. In carrying out its Services, the Contractor shall at,a'll"tinies be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space • procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. D-4 3.3 Fees and Payments. • 3.3.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit B attached hereto and incorporated herein by reference. The total compensation shall not exceed per year without advance written approval of the City. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement (Exhibit C), or based a on mutual agreement in case that the extra work is not included in Exhibit C. /..V 3.3.2 Payment of Compensation. Contractor shall submit to City a monthly itemized statement which indicates work completed and hours of Services rendered by Contractor. The statement shall describeeNthe amo nt of services and supplies provided since the initial commencement date, or sinc`e~the start of the subsequent billing periods, as appropriate, through the date of the stat me'nt.,,,Gity shall, within 45 days of receiving such statement, review the statement and pa~all approved charges thereon. 3.3.3 Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by City. 3.3.4 Extra Work. At any time during the term of this Agreement, City • may request that Contractor perform Extra Work. As used herein, "Extra Work" means any work which is determine cJ?by City to be necessary for the proper completion of the work, but which the parties di& not reasonably anticipate would be necessary at the execution of this tAgreement Contractor shall not perform, nor be compensated for, Extra Work without written authorization from City's Representative. 3.3.5 Prevailing4 Wages. "Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, ctiin 1600, et se~ q., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance". If the Services are being performed as part of an applicable "public works" or "maintenance", as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.4 Accounting Records. • D-5 • 3.4.1 Maintenance and Inspection. Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 3.5 General Provisions. .3.5.1 Termination of Agreement. 3.5.1.1 Grounds for TE to Contractor, terminate the whole or any part of cause by giving written notice to Contractor of effective date thereof, at least seven (7) day termination. Upon termination, Contractor shall~E which have been adequately rendered to City, further compensation. Contractor may not termin City may, by written notice nent at any time and without iination, and specifying the the effective date of such sated only for those services ctor shall be entitled to no reement except for cause. 3.5.1.2 Effect of Termination. If4 is Agreement is terminated • as provided herein, City may require Contractor to provide all finished or unfinished Documents and Data and other information of any kind gprepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide suc`document and other information within fifteen (15) days of the request. /Cr /-x NA 3.5 1"3 ,,-Additional Services. In the event this Agreement is terminated in whole or impart as pmwd"ed-herein, City may procure, upon such terms and in such manner as it may Be appropriate, services similar to those terminated. 3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose: CONTRACTOR: CITY: City of Rosemead 8838 E. Valley Boulevard Rosemead, CA 91770 • Attn: Public Serv ices Manager D-6 Such notice shall be deemed made when personally delivered or when mailed, is forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.5.3 Ownership of Materials and Confidentiality. 3.5.3.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs^and other intellectual property embodied in plans, specifications, studies, drawings, stimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically c~ otherwise recorded on computer diskettes, which are prepared or caused to be preps- &by Contractor under this Agreement ("Documents & Data"). Contractor shall require a Vsubcontractors to agree in writing that City is granted a non-exclusive and perpetualr license for any Documents & Data the subcontractor prepares under this Agreemen~te.Contractor represents and warrants that Contractor has the legal right to license.: any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Contractor or provided to Contractor by the City`~City shall not be limited in any way in its use of the Documents and Data at any tirrieprovided that any such use not within the purposes intended by this Agreement shatl~be at City's sole risk. ~ • 3.5.3.2 Confidentiality~ AlHdeas, memoranda, specifications, plans, procedures, drawings, descriptions computer program data, input record data, written information, and other Documents and Data either created by or provided to Contractor in connection with the performance of this Agreement shall be held confidential by Contractor. Such materials shall not, without the prior written consent of City, be used-by Contractor for any purposes other than the performance of the Services.,/Nor-shall -such materials be disclosed to any person or entity not connected with the perform nce of the Services. Nothing furnished to Contractor which is othe se_ known to Contractor or is generally known, or has become known, to the related industry shall bead med confidential. Contractor shall not use City's name or insignia, oany publicitypertaining to the Services in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent .Gifu. 3.5.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and s gall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 3.5.5 Attorney's Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney's fees and all other costs of such • action. D-7 • 3.5.6 Indemnification. Contractor shall defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged acts, omissions or willful misconduct of Contractor, its officials, officers, employees, agents, Contractors and contractors arising out of or in connection with the performance of the Services or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. Contractor shall defend, at Contractor's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers. Contract6rishall pay and satisfy any judgment, award or decree that may be rendered aga sPCikor its directors, officials, officers, employees, agents or volunteers, in any such suit action or other legal proceeding. Contractor shall reimburse City ~d~ss directors' `o ffi cials, officers, employees, agents and/or volunteers, for any a d/all legal expenses and osts incurred by each of them in connection therewith or innforcingdhe indemnity hereimprovided. Contractor's obligation to indemnify shall not5e~restrictedlto insurance proceeds, if any, received by the City, its directors, officials officersemployees agents or v lunteers. 3.5.7 Entire Agreement. This Agreementcontains the entire Agreement of the parties with respect to the subject matter he eof\and supersedes all prior • negotiations, understandings or agreements. This Agreeme`ntt,may only be modified by a writing signed by both parties. y 3.5.8 Governing Law. This Agreement shall be governed by the laws of the State of California fVe un shall be in Los Angeles County. 3.5.9', me of provision of this Agreement. Time is of the essence for each and every 3.5.10 City's Right to employ other Contractors in connec 3.5.11 Successors successors and assigns of the p aloy'Other Contractors. City reserves right to with Street Sweeping Services. Assigns. This Agreement shall be binding on the 3.5.12 Assignment or Transfer. Contractor shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. 3.5.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for • or against any Party. Any term referencing time, days.or period for performance shall .be deemed calendar days and not work days. All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise D-8 specified in this Agreement. All references to City include its elected officials, officers, • employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. 3.5.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.5.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 3.5.16 No Third Party Beneficiaries` There are no intended third party beneficiaries of any right or obligation assumed`by the Parties. 3.5.17 Invalidity; Severability. If anykportiofiYbf-this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect 3.5.18 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor ON warrants that it has notipaidnor has it agreed to pay any company or person, other than a bona fide employee ~workin" olely for Contractor, any fee, commission, percentage, brokerage fee, giWdr'other consideration contingent upon or resulting from the award or making of this Agree ent. Contractor further agrees to file, or shall cause its employees or sub-contractors to file;. a Statement of Economic Interest with the City's Filing Officer as required rider state law in the performance of the Services. For breach or violation of this warran y, City shall have the right to rescind this Agreement without liability. For the term of tF is" Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.5.19 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Contractor shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted. 3.5.20 Labor Certification. By its signature hereunder, Contractor certifies • that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to D-9 • undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 3.5.21 Authority to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 3.5.22 Counterparts. This Agreement may be each of which shall constitute an original. 3.6 Subcontracting. C • 3.6.1 Prior Approval Required. Contractor shall'b-6h portion of the work required by this Agreement, except as expres without prior written approval of City. Subcontracts, if any, shall co making them subject to all provisions stipulated in this Agreement. IN WITNESS WHEREOF, the parties have caused this Agreement to day and year first written above. LIST OF EXHIBITS Exhibit A Exhibit B Scope of Work in counterparts, cr any herein, on the D-10 CITY OF ROSEMEAD A Municipal Corporation Approved by: Jeff Allred City Manager Reviewed and Accepted by Contractor: • Signature B• ATTEST: CITY CLERK APPROVED AS - CITY ATTORNEY Y• N'a'me of Officer of Company By:, • • D-11 • EXHIBIT INSURANCE REQUIREMENTS Prior to the beginning of and throughout the duration of the Work, Contractor will maintain insurance in conformance with the requirements set forth below. Contractor will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Contractor agrees to amend, supplement or endorse the existing coverage to do so. Contractor acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City. Contractor shall provide the following types and'bmountstof insurance: Commercial General Liability Insurance using Insurance Services Office "Commercial ui General Liability" policy form CG 00 01 or the exact equivalent. Defense costs must be 3, . paid in addition to limits. There shall be no cross liability~ex elusion for claims or suits by one insured against another. Limits are subject to review but~in no event less than $1,000,000 per occurrence. • Business Auto Coverage-on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto/or the exact equivalent. Limits are subject to review, but in no event to be less that $1,000,000 per accident. If Contractor owns no vehicles, this requirement mayAg~satisfied 8y a non-owned auto endorsement to the general liability policy described above ~If'Contractor or Contractor's employees will use personal autos in any way as part of this, 'Agreement,,Cbntractor shall provide evidence of personal auto liability coverage fore chi such person. Workers Compensation on a state approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident or disease. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Contractor and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be ,on or before the effective date of this • agreement. Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M. Bests rating of A- or better D-12 and a minimum financial size VII. General conditions pertaining to provision of insurance coverage by Contractor. • Contractor and City agree to the following with respect to insurance provided by Contractor: 1. Contractor agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insured City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Contractor also agrees to require all contractors, and subcontractors to do likewise. _ 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Contractor, or Contractor's employees, oagenYom waiving the right of subrogation prior to a loss. Contractor agrees+to waiv~~:;,usubrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contractor and' available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in°this Agreement or any other agreement relating to the City or its operations limit `tiapplication of such insurance coverage. 4. None of the coverages required hereifi will be in compliance with these m.. _ requirements if they include any limiting endorsement of any kind that has not been first submitted to City and app oved of in w iting. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over claims, including any exclusion for bodilyinjury, to an employee of the insured or of any contractor or subcontractor. Z 1 coverage pes and limits required are subject to approval, modification and additional requ ri ements by the City, as the need arises. Contractor shall not make any reductio. s in scope of coverage (e.g. elimination of contractual liability ~r F or reduction of discovery period) that may affect City's protection without City's prior tten conseni 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Contractor's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Contractor or deducted from sums • due Contractor, at City option. D-13 • 8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage. Contractor agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate. 9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Contractor or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self insurance available to City. 10. Contractor agrees to ensure that sub-contractors, and any other party involved with these services, that is brought onto or involved in these services by Contractor, provide the same minimumsurance coverage required of Contractor. Contractor agrees to monito V""rand"rreview all such coverage and assumes all responsibility for ensuringthat such coverage is provided in conformity with the requirements of0thisIsecction. 'Contractor agrees that upon request, all agreements with subcontractors,and others engaged in these services will be submitted to City for review. 11. Contractor agrees not to self-insure or to use an,y"ase~f-insured retentions or • deductibles on any portion of the insurance required-herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any. way involved in the performance of work contemplated by this agreeme nt/to`~self=insure its obligations to City. If Contractor's existing coverage includes a deductible or self-insured retention, the deductible or self- insured retentionmust be declared to the City. At that time the City shall review options with the,,Conntra tor.,which may include reduction or elimination of the deductible or selflinsured-retent , -substitution of other coverage, or other solutions. 12. The City reserves the rigKt any time during the term of the contract to change the amounts and types of insurance required by giving the Contractor ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contractor, the City will negotiate additional compensation proportional to the increased benefit to City. 13. For purposes of applying insurance coverage only, this, Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 14. Contractor acknowledges and agrees that any actual or alleged failure on the part of City to inform Contractor of non-compliance with any insurance • requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. D-14 15.Contractor will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to • this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 16.Contractor shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Contractor's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages. 17.The provisions of any workers' compensation or similar act will not limit the obligations of Contractor under this agreement. Contractor expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 18. Requirements of specific coverage features or lim`s,contained in this section are not intended as limitations on coverage, limits orother requirements nor as a waiver of any coverage normally provided by any givenpolicy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a • given issue, and isnot intended by any party or insured to be limiting or all- inclusive. 19.These insuran` cements are intended to be separate and distinct from any other provisicn)ir`Nhis agreement and are intended by the parties here to be interoreted.as such,. 20 The requirerfib' 'Os'in thNS' ectioon supersede all other sections and provisions of At any other section or provision conflicts with or impairs the provisions of this'Section. 21 Contractor agrees to be responsible for ensuring that no contract used by any party involved in an' way with this Agreement reserves the right to charge City or ContractorNorthe' cost of additional insurance coverage required by this agreement. Avny'such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. Contractor agrees to provide immediate notice to City of any claim or loss against Contractor arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the • handling of any such claim or claims if they are likely to involve City. D-15 ADDENDUM NO. 1 • City of Rosemead March 11, 2010 Request for Proposal No. 1010-03 STREET SWEEPING SERVICES Notice is hereby given that the following sections contained in the above referenced Request for Proposal (RFP) and Draft Contract are being amended as follows: • Under the RFP, Section 613, General Conditions, 3`d paragraph is amended to read as follows: Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance , of other requirements on "public works" and "maintenance". If applicable and the Services are being performed as part of an applicable "public works" or "maintenance", as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. If applicable, City shall provide Contractor .with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. If Applicable, Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. • Under the Draft Contract, Section 3.3.5, Prevailing Wages paragraph is amended to read as follows: 3.3.5 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance". If the Services are being performed as part of an applicable "public works" or "maintenance", as defined by the Prevailing Wage Laws, and if the total • compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. If applicable, City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. If Applicable, • Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. • Under the RFP, Attachment A has been amended and a Note at the bottom of the page has been added to read as follows: Note: The total annual trash collection resulting from the street sweeping operations in Rosemead is approximately 600 tons per year (or approx. 50 tons/ month). This estimation was derived from the total of 568.21 tons collected in calendar year 2009 (Debris Report provided to City by the current contractor). This Addendum is hereby identified as Addendum No. 1 to the Request For Proposal (RFP) No.2010-03 for Street Sweeping Services. THEREFORE: All proposers are required to note this Addendum No. 1, sign • this page, and submit this page with their sealed proposal. Signature Date Name. 'title Company Name "This form must be included with your bid proposal packet. n U C, Athens Services P. O. Box 60009 City of Industry, CA 91716 1626) 336-3636 M. Clifford Operating Officer 16, 2010 _ A Athens Services., 'li i Wade Collection • Recycling • Transfer • Disposal • Street Sweeping March 16, 2010 Chris Marcarello Deputy Director of the Public Works Department City of Rosemead 8838 East Valley Boulevard Rosemead, CA 91770 Dear Mr. Marcarello: Arakelian Enterprises, Inc., dba Athens Services, is pleased to submit this proposal to provide city wide street sweeping services in the City of Rosemead. We recognize that the City of Rosemead expects a high level of quality service. Athens Services is a fourth generation, family owned, and locally operated solid waste collection, processing, and street sweeping company operating in the greater Southern California region. Our street sweeping experience dates back to 1987. is Athens Services is the premier service provider and is ready, willing, and able to perform the services described in our proposal. We are forward thinking and we embrace high standards and creativity. The pricing in our proposal is guaranteed for a minimum of 3 years. Our main office number is (626) 336-3636, our Customer Service Toll-Free number is (888) 336-6100, and the direct office numbers and e-mail addresses of our key staff members are listed later in our proposal. Once awarded the contract, the City will be given the cellular phone numbers of all key staff members. The facility which will be servicing the Rosemead contract is located at 5355 Vincent Ave. in Irwindale, less than 11 miles from the City of Rosemead. Some of the key features and benefits of the Athens proposal include ✓ Best value - Highly competitive rates! ✓ Environmentally responsible - We use new, clean, alternative fuel trucks and never use chemicals to enhance results! ✓ Technological Leader - We use the newest GPS technology to provide cities with real time live tracking of our work! • ✓ Public awareness - Extensive public awareness and education program to assure that the residents and businesses learn of the importance and value of street sweeping! ADDENDUM NO. 1 City of Rosemead March 11, 2010 Request for Proposal No. 1010-03 STREET SWEEPING SERVICES Notice is hereby given that the following sections contained in the above referenced Request for Proposal (RFP) and Draft Contract are being amended as follows: Under the RFP, Section 613, General Conditions, 3rd paragraph is amended to read as follows: Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance". If applicable and the Services are being performed as part of an applicable "public works" or "maintenance", as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. If applicable, City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. If Applicable, Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. Under the Draft Contract, Section 3.3.5, Prevailing Wages paragraph is amended to read as follows: 3.3.5 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance". If the Services are being performed as part of an applicable "public works" or "maintenance", as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. If applicable, City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. If Applicable, Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. Under the RFP, Attachment A has been amended and a Note at the bottom of the page has been added to read as follows: Note: The total annual trash collection resulting from the street sweeping operations in Rosemead is approximately 600 tons per year (or approx. 50 tons/ month). This estimation was derived from the total of 568.21 tons collected in calendar year 2009 (Debris Report provided to City by the current contractor). This Addendum is hereby identified as Addendum No. 1 to the Request For Proposal (RFP) No.2010-03 for Street Sweeping Services. THEREFORE: All proposers are required to note this Addendum No. 1, sign this page, and submit this page with their sealed proposal. Signature 9,,~,eq Name, title Compa'ny Name Date "This form must be included with your bid proposal packet. 0 C A Athens Services Athens Services has been providing refuse removal and recycling services in Southern California for over 50 years. We are family- owned and operated, offering a variety of state- of-the-art services, including automated waste collection, mixed-waste material recovery and recycling, green waste recycling, organics collection and processing, and, of course, street sweeping services. Over those last five decades, Athens has grown to be the largest independent waste company in • Los Angeles County. Athens is a fourth generation, family owned business. Three generations are actively involved in all aspects of the company's business. Athens Corporate This provides great continuity and commitment that sets Athens apart from its competitors. Our street sweeping experience dates back to 1987. Athens has considerable sweeping operations experience in 15 other nearby cities. Details regarding our sweeping experience can be found in Section Six. We at Athens Services value greatly our reputation as a responsible corporate citizen, caring employer and conscientious neighbor. We maintain good relations from a contractual compliance perspective, of course, but we take our relations with our communities a step further. • Summary As a true entrepreneur, Ron Arakelian, Sr., began with a vision over a half-century ago. From small beginnings, he led Athens to become one of the nation's leading solid waste management and street sweeping service companies. From their first municipal contract, the Athens District in Los Angeles, the company has grown through acquisition and competitive bidding. Ron instilled in the Athens organization a desire to be the best. His sons, Ron, Jr. and Michael, embrace the same goals and ideals. In recent years, Ron Arakelian III joined the team and together they are all dedicated to maintaining Athens as an industry leader. As they have always done, the members of the Arakelian family will be very involved in the process of earning the award of an agreement with the City of Rosemead and will continually be involved as we begin a long history of service to the City. To that end we have already driven virtually every street, noting important topographical and environmental factors. • We have extensive experience in all aspects of street sweeping, including working closely with all City departments, especially the Police Department. Our proposal describes in great detail our plan for exceeding the City's requirements based on what we have learned. Additionally, we also provide trash collection and recycling services to the Rosemead Unified School District. Simply put, there is no other company in Southern California that will provide the City of Rosemead better or more cost effective service. Period. 0 • We have provided a description of a typical day of the sweeper. We realize that seasonal changes will change debris volume, and have built in enough capacity to adapt to these fluctuations. By including these, we can clearly demonstrate that we understand how to provide the services that meet the customers' expectations and the requirements set forth by the City of Rosemead for service by Athens Services beginning on Day One. Typical Sweeper Route Description • Ste Activity 1 Driver will arrive at Athens Vincent Facility and clock in to begin the day. Check in with dispatch and receive Nextel radio, route/stop service sheet and any 2 work orders (extra dumps, bulk items 3 Conduct pre-trip inspection of the vehicle 4 Drive to beginning of route, of specified service day area Driver will engage top vacuum motor, lower rotating sweeper brushes and engage water distributions stem Driver will disengage vacuum and water supply. Lift sweeping brushes. Park 6 vehicle call supervisor to inform him/her that he will be taking a ten minute break Driver will get back into vehicle call supervisor and inform him/her that he will 7 continue on assigned route, engage top vacuum motor, lower rotating sweeper brushes and engage water distributions stem. Driver will complete sweeping of streets in specified area and will contact 8 supervisor informing him/her that he is headed for the Athens MRF to dump, Driver will disengage vacuum and water supply. Lift sweeping brushes. Drive to 9 Athens MRF. 10 Driver will arrive at Athens MRF. Driver will receive a dump ticket, once inside driver will be directed to specific area 11 to dump contents of vehicle 12 Driver will open back door, dump entire contents of vehicle Upon completion of dumping process driver will move vehicle to designated clean 13 out area where he will clean hopper. Driver will practice lockout/tag out procedures when cleaning out hopper area fill vehicle with water. Driver will contact Driver will drive out of Athens MRF 14 , supervisor to inform of load size 15 Driver will take 30 minute lunch break Driver will arrive at designated service area and engage top vacuum motor, lower 16 rotating sweeper brushes and engage water distributions stem Driver will disengage vacuum and water supply. Lift sweeping brushes. Park 17 vehicle call supervisor to inform him/her that he will be taking a ten minute break Driver will get back into vehicle call supervisor and inform him/her that he will 18 continue on assigned route, engage top vacuum motor, lower rotating sweeper brushes and engage water distributions stem Driver will complete sweeping of streets in specified area and will contact 19 supervisor informing him/her that he is headed for the Athens MRF to dump. 20 Driver will arrive at Athens MRF, 21 Driver N i11 await for clearance to enter Athens MRF , once inside driver will be Athens Services ~SECTION FOUR METHODOLOGY • In order to best demonstrate that we have a good understanding of the scope of the work, described below is an overview illustrating our understanding and commitment to the task at hand. Our expertise extends far beyond the mere sweeping of the City's streets and we will bring to bear our variety of experiences that include assisting the City in meeting recycling mandates, delivering good customer service to the citizens, and producing and delivering effective public education materials. Operations Athens Services will provide street sweeping services to meet or exceed the requirements set forth by the RFP, including the fact that our drivers will respond to calls within 30 minutes. Understanding the Scope of Work • Athens Services has carefully reviewed all the Rosemead City Sweeping RFP materials thoroughly. We conducted a physical review of all the streets, and this information has been entered into our routing data base, and can ensure that we will comply with the City of Rosemead sweeping schedule. • We will obtain all City licenses/permits/bonds required, once the contract has been awarded. • We will sweep the entire length of all curbs, (including median curbs and curb returns), uncurbed pavement edges, painted (2-way) left turn lanes and flush concrete paved medians and median noses every time each associated street is swept. The entire area of each intersection will be swept. The balance of each street shall be swept as needed and no debris shall be left any place on the street. We will make as many passes as is required to deliver high-quality results. 0 • Athens will utilize the Teletrac Fleet Director GPS System to monitor the day to day operation of the sweepers. Teletrac will monitor all aspects of the sweepers operation from • the brooms up or down to speed and direction. Teletrac has many features to help better manage street sweeping by teal-time tracking of all vehicles in the fleet from the computer desktop. Some advantages of this system are: > Powerful software configuration options that allow immediate customization such as setting up authorized and unauthorized zones and times and vehicle speeds to trigger exception alerts and reports. (As an example, exception alerts and reports tell us when the driver exceeds 6 MPH or is stopped longer than 30 minutes.) > State of the art, integrated mapping with satellite images and overlays of routes and destinations providing unprecedented detail for avoiding errors. > Detailed reporting to help monitor driver performance, vehicle use, and productivity. > Teletrac Fleet Director confirms that 100% of each route is completed each day. Detailed documentation on the system can be found in Section Ten of this proposal. • If necessary we will equip the drivers with a small blower for blowing debris to be picked up by the sweeper truck. • Our sweepers will be equipped with 2-way radios and cell phones. We will be able to monitor speeds, hours of operation, and brush operation for reporting purposes. • • We have a pool of experienced sweeper drivers that are cross trained to ensure service consistency for vacations, jury duty, sick days, etc. • We have redundancies in back up equipment, and operate other sweeper routes that can be utilized in case of break down or delays. • Athens Services shall provide all primary street sweepers with a Global Positioning System that enables viewing via J computer Internet where the sweepers are at all times. • We will have signs placed on all of our vehicles which shall include any information requested by the City. We will be using new Compressed Natural Gas (CNG) sweepers and the manufacturer's specifications are described in Section Ten. Disposal Process • Athens Services will dispose of all refuse and debris at our Material Recovery Facility located at 14048 Valley Blvd., City of Industry. This will allow us to achieve the required 85% diversion as delineated in the City's RFP. In order to ensure there is an ample pool of qualified employees to manage a large service area, driver trainees are hired and trained on the use of all vehicles and moved to a permanent driving • position based upon completion of all training, comfort level in their position, qualifications, etc. The foundation of the maintenance process at Athens Services is the preventive maintenance program. Athens has reduced the B.I.T. service interval of the standard 90 day inspection down to 30 day intervals. The preventive maintenance program service intervals are noted below: Service Tvt)e Interval Description PM - A 30-Days inspection of all "out-of-service" criteria, lubrication PM - B 60-Days PM - A, plus oil and filters PM - C 360-Days PM - A and B, plus engine tune up, transmission, differential, and hydraulic system service PM-0 360 - Days Opacity Test The routine and daily maintenance activities in a typical Athens maintenance department are managed by a staff that includes but is not limited to; Maintenance Manager, Day Shift Supervisor, Night Shift Supervisor, Parts Clerk, and Shop Administrator. The management group's main items of focus are: ➢ Department scheduling - matching available headcount to equipment availability ➢ Repair scheduling - Preventive Maintenance Inspections, Road calls, and Daily Repair Work i > Inventory / repair controls - Ensure that expenses are charged to the proper unit and system allowing system and / or unit analysis and proper corrective action 9 Mechanic Training • Annual brake training (air brakes) • Tire service training • Monthly safety (meetings and training) Proper management of the focus areas ensure that all Athens Services vehicles meet or exceed all Federal, State and Local mechanical and safety requirements. Driver Vehicle Inspection Reports (DVIR): The maintenance department at Athens Services utilizes a truck to mechanic / welder ratio of approximately 8 to 1 to ensure that we are adequately staffed to handle repair work that is generated from driver's vehicle inspection(s). The D.V.I.R. process requires that the driver conduct a thorough pre-trip / post-trip inspection and provide the maintenance supervisor a copy of his report (day shift and night shift supervisors are on duty and drivers are aware that they are available for direct communication). The maintenance supervisor assesses the repair priority (Priority #1, #2, or #3), determines if the vehicle requires immediate attention, and delegates the repair to a mechanic or welder of an adequate skill level to complete the needed repair. is Our street sweepers driving records are impeccable and there have been no significant claims or • incidents. We are enrolled in the DMV Pull Notice Program which notifies us of any incidents that impact the driver's licenses of our staff. Additionally, our street sweeping fleet has no issues or citations from CAL-OSHA. Customer Service Another important aspect of Athens is outstanding Customer Service. Some key points are: > Our toll-free number is (888) 336-6100. > LIVE Telephone coverage begins at 7:00 a.m., six days a week. > 24 hour Message system > Same day resolution of all inquiries. > Multilingual staffing during all business hours. We can translate over 175 languages! > Area Supervisor always available to be dispatched for special requests and customer concerns. > Professional and courteous customer service staff. • > Proper staffing levels to handle customer concerns promptly. > Customer Service and Billing Department telephone numbers are published on every invoice and are also located on all of our bins, trucks, and other equipment. We are listed in the white and yellow pages of a myriad of telephone books and Internet Yellow Pages and our home on the Internet is located at www.AthensServices.com. Athens owns and operates an IBM AS400 main frame computer system to process customer inquiries. After an extensive study and development effort, Athens uses custom designed software applications to ensure efficient service. All Customer Service Representatives are "on-line" and have immediate access to each customer's service information. Our customer service representatives are fluent in English and J Athens Services ~..1 SECTION FIVE CONTRACT ORGANIZATION AND STAFFING • Management Team Athens Services has a very successful approach to all franchise contract transitions and ongoing management. This approach begins with a very active and engaged executive committee comprised of three generations of company ownership and key company executives. The extensive experience of this group combined with the continuity and dedication to service provides the framework for success. All of the key requirements of the proposal and contract have been thoroughly reviewed at the executive committee level. The owners of Athens Services play a significant role in the leadership of the company and provide detailed involvement in key areas of the operation. This allows Athens to provide a combined executive team of professionals and ownership that are committed to providing excellent services to our customers. This has been the core approach to the company's business for over five decades. This approach will ensure success in the City of Rosemead. As a continuing testimony to the great working environment at Athens, we have 17 employees who have been with us over 30 years, 53 who have been here for over 20 years, and 148 that Illustrated on the next page is our organizational chart. The pages that follow contain detailed contact information and resumes to illustrate the structure of our service organizational team that will be managing the City of Rosemead contract. J Athens Services 24 hour Management Team Contact Information (Upon commencement of service, Cellular phone numbers will be provided to the City) • • • 1. Role Name Title E-Mail Phone 2. Availability for the Duration of the Contract Michael Owner acolacionraathenss (626) 1. Provide high level of involvement to ensure all Arakelian ervices.com 336-3636 goals are met 2. Always available when needed Ron Owner rarakelianiiiaaathen (626) 1. Provide high level of involvement to ensure all Arakelian sservices.com 336-3636 goals are met III 2. Always available when needed Gary M. Chief gclifford(a?athensse (626) 1. Provide executive sponsorship, provide capital, Clifford Operating rvices.com 934-2619 ensure all goals are met Officer 2. Always available when needed Kevin Chief khan ifin@a athensser (626) 1. Provide financial documents, oversee costing Hanifin Financial vices.com 855-7200 and pricing Officer 2. Always available when needed William General wwilsongathensse (626) 1. General Manager of the Salt Lake and Orange Wilson Manager rvices.com 934-4696 County Operations and is responsible for the service to the City of Rosemead. He is the Contract Manager. 2. His time commitment will be 4-5 hours per week and will include oversight of the work, anal sis of reports, management of staff. Cesar Street ortiz(a_athensservic (626) 1. Responsible for the City of Rosemead from the Ortiz Sweeping es.com 934-4691 aspect of day-to-day operations. He will make Supervisor sure that our service exceeds the City's expectations. 2. His time commitment will be 20+ hours per week and will include management of the drivers, City Staff contacts & meetings, analysis of data from the vehicles, and follow up street surveys to make sure our work is the highest quality. Tommy Director touzooniankathens (626) 1. Works with City Staff to produce and ouzoonian of Gov't services.com 934-4664 distribute Public Education and awareness Affairs programs and assure contract compliance. Works with residents, businesses, and the Chamber of Commerce. 2. His time commitment will be 3+ hours per week and will include City Staff contacts/meetings, preparation of public awareness materials, including updating the website with Rosemead maps and other pertinent information, and providing support to the Chamber of Commerce. Evelyn Customer ecornejo(aathensse (626) 1. Manages the Customer Service Department to Cornejo Service rvices.com 934-4606 assure that every call is handled to the Manager customer's satisfaction. 2. Her time commitment will be l+ hours per week and will include review of reports and monitoring of telephone and email activities with residents and businesses. • WILLL4M WILSON GENERAL MANAGER CURRENT RESPONSIBILITIES As the General Manager, he has day to day operational responsibility for the division comprised of a fleet of over 150 vehicles and 250 employees. Duties include oversight of all services, safety, customer service, and facility management. He manages our Street Sweeping fleets in the San Gabriel Valley and Orange County. EXPERIENCE A seasoned transportation industry leader with over 18 years experience who possesses excellent leadership, organizational, and project management skills. He has over 15 years of experience executing successful municipal contract transitions and has worked with both City governments and the Federal government. EDUCATION MBA- Pepperdine University BA-Political Science - University Of California Riverside • CESAR ORTIZ STREET SWEEPING SUPERVISOR CURRENT RESPONSIBILITIES As the Street Sweeping Area Supervisor, he oversees the day-to-day sweeping operations. He keeps and maintains quality service, good customer relations, up to date employees' files, accident investigation and reporting, conducts safety meetings and trains drivers on safe driving techniques. Maintains regular contact with City Staff to assure contract compliance and acts as the city liaison to make sure all City goals are met. A true industry professional, he joined Athens in 2006 and brings extensive operational management experience to the team. He is an excellent team motivator and is fluent bilingual English/Spanish, spoken and written, drug and alcohol abuse certified, and accident investigation trained and certified. Cesar regularly receives accolades from the Cities he manages and some of them are present • later in this proposal. Athens Services • SECTION SIX i EXPERIENCE N. / Athens Services has been providing street sweeping services for over 23 years. Currently, 15 municipalities in Orange and Los Angeles Counties have made the decision to have their street sweeping services managed by Athens Services and they are glad they did. Most of these contracts are long-term agreements demonstrating that the jurisdictions want us to continue to provide high quality, cost effective service! As an overview, we currently have exclusive service agreements for street sweeping with the municipalities illustrated below. - QED 'mob - - ypf CpL~ '~Crrr R~ 404 L t,, • ~y.. IRWINDALE Rowlan~_ " ghtS 10 R • o~tr a~~p ♦1 ~ Monterey Park - e`' ul- l Sall GatDrlel San t,4anr~ Temple City South El Monte (coming soon) 0 • • We are aware of the City's concerns regarding special event sweeping and our proposal takes those events into consideration in the areas of both costing and implementation. In Temple City, our experience in handling special event sweeping dates back over 23 years and includes several City events including the well- known 3-day Camelia Festival. There are a myriad of other special events in our cities, such as the Azusa Golden Days Festival and the renown Wisteria Festival in Sierra Madre annual festivals. Athens experience includes providing street and parking lot sweeping, trash collection and recycling, as well as supplying cities with event boxes. Placentia 0 POPULATION: 46,488 CITY CONTACT: Steve Drinovsky TELEPHONE (714) 993-8236 SCOPE OF SERVICE: Sweeping of all residential and commercial streets and alleys and City owned facilities. CONTRACT DATES: 2009 to Present Azusa POPULATION: 43,401 CITY CONTACT: Tito Haes TELEPHONE (626) 334-5248 SCOPE OF SERVICE: Sweeping of all residential and commercial streets and alleys and City owned facilities. We also provide the City with residential, multifamily, and • commercial solid waste, recyclables, and yard waste collection services. CONTRACT DATES: 2002 to Present Glendora POPULATION: 48,632 CITY CONTACT: Chris Jeffers TELEPHONE (626) 914-8201 SCOPE OF SERVICE: Sweeping of all residential and commercial streets and alleys and City owned facilities. We also provide the City with residential, multifamily, and commercial solid waste, recyclables, and yard waste collection services. CONTRACT DATES: 2006 to Present AMIN Pomona POPULATION: 162,265 CITY CONTACT: Dave Johnson TELEPHONE (909) 620-2481 SCOPE OF SERVICE: Sweeping of all residential and commercial streets and alleys and City owned facilities. We also provide the City with multifamily and commercial solid waste and recyclables collection services. CONTRACT DATES: 2009 to Present San Marino - POPULATION: 13,650 CITY CONTACT: Matt Sallantyne TELEPHONE (626) 300-0700 SCOPE OF SERVICE: Sweeping of all residential and commercial streets and alleys and City owned facilities. We also provide the City with residential and commercial solid waste, recyclables, and yard waste collection services. CONTRACT DATES: 2001 to Present • Rowland Heights, Los Angeles County POPULATION: 48,553 CITY CONTACT: Bert Willis TELEPHONE (626) 840-7162 SCOPE OF SERVICE: Sweeping of all residential and commercial streets and alleys. We also provide commercial solid waste collection services to the Rowland Heights area. CONTRACT DATES: 2008 to Present San Fernando POPULATION: 23,564 CITY CONTACT: Ron Ruiz TELEPHONE (818) 898-1242 SCOPE OF SERVICE: Sweeping of all residential and commercial streets • and alleys. CONTRACT DATES: 2009 to Present Irwindale IRWItiD.ALE POPULATION: 1,446 CITY CONTACT: Loretta Corpis TELEPHONE (626) 430-2211 SCOPE OF SERVICE: Sweeping of all residential and commercial streets and alleys and City owned facilities. We also provide the City with residential, and commercial solid waste, recyclables, and yard waste collection services. CONTRACT DATES: 2009 to Present Please feel free to contact any of our cities to verify the dependibility of our service. For your convenience, a few letters from some of our cities follow. February 4 2010 Athens Services 15045 Salt Lake Ave PO BOX 60009 City of Industry CA 91716 To Whom It May Concern it gives me great pleasure to recommend Athens Services to any company or public agency The City of San Gabriel has worked with Athens Services for many years for trash services and now for the past year we have worked with their Street Sweeping Division In that time, they have exceeded our expectations and proven that our move to venture with a new contractor for our street sweeping needs was well worth the cnange On many occasions we have contacted our Athens Representative Cesar Ortiz to assist us in Geanmg city streets and/or areas that were not due for normal routine service that day. on each occasion Athens Services was able to accommodate our request within a more than reasonable timetrame Furthermore. the customer service attention we • receive from our representative and up the chain of command to a corporate level is outstanding Athens Services as a whole maintains a high degree of involvement and has effectively incorporated themselves as part of the City team recommend Athens Services with enthusiasm and when given the opportunity would recommend them to any person or entity Should you require any further information please do not hesitate to contact our Public Works Office Sincerely Bob Buslos Interim Public Works Director 0 • February 4, 2010 RE: Letter of Recommendation To Whom It May Concern: It is with pleasure I write this letter of recommendation for Athens Services. Athens Services has provided outstanding street sweeping services for the past 6 years. Furthermore, Athens was instrumental in a seamless transition from bi-weekly to weekly street sweeping. In order to execute this change, there were various proposals considered that required significant logistical analysis, so the changes in place would have minimal impact on our residents' parking convenience. We signed residential streets and created a partnership between our Police Department and Athens' to ensure consistency in this politically sensitive transition. Athens is responsive and provides timely resolutions to resident complaints and special request from the City. If you have any questions, feel free to contact me at 626-812-5248. Thank you. Tito Haes Public Works Director/Assistant City Manager E • IRWINDALE February 11, 2010 To Whom It May Concern; The City of Irwindale has recently retained Athens Services to perform its city-wide street sweeping. We have found their street sweeping services to be excellent and thorough. Additionally, their staff is professional and expeditious in addressing any and all emergency requests, questions or concerns the City has had with regard to street sweeping. • u The City of Irwindale is truly satisfied with the street sweeping services provided to us by Athens Services. ok Tam Director of Public Works ..{J~~~IR PHONE: (626) 430-2200 FACSIMILE: (626) 962-4209 5050 NORTH IRWINDALE AVE.. IRWINDALE. CA 91706 ~ ~ 0 ~.a f Ily Of SOLIN PASADENA Pr N'u.~ GE pARTV. Et.T A M: i A >Ihl! 7~Ji~ PA.4Lt P, L. L~ 1 -1.: T• -_b 7C F-s. alb V A 1A May 21 2009 Letter of Recommendation South Pasadena Street Sweeping Program The City of South Pasadena Public Works Department oversees the Trash Collection and Street Sweeping program We have been fortunate to work with Cesar Ortiz. • Operations Supervisor during the past year for street sweeping services The street sweeping service is efficient and provides for special attention to the needs of our citizens Cesar provides quick and courteous service to resolve customer complaints and requests for service He understands the unique environment in which we operate and works to promote and support a long-term relationship Our relationship with Cesar and his increasing knowledge for conflict resolution and the scheduling of special sweeping operations has been very valuable We have had no incident that has been too difficult to manage or resolve Sincere! y Dana Harder Public Works Assistant 0 • • 0 • C 0 Request For Proposal - Street Sweeping Services Page 17 • ATTACHMENT A SERVICE LOCATIONS / TOTAL COST Service Type Curb Miles Frequency Monthly Cost Annual Cost 1 Residential and Median Street Sweeping 147 Weekly $11,364.08 $136,368.96 2 Commercial Street Sweeping 17 Twice Weekly $2,628.43 $31,541.12 Totals: $13,992.51 $167,910.08 Total Monthly Cost: $13,992.51 E • Amount in Words Thirteen thousand nine hundred ninety two and 51/100 Total Annual Cost: $167,910.08 Amount in Words One Hundred sixty seven thousand nine hundred ten and 08/100 17 Athens Services ~,„....,,.o,~,_............. SECTION NINE To assure maximum diversion, Athens Services will be transporting the sweeping debris we collect to the processing facility we own that is located on 15 acres at 14048 E. Valley Boulevard, in unincorporated Los Angeles County near the City of Industry. The 175,000- square-foot facility is a computer-controlled, state-of-the-art plant designed specifically for the processing of municipal solid waste. The Athens Services MRF in Industry includes: 7 A dedicated computer local area network (LAN) for control of plant operations and recording of all materials received and shipped from the facility. • A 127,000-square-foot tipping and transfer area, providing space for reception of incoming solid waste for processing and efficient transfer of residue from the recovery process. ➢ Three automated Mayfran and Krause conveyor lines, providing for mechanized and manual materials recovery in three major sorting areas in the 48,000-square-foot recovery area. A Bulk Handling Systems bag ripper for presentation of materials enclosed in trash bags. > Three MillPower, Inc., vibrating sizing screens for size-classifying processed materials. ➢ A Bollegraaf Recycling Machinery automatic 100-horsepower single-ram baler and feed conveyor system. ➢ An enclosed 8-spot loading dock for protection and shipping of baled recyclable materials. ➢ Five Caterpillar wheel loaders, three Linde fork trucks, and two Northshore Manufacturing cranes for materials handling and residue transfer. One Ptarmigan Machinery "Super-Ptarmigan" conveyor line for the recovery of bulky/dense materials, our Construction and Demolition debris line. Fully automated truck scales, combined with a data collection system to track all materials entering and leaving the facility. C: Athens S@NIC@S SECTION TEN -r Athens will be using Tymco Regenerative Air (600 BAH) sweepers which will be used in conjunction with spraying of water to minimize unsettling dust. These vehicles will be less than three years of age, as specified by the RFP, and will be maintained in good repair, appearance, and sanitary conditions. Specific detailed information regarding our maintenance program can be found in Section Four, Methodology. Athens will have installed on all of their sweepers in Rosemead, the most technologically advanced GPS monitoring system, known as the Teletrac Fleet Director System. Teletrac monitors all aspects of the sweepers operation from the brooms up or down to speed and direction. Teletrac has many features to help better manage street sweeping by teal-time tracking of all vehicles in the fleet from the computer desktop. Some advantages of this system are: Powerful software configuration options that allow immediate customization such as setting up authorized and unauthorized zones and times and vehicle speeds to trigger exception alerts and reports. (As an example, exception alerts and reports tell us when the driver exceeds 6 MPH or is stopped longer than 30 minutes.) ➢ State of the art, integrated mapping with satellite images and overlays of routes and destinations providing unprecedented detail for avoiding errors. ➢ Detailed reporting to help monitor driver performance, vehicle use, and productivity. Teletrac Fleet Director confirms that 100% of each route is completed each day. 0 Manufacturer's specification data for our vehicles and the Teletrac system is provided for your convenience on the pages that follow. • MODEL 600 ALTERNATIVE FUEL CONVENTIONAL TRUCK FOR CUMMINS CNG/LPG ENGINE REPOWER OPTION FREIGHTLINER M2 106 DIESEL SPECIFICATIONS 31,000 LB. GVW (FREIGHTLINER DUAL STEERING-) Cummins ISB 6.7 Diesel Engine - 200 HP @ 2400 RPM, 520 lb-ft Torque @ 1600 RPM 174" Wheelbase; 107" Cab to Axle (approximate) Allison 2500 RDS-P Automatic Transmission (Electronic) w/PTO Provision 10, 000 lb. Front Axle w110,000Ib. Front Springs 21,000 lb. Rear Axle, Single Speed (6.14 ratio) 23,000 Rear Variable Rate Multi-Leaf Springs w/Leaf Spring Helper Chicago Rawhide (Scot) Oil Wheel Seals - Front & Rear • Front and Rear Dust Shields Integral Power Assisted Steering w/Cruise Control, 18" Steering wheel, dual gauges Air Brakes, Cam Type, Q-Plus w/18.7 CFM Air Compressor - Air Tanks mounted between rails Anti-Lock Brake System, Automatic Slack Adjusters & Front Shock Absorbers Adjustable, High Back Air Seats - Driver and Passenger (Bostrom Talladega 910) Vinyl w/Cloth Inserts (2) Batteries - Group 31, 12 volt, 1850 CCA Total Maintenance Free Alternator - 160 Amp AM/FM Stereo Radio w/CD player, Weatherband and Clock (6) 11 Rx22.5 14 Ply Tubeless Radial Tires - Duals in Rear (6) 10 Hole Disc Wheels - 22.5 x 8.25, Hub Piloted (Painted White) Tinted Glass 12V Power Supply, in dash External Grab Handles - Left & Right w/standard interior Grab Handles Mirrors - Remote Controlled Electric Western type with 8" convex mirrors Electric Intermittent Windshield Wipers with Washers Dual Gauges: Voltmeter, Coolant Temperature. Oil Pressure. Tachometer, Hour Meter, Transmission Temperature, Electronic Tachometer Frame - 5/16"x Y x 10-1/8" Steel; 50,000 PSI. 12.501 SM; 625,000 RBM 30 Gal. Fuel Tank - Replaced w/TYMCO 50 Gallon Tank Air Conditioner, Heater, Defroster Right Hand Outboard Frame Mounted Vertical After-treatment Device with Topstack Fontaine installed Dual Steering w/Dual Gauge Package. Color: White (N0770HN) NOTE. MUST Contact TYMCO for ALL Special Order Data Codes for Customer Provided Chassis 0 REGENERATIVE AIR SWEEPERS • FUEL SYSTEM 4 Cylinder Vertical Stack *DGE - 59.4 Installed By Alternative Fuel Technologies, Inc. SCI, Type III Cylinders - 4 each 15.9 Dia. x 75" long (1960 SCF @ 3600 PSI each) Full composite wrapped, 20 year life, aluminum cylinders. 14.85 DGE per tank. Total capacity = 59.4 DGE 2 each - Manual 114 turn shut-off valves. (1 comes with the chassis engine and 1 for the auxiliary engine) 1 each - CNG high pressure filter for the auxiliary engine. 1 each - CNG high pressure filter for the chassis engine. 0 2 each - In cab fuel level gauges on both left and right driver console. 1 each - 5000 PSI liquid filled pressure gauge mounted directly on the cylinder stack. 1 each - Plumbing to manifold cylinders together .375" dia. stainless steel tubing with design pressure of 5550 PSI. 2 each - CNG high pressure hoses to connect chassis engine and auxiliary engine. 1 each - CNG fuel system vertical stack. * DGE = Diesel Gallon Equivalent C • • 0 System Shut-off Valve 1 Fuel Tank Plumbing U Right Side Access Panel Fuel Filter System • Teletrac, Inc. FD6 Feature Matrix TABLE OF CONTENTS INTRODUCTION ..................................................................................................1 Scope 1 Overview .........................................................................................................................................1 FD6 FUNCTIONS TO BE OFFERED IN PHASE ONE .........................................2 Fleet Director Menu 3 View Menu 4 Send Menu 4 • Maintain Menu ..............................................................4 Windows Menu 6 Help Menu 6 Zoom Capabilities 6 Data View Selections 6 Map View Selections 11 Vehicle - Map View Selection 11 Landmark - Map View Selection 12 0 F136 Feature Matrix • Fleet Director Menu This is the main menu in which the user will setup and start using the application. Sub Menu, Tab or Description Menu Item Option Map View Open Opens a Map Close Closes the Map Print Prints the Map displayed in the window Workspace Allows the user to set up and save their workspace Open Allows user to select and open a previously saved workspace. Close Close the existing workspace Customize The feature contains for tabs for the user to customize their workspace. The first tab contains the available toolbars. Users can select which tool bar the want to view and how they want it displayed. The command tab allows users to choose which options they want on which toolbar. On the data view tab, the user can configure the number of events to maintain in this window. They can also configure to switch to the Message and the Exception window when a • messages or exceptions trigger. Completely clearing the data view is also available on this tab. The last tab gives the user the ability to receive multiple alerts per vehicle on this tab. Save Overwrite the existing open workspace that is currently open with the values that is now showing on the desktop. Gives the user the ability to add a descriptive name to a Save As workspace they have customized. Default This option will open the default workspace. View Map Tabs Displays the Map windows in tabular format Show Labels Selecting this feature will enable and disable vehicle and landmark labels on the Map View. View Vehicle Data Displays the Data View window View Vehicle Status Displays the Status View window Allows users to view what privileges they have. From this Configure Users option, an administrative user would create additional users. Change Password A user would change their login password here. Exit Exit the FD6 application 0 FD6 Feature Matra • Menu Item Sub Menu, Tab Description or Option Vehicles This window will produce 4 tabs (Vehicles, Vehicle Subfleets, Statuses and Exception Conditions). Vehicle Tab Allows for vehicle creation, deletion and edits. Assignment and un-assignment of vehicles to the Watchlist occur here. Users can also set up a location schedule here. Also available on this tab is the ability to setup individually vehicle mileage information for Service Mileage reporting. Vehicle Subfleet Allows for Vehicle Subfleet creation, deletion and edits. Tab The user has the ability to assign and un-assign the subfieet to their Watchlist. Users can also set up a location schedule here. Status Tab Allows for status creation, deletion and edits. Users can assign, unassigned and schedule statuses. Exception Allows for creation, deletion and edits. Users can assign Conditions Tab un-assign and schedule exception conditions. Landmarks Allows users to create, edit and delete point landmarks. The Radius button now displays on the main window. Landmark Groups This option is on the main Landmark Properties window. • Option Users can create, delete and edit Landmark Groups. Assigning a Landmark Group is also an option here. Messaging This selection houses all options related to messages. Messages FSR level will be able to configure messaging from this tab. Administrative users can only view outbound messages. Message Filter User has the ability to select a Subfieet, specific vehicles or all vehicles to receive incoming messages. Auto Response Ability to reply to a message received. Both canned and Message form fill. Auto Move to Automatically move a vehicle to a subfieet based on an Subfleets inbound message received from the vehicle. Custom Message Ability to configure which users will not receive pop up Alert alerts of particular messages. Both canned and form fill. Vehicle Inbound Allows user to select messages they do not want Message Filter notification of. This is for inbound canned messages only. Drivers Allows user to set up driver information for HOS logins and the Driver Login functionality so that Drivers show up associated with vehicles. 0 FD6 Feature Matrix • • 10 Tab Vehicle Watchlist - This tab is very similar to the Events tab, but it only lists the vehicles once. The vehicle's information updates as it changes. Message -This tab lists every message sent and received by a vehicle. The following columns of information are displayed: Column Name Descriptions Event Time The actual locate time of the vehicle Address A physical location includes the street address, city, state, and zip code Cross Street Is locates address' main cross street. MPH Speed vehicle was traveling at when the location occurred. Heading The direction the vehicle is traveling in. Quality The quality of the locate event. Last Locate The latitude and longitude of the last locate. (Long, Lat) Vehicle The name created in eClient for the Vehicle. Status What status the vehicle is in at the time of the location. Event Time The actual locate time of the vehicle. Address A physical location includes the street address, city, state, and zip code. Cross Street Is locates address' main cross street. MPH Speed vehicle was traveling at when the location occurred. Heading The direction the vehicle is traveling in. Quality The quality of the locate event. Vehicle The name created in eClient for the Vehicle. Event Time The actual locate time of the vehicle. Message Actual text of message sent to or received from the vehicle. Type Type of message sent to or received from the vehicle. • • Tab Column Name Descriptions Event Time Find Location - This tab Address will display all the locations when the user performs a Find action. There may be more than one location listed Street City State Zip Code Country Find Landmarks - This tab Name will display all the landmarks when the user performs a Find action. The actual locate time of the vehicle. This Address field lists just the postal number of the street. The Street the address locates on. The City the address was found in. The State the address was found in. The zip code the address is in. The Country the address is in. The landmarks name. Type The Type of the Landmark Address A physical location includes the street address, city, state, and zip code. Phone Account An account number the user may have entered when the landmark was set up. Location The location based on longitude and latitude placement. (Long, Lat) Playback - This tab Vehicle The name created in eClient for the Vehicle. populates with data when the History Playback function is active. Event The Event is a name of an action that occurs by the workstation or vehicle that populates a location in the database. Event Time The actual locate time of the vehicle. Status The status the vehicle was in at the time of the Event 0 • Sub Menu, Description Option Tab or Option Service Mileage Displays the Service Mileage information window to allow users to view, create, edit or delete the service information. Send Route By Landmark Sends a route to a vehicle based on a landmark. Vehicle must be equipped with the Turn-By-Turn unit. By Address Sends a route to a vehicle based on an address. Vehicle must be equipped with the Turn-By-Turn unit. The Find Locations and Find Landmarks tab also contain similar options. The following chart describes these options. Sub Menu, Description Option Tab or Option Display in Current View Have the Map View zoom to this address or landmark. • Display in New View Another map window will open up to display the address or landmark. Find Closest Vehicle Find the closest vehicle to this address or landmark Find Closest Vehicle in Find the closest vehicle in a subfleet to this address or Subfleet landmark. Properties (In the Find Brings up the properties of the landmarks for the user to Landmarks tab only) view or edit. Map View Selections Like the Data View, there are several options available when right clicking on a Vehicle or Landmark that resides in the Map View. Vehicle - Map View Selection Options are available when right clicking on a Vehicle in the Map View. The chart below lists these options. Sub Menu, Description Option Tab or Option • Zoom Local Map will zoom to the Local Area level. Athens Services SECTION ELEVEN STATEMENT OF COMPLIANCE/SUGGESTED CHANGE This proposal is in the strict compliance with the Request for Proposal and Draft Agreement and no exception to either are proposed. J • • • 0 Z Q g~ IL W F cn 'r7 b3.liHM. x BREA MY: =-)V'32 s n c O s a O a ~ J2y N q ` a p. E d L E., Q E 228 Liu D u Y C ~ w Q aor~ a~ a m G 4d;>o cn a r" E a a g' z _rn N Cn a d c ` `Z c N c Y L N A Q W 4-Ja o O U V i~ 1 ti :11 w4 r M M r~ eo 00 avv iAlaMPauruq uadO - NO11dWdO-4Nl iNVLdOdWl OL8Z6 V3'e!lu43eld jawo1snD Ielsad 0 r-4 . OL8Z6 V:)'e!3ua:efd uew de4 Y3 l0Y ellua:)eld JP f1D o'v a~dE N~a c4 J 0 C N w O a u,~~Ea _CC 0I O 972 E 2 O U O u N c t S 6 ro- aa~ _ P v U 6 V N q x N a a 3 c Ng 4 to v C, go N O L w u w ~ L ` C a ~ c u O c e o E ~ ~o u M co E P N LL = 'x E I dEEoE • Q ` h zza (V uj cu -C a LAJ 1= , . I - %f ~p "78 CL L. -9 La o 3 LL N .L o L V1 u z d% = W O 31, y~os ~o q1 0 LLJ Q T cV Q x Coe) r O tJ1 N cc , ~ • + ~ ~ ~ t7 iA.fasorpaw"Jl uadO - NO! rVAdO-4N!.LNVI,4OdYV! NO 16 V7'euapesed ylno5 JawolsnD lelsod • Z9 DN 31Wa3d V)'YN30YSYd 86ZE-O£O16 V7'euapesed 41noS OIYd 1"J1S uO{SSIIN 17141 3s euapesed ylnoS;o 1,1!:) cis lusud asad G Y O v 0 O q v+ v o V d v y d !o y R C1. o -6 C? y C Y N N N C L W L m J- cu E o t a m o 3 vi Nr .o O O O ° .L-. D N M d /p { cu W N m to ;O W, c co v C_ c- j Ol O ip 4u fp d •CL y i, y .C u y 0! E E .n kA -,Do 8 CL w V- 0 E 3 N v a a c y v c rn r Q. .L. r C (V 01 3 ° U m a ° c 3¢ o 1A d a a, A 2° E {0 o L m 0 • Additionally, the City can expect that once service starts, we will have a page on our website dedicated to the City of Rosemead which will have the schedule and maps readily available for • the City's residents to access, 24 hours a day, 365 days a year! The San Gabriel link on the next page is provided to preview what that information might look like. We welcome the City's input and will seek City approval before any material is published. Please feel free to visit our website and learn more about Athens Services! 1 A-WEEK 1 WH-WEEK ® u - 2010 • ~ E Stud Rd dpo aNlrrr Pwowd RE H 4 Da6v 51 6 Z E t ~Y b • --E L.D~ D4 rJ,' ~ 1 : M :P Y z I DI t y,l ( i R` E e"Iy Dr E Oribaldi z - d UV F ~ ~ E Sawn 9 An ~ A4 f y ~t 0 ~,V0 ti .146 Oe AP d• r; 0. t. N 0 AYU•wur lWM E Lag H1gn■ M • E Adams A. N ES"SI c E v.xW DM ~ E V MM Dr E Norrmod PI E Gwndon Way f Rctu .'.A 5 F L&3" D. F Ivr - Dr € E El", Aw R 0 "46471 . 4b) W waW 9 kill. i 3 Wrrmca~ k 5 s k=~ 8 <7Mf WEDNESDAY WEEs'K 8 S P BUSINESS g+ TUESDAY & FRIDAY ~Eea.n.d Q•g (irm rum SI UP G• ~ M•rdol SI nay R _MW is Our Solution To Beach Pollution March 10, 2010 Mr. Chris Marcarello Deputy Director City of Rosemead 8838 East Valley Blvd. Rosemead, CA 91770 Mr. Marcarello, • We would like to introduce ourselves, and offer to provide street sweeping services as you have outlined in your RFP. Our company, the R.F. Dickson Co., Inc., is a "fourth" generation 60 year old family business, specializing in Contract Municipal Street Sweeping, for Cities, Counties, and State agencies. We have been providing continuous street sweeping service to the Cities of Lakewood, La Mirada, Artesia, and the County of Los Angeles since 1964, and many more for more than 30 years. We have also worked with Caltrans, and ADOT (Arizona Department of Transportation), sweeping the State highways from California to New Mexico, and from Utah down to Tucson. Beginning in 2001 working with both AQMD for funding, and Tymco the street sweeper manufacture, we helped to design the latest in CNG powered street sweepers. In 2002 we designed and built our own CNG fleet fueling facility that is now used by 8 cities, and 5 school districts, along with other private and public fleets. We currently operate one of the newest AQMD 1186.1 compliant fleet, and have received (4) more new CNG powered Tymco 600 Street Sweepers from our ongoing deliveries that would be available for the City of Rosemead under this RFP. Mr. Marcarello, we look forward to working with you, your City Council, and the residents of the City of Rosemead. Should you have any questions, or if we can help in any way, please do not hesitate to call. Sincere ic~ Steve Dickson President R.F. Dickson Co. Inc. Contract Street Sweeping 12524 Clark Ave 562-923-5441 Government Grant Consulting Downey, CA 90242 800-573-3222 CNG Fueling Facilities Fax 562-869-5943 Background & Approach • R.F. Dickson Co., Inc. is located at 12524 Columbia Way. in the City of Downey, CA we have served in the street sweeping industry since 1950. We are proud of our 60 years of service, and four generations of a family owned business. In 1958, we received the first municipal street sweeping contract to take over city services in California, and since have operated throughout the state, currently supplying service to 26 public agencies. In 1964, we received our first street sweeping contracts with the County of Los Angeles, and the cities of Lakewood, La Mirada, and Artesia and are proud to say; our continuous high level of service is still being provided. In 1980, the State of Arizona granted the largest contract in the state for sweeping to our company. This contract was with the Arizona Department of Transportation (ADOT). We have also owned and operated a heavy equipment company throughout the State of Texas for many years. We have worked directly with the sweeper manufacturers, designing and developing the latest in sweeping equipment. Beginning in 1999, we started to develop our first CNG regional fueling station to be used by our company and other public and private fleets. Our new CNG station came on line in 2002, and was in conjunction with the implementation of the new AQMD 1186.1 Fleet Rules regarding the use of alternative fuels for the street sweepers we were to use in these contracts. This proposed Sweeping Contract we are bidding on is well within our capabilities. We will supply the highest-level professional service to the City of Rosemead. Methodology • 1) Our maintenance facility located in the city of Downey, is one of the largest dedicated sweeper repair facility in the country. Our maintenance facility is staffed with mechanics 16 hours per day, and on call during off hours. 2) All of our equipment used for this contract will be equipped with 2 way radios and GPS tracking units that allows them to maintain contact with our office for any communication necessary. 3) R.F. Dickson will be utilizing AQMD 1186.1 compliant Tymco 600 Alternative Fuel sweepers. 4) Our sweeper operators are highly trained in the operations of their equipment and are also trained to follow all routing maps, and be compliant with time requirements. 5) We will position our gutter brooms at the proper angle to the gutter flow line touching the curb, and adjust our spray nozzles to keep dust to a minimum. 6) R.F. Dickson will keep constant contact with the Public Works Direct. and report any deficiency or other obstruction that will prevent normal sweeping operations. 1 0 Work Plan 1) We will furnish all labor, equipment, materials, and supervision to perform the sweeping as described in the RFP. 2) We will pick up all sweeping debris to ensure the free flow of water in the gutter and to maintain the streets clean. 3) We will ensure that all City streets including arterial, collector, industrial, residential and commercial cul-de-sacs, and median curbs mile shall be swept as outlined in your RFP. 4) We shall perform all work with the highest maintenance standard, and maintain a state of cleanliness. 5) Our sweeper operators will make as many passes as necessary, to accomplish the stated quality of service goals our company has established, and the city requires 6) We will maintain a firm schedule for sweeping posted streets, and will coordinate sweeping operations with Parking Control Officers. 7) We shall complete all sweeping activities within the street sweeping hours as specified in this RFP. • 8) All sweeping will be accomplished at manufacture suggested sweeping speeds, and Industry standards. 9) Our Sweeper Operators will sweep as close to the parked cars or other obstacles as safety allows. Organization and Staffine Steve Dickson President Scott Dickson Vice-President Raquel Flores Carol Lutz Yolanda Santos Admin. & Operations ScottHileman Senior Accounting - Admin. & Supervisor Controller Mngr. Maintenance Mngr. Fernando Rocha L Johanna Roque L Mike Smith Lead Sweeper Office • Operator Clerk/Dispatcher Shop Supervisor 2 Organization and Staffing Cont. • Management team and time of service with R.F. Dickson Co., Inc. Steve L. Dickson- President since 1971 Steve is in charge of all contract implementation policies, insurance bonding and contract negotiations with the cities and counties. Steve has extensive knowledge of the procedures and equipment available to improve operations and the quality of service that R.F. Dickson Co., Inc. provides to its Municipalities and Counties. Contact information: Email steve@dickson-ca.com Scott B. Dickson- Vice President since 1976. Scott has overall responsibility of contract compliance, safety, supervision and staffing requirements - daily interaction with city and county officials. 3. Raquel Flores - Administrative and Operations Supervisor since 2007. Bilingual speaks - English and Spanish.. Her duties include but are not limited to City staff liaison, Dispatch Coordinator and Safety Officer; Raquel has a positive attitude and is committed to providing quality and on time service to all of our customers. Fernando Rocha- Lead Sweeper Operator since 1986 Bilingual Speaks English and Spanish. • Supervision, Sweeper trainer and daily interaction with city officials, daily inspections of streets, quality control. Scott Hileman- Controller since 2005. His responsibilities include interaction with all departments, developing reports, and overseeing all financial aspects of the company. 6. Carol Lutz- Senior Accounting Manager and Office Manager since 1997 Her responsibilities include interaction with all departments, and overseeing all aspects of her accounting department. Johanna Roque - Office Clerk/Dispatcher since 2006 Bilingual speaks - English and Spanish. Johanna's responsibilities include but not limited to tracking data, creating reports and supports office staff and dispatching. 8. Yolanda Santos- Administrative and Maintenance Manager since 2003. Bilingual speaks English and Spanish. Yolanda is in charge of all the R.F.D Fleet Maintenance and has extensive knowledge of all parts and inventory. • R.F Dickson Co. Inc 552923-5441 n Municipal Sv:eepm9 Im o HE 800573-3222 • Construction Cleanup ® ~ _ • Far 562 969 59.7 Transportation m n ~ ®!7 12524 Clark k:•enue Pars anA Ser:,ce Ou r Solution To Beach Pollution Do::ney. Ca 90242 PARTIAL LIST OF CITIES SERVED THIS COMPANY INFORMATION IS PROPRIETARY , AND NOT TO BE RELEASED TO THE PUBLIC First Serviced CITY OF ARTESIA 1963 18747 CLARKDALE AVE. MARIA DADIAN ARTESIA, CA 90701 (562) 865-6262 CITY OF LAKEWOOD 1964 5050 N. CLARK AVE. LISA RAPP LAKEWOOD, CA 90712 (562) 743-0131 • CITY OF LA MIRADA STEVE FORESTER 1964 13700 LA MIRADA BLVD. LA MIRADA, CA 90638 (562) 743-0131 CITY OF YORBA LINDA 1974 4845 CASA LOMA AVE. ARMANDO JAIME YORBA LINDA, CA 92686 (714) 961-7100 CITY OF CERRITOS 1997 18125 BLOOMFIELD AVE. MIKE O'GRADY CERRITOS, CA 90703 (714) 898-3311 CITY OF DIAMOND BAR 2004 21825 E. COPLEY DR. DAVID LIEU DIAMOND BAR, CA 91765 (909) 839-7042 CITY OF COMMERCE 2005 2535 COMMERCE WAY ROBERT ZARILLI COMMERCE, CA 90040 • (323)722-4805 4 Recycling and Disposal • We will use a facility that consistently diverts 85% or better for AB939. If required, we will establish temporary transfer sites that will be picked up daily. Equipment Over the last twenty seven years, we have been working with `Tymco's' R & D Staff and have traveled to the manufacturing center for Tymco street sweepers in Waco, Texas. There we have over the past 7 years given our input to the design and development of the latest in alternative fueled and PM-10 Compliant street sweepers. We now operate one of the newest fleet of street sweepers in California. Our diesel fleet is currently being replaced as required, to comply with the new AQMD 1186.1 Clean Air Fleet Rules. 1) The R.F. Dickson Company has been involved since the beginning of Rule 1186. 1, attending workshops, and working with AQMD's Dr. Julia Lester, the actual author of the 1186 rule. We have been invited to speak on occasions at the AQMD's meetings as the experts in the field of both alternative fuel powered street sweepers and the street sweeping industry. 2) We will meet Air Quality Management District requirements; we understand that the City of Newport requires that all sweepers used for arterial and residential sweeping are powered by alternative fuel. • 3) All of our equipment used for this contract will be equipped with 2 way radios and CPS tracking units that allow them to maintain contact with our office for any communications necessary. In most cases all Managers and Sweeper Operators have cell phones. 4) R.F. Dickson will be utilizing only 1186.1 compliant Tymco 600 and will be able to provide extra equipment if necessary. (Attached equipment list) 0 R,F Dwk5nn Co, Inc. J?? C23-54.11 F.tuniapal Sr::eel%ma GU .,2C r5lrudioi Dur.up 018HRON Sa 552.9e9 Sga; Transporialion :m.e® ME P ':524 Clark „erw okrlsandS?Fi::O OUI S01Lftion To Beach FOHLItion Machine # Model# Year Anticipated Life AQMD Compliant 191 Tymco 600 2009 15 years AQMD Compliant 190 Tymco 600 2009 15 years AQMD Compliant 189 Tymco 600 2009 15 years AQMD Compliant 188 Tymco 600' 2009 15 years AQMD Compliant 187 Tymco 600 2008 15 years AQMD Compliant 186 Tymco 600 2008 15 years AQMD Compliant 185 Tymco 600 2008 15 years AQMD Compliant 184 Tymco 600 2006 15 years AQMD Compliant • 183 Tymco 600 2006 15 years AQMD Compliant 182 Tymco 600 .2005 15 years AQMD Compliant 181 Tymco 600 2002 15 years AQMD Compliant 180 Tymco 600 2002 15 years AQMD Compliant 179 Tymco 600 2002 15 years AQMD Compliant 178 Tymco 600 2002 15 years AQMD Compliant 176 Tymco 600 2002 15 years AQMD Compliant 175 Tymco 600 2002 15 years AQMD Compliant 174 Tymco 600 2002 15 years AQMD Compliant 173 Tymco 600 2002 15 years AQMD Compliant 172 Tymco 600 2002 15 years AQMD Compliant 171 Tymco 600 2002 15 years AQMD Compliant 170 Tymco 600 2002 15 years AQMD Compliant 167 Tymco 600 1999 15 years AQMD Compliant 166 Tymco 600 1999 15 years AQMD Compliant 165 Tymco 600 1999 15 years AQMD Compliant • 164 Tymco 600 1999 15 years AQMD Compliant 6 City of Rosemead-Request for Proposal Street Sweeping Statement of Compliance/Suggested Changes The person signing below declares that this proposal submitted by R.F. Dickson Co., Inc. is in strict compliance with the Request for Proposal and Draft Agreement and no exceptions to either are proposed. _IZ41 ~ Signature Steve Dickson, President Printed Name and Title ,?1W /0 Date C. • 0 Request For Proposal - Street Sweeping Services Page 17 • ATTACHMENT A SERVICE LOCATIONS/ TOTAL COST Service Type Curb Miles Frequency Monthly Cost Annual Cost 1 Residential and Median Street Sweeping 147 Weekly $13,587.21 $ 163 046.52 2 Commercial Street Sweeping 17 Twice Weekly $ 3.142.62 $37,711.44 Totals: $16,729.83 $ 200 757.9 Total Monthly Cost: $16, 729.83 Amount In Word, Sixteen thousand seven hundred twenty-nine dollars and eizthy three cents u Total Annual Ccst: $ 200, 757.96 Amount In Words Two hundred thousand seven hundred fifty seven and ninety six cents 0 17 Request For Propo3al - Street Sweeping Services • Page 19 ATTACHMENT C UNIT PRICES The contractor agrees that for requested and/or required changes in the scope of work, including additions and deletions on work not performed, the contract sum shall be adjusted in accordance with the following unit prices. II. Contractor is advised that the submitted unit prices will be used as one of the determining factors in the contract award. Unreasonable prices may result in rejection of the entire bid proposal. Unit prices listed below refer to all items installed, including but not limited to, materials, labor, overhead, and profit for the contractor. III. The unit price quoted by the contractor shall be those unit prices that will be charged or credited for labor and materials to be provided regardless of the total number units and/or am-)unt of labor required for added or deleted items of work. IV. All work :hall be performed in accordance with specifications or otherwise herein specified. Workmanship shall be in accord with the best standard practices • FUNCTION COST/UNIT OF MEASURE Additional Street Sweeping Services During Regular Business Hours: $ 25.00 PER CURB MILE Emergencies During Regular Business Hours: $110.00 PER HOUR Emergencies After Regular Business Hours: $125.00 PER HOUR u 19 • ADDENDUM NO. 1 City of Rosemead March 11, 2010 Request for Proposal No. 1010-03 STREET SWEEPING SERVICES Notice is hereby given that the following sections contained in the above referenced Request for Proposal (RFP) and Draft Contract are being amended as follows: • Under the RFP, Section 613, General Conditions, TO paragraph is amended to read as follows: Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance". If applicable and the • Services are being performed as part of an applicable "public works" or "maintenance", as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. If applicable, City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. If Applicable, Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. • Under the Draft Contract, Section 3.3.5, Prevailing Wages paragraph is amended to read as follows: 3.3.5 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance". If the Services are being • performed as part of an applicable "public works" or "maintenance", as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. If applicable, City shall provide • Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. If Applicable, Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. • Under the RFP, Attachment A has been amended and a Note at the bottom of the page has been added to read as follows: Note: The total annual trash collection resulting from the street sweeping operations in Rosemead is approximately 600 tons per year (or approx. 50 tons/ month). This estimation was derived from the total of 568.21 tons collected in calendar year 2009 (Debris Report provided to City by the current contractor). This Addendum is hereby identified as Addendum No. 1 to the Request For • Proposal (RFP) No.2010-03 for Street Sweeping Services. THEREFORE: All proposers are required to note this Addendum No. 1, sign this page, and submit this page with their sealed proposal. J--C4-~ s/16/znin Signature Date Steve Dickson, President Name, Title R.F..Dickson Co., Inc. Company Name "This form must be included with your bid proposal packet. 0 AtE~Fbe CERTIFICATE OF LIABILITY INSURANCE O DATE (MM DD YYY) RFDIC-H 03 10/10 PRODUCER THIS CERTIFICATE IS ISS ED S A T R OF INFORMATIO ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Crosby Insurance, Inc HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 8181 E. Kaiser Blvd ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW Anaheim CA 92BOB Phone: 714-221-5200 Fax:714-221-5210 INSURERS AFFORDING COVERAGE NAIC # INSURED INSURER A: Zurich American Ins. Co. 16535 INSURER B: RF Dickson Co. Inc. INSURER C: 12524 Clark Avenue INSURER D: Downe CA 90242 y INSURER E: COVERAGES 4 THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. -PULICTEFFECT1W CYE MTMW LTR NSR TYPE OF INSURANCE POLICY NUMBER DATE MMIDDIYYYY DATE MWDD1YYYY LIMITS GENERAL LIABILITY EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY NO COVERAGE PREMISES (Evn~lvitj a occurence) S CLAIMS MADE ❑ OCCUR MED EXP (Any me P,.o) $ PERSONAL 6 AM INJURY S GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS - COMP/OP AGG S 2- - POLICY JECT 1 LOC F AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT ANY AUTO NO COVERAGE (Ea amdenU $ ALL OWNED AUTOS BODILY INJURY S ISCHEDULED AUTOS (Per relson) I r~ I HIRED AUTOS - BODILY INJURY NON-OWNED AUTOS (Per accident) S PROPERTY DAMAGE (Per accident) S GARAGE LIABILITY AUTO ONLY - EA. ACCIDENT S ANY AUTO OTHER THAN EA i AGG S EXCESS I UMBRELLA LIABILITY - EACH OCCURRENCE S OCCUR F ICLAIMS MADE NO COVERAGE AGGREGATE S $ DEDUCTIBLE $ RETENTION $ S WORKERS COMPENSATION AND EMPLOYERS' LIABILITY X TORY LIMITS ER A ANY PROPRIETOMPARTN6UEXECUTiVEj , WC3736431-05 10/01/09 10/01/10 E.L. EACH ACCIDENT 51,000,000 OFFICER,MEMBER EXCLUDED? LJ (Mandatory in NMI ELDISEASE EAEMPLOYE S1,000,000 U. dear eMer SPECIAL PROVISIONS EeIow E. L. DISEASE - POLICY LIMIT S1,000,000 OTHER DESCRIPTION OF OPERATIONS I LOCATIONS t VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS *Ten Days notice of cancellation will be given for non-payment of Premium. (WC-Waiver) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION CTYROSE DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL *30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SMALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER. ITS AGENTS OR 38 E. Valley Blvd. REPRESENTATIVES. :Rosemead ty of Rosemead CA 91770 AUTHORIZED REP ENTATIVE ACORD 25 (2009101) ©1 -2009 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD WORKERS' COMPENSATION AND EMPLOYERS' LIABILITY INSURANCE POLICY • WC 04 03 06 (Ed. 4-84) WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT- CALIFORNIA . This endorsement changes the policy to which it is attached effective on the inception date of the policy unless a different date is indicated below. (The following 'attaching clause' need be completed only when this endorsement Is Issued subsequent to preparation of the policy.) This endorsement, effective on 10101/2009 at 12:01 A.M. standard time, forms a part of (DATE) Policy No. WC3736431-05 Endorsement No. of the Zurich American Insurance Co. (NAME OF INSURANCE COMPANY) issued to RF Dickson Co., Inc. Premium (if any) $ Authorized Representative We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule. The additional premium for this endorsement shall be 0% of the California workers' compensation premium • otherwise due on such remuneration- Schedule Person or Organization Job Description All persons or organizations WC 252 (4-84) WC 04 03 06 (Ed. 4.84) Page 1 of 1 JCORb CERTIFICATE OF LIABILITY INSURANCE OP ID AD DATE(MWDO/YYYY) RFDIC-1 03/J 1 10 PRODUCER T IS CERTIFICATE I ISSUED S A MATTER O INFORMATION The Wooditch Company Insurance ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Services, Inc. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND O 1 Park Plaza, Suite 400 ALTER THE COVERAGE AFFORDED BY THE POLICIES BEL Irvine CA 92614 Phone: 949-553-9600 Fax: 949-553-0670 INSURERS AFFORDING COVERAGE NAIC # INSURED INSURER A: Nautilus Insurance Comnanv R.F. Dickson Co., Inc. Attn: Steve L. Dickson 12524 Columbia Way Downey CA 90242 INSURER B: Neth..I. s InsN>:utce INSURER C: INSURER D: INSURER E: THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR NSR TYPE OF INSURANCE POLICY NUMBER DAPOLICY EFFECTIVE TE MWOMYYY POLICY EXPIRATION DATE MM/DD/YYYY LIMITS GENERAL LIABILITY EACH OCCURRENCE S 1,000,000 A X X COMMERCIAL GENERAL UABRTrY ECP01513013-10 12/01/09 10/01/10 PREMISES(Eaoc ,ence) 1100,000 CLAIMS MADE [A] OCCUR MED EXP (Any one Perwn) s5,000 X DED: 10,000 PERSONAL B ADV INJURY $1,000,000 GENERAL AGGREGATE s2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS COMPIOP AGG $2,000,000 X POLICY JE C LOC AUT OMOBILE UABILITY COMBINED SINGLE LIMB S 1 000 000 B X ANY AUTO BA 9210622 11/01/09 10/01/10 (Ea accdent) , , ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Per person) 1 HIRED AUTOS BODILY INJURY NON-OWNED AUTOS (Par accident) S X COMP: $1,000 PROPERTY DAMAGE X COLL: $1,000 (Peracoident) $ GAR AGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY AGG $ EXCESS I UMBRELLA LIABILITY - EACH OCCURRENCE S OCCUR F ICLAIMS MADE AGGREGATE $ S DEDUCTIBLE s RETENNON S 1 WORKERS COMPENSATION AND EMPLOYERS' LIABILITY TORY LIMNS ER YIN ANY PROPRIETORIPARTNER/EXECIUIVE❑ OFFICERIMEMBER EXCLUDED? E. L. EACH ACCIDENT E (MendalI In NH) n d 6 E.L. DISEASE - EA EMPLOYE S m W ender SPECIAL PROVISIONS W. E.L. DISEASE - POLICY LIMIT $ OTHER DESCRIPTION OF OPERATIONS/ LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS *Except 10 Days Notice of Cancellation for Non-payment of Premium' RE: For Bidding Purposes Only. City of Rosemead, its officials, employees and agents are included as Additional Insureds as respects General Liability per attached endorsement. Waiver of Subrogation for General Liability and Auto Liability: See Attached Endorsements. **SEE NOTES** glaipwv/auwv/x GLKIIFICATE ROSEMEA City of Rosemead 8838 E. Valley Blvd. CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATIL DATE THEREOF. THE ISSUING INSURER WILL ~II~Mr114D MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. E. I I The ACORD name and logo are registered marks of ACORD IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER This Certificate of Insurance does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. Policy No. ECP01513013-10 ENDORSEMENT This endorsement forms a part of the policy to which it is attached. Please read it carefully. . ' This endorsement modifies insurance provided under the following: ENVIRONMENTAL COMBINED POLICY Section III - Who is an Insured is amended to include as an insured, with respect to Coverage A and B, any person(s) or organization(s) when you and such person(s) or organization(s) have agreed in a written contract or written agreement that such person(s) or organization(s) be added as an additional insured on your policy. Such written contract or written agreement must be in effect prior to the occurrence giving rise to the claim or suit for which the person(s) or organization(s) seeks coverage. Such additional insured status applies only: 1. With respect to your work performed for such person(s) or organization(s) in the performance of your ongoing operations for the additional insured; or 2. With respect to your work performed for such person(s) or organizations(s) and included in the products- completed operations hazard, only when required by the written contract or written agreement. • With respect to damages caused by your work, as described above, the coverage provided hereunder shall be primary and not contributing with any other insurance available to those person(s) or organization(s) with which you have so agreed in a written contract or written agreement. • 02006 by Berkley SpeoaRy UMerwdang Monagaa LLC, an efillate of Naudluslnsuance Company aMGreat OMde Insurance Company. All righlsreserved. O 1966-2006 by Inswenca Servloas 015". Inn, material aced by pemrissim ECP 1006110 06 Page 1 of 1 Policy No. ECP01513013-10 ENDORSEMENT • This endorsement forms a part of the policy to which it is attached. Please read it carefully. It is agreed that the Company, in the event of any payment under this policy, waives its right of recovery against any Principal, but only at the specific written request of the Named Insured either before or after loss, wherein such waiver has been included before loss as part of a contractual undertaking by the Named Insured. This waiver shall apply only with respect to losses occurring due to operations undertaken as per the specific contract existing between the Named Insured and such Principal and shall not be construed to be a waiver with respect to other operations of such Principal in which the Named Insured has no contractual interest. No waiver of subrogation shall directly or indirectly apply to any employee, employees or agents of either the Named Insured or of the Principal, and the Company reserves its right or lien to be reimbursed from any recovery funds obtained by any injured employee. This waiver does not apply in any jurisdiction or situation where such waiver is held to be illegal or against public policy or in any situation wherein the Principal against whom subrogation is to be waived is found to be solely negllgent. • • O 2006 by Berkley Spectaity Undr rmp Managers LLC. an a610ate ofNauchn Insurance Company and Great Divide Ineumx Company. M rights reserved. O 1996-2006 by Insurance services Offers. Inc., meleriel used by penrusslun. ENV 2004 09 DB Page 1 ar 1 Policy No. BA 8210822 • COMMERCIAL AUTO GOLD ENDORSEMENT THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM SECTION II - LIABILITY COVERAGE A. COVERAGE WHO IS AN INSURED The following is added: d. Any organization, other than a partnership or joint venture, over which you maintain ownership or a majority interest on the effective date of this Coverage Form, if there is no similar insurance available to that organization. e. Any organization you newly acquire or form other than a partnership or joint venture, and over which you maintain ownership of a majority interest. However, coverage under this provision does not apply: (1) If there is similar insurance or a self-insured retention plan available to that organization, or • (2) To "bodily injury" or "property damage" that occurred before you acquired or formed the organization. f. Any volunteer or employee of yours while using a covered "auto" you do not own, hire or borrow in your business or your personal affairs. Insurance provided by this endorsement is excess over any other insurance available to any volunteer or employee. g. Any person, organization, trustee, estate or governmental entity with respect to the operation, maintenance or use of a covered "auto" by an insured, if: (1) You are obligated to add that person, organization, trustee, estate or governmental entity as an additional insured to this policy by: (a) an expressed provision of an "insured contract", or written agreement; or (b) an expressed condition of a written permit issued to you by a governmental or public authority. (2) The "bodily injury" or "property damage" is caused by an "accident" which takes place after: (a) You executed the "insured contract" or written agreement; or (b) the permit has been issued to you. GECA 701 (01107) Includes copyrighted material of Insurance Services Offices. Lae. with its permission Pape 1 of 4 • 2. COVERAGE EXTENSIONS a. , Supplementary Payments. Subparagraphs (2) and (4) are amended as follows: (2) Up to $2500 for cost of bail bonds (including bonds for related traffic law violations) required because of an "accident" we cover. We do not have to furnish these bonds. (4) All reasonable expenses incurred by the "Insured" at our request, including actual loss of earning up to $500 a day because of time off from work. SECTION III - PHYSICAL DAMAGE COVERAGE A. COVERAGE The following is added: 5. Hired Auto Physical Damage a. Any "auto" you lease, hire, rent or borrow from someone other than your employees or partners or members of their household is a covered "auto" for each of your physical damage coverages. b. The most we will pay for "loss" in any one "accident" is the smallest of. (1) $50,000 is (2) The actual cash value of the damaged or stolen property as of the time of the "loss"; or (3) The cost of repairing or replacing the damaged or stolen property with other property of like kind and quality. If you are liable for the "accident", we will also pay up to $500 per "accident" for the actual loss of use to the owner of the covered "auto". c. Our obligation to pay for, repair, return or replace damaged or stolen property will be reduced by an amount that is equal to the amount of the largest deductible shown for any owned "auto" for that coverage. However, any Comprehensive Coverage deductible shown in the Declarations does not apply to "loss" caused by fire or lightning. d. For this coverage, the insurance provided is primary for any covered "auto" you hire without a driver and excess over any other collectible insurance for any covered "auto" that you hire with a driver. 6. Rental Reimbursement Coverage We will pay up to $75 per day for up to 30 days, for rental reimbursement expenses incurred by you for the rental of an "auto" because of "loss" to a covered "auto". Rental Reimbursement will be based on the rental of a comparable vehicle, which in many cases may be substantially less than $75 per day, and will only be allowed for a period of time it should take to repair or replace the vehicle with reasonable speed and similar quality, up to a maximum of 30 days. We will also pay up to $500 for reasonable and necessary expenses incurred by you to remove and replace your materials and equipment from the covered "auto". CECA 701(01/0') Includes copyrighled material of Insurance Services Offices, Inc. with its permission Page 2 of 4 If "loss" results from the total theft of a covered "auto" of the private passenger type, we will pay under this coverage only that amount of your rental reimbursement expenses which is not already provided under paragraph 4. Coverage Extension. 7. Lease Gap Coverage If a long-term leased "auto" is a covered "auto" and the lessor is named as an Additional Insured - Lessor, In the event of a total loss, we will pay your additional legal obligation to the lessor for any difference between the actual cash value of the "auto" at the time of the loss and the "outstanding balance" of the lease. "Outstanding balance" means the amount you owe on the lease at the time of loss less any amounts representing taxes; overdue payments; penalties, interest or charges resulting from overdue payments, additional mileage charges, excess wear and tear charges; and lease termination fees. B. EXCLUSIONS The following is added to Paragraph 3 The exclusion for "loss" caused by or resulting from mechanical or electrical breakdown does not apply to the accidental discharge of an airbag. Paragraph 4 is replaced with the following: 4. We will not pay for "loss" to any of the following: a. Tapes, records, disks or other similar audio, visual or data electronic devices designed for use with • audio, visual or data electronic equipment. b. Equipment designed or used for the detection or location of radar. c. Any electronic equipment that receives or transmits audio, visual or data signals. Exclusion 4.c does not apply to: (1) Electronic equipment that receives or transmits audio, visual or data signals, whether or not designed solely for the reproduction of sound, if the equipment is permanently installed in the covered "auto" at the time of the "loss" and such equipment is designed to be solely operated by use of the power from the "auto's" electrical system, in or upon the covered "auto"; or (2) Any other electronic equipment that is: (a) Necessary for the normal operation of the covered "auto" or the monitoring of the covered "auto's"operating system; or (b) An integral part of the same unit housing any sound reproducing equipment described in (1) above and permanently installed in the opening of the dash or console of the covered "auto" normally used by the manufacturer for installation of a radio. D. DEDUCTIBLE The following is added: No deductible applies to glass damage if the glass is repaired rather than replaced. • CECA 701 (01/07) Includes copyrighted material orlnsuraoce services Offices, Inc. with its permission Page 3 of 4 C~ SECTION IV. BUSINESS AUTO CONDITIONS A. LOSS CONDITIONS Item 2.a. and b. are replaced with: 2. Duties In The Event of Accident, Claim, Suit, or Loss a. You must promptly notify us. Your duty to promptly notify us is effective when any of your executive officers, partners, members, or legal representatives is aware of the accident, claim, "suit", or loss. Knowledge of an accident, claim, "suit", or loss, by other employee(s) does not imply you also have such knowledge. b. To the extent possible, notice to us should include: (1) How, when and where the accident or loss took place, (2) The names and addresses of any injured persons and witnesses, and (3) The nature and location of any injury or damage arising out of the accident or loss. The following is added to 5. We waive any right of recovery we may have against any additional insured under Coverage A. 1. • Who Is An Insured g., but only as respects loss arising out of the operation, maintenance or use of a covered "auto" pursuant to the provisions of the "insured contract", written agreement, or permit. B. GENERAL CONDITIONS 9. is added 9. UNINTENTIONAL FAILURE TO DISCLOSE HAZARDS Your unintentional failure to disclose any hazards existing at the effective date of your policy will not prejudice the coverage afforded. However, we have the right to collect additional premium for any such hazard. COMMON POLICY CONDITIONS 2.b. is replaced by the following: b. 60 days before the effective date of cancellation if we cancel for any other reason. • CECA 701 (01/07) Includes copyrighted material orlnsurance Services Mires, Inc. with its permission Page 4 or 4 J • • TABLE OF CONTENTS .«m . BACKGROUND & APPROACH 2 WORK PLAN 4 METHODOLOGY 7 CONTRACT ORGANIZATION & STAFFING 12 CONTRACT SCHEDULE 17 COST DATA 18 RECYCLING & DISPOSAL 20 EQUIPMENT 21 STATEMENT OF COMPLIANCE / SUGGESTED CHANGES 22 REFERENCES 23 1 `~l~~l-.7Vs9~1d14 1 Vc9UID 1 Cleaning Your Environment 1 BACKGROUND AND APPROACH E :'^A"3?~AT'. wwl ire. .!ni1'.I~.mNl.Y'K,w¢e~~q.: J.'~P!R•~~ Background CleanStreet began providing street sweeping services to the city of Rolling Hills Estates in 1973 and to the city of Manhattan Beach in 1975. Manhattan Beach has a time-posted street sweeping schedule, steep and narrow streets and alleys, tremendous traffic congestion, demanding residents and, from time to time, large quantities of windblown sand. These difficult conditions presented an ideal opportunity for CleanStreet to grow and develop our expertise and methods. We grew very slowly but as we grew, we developed our expertise on a wide variety of issues encountered in a multitude of cities. Through this period, ➢ We developed effective training procedures ➢ We developed an efficient protocol for supervision and quality control ➢ We mastered street sweeper maintenance and repairs ➢ We built a deep resource base As word spread of our expertise and the dependability and professionalism of our staff, municipalities with difficult sweeping circumstances and high expectations sought to contract with CleanStreet. Today, CleanStreet is the premier provider of high-quality street sweeping service with an unparalleled reputation for quality, dependability and courtesy. We proudly and successfully serve more than 60 discriminating municipalities in California. We pride ourselves in our ability to maintain a positive financial position with creditors, lenders, and vendors. CleanStreet's outstanding financial history enables the organization the leverage it needs to obtain equipment or cash flow to meet the demands of new accounts and continue organizational growth. CleanStreet has a positive working relationship with key financial institutions such as Comerica Bank, GE Capital, Key Equipment and Financial Federal. It also sustains favorable credit ratings with vendors such as Wright Express, American Rotary Broom, and Gardena Auto Parts. The stability of CleanStreet is proven in its 40 plus years of continuous business ' X 0eenStmet i, 13 k Cleaning Your Environment 2 • • BACKGROUND AND APPROACH • and holds strong for constant growth. ar" = mar i n i Approach Our decades of experience have allowed us to perfect our approach to the successful execution of high-quality municipal street sweeping. We recognize that the City of Rosemead is seeking a contractor that will adhere to its specifications and meet or exceed the expectations of its staff and residents with quality and dependable service. We understand the importance of sweeping time-posted streets on schedule. We will develop contingency plans that can ensure our timely performance. Our focus is on the quality of our work. We have high expectations of our employees, and we know from experience that complaints can be completely eliminated if everyone • does their job correctly. Any complaints we do receive will be analyzed so that we can take steps to correct the problem and prevent a repeat complaint. All phone calls from the City of Rosemead, of any kind, and with a description of the action taken, will be kept in a log which will be submitted monthly to the City. Our operators take great pride in the quality of their work. They will take the extra time whenever necessary to accomplish a thorough cleaning of each and every street. Our routes will run in the same sequence presently used by the City. a u Cleen et n Cleaning Your Environment 3 WORK PLAN Work Tasks CleanStreet will furnish all labor, equipment, materials, and supervision to perform street sweeping as described herein, including, but not limited to, the following: Using a modern regenerative air street sweeper, thoroughly sweep each improved street in the City of Rosemead on a weekly twice monthly basis. Approximately 181 curb miles of streets are to be swept weekly. All intersections and median noses will be swept and maintained in a debris-free state. Streets with raised medians (commercial and residential) shall have their curb perimeter swept, including turnouts. Streets with painted medians will be swept in their entirety. CleanStreet will sweep all parking lots, including the City's utilities and corporation yards, adjacent to streets along the scheduled route. Any areas inaccessible to the street sweeper, such as street ends and portions of parking lots will be hand-swept or blown with a hand blower. CleanStreet will perform four (4) special event sweeps free of charge for each contract year at the request of the City. These sweeps are not re-sweeps of an area not done properly, but rather an additional sweep that is not part of the regular schedule. Examples may include before and after parades, unforeseen traffic hazards, or for any other reason the City of Rosemead chooses. c Cleaning Your Environment 4 • • WORK PLAN SCHEDULES .a».k2'.'^X1Cp~i1?M.'t~T?C`T..'~.q)5:::.tim'^` Annual Schedule 1. CleanStreet shall provide an annual schedule indicating the time frames when items of work shall be accomplished per the performance requirements. 2. We shall complete the schedule for each functional area in a manner which shall correspond to the weekly schedule. 3. The annual schedule shall be submitted for City approval within fifteen (15) calendar days after effective date of the contract. 4. CleanStreet shall submit revised schedules when actual performance differs substantially from planned performance. fLI Monthly Schedule 1. Monthly schedule forms shall be provided by CleanStreet indicating the major items of work to be performed in accordance with the performance requirements and further delineate the time frames for accomplishment by day of the week and by morning and afternoon. 2. CleanStreet shall complete the schedule for each item of work and each area of work. 3. The initial schedule shall be submitted one week prior to the effective date of the contract. Thereafter, it shall be submitted monthly on the first Monday of the month for City approval, prior to scheduling work for the upcoming month. 4. Changes to the schedule shall be received by the Operations Support Superintendent at least twenty-four (24) hours prior to the scheduled time for the work. 5. Failure to notify of a change and/or failure to perform an item of work on a scheduled day may result in deduction of payment for that date or week. 6. CleanStreet will adjust their schedule to compensate for all holidays and rainy days. Maintenance and litter removal shall be scheduled for all holidays and rainy days, unless otherwise indicated by the City. Cleaning Your Environment 5 WORK PLAN Performance During Inclement Weather 1. During the periods when inclement weather hinders normal operations, CleanStreet shall adjust their work force in order to accomplish those activities that are not affected by weather. 2. Failure to adjust the work force to show good progress on the work shall result in deduction of payments to reflect only the work actually accomplished. 3. CleanStreet will immediately notify the Operations Support Superintendent when the work force has been removed from the job site due to inclement weather or other reasons. • t MCI Cleaning Your Environment • METHODOLOGY 'G^ ugw Y, ss fA: M ~i3y.-,-.0"2;"ixs,- M1m;:ti?::1f9•ff'~lf s.»a~~'c^rt"... Introduction The primary objective of the City's street sweeping program is to remove all trash, including, but not limited to, paper, glass, bottles, cans, litter, dirt, sand, silt, small rocks, and other debris, to maintain the streets in a state of cleanliness. The ultimate goal is to significantly reduce the amount of trash and debris that would eventually reach the ocean. Over the past several decades, CleanStreet has established and perfected methods for achieving and maintaining these goals. We have found that if we adhere to this proven methodology, we can provide high-quality service and at the same time virtually eliminate complaints and leave your staff free to deal with other matters. This is the key to our success. The following is a list of the most important components of our methodology. Operator Training • CleanStreet employs more than 70 well-trained municipal street sweeper operators, who are proficient in all aspects of operating and adjusting the Tymco 600 Air Sweeper. Our operators understand the relationship between rear engine speed and ground speed, and are able to adjust these, along with the gutter brooms and pick-up heads, to optimize the performance of the sweeper. Further, the operators that we assign to the City of Rosemead have extensive experience sweeping municipalities. Operator Instructions Our operators will be instructed to thoroughly sweep each and every street. They will have clear instructions to take additional passes as necessary to accomplish that goal. We expect our operators to take great pride not only in their work, but also in the City's satisfaction with their performance. We want our operators to feel that they are an important part of Rosemead. M Cleaning Your Environment 7 METHODOLOGY Operator Safetv CleanStreet insists that our operators be courteous and patient with motorists. All street sweepers shall travel with the direction of traffic. We also monitor our operators' driving records with DMV Pull Notices. We celebrate and reward the quality of our operators' performance at our annual Awards Banquet. Permanent Operator Assignment We ensure the quality of our work by making operator route assignments permanent. This allows our operators to become intimately familiar with the idiosyncrasies and special requirements of their route. We only change our operators when it is absolutely necessary. Back-up Operators We have back-up operators on standby at all times. The large size of our workforce ensures that there will never be a shortage of sweeper operators, and the City of • Rosemead will not suffer an interruption in service. Consistent Supervision We will have a veteran municipal street sweeping supervisor continually monitor operator performance. Supervisors and foremen communicate effectively, both in written and oral English, and are present at all times during contract operations. Consistent Schedule In our experience, we have found that one of the most important things to residents is consistency. For example, residents like to know when the sweeper is coming so they can move or re-park a vehicle. Sweeping on an alternating or random sequence frustrates residents. By adopting the City's present schedule exactly, and then maintaining it perpetually, we can minimize our impact on residents. a Clea ~p U tgui 4 Cleaning Your Environment i 8 is r t. METHODOLOGY Dispatch Staff The nerve center of CleanStreet is the dispatch department. We have two highly- trained and experienced dispatchers available at all times to handle your calls. They are authorized to take whatever steps necessary to handle any issues quickly and professionally. Quality Equipment We will be using four Tymco 600 Air Sweepers to maintain the streets of Rosemead. We will maintain additional back-up equipment at strategic locations to be used if necessary. All sweepers are powered by alternate fuel and fully compliant with SCAQMD Rule 1186.1 and SCAQMD Rule 1186. Our sweepers will be kept clean and professional in appearance, and will be maintained in optimal operating condition and adjustment at all times. • Sweeper Maintenance and Repair CleanStreet operates a state-of-the-art street sweeper repair facility at our headquarters in Gardena. We employ 10 full-time, factory-trained mechanics and six (6) mechanics' helpers. They are experts in every aspect of sweeper maintenance and repair. We also keep an extensive inventory of parts and supplies on hand to minimize maintenance and repair delays. Monthly Reporting / Meetings At CleanStreet, we believe that high-quality communication is the key to maintaining high-quality service. We accomplish this through careful documentation. We create monthly reports to track our performance, and hold a monthly meeting if there are issues to resolve. { Cleaning Your Environment 9 METHODOLOGY 'v'r'C~CRt4C.?YMti~:s.~t^.'!.'i~RC.-:Fa'PS^..A'OS'F'"~ • Parkinq Enforcement We have a great deal of experience sweeping streets that are posted with "No Parking" time zones. We understand the importance of sweeping these streets within the specified time. We also understand that courteous cooperation and a healthy working relationship between sweeper operators and parking enforcement officers is important to smooth, efficient operation. CleanStreet has extensive experience sweeping alternate-side posting in the beach communities of Hermosa and Manhattan Beach. We know that it is imperative to maintain a firm schedule for sweeping of posted streets in order to coordinate with parking control officers from Rosemead's Police Department. Starting and stopping points will be maintained to ensure complete cooperation with the parking enforcement personnel. Water CleanStreet will be issued water meters, which will be used when filling equipment from the City's fire hydrants. CleanStreet will be responsible for the deposit required to obtain the water meters, and all charges associated with the use of the City's water. Debris A clean street means minimal debris - residual or tailings. Sweepers will not blow debris onto private property nor drain any water from the hopper onto the street. All materials collected by CleanStreet's operation in the City of Rosemead will be transported to and dumped in a legally established landfill or a transfer station which recycles it. Hydraulic Spills CleanStreet will make every effort to prevent hydraulic leaks. Any leaks that do occur will be reported to the City immediately, and the affected areas will be pressure washed. CleanStreet will collect all of the gray water and properly dispose of it in our clarifier. 13cleenstreet Cleaning Your Environment 10 u METHODOLOGY L~ ~i R Housekeeping CleanStreet will store its sweepers (and other equipment necessary for the performance of this contract) in the City of Rosemead's corporation yard in a neat and orderly fashion. Maintenance of the equipment in the city yard will be kept to a minimum (broom changes and tire repair). CleanStreet personnel will leave the wash rack in a clean condition after use. Global Positioninq System (GPS) CleanStreet equips all of its sweepers with a global positioning satellite (GPS) system from @Road. This data is monitored in real time by CleanStreet's dispatchers. This permits CleanStreet to monitor the drivers' speed, time, and location. Our operations analyst downloads the GPS reports from the internet daily. Additionally, the real-time system alerts our managers via e-mail if the brooms are down a half hour or longer, or if -the sweeper exceeds its speed limit. In this case, there will be communication between either the manager or the dispatcher and the sweeper via cell phone to ensure proper action is taken. Authorized public works employees can generate and print GPS reports at any time. Data is available for six months and can be downloaded in Excel document format. Emergency Sweeping CleanStreet will provide the City of Rosemead the names and telephone numbers of at least two qualified emergency contact employees. City representatives may call when emergency maintenance is needed during hours when CleanStreet's normal workforce is not present in the City. These representatives shall respond to said emergency within 30 minutes of receiving notification. Complaint Response Policy CleanStreet will correct deficiencies and/or complaints on the same day they are received. Re-sweeps of the deficient area will not be billed to the City. a CleenStrest .1 Cleaning Your Environment , 11 CONTRACT ORGANIZATION & STAFFING I s ~ ~ r Approach and Methods We manage our street sweeping contracts with a team approach. Each team member carries a portion of the responsibility for tasks that are essential for the successful performance of our contracts. We have found that this team approach provides the greatest flexibility and assures that everyone is doing his or her job. We can assure the City of Rosemead that this is a successful, well compensated team that will be in place for many years to come. Key Contacts First Key Contact The contract manager and key contract representative is Mr. Rick Anderson. Mr. Anderson has been with the company since 1989, and has the experience and expertise to deal with any issue that might arise during the performance of this contract. He has the authority to take whatever steps necessary to deliver high-quality service. Mr. Anderson is responsible for all pricing and staffing decisions for the organization and approach to this contract. He will be intimately involved in all aspects of the implementation of this contract. Rick Anderson,Director of Business'Development:since-1989 . _..__'I Mr. Anderson is a graduate of USC and Southwestern University School of Law. He has been with the Company for. 21 years and has played an integral role in developing new business and overseeing all facets of operations. Mr. Anderson's dedication to the Company has helped fuel continual growth and diversification into new areas which complement CleanStreet's primary role as a street sweeping contractor. Cleaning Your Environment 12 • ~J C CONTRACT ORGANIZATION & STAFFING " k 1, W-4. I ~00, n.-nr.?a+ap x *•-~,^sva^^s ..xr.~xa*.re^^"'• Second Key Contact Next in line, and supporting Mr. Anderson's management of this contract, is Mr. Andrew Jacoby. Mr. Jacoby is the Operations Director for Human Resources Manager and Risk Management for CleanStreet. He will be familiar with all aspects of the personnel working in the City of Rosemead. Andrew'Jacoby`Diectorof.Operations ~t r Andrew Jacoby is the director of operations for CleanStreet and has been with the company since 2003. Mr. Jacoby oversees the Human Resources Department, and serves as the Company's risk manager. He has been instrumental in developing a state-of-the-art time and attendance system, in which data is transmitted through handsets and reconciled by complex -GPS tracking software installed in CleanStreet's vehicles and handsets. Andrew is also responsible for claims management and is the driving force behind CleanStreet's constant emphasis on safety. P • Chase Harris graduated from the University of Arizona in 1994. and has been with CleanStreet for 18 years. Mr. Harris is responsible for overseeing all facets of operations, including but not limited to delegating work to the mechanics, fleet maintenance, debris management, and GPS monitoring. He is well-acquainted with CleanStreet's equipment as well as the environmental laws and regulations that apply to our extensive.fleet. Mr. Harris is quick to respond to complicated situations and his dedication to excellence is a tremendous asset to CleanStreet. . r; Cleaning Your Environment i Third Key Contact Mr. Chase Harris is our Fleet Maintenance Director, and oversees our state-of-the-art repair facility in Gardena. He will be responsible for providing our operators well- maintained and clean street sweepers. Chase HdiA Director of.F,Ieet Maintenance; r x r < . rr a : 13 CONTRACT ORGANIZATION & STAFFING u , Field Supervisor Mr. Gilbert Perez will be the Field Supervisor for this contract. Mr. Perez is excellent at working with our employees, and is fluent in both written and spoken English. Mr. Perez will be in the City on an ongoing basis, and will be able to respond to your calls immediately. Gilbert Perez, Feld Supervisor Gilbert Perez is a highly-skilled street sweeper operator who has been with CleanStreet since 2005. Mr. Perez is also proficient in the operation of other commercial vehicles, including those. which require a Class A license. Mr. Perez has had experience with many facets of maintenance, including streets and parking structures, and is experienced with janitorial maintenance as well. Mr. Perez supervises street sweeper operators, porters, and pressure-washing crews in the field. He is extremely dedicated to his job and works tirelessly to ensure the highest quality of work. Dispatch The nerve center of CleanStreet is our dispatchers, Perla Cortez and Patty Madera. Patty and Perla are familiar with all aspects of municipal street sweeping, and will handle all of your calls with special requests or complaints. They are calm and courteous, and capable of responding quickly and effectively to your calls. Their communication skills are a major asset to CleanStreet, and will be to your City as well. 130eenStre et Cleaning Your Environment 14 • • CONTRACT ORGANIZATION & STAFFING 0 c f«"~ rs. T• r Perla Cortez, Lead D~spatclter '5~n ,,k 4}'r' -~a.reuw w..T Perla Cortez has worked for CleanStreet for eight years. Ms. Cortez has developed a comprehensive geographical knowledge of our service areas and possesses excellent computer and communication skills. She is outgoing and friendly and efficiently coordinates our drivers and routes to meet our customers' frequent deadlines. Ms. Cortez is committed to providing quality, on-time service. Patty Madera Drs/iatcher r+~ rr CJ Patty Madera joined CleanStreet in the latter part of 2007. She offers a high degree of professionalism, solid business ethics, and extensive computer skills. Ms. Madera is reliable and has a positive attitude. She works effectively and with a sense of urgency, and can quickly read, understand, and use street maps and complex mapping software. Y C6e-an st ?1 Cleaning Your Environment t- 15 y t b-' r Y`. BT ~I ~I F-~ "q z 0 H d N by O U z U r • • CD c C l E c 0 s c c w t { 1 L 4 ~ m x W E n m ~I U a • CONTRACT SCHEDULE • CleanStreet will adopt the City's current street sweeping schedule. We will also adopt the City's current routing (sequence of sweeping) in order to minimize any impact on residents. • UeenStmet, Cleaning Your Environment 17 COST DATA Request For Proposal - Street Sweeping Services Page 17 ATTACHMENT A Z!^..va ,Fn:~R'.fi.11M4T.iA~rF'SC°Tk-::=cm'" • SERVICE LOCATIONS/ TOTAL COST Service Type Curb Miles Frequency Monthly Cost Annual Cost 1 Residential and Median Street Sweeping 147 Weekly $14,714.70 $176,576.40 2 Commercial Street Sweeping 17 Twice Weekly $3,403.40 $40,840.80 Totals: $18,118.10 $217,417.20 Total Monthly Cost: $ 18,118.10 Amount In Words Eighteen thousand one hundred eighteen dollars and ten cents Total Annual Cost: $ $217,417.20 Amount In Words Two hundred seventeen thousand four hundred seventeen dollars and twenty cents I Cleaning Your Environment 18 • E COST DATA Request For Proposal -Street Sweeping Servicts Page 19 ATTACHMENT C UNIT PRICES r I. The contractor agrees that for requested and/or required changes in the scope of work, including additions and deletions on work not performed, the contract sum shall be adjusted in accordance with the following unit prices. 40 IV. All work shall be performed in accordance with specifications or otherwise herein II. Contractor is advised that the submitted unit prices will be used as one of the determining factors in the contract award. Unreasonable prices may result in rejection of the entire bid proposal. Unit prices listed below refer to all items installed, including but not limited to, materials, labor, overhead, and profit for the contractor. III. The unit price quoted by the contractor shall be those unit prices that will be charged or credited for labor and materials to be provided regardless of the total number units and/or amount of labor required for added or deleted items of work. specked. Workmanship shall be in accord with the best standard practices FUNCTION COST/UNIT OF MEASURE Additional Street Sweeping Services During Regular Business Hours: $ $20.00 PER CURB MILE Emergencies During Regular Business Hours: $ $95.00 PER HOUR Emergencies After Regular Business Hours: $ $95.00 PER HOUR Cleaning Your Environment 19 RECYCLING AND DISPOSAL All debris collected will be brought to Community Recycling located at: 9189 De Garno Sun Valley, California ABA939 Credit This recycling will result in ABA939 credits that will be credited to the City of Rosemead. Temporary Dump Site We will not create "temporary" dumpsites within the City of Rosemead. No Cost for Additional Sweepers Additional sweepers necessary to complete work as scheduled will be brought in at no additional cost. [309enStreu Cleaning Your Environment t 20 • • EQUIPMENT • q F!. In the fulfillment of our contract, CleanStreet will use a late-model alternative fueled Tymco 600 sweeper, which meets South Coast Air Quality Management District (SCAQMD) Rule 1186 and 1186.1. The Tymco 600 is alternative-fueled and is compliant with all applicable federal, state, and local laws and regulations. Our Tymco 600s are well-maintained and kept in good repair both mechanically and cosmetically. Our backup equipment is held to the same standards, both regulatory and mechanically, in the event of a breakdown, CleanStreet will comply with AQMD Rule 430. Our sweepers also meet all emissions certification with respect to PM 10 and other pollutants. • Clean et C leaning Your Environment 21 STATEMENT OF COMPLIANCE / SUGGESTED CHANGES z a Wiz- . IP 4 "`v°!~'Car~~£'°..^^£~^,'ilF1~FR-^F,9ix'1M1m'~£:~~.m~v?` • This proposal is in strict compliance with the Request for Proposal and Draft Agreement and no exceptions to either are proposed. t Cleaning Your Environment 22 • REFERENCES GRADE SECRET - CONFIDENTIAL) Title: Engineer Address: 14747 East Ramona Blvd., Baldwin Park, CA 91706 Email: jbustama@dpw.lacounty.gov Contract Start: 2008 Describe Work: Street sweeping. Contract Administration: A 1309anStmet. E Cleaning Your Environment Mr. Rick Anderson k S' T'ittA4M1A^mY;~i")'r.'.•.:1:. ~.'~Tfi~fil ~'JT~. 23 REFERENCES (TRADE SECRET - CONFIDENTIAL) Contract Supervisor: Mr. Richard Brooks Title: Supervisor Address: 16489 Orange Way, Fontana, CA 92335 Phone: (909) 350-6709 Contract Start: 2008 Describe Work: Street sweeping Contract Administration: - - - - - - ~ymauso°rr+^nes«,,,«,~:-v .•.cren.,,^_,~rr' • Email: rbrooks@fontana.org Mr. Rick Anderson • 1309enStmet ;i Cleaning Your Environment 24 is REFERENCES (TRADE SECRET - CONFIDENTIAL) . . ~ s Contract Supervisor: Mr. Dale Adcock Title: Superintendent Address: 303 East "B" Street, Ontario, CA 91764 Phone: (909) 395-2600 Contract Start: 2003 Describe Work: Street sweeping Contract Administration: Field Supervisor: Cl eenStmet ja Cleaning Your Environment Email: dadcock@ci.ontario.ca.us Mr. Rick Anderson Mr. Rick Anderson 25 LI 0 PROPOSAL FOR STREET SWEEPING SERVICES IN THE CITY OF ROSEMEAD • DUE DATE: MARCH 16, 2010 @ 10:30 A.M. SUBMITTED BY: NATIONWIDE ENVIRONMENTAL SERVICES DIVISION OF JOE'S SWEEPING, INC. 11914 FRONT STREET NORWALK, CA 90650 (562) 860-0604 0 Y TABLE OF CONTENTS • Page Cover Letter Letter 1-2 Background and Approach Company Background 3 Dependability 4 WorldSweeper.com article 5 naPSa Certification 6 Work Plan Work Plan 7 Quality Control 8-9 Methodology Methodology 10-13 Contract Organization and Staffing Personnel/Experience 14-15 • Organizational Chart 16 Staffing 17 Resumes 18-19 Related Experience References 20 Contract Schedule Contract Schedule 21-22 Cost Data Price Sheet (Attachment A & C) 23-24 Recycling & Disposal Recycling & Disposal Program 25 EE uipment Equipment 26 GPS 27 Statement of Compliance • Statement of Compliance 28 TABLE OF CONTENTS 7WK Other Information Safe Record 29 Article RE Fueling Station 30 Recommendation Letter 31 Addendum Addendum No. 1 32-33 Enclosure CD of Services E • March 15, 2010 Mr. Chris Marcarello Deputy Director of Public Works City of Rosemead 8838 East Valley Blvd. Rosemead, CA 91770 Re: RFP for Street Sweeping Dear Mr. Marcarello: Nationwide Environmental Services (NES), one of the first certified street sweeping • contractors in the nation has been providing street sweeping services to over 40 municipalities in the Southern California regions since 1968. As a division of Joe's Sweeping, Inc., NES pledges to continue to provide the excellent and professional service that, historically, has been proven to be our company's most distinguishing attribute. NES is the leading provider of street sweeping services in Southern California and has one of the largest fleet of alternative fueled street sweepers to assist municipalities in complying with SCAQMD Rule 1186 and 1186.1. NES is proud to state that it is the first street sweeping company in the world to have its own in- house alternative fueling (CNG) station. NES not only provides clean, alternative fuel street sweepers but also has an outstanding fleet maintenance and safety program. NES is committed in providing quality street sweeping services with a dedicated staff to ensure a clean, healthy and safe environment with competitive rates. NES is known for its reliability, reputation and quality services with a courteous and responsive customer service department. NES' street sweeping services will include e~U`r but not limited to picking up silt, mud, sand, dirt, paper, leaves, grass, and " i miscellaneous trash/debris. Upon award, this contract will be managed from our office located at 11914 Front " Street, Norwalk, CA 90650. In addition to our toll-free number, NES has a 24/7 • 11914 Front Street • Norwalk, California 90650 • (562) 860-0604 • Fax (562) 868-5726 www.nes-sweeping.com • March 15, 2010 Page 2 answering service (562) 860-0604 which can be utilized at any time. NES is known in the industry to have the fastest.and most efficient customer service department. NES looks forward to contracting sweeping services with the City of Rosemead and guarantees the proposed rates will be valid for a period of a minimum of three (3) years. If you have any questions, please feel free to contact Ani Samuelian/vice President at (562) 860-0604. Thank you for your consideration. Sincerely, v! o Never Samuelian~ President • • s 0 s COMPANY BACKGROUND Nationwide Environmental Services (NES), a division of Joe's Sweeping, Inc., was - founded in 1968 by Joe Samuelian to provide parking lot sweeping services. Joe's mission statement at the time was "To provide quality sweeping services utilizing the latest state-of-the-art equipment and creating the highest level of customer service available." From a single sweeper company to a fleet of more than 70 sweeping and cleaning vehicles, serving over 25 municipalities, that mission statement is as true today as it was over 40 years ago. Our extensive fleet of sweeping and cleaning vehicles continues to maintain municipalities, residential communities (HOA), business parks, parking facilities, construction sites, private companies, various unified school districts and all employee parking lots and bus divisions at various locations for the Los Angeles Metropolitan Transportation Authority. Our current contracts cover street sweeping services within the greater Los Angeles area, and the surrounding areas of Orange County, Ventura, San Bernardino, and Riverside with populations ranging from 10,000 to 200,000. NES has the most technologically advanced software's and the most experienced and dedicated management and personnel. NES is committed to total customer satisfaction by proactively addressing the needs of the communities we serve. Our clean, efficient street sweeping services enhance a community's appearance. NES provides consistent and thorough sweeping services, thereby, ensuring a cleaner environment in which to reside and work. This type of environment promotes community pride and helps increase property values. At NES we realize the importance of a clean and dependable fleet. Our vehicles are routinely cleaned and inspected which allows us to consistently present a positive image. Our truck mechanics are highly qualified and every driver is a trained professional. Everyone at NES is dedicated to keeping our fleet on the road and on time. Our motto is "Service First," which ensures you the client, when a NES truck is in your community it is serious about keeping your community clean. • C~ • 3 • I LY1L~- / DEPENDABILITY NES has been proudly providing sweeping services since 1968 and has never had a contract terminated/cancelled. NES is known in the industry as the leading provider of street sweeping services and provides high quality sweeping services. Our high level of customer service along with our reputation of providing quality services was acknowledged by WorldSweeper.com who featured NES as the 'Contractor of the Month' in December 2006. NES was selected from over 5,000 U.S. sweeping contractors, see attached article. In addition, NES was one of the first sweeping companies to attain the status of Certified Sweeping Contractor in the nation through the north american Power Sweeping association (naPSa), see attached certification. 40 M RLD. %1. 0 Press Release For: Nationwide Environmental Services For More Company Information Contact: Ani Samuelian, Director Nationwide Environmental Services 11914 Front Street, Norwalk, CA 90650 Phone: (562) 860-0604 Email: ani(cDnes-sweeping com FOR IMMEDIATE RELEASE NATIONWIDE ENVIRONMENTAL SERVICES FEATURED AT WORLDSWEEPER.COM, SWEEPING INDUSTRY'S LARGEST PROFESSIONAL RESOURCE Norwalk, California, December 2006 -Nationwide Environmental Services was recently honored as one of only 12 contractors in the U.S. to be named `Contractor of the Month' for 2006 at WorldSweeper.com, the power sweeping industry's premier information and is professional online resource. Nationwide Environmental Services was chosen from among over 5,000 U.S. sweeping industry contractors for this honor. The reasons cited by the editorial board of WorldSweeper.com included Nationwide Environmental Services' overall contributions to the power sweeping industry, including the company's leadership in becoming one of the first sweeping contractors in the U.S. to become a Certified Sweeping Contractor under the stringent guidelines of the North American Power Sweeping Association. The honor is also a recognition of professionalism exhibited in Nationwide Environmental Services' approach to'providing high-quality level of sweeping services to municipalities, residential communities, business parks, parking facilities, refineries and construction sites in the Los Angeles, Orange, Riverside, Ventura, and San Bernardino Counties. Nationwide Environmental Services has been in business since 1968 and has become the preferred provider of street sweeping services through their excellent customer support programs and use of the best and newest equipment available in the industry. Customer satisfaction has • long been the ultimate goal of everyone at Nationwide Environmental Services. north american Power Sweeping association Dear Valued Customer, The north american Power Sweeping association is proud to announce that Nationwide Environmental Services has just been awarded the designation of Certified Sweeping Company. About naPSa, we are a non-profit organization committed to distributing pertinent sweeping industry information and valuable resources to our members. We are here to provide the street and parking area sweeping industry with. an association that will make a difference. To become a CSC, Nationwide Environmental Services had to undergo an application process that qualified them under strict guidelines including: safety, experience, continuing education, vehicle maintenance, driver training and adherence to naPSa's code of ethics. The naPSa Code of Ethics requires Nationwide Environmental Services to take an • oath to be dedicated to the highest standards of professionalism, integrity and competence while recognizing their responsibility to their customers, employees, and the public. To learn more about the Certified Sweeping Company designations you can visit our website at www.naPSaOnline.com. From here you can download an application to see what the requirements are for Certified Sweeping Companies and to view the naPSa Code of Ethics that Nationwide Environmental Services has pledged to uphold. You may also call our office for assistance and questions regarding Certification. napsa I 9K( E> Sincerely, _~-t~-t Amy Al len Administrative Director i l'J 1') Z CERTIFIED - SWEEPING CO&FpASI, G.."ZZ=P1. naPSa PO Box 2114 Kalamazoo, MI 490M Phone: (269) 3836983 Fax: (269) 383-6984 w .naps online.com "06--m- WORK 0 PLAN Nationwide Environmental Services (NES) general work plan to meet street sweeping requirements for the City of Rosemead includes a well-managed administration and operational structure supported by interdepartmental team work. NES has reviewed the RFP, street sweeping maps and has completed a physical inspection of all the streets within the City of Rosemead. NES' operations manager will meet with City representatives to examine and evaluate the sweeping schedule according to contract specifications and schedules. NES' street sweeping services will include but not limited to, picking up silt, mud, sand, dirt, paper, leaves, grass, miscellaneous trash/debris and standing water. Employees at NES are experienced, trained and expected to make a "Clean Sweep" (i.e., as many passes required to eliminate debris from all areas) of all streets. Employees fully understand their responsibilities and debris not picked up by the street sweeper will be hand swept by the driver before leaving the area. NES employs a staff of over 60 street sweeper operators which are experienced and dedicated in keeping the environment clean and free of debris. Our employees wear company issued uniforms, which we believe is just one step to preventing possible injury due to loose or unacceptable clothing attire. It is our company's policy to provide our employees with proper safety training, therefore, all employees attend regularly scheduled company safety meetings to ensure proper safety standards are being met for a safe work place. To assist NES in employee communication, all employees are equipped with digital two-way radios which allows NES the capability of communicating with its employees at any given time, thus, allowing NES to respond promptly to events and possible emergencies. All sweepers will be new and compliant with SCAQMD Rule 1186 and 1186.1 rules and regulations. Employees will also be supplied with push brooms/shovels to clean and maintain cul-de-sacs, street ends and portions of parking lots. • • 0 north american Power Sweeping association Dear Valued Customer, The north american Power Sweeping association is proud to announce that Nationwide Environmental Services has just been awarded the designation of Certified Sweeping Company. About naPSa, we are a non-profit organization committed to distributing pertinent sweeping industry information and valuable resources to our members. We are here to provide the street and parking area sweeping industry with an association that will make a difference. To become a CSC, Nationwide Environmental Services had to undergo an application process that qualified them under strict guidelines including: safety, experience, continuing education, vehicle maintenance, driver training and adherence to naPSa's code of ethics. The naPSa Code of Ethics requires Nationwide Environmental Services to take an • oath to be dedicated to the highest standards of professionalism, integrity and competence while recognizing their responsibility to their customers, employees, and the public. To learn more about the Certified Sweeping Company designations you can visit our website at www.naPSaOnline.com. From here you can download an application to see what the requirements are for Certified Sweeping Companies and to view the naPSa Code of Ethics that Nationwide Environmental Services has pledged to uphold. You may also call our office for assistance and questions regarding Certification. Sincerely, _/f" Amy Allen Administrative Director 11J 11 / napse 1 CSC CERTIFIED - 51KEEPING COMpAVy napsa PO Box 2114 Kalamazoo, M149003 Phone: (269) 3831583 Fax: (269) 3836994 w .napsaonGne.com o C~IG 0 WORK PLAN • Nationwide Environmental Services (NES) general work plan to meet street sweeping requirements for the City of Rosemead includes a well-managed administration and operational structure supported by interdepartmental team work. NES has reviewed the RFP, street sweeping maps and has completed a physical inspection of all the streets within the City of Rosemead. NES' operations manager will meet with City representatives to examine and evaluate the sweeping schedule according to contract specifications and schedules. NES' street sweeping services will include but not limited to, picking up silt, mud, sand, dirt, paper, leaves, grass, miscellaneous trash/debris and standing water. Employees at NES are experienced, trained and expected to make a "Clean Sweep" (i.e., as many passes required to eliminate debris from all areas) of all streets. Employees fully understand their responsibilities and debris not picked up by the street sweeper will be hand swept by the driver before leaving the area. NES employs a staff of over 60 street sweeper operators which are experienced and dedicated in keeping the environment clean and free of debris. Our employees wear company issued uniforms, which we believe is just one step to preventing possible injury due to loose or unacceptable clothing attire. It is our company's policy to provide our employees with proper safety training, therefore, all employees attend regularly scheduled company safety meetings to ensure proper safety standards are being met for a safe work place. To assist NES in employee communication, all employees are equipped with digital two-way radios which allows NES the capability of communicating with its employees at any given time, thus, allowing NES to respond promptly to events and possible emergencies. All sweepers will be new and compliant with SCAQMD Rule 1186 and 1186.1 rules and regulations. Employees will also be supplied with push brooms/shovels to clean and maintain cul-de-sacs, street ends and portions of parking lots. • • 7 "O 110 QUALITY CONTROL The attached Route Inspection Forms (see attached, page 9) will be completed regularly. Supervisors as well as the project manager will be available to meet with the City staff to discuss any issues. The supervisor will be responsible for the following: Make sure the routes are started and completed on time Identify any problem areas Correct all deficiencies Complete daily inspection reports Discuss deficiencies with the employees to prevent recurrence Provide employees with feedback Constantly remind employees about NES' "Clean Sweep" policy, which is making as many passes as necessary to maintain streets free of debris NES' management team will make certain all scheduled routes are completed each day in accordance with the street sweeping schedule approved by the City. One of the most important aspects of street sweeping is assuring the residents they will receive high quality services. There are many factors involved in doing so: first, we make certain the same sweeper operator cleans the streets on a regular basis; second, we make certain all drivers are consistent in their sweeping pattern to allow the residents to move their parked cars from the streets in a timely manner; third, employees make as many passes as necessary to ensure clean streets free of debris. 8 CITY OF ROSEMEAD 0 Department of Public Works STREET SWEEPING ROUTE INSPECTION FORM SUBMITTED BY NATIONWIDE ENVIRONMENTAL SERVICES Date: Time: Day of Route : o Mon. o Tue. o Wed. o Thur. o Fri. Location: • Interference to the Sweeper's Right of Way ❑ Low Hanging Tree ❑ Residential Trash Containers ❑ Road Construction ❑ Pot Holes ❑ Other ❑ Raised Curbs & Gutters ❑ High Volume of Parked Vehicles ❑ Abandoned Vehicles ❑ Illegally Dumped Large Items 9 Sweeper Operator: Date: • • • ~c QUALITY CONTROL The attached Route Inspection Forms (see attached, page 9) will be completed regularly. Supervisors as well as the project manager will be available to meet with the City staff to discuss any issues. The supervisor will be responsible for the following: Make sure the routes are started and completed on time Identify any problem areas Correct all deficiencies Complete daily inspection reports Discuss deficiencies with the employees to prevent recurrence Provide employees with feedback Constantly remind employees about NES' "Clean Sweep" policy, which is making as many passes as necessary to maintain streets free of debris NES' management team will make certain all scheduled routes are completed each day in accordance with the street sweeping schedule approved by the City. One of the most important aspects of street sweeping is assuring the residents they will receive high quality services. There are many factors involved in doing so: first, we make certain the same sweeper operator cleans the streets on a regular basis; second, we make certain all drivers are consistent in their sweeping pattern to allow the residents to move their parked cars from the streets in a timely manner; third, employees make as many passes as necessary to ensure clean streets free of debris. 8 CITY OF ROSEMEAD 0 Department of Public Works STREET SWEEPING ROUTE INSPECTION FORM SUBMITTED BY NATIONWIDE ENVIRONMENTAL SERVICES Date: Time: Day of Route: o Mon. o Tue. o Wed. o Thur. o Fri. Location: • Interference to the Sweeper's Right of Way ❑ Low Hanging Tree ❑ Residential Trash Containers ❑ Road Construction ❑ Pot Holes ❑ Other Sweeper Operator: Date: • ❑ Raised Curbs & Gutters ❑ High Volume of Parked Vehicles ❑ Abandoned Vehicles ❑ Illegally Dumped Large Items 9 0METHODOLOGY "06-m-IM-4 Scope of Service NES will provide street sweeping services based on the requirements as stated in the RFP. NES will sweep all City streets including arterials, collector, industrial, residential and commercial, cul-de-sacs and median curbs. The entire length of all curbs, uncurbed pavement edges, painted (2-way) left turn lanes and flush concrete or paved median noses will be swept each time the associated street is swept. Also, the entire area of each intersection will be swept and the entire roadbed of Rosemead Blvd. (within City limits) will be swept each time the street is swept. Residential sweeping will be performed between 6:00 A.M. to 2:00 P.M., arterial streets and commercial areas will be swept from 2:00 A.M. to 6:00 A.M., Monday through Friday. Sweeping services will consist of picking up all debris to ensure a free flow of water in the gutters and to maintain the streets in a state of cleanliness. All large debris such as cardboard, palm fronds, large rocks and miscellaneous items will be physically picked up and placed in the sweeper. Sweeping services will be performed in accordance to the highest maintenance standards. NES' "Clean Sweep" policy will be implemented throughout the course of the contract term, which is making as many passes as • necessary to maintain streets free of debris. NES provides consistent and thorough sweeping services, thereby, ensuring not only a cleaner environment in which to reside and work, but additionally, assists communities in diverting debris from storm drain systems The diversion of debris is an important step in meeting NPDES (National Pollutant Discharge Elimination System) mandates Additional Sweeping /Special Events NES will perform additional and/or emergency services at the request of the Public Works Director or his designee. In addition, each year NES will provide free of charge sweeping services for four (4) City special events. Holidays NES will not perform sweeping services on Sundays and the holidays listed in the RFP. Equipment All street sweepers utilized in the City of Rosemead will be fueled with compressed natural gas (CNG) and will be in compliance with all federal, State, and AQMD regulations, including AQMD Rule 1186 and Rule 1186.1. NES will utilize two (2) primary street sweepers and will also have available a fleet of over 70 sweepers to utilize for • back-up purposes. (see equipment list, page 26). All street sweepers will be equipped with rotating amber dome lights, DMV night traveling amber side, rear, and top lights, on board water meters, dual side gutter brooms, and a set of road trouble fluorescent triangles. 10 o ~[2 s METHODOLOGY Parking Citation Officer-Coordination NES will coordinate sweeping operations with the Parking Control Officers. Contractor's Office NES' office is located at 11914 Front Street, Norwalk, CA and is open Monday through Friday from 7:00 am to 5:00 pm. NES also has a 24/7 dispatch service (answering service) available to assist the City with any type of request. The answering service is capable of contacting all management personnel at any given time; thereby, guaranteeing immediate response to service requests. In addition, all employees will be equipped with two-way radios "Nextel" with cellular telephones in order for the City and NES' dispatch department to communicate directly with the sweeper operators. Emergency/ Routine Services NES will provide the City with the names and telephones numbers of at least two (2) management personnel who can be contacted for emergency requests. NES will respond to emergency requests within two (2) hours from receiving notification and routine service requests within twenty-four (24) hours. Complaints Any complaint brought to NES' attention will be investigated and resolved within twenty-four (24) hours and the attached Complaint Form (see attached, page 13) will be completed by NES. NES will maintain a log of all complaints received and the corrective actions implemented. The logs will be submitted to the City within ten (10) days following the end of each month. Records and Schedules NES will maintain daily logs of all streets swept, including the name and location of the streets and the number of curb miles swept. Each month, a report will be prepared from the daily logs giving a brief description of all routine, special and emergency services performed. The reports will be submitted to the City on a monthly basis. Emergency calls will be logged with details and submitted with the monthly reports. Disposal reports detailing the amount of debris collected and the amount of debris composted/recycled from street sweeping operations will be submitted to the City on a monthly basis. Water Water utilized for sweeping services will be provided by the City at no cost to NES. 0 11 n U 11 0 METHODOLOGY Recylcing/Disposal NES will be responsible of transporting and disposing of all street sweeping debris in accordance to with all City, County, State and Federal requirements. NES will compost and/or recycle all street sweeping debris to maintain a minimum of 85% diversion rate from landfills. Street sweeping debris will be hauled to our facility in Norwalk and then transferred to Community Recycling. Monthly reports will be prepared and sent to the City illustrating the amount of debris recycled. Public Awareness/ Notification NES will assist the City at no additional cost in developing public service announcements on the benefits of street sweeping. NES' website will also include information for the residents as well as the sweeping and holiday schedule. In addition, if requested by the City, NES will publish annual sweeping schedules including holiday schedules in the City's local newspaper. Safe Safety comes first at NES; therefore, all work performed under this contract will be • performed with the maximum safety to the public and where applicable. NES complies with all safety standards required by CAL OSHA and has an excellent safety record. (see attached safety record, page 29). NES will provide all safeguards and protective devices to protect the health and safety of its employees, the safety of the City officials and the public. Rules & Regulations NES complies with all Federal, State and Local rules and regulations, including but not limited to Cal OSHA, SCAQMD Rule 1186 and 1186.1 and the City's NPDES permit requirements. Business License NES will obtain a City of Rosemead business license before commencing services. • 12 • NATIONWIDE ENVIRONMENTAL SERVICES DIVISION OF JOE'S SWEEPING, INC. COMPLAINT REPORT CITY DATE: NAME OF PERSON CALLING: ADDRESS 6 STREET: CROSS STREET DAY OF ROUTE NAME OF DRIVER UNIT # COMPLAINT: RETURN TO LOCATION TIME A.M. ❑ P.M. ❑ NAME OF DRIVER CORRECTING COMPLAINT REMARKS: • • TIME: A. M. ❑ P.M. 13 ca "ORM-1 PERSONNEL/ EXPERIENCE NES prides itself on its excellent customer service. All employees at NES are courteous, responsive, timely, equitable and professional. Employees are trained whether in person or on the phone to be pleasant, respectful and professional. Employees give full attention to each customer's needs by asking questions and by providing accurate information. Our customer service representatives offer immediate action to requests and complaints. NES maintains a drug-free workplace and employs a staff of over 60 sweeper operators including back-up personnel. This method of employing back-up sweeper operators allows NES to manage personnel changes without sacrificing the quality of service to any one of our customers. All personnel wear company uniforms which include identification patches identifying the company and employee. At NES, employees are trained and competent to assure quick response along with professional services. Nonetheless, employees are knowledgeable about correct sweeping practices; therefore, they sweep each route according to the contract specifications and provide high quality services, a basic standard of NES. • NES believes that communication is a key factor in providing quality services, therefore, we have a 24/7 dispatch service available to assist the City with additional, special or emergency requests. In addition, NES will provide the City with NES' 24-hour dispatch telephone number and cellular telephone number of the project manager. Safety comes first at NES; therefore, all managers, supervisors and employees receive ongoing safety training during their employment. The following is a guideline of our training program: 90 Day Training • Review Driving Record and verify with DMV printout (Enroll in DMV Pull-Notice Program) • Reference Check • Pre-Employment Drug/Alcohol Screening • Initial Safety Training • Behind-the-Wheel Training • Proper Operation of a Street Sweeper • Defensive Driving Training • Vehicle Safety Procedures & Precautions Ongoing Training • Bi-Weekly Safety Meetings (One-on-One with Each Employee) • • Quarterly Safety Meetings • Random Safety Meetings administered by our Insurance Company • Random Drug/Alcohol Testing . • Semi-annual refresher training administered by NES. 14 nCncnwIwICI /CVDCDTChirC NES has been known for its remarkable quality of service and stands above all others in the industry by providing excellent customer service. All employees at NES have been screened and selected per NES' Driver Selection and Screening Policy. All sweeper operators have over ten (10) years experience, have completed training by TYMCO on the proper operating procedures of a street sweeper and have the appropriate class driver's license. Management personnel have over fifteen (15) years experience and are highly trained in maintaining the highest level of customer service by focusing on guaranteed satisfaction. All employees and management personnel are skilled, experienced and competent and all are capable of communicating in both written and oral English. If necessary, NES has a staff of management personnel, back-up sweeper operators and back-up street sweepers which can be utilized. NES also has fulltime in-house mechanics available 24/7 to handle any type of mechanical problem, should the need arise. Mechanics are ASE/TYMCO trained and skilled to repair and maintain alternative fuel street sweepers as well as all other types of vehicles. • • Is 15 • • Q V J Q O H Q N a O d c c03 ~ c (A N w oaL n y V c _A C v ; =O E; c d L > N d za s O c t 7 ~ E~ C ~n d 'C N Q d a d V_ 7 L C C A N c 0 N c A y CI V E ~W MB O o a L O v c L A W N ~ ~ A O C A m c L p d O 'y t ~ dy d0 z d ~ L E a ~y d ~ c o° d C7 y CL O C A O m n L ~ d~ Q 9 m W w a c c d a E c~a Y d yu L a a 1.0 c 0(D = C v E v yd0) J YI N A y to n U. O d L Yl 3 L 7 H a L d U m .2 A 7/ y ° f/1 m = A F L ~ ya o, E0 E v Q y C .c +O+ LA u c a y V d d f u ~ad yu ca .C m d v E m m S A C A f a c_ x C L HU V Q d c c N a c~ V c0 Executive: Never Samuelian Joe Samuelian Ani Samuelian John Ozonian Suzy Samuelian Administrative: President/Treasurer Vice President Vice President/Director/HR (Contract Manager) General Manager Corporate Secretary Marlene Melchor Office Manager/Accounting Manager Cheryle Parsons Human Resources, PHR Accounting Clerks Customer Service Clerks Clerical Personnel . Operations: Nejteh Der Bedrossian George Ramirez Gary Der Bedrossian Mechanics: Operations Manager (Project Manager) Operations Supervisor Field Supervisor Lead Workers Fleet Service Personnel Sweeper Operators Bus Stop Maint/Graffiti Abatement Personnel Yen Adjoian Fleet Maintenance Supervisor Lead Mechanic Mechanics • u • 17 0 U1° • _ k RESUMES Ani Samuelian/Vice President & Director (Contract Manager) AN Samuelian has been employed with NES since 1994 and her responsibilities include: Oversee daily operations, contract management, accounts payable/receivable/payroll. Assist in establishing effective company goals and evaluate all insurance and bonding policies and procedures. Responsible for developing and implementing marketing strategies. Provide adequate communication with staff to identify problems and coordinate corrective action plans. Coordinate with department heads to facilitate efficient management functions. Participate in weekly meetings to discuss daily operations performance, regulatory issues, client concerns and company policies and procedures. Responsible for ensuring compliance of all State and Federal laws and regulations. Oversee Human Resources, Safety and Public Relations. AN is bilingual (English/Armenian) and has graduated from Southern California College of Business & Law. Ani is also a proud member of the L.A. Chapter Maintenance Superintendents Association (MSA) and the north american Power Sweeping association (naPSa). John Ozonian/General Manager John Ozonian has been employed with NES since 1984 and his responsibilities include: • Oversee the planning and implementation of company operations, goals, financials, programs and policies; administer and oversee disposal program, including recycling and composting. Establish programs with municipalities to meet AB 939 mandates. Meet with clients and customers to assure the effectiveness of our operations and to establish a positive on-going working relationship. Analyze new procedures and equipment available to improve operations giving authority and approval to management staff to purchase major equipment. Participate in weekly meetings to research, plan and provide positive input in regard to the operations of the company and evaluate quality, efficiency and effectiveness of the overall operation. John is multi-lingual (English, Armenian, Spanish, Turkish, Arabic) and a proud member of the L.A. Chapter - Maintenance Superintendents Association (MSA) and the north american Power Sweeping association (naPSa). John is licensed with the State of California Contractors Board with a "C-39" license. Nejteh Der Bedrossian/Operations Manager (Project Manager) Nejteh Der Bedrossian has been employed with NES since 1991 and his responsibilities include: Oversee and supervise the daily operations of the plant. Responsible for designing new routes and organizing daily service routes and schedules for an effective operation. Managing and overseeing employees. Managing disposal operations; administer and oversee disposal program, including recycling and composting; establish programs with municipalities to meet AB 939 mandates. Monitoring and inspecting field • operations; project point liaison for emergency callouts or request for services; monitors and reviews GPS tracking system reports. Perform cost comparison analysis to determine the most efficient and cost effective way 18 L L~1lQ RESUMES to provide services to our clients. Responsible for inventory control of the plant and purchases for maintaining an effective operation. Participate in weekly meetings to discuss daily operations performance, regulatory issues, client concerns and company policies and procedures. Responsible for ensuring compliance of all State and Federal laws and regulations. Nejteh is multilingual and a proud member of the L. A. Chapter - Maintenance Superintendents Association (MSA) and the north american Power Sweeping association (naPSa). George Ramirez/Operations Supervisor George Ramirez has been employed with NES since 2007 and his responsibilities include: assisting in the daily operations, organizing daily routes, scheduling, dispatch, field supervision, GPS monitoring and overseeing and supervising the daily maintenance and cleanliness of all vehicles. George is bilingual (English/Spanish) and has over 10 years experience. Gary Der Bedrossian/Field Supervisor Gary Der Bedrossian has been employed with NES since 1985 and his current responsibilities include: field supervision, quality control, monitoring and inspecting field operations, designing new routes and organizing daily service routes and schedules for an effective operation. Gary started employment with NES as a sweeper operator; therefore, Gary is well aware and knowledgeable of the pattern of sweeping, quality, route design and issues relating to sweeping performance and all other aspects of sweeping. Gary is multi-lingual (English, Armenian, Arabic, and Turkish). Marlene Melchor/Office Manager Marlene Melchor has been employed with NES since 2000 and her current responsibilities include: office management, accounts payable, accounts receivable, payroll, scheduling, report administration and overseeing customer service department. • • • 19 L y a • LA o O L ( H p a ~ ro Z Q) 0) L U v f n c 0 0 0 0 LL Q fn 0) fo C Ln V Z _ Z L 0 a ~ U 2 ~ E c * fu n co fn W U Z ~F u j rLo a) ' m Q O1 C: a 6L fp m W 'a fn cu " N i C N O L L O n L Q in u 0' n C C Q) • Ln M O 7 O Q~-0 V wpm Z M N V N U N 3 N Y N Z =3 U ll L C ro d c V 0) U O Y O L L ~ 0- n a) Y -u O O C En 0) ~ - C N ~G O n E n * a O a m tn c u Q ' C: cu o. • p ~ f0 - ~ d O C .U L fu C d 7 3 E C O io m C O 0 O r C c c c r_ C: ' _ O_ _ CL Ln O_ O n 0 O. 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V V pp v a~ °a a L fn a 1 CU a w #L'' ~ C C » J V- O O Y L O > 0 ~ O L - O CL O L L V = Y J p 0 0 p 0 41 V V YJ U } fp V U fn 0U fu coo E F- a QO 1--,D v E V , :Z z 01 N Q ""1 O 0 O 1 m -0 C, > - 0 'A 0 C a% X41 E~ 0 o >0 C O N V Ln mt0 7 ~O 0 R >0 6 aj W >Q @ a: Ci) Q al N ~LYO >•L Oi / >mQ LQU Y > W 0v o vc V c o m- r C: 0 0 0 3 0 o o fo V L - @(E a) v x m+~ ZZ~e Dm ' a a ~ a m fob U O W CD 0 C 0 O O CD O C 3 O Ln O C7 CD C: 0 C5 C: r~ . 0 0 U .--i ~ O 7 U N 2 N O U .-•f Z ti U .--i D fD U O a .-i N U n m N j d J QQ V v wd W C Q O N . UQ CONTRACT SCHEDULE • NES will provide sweeping services to the City of Rosemead based upon the service locations listed on Attachment A and based upon the street sweeping map attached. • CI 21 STREET SWEEPING MAP Mox ,a,m.zcm y WF~^e MQ4 ..m.,o.m e.m.,xom 1T. NE Bam tOAn NE 0,m 2p wEo ,r.EO . i om.:om e: 1 ~ ' mm. to,m 3 d m, ~ e.m. m.m vMU wm t cm _ mi to.~-xem Tnu wEo wm.tom I Legend is _j ; FRIDAY. 10am to 2pm FRIDAY. Sam to loam j --.j FRIDAY. Sam to 12pm =b"+ ! MONDAY. 10am to 2pm MONDAY, Sam to 10am j'-•-': I MONDAY. Sam to 12pm THURSDAY. 10am to 2pm _ THURSDAY, 6am to 10am THURSDAY. Sam to 12pm _J TUESDAY, 10am to 2pm TUESDAY, Sam to 10am TUESDAY. Sam to 12pm WEDNESDAY loam to 2pm WEDNESDAY, Sam to 10am WEDNESDAY. Sam to 12pm mom COMMERCIAL STREETS' - city boundary - Sw Tuesnays a FriO,Y,_ Sam is e,m INO P&MIN mwtlcrs for"'..t sv P'gl Request For Proposal - Street Sweeping Services Page 17 u ATTACHMENT A SERVICE LOCATIONS/ TOTAL COST Serv ice Type Curb Miles Frequency Monthly Cost Annual Cost 1 Residential and Median Street Sweeping 147 Weekly $17,485.65 $209,827.80 2 Commercial Street Sweeping 17 Twice Weekl $4,044.30 $481531..60 Totals: $21,529.95 $258,359.40 Total Monthly Cost: $ 21,529.95 Amount In Words Twenty One Thousand Five Hundred Twenty Nine Dollars and Ninety Five Cents • Total Annual Cost: $ 258,359.40 Amount In Words Two Hundred Fifty Eight Thousand Three Hundred Fifty Nine Dollars and Forty Cents `J 17 Request For Proposal - Street Sweeping Services Page 19 ATTACHMENT C UNIT PRICES 1. The contractor agrees that for requested and/or required changes in the scope of work, including additions and deletions on work not performed, the contract sum shall be adjusted in accordance with the following unit prices. II. Contractor is advised that the submitted unit prices will be used as one of the determining factors in the contract award. Unreasonable prices may result in rejection of the entire bid proposal. Unit prices listed below refer to all items installed, including but not limited to, materials, labor, overhead, and profit for the contractor. III. The unit price quoted by the contractor shall be those unit prices that will be charged or credited for labor and materials to be provided regardless of the total number units and/or amount of labor required for added or deleted items of work. IV. All work shall be performed in accordance with specifications or otherwise herein specified. Workmanship shall be in accord with the best standard practices FUNCTION COST/UNIT OF MEASURE Additional Street Sweeping Services During Regular Business Hours: $ 35.00 PER CURB MILE Emergencies During Regular Business Hours: $105.00 PER HOUR Emergencies After Regular Business Hours: $ 150.00 PER HOUR . • 19 o cIc . Mz.~:,.k RECYCLING AND DISPOSAL NES will be responsible of transporting and disposing of all street sweeping debris in accordance to with all City, County, State and Federal requirements. NES will compost and/or recycle all street sweeping debris to maintain a minimum of 85% diversion rate from landfills. Street sweeping debris will be hauled to our facility in Norwalk and then transferred to Community Recycling. Monthly reports will be prepared and sent to the City illustrating the amount of debris recycled. • L 25 0 • • Gd][2 • EQUIPMENT Equipment NES has a fleet of over 70 sweeping and cleaning vehicles including back-up street sweepers (see partial vehicle list below). Street sweepers utilized in the City of Rosemead (Unit No. 233 & 234) are equipped with safety features, painted in uniform color and will have logos and/or place cards for proper City of Rosemead Contractor identification. In addition, all street sweepers are equipped with GPS (Teietrac) tracking systems which monitors speed, hours of operation and brush operation for reporting purposes. All equipment will be kept in safe working order and will be licensed and maintained in a safe and proper operating condition. Only sweepers powered by approved alternative fuels in accordance with SCAQMD Rule 1186 (PM10) and Rule 1186.1 will be utilized in the City of Rosemead. Unit # Year Make Model Type Fuel Type Life Span 223 2008 Freightliner Tymco Regenerative Air CNG 16+ 224 2008 Freightliner Tymco Regenerative Air CNG 16+ 225 2008 Freightliner Tymco Regenerative Air CNG 16+ 226 2008 GMC C-7500 Tymco Regenerative Air CNG 16+ 227 2008 GMC C-7500 Tymco Regenerative Air CNG 16+ 228 2008 Freightliner Tymco Regenerative Air CNG 16+ 229 2008 GMC C-7500 Tymco Regenerative Air CNG 16+ 230 2009 GMC C-7500 Tymco Regenerative Air CNG 16+ 231 2009 GMC C-7500 Tymco Regenerative Air CNG 16+ 232 2009 GMC C-7500 Tymco Regenerative Air CNG 16+ 233 2009 GMC C-7500 Tymco Regenerative Air CNG 16+ 234 2009 GMC C-7500 Tymco Regenerative Air CNG 16+ ADDITIONAL VEHMEINFORMATIONAVAILABLEUPON REQUEST • Maintenance All street sweepers are inspected at a minimum of twice per day. Drivers are required to perform pre-trip and post-trip inspections daily. NES also has a successful preventive maintenance program and is proud to state that NES has always received excellent reviews/inspections from the CHIP. 26 s ~Q GPS • All street sweepers utilized in the City of Rosemead will have installed_a GPS (Teletrac) monitoring system that will enable the City of Rosemead to view via computer (internet) where the sweepers are at all times. The system will be capable of the following: Capable of gathering and reporting the following real time data: speed, direction, location on a map, address, distance traveled, brooms up or down, water on or off. • The sweeper' path of travel superimposed on a map. • Generating email alerts whenever the sweeper speed exceeds the manufacturer's recommended speed or non-movement for periods in excess of one hour. • Generating daily reports of sweeper activity. • Maintaining the data for a period of 90 days • • 27 ~10 »m- STATEMENT OF COMPLIANCE This proposal is in strict compliance with the Request for Proposal and Draft Agreement and no exceptions to either are proposed. • 28 • OTHER INFORMATION • Cl LOOGON~ • Insurance and Risk Management Specialists February 03, 10 Nationwide Environmental Services 11914 Front Street Norwalk, CA 90650 To Whom It May Concern: Nationwide Environmental Services has proven to be an outstanding client of Lockton Insurance Brokers. As a client for the past 7 years, their commitment to safety is reflected across multiple programs implemented to enhance the management's and staff's knowledge of how to reduce injuries and general liability loses. Some of the most efficient methods of their success are: incentive programs, pre-employment and random drug-screen policy, toolbox safety meetings, new hire orientation, job safety analysis, supervisor training, and their fleet safety program. As a result of their excellent history record, I found Nationwide Environmental Services to be in • compliance with all Federal and State laws. Once again, please extend my thanks to your management group for their cooperation and support. If you have any questions or require additional assistance, please do not hesitate to contact me at (562) 756-8777 or fax (213) 873-4285. Sincerely, Befrt M IA4'10 Bert Munoz, Senior Loss Control Consultant bmun oz(a lockton.com CC: Kim Sautter, Lockton Peggie Sykes, Lockton • LOCKTON INSURANCE BROKERS, INC. License#0714705 725 S. Figueroa St., 35" Fl / Los Angeles, CA 90017 / (213) 689-0065 / FAX: (213) 689-0550 ~Natural Gas. Vehicles Clean Energy for NES Sweepers... Clean Energy Fuels (NASDAQ:CLNE) last week helped celebrate the opening of a fueling station in Norwalk, Calif. (Los Angeles), for Nationwide Environmental Services. NES is said to be the first street-sweeping fleet in the country ("Maybe the world," says Clean Energy solid waste business development manager Sean Wine) with a dedicated compressed natural gas fueling installation on site. The Clean Energy-designed station has an ANGI com- pressor package with a Vilter screw booster, allowing CNG to be dispensed at better than 400 gasoline gallon equiva- lents per hour. "The station has 36 individual time-fill posts and will fuel 36 sweepers overnight," Wine told F&F. Clean Energy will provide NES with ongoing operation and maintenance services. NES, Nejteh Der Bedrossian, 800-222-5637 or 562-860-0604; nejteh@nes-sweeping.com; www.nes-sweeping.com Clean Energy, Sean Wine, 562-493-2804; swine@cleanenergyfuels.com; www.cleanenergyfuels.com ...and for Limousines for Las Vegas Clean Energy also confirmed last week that it's planning a compressed natural gas fueling station in Las Vegas to support vehicles including first-of-their-kind stretch limou- sines by Brea, Calif-based Krystal Enterprises. Krystal is converting 26 stretch limousines for the new environmentally friendly CityCenter complex in Las Vegas. The base vehicles are Lincoln Town Cars and the CNG conversion hardware is from BAF Technologies. Clean Energy, Chad Lindholm, 562-493-2804, ext 247; clindholm@cleonenergyfuels.com; www.cleanenergyfuels.com BAF (Los Angeles), John Sledge, 714-376-8143; jsledge@baftechnologies.com; www.baftechnologiesxom Krystal Enterprises, Johnny Chen, 714-986-1200 or 800-579-7825; jchen@krystal.cC; www.krystal.cc Kansas City for First of New ESI Trucks Kansas City has taken delivery of eight of 19 Navistar International trucks with 24-valve engines converted to dedicated-methane operation by Emission Solutions, Inc. Approval of the latest version of the 7.6-liter engine for conversion means that EST can ® convert new trucks to compressed - ` ~ i natural gas (FdrF, May 18). y - Kansas City will deploy the fast of the 19 ESI-powered trucks for storm channel clearing, says municipal fleet manager Sam Swearngin. ESI, president Jim Moore, 972-369-0092; jimmoore@emissionsolutionsinc. tom; www.eMiSSiOn5OlUtiOnsinc.com Kansas City, Sam Swearngin, 816-513-8356; sam_swearngin@kcmo.org; www.kcmo.org August 10, 2009 Omnitek Peru "Everybody's busy and it's all because of CNG," says Werner Funk, CEO of Los Angeles-based Omnitek Engineering. Programs supporting conversion of taxis to compressed natural gas in Peru, he told F&F, are stimulat- ing all sorts of economic activity. "I'm really happy to see a government supporting it like they do down there." Which is why Omnitek has formed Omnitek Peru, as a joint venture with local partners, to convert diesels to methane and to re-power trucks and buses with Omnitek methane engines, possibly including new vehicles. Industry sources estimate that diesel vehicle conver- sions for buses during the next few years will reach at least 20,000, with truck conversions expected to reach 50,000, Omnitek says. There is a potential market of 500,000 heavy-duty engines in Peru, Funk said. G&W Group S.A. is Omnitek's distributor in Peru with an initial conversion order valued at $4.5 million for a fleet of Leche Gloria beverage and milk delivery vehicles. Omnitek, CEO Werner Funk, 760-591-0089; fax -591-0880; werner@omnitekcorp.com; www.omnitekcorp.com Ford Gaseous Fuel Prep Option for E-Series Ford has launched a gaseous fuel prep order option for its E-Series vans, NGVAmerica reports. "Fleet customers and dealers registered with their web access order bank system can now select the CNG-retrofit- ready option on the full line of E-series vans and wagons with the 5.4 liter engine," the association advises members this week. "Previously, qualified Ford E-series retrofitters would have to order the hardened valve seats and stems." Ford info, Gerry Koss, 313-248-8280; mobile 313-622-3950; gkoss2@ford.com; w Pfieet ford.com Hydrooen Fuel Cell Buses CARB Lifts Deadline ZEV Bus Requirement for 2011-2012 Delayed As Agency Will Await Data from New AC Trial The California Air Resources Board has postponed its deadline for large transit agencies to introduce zero- emission buses, lifting a requirement that would have taken effect for 15% of deliveries in 2011, or 2012 for agencies already fielding alternative fuel vehicles. The original requirement was for so-called "diesel-path" agencies to meet I : the 15% ZEV minimum this year and for "CNG-path" agencies to - `comply in 2011. One of AC Transit's existing All bets are now off as CARB Van Hoot fuel cell buses has set no new deadline but will instead await data from AC Transit's 12 new fuel cell buses from Belgium's Van Hool, now expected to be in service by mid-2010. The Van Hool purchase includes four hydrogen more on page 4 • • -im!•r~Ri~,.wfary'aF.~Y^ COPYRIGHT,l 2009 AUGUST PACIFIC PRESS i CITY OF HUNTINGTON BEACH 2000 Main Street ♦ PO Box 190 ♦ CA 92648 Travis K. Hopkins, PE Department of Public Works Director (714) 536-5431 February 12, 2010 Nationwide Environmental Services 11914 Front Street Norwalk, CA 90650 To whom it may concern: On behalf of the City of Huntington Beach, I would like to acknowledge Nationwide Environmental , Services for the excellent service they have provided to the residents of this City for the past decade. In 1999, a relationship started between the City of Huntington Beach and Nationwide Environmental Services. NES was contracted to perform street sweeping services on a twice-a-month basis and the service was split in half between in-house street sweeping and NES. It did not take long to realize that the service level NES provided well exceeded the very high expectation level of the City. NES recognizes the importance of strong customer service, attention to detail, industry knowledge, and an equitable partnering approach with an agency as integral facets to a successful street sweeping program. In 2009, the City of Huntington Beach amended its contract with Nationwide Environmental Services to encompass a full street sweeping service on a twice-a-month interval. The transition to a full service contract was easily accomplished by NES and well exceeded the City's expectations. Nationwide Environmental Services is a leader in the street sweeping industry for others to follow. I would recommend NES to any neighboring City for street sweeping services. It has truly been a pleasure to work with such dedicated professionals who share and understand the same values in public service. Respectfully, Dereck Livermore Supervisor, Street Maintenance 714.374.1732 0 ADDENDUM NO. 1 • City of Rosemead March 11, 2010 Request for Proposal No. 1010-03 STREET SWEEPING SERVICES Notice is hereby given that the following sections contained in the above referenced Request for Proposal (RFP) and Draft Contract are being amended as follows: Under the RFP, Section 66, General Conditions, 3`d paragraph is amended to read as follows: Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., (`Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance". If applicable and the Services are being performed as part of an applicable "public works" or • "maintenance", as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. If applicable, City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. If Applicable, Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. • Under the Draft Contract, Section 3.3.5, Prevailing Wages paragraph is amended to read as follows: 3.3.5 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance". If the Services are being performed as part of an applicable "public works" or "maintenance", • as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply • with such Prevailing Wage Laws. If applicable, City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. If Applicable, Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. • Under the RFP, Attachment A has been amended and a Note at.the bottom of the page has been added to read as follows: Note: The total annual trash collection resulting from the street sweeping operations in Rosemead is approximately 600 tons per year (or approx. 50 tons/ month). This estimation was derived from the total of 568.21 tons collected in calendar year 2009 (Debris Report provided to City by the current contractor). El This Addendum is hereby identified as Addendum No. 1 to the Request For Proposal (RFP) No.2010-03 for Street Sweeping Services. THEREFORE: All proposers are required to note this Addendum No. 1, sign this page, and submit this page with their sealed proposal. Q ~01M& March 12. 2010 Signature Date Ani SamuelianNice President Name, Title Nationwide Environmental Services Company Name "This form must be included with your bid proposal packet. n ~J 0 W- D&B Comprehensive Insight Plus Report: AT14ENS SERVICES Small Business • Solutions Comprehensive Insight Plus Report for D-U-N-S 08-505-4786 ATHENS SERVICES Report Printed: April 8, 2010 0 Pnnt this re)bh 10 To save this report to your PC: Select File and then Save As from the browser menu bar. Click on the Save in: drop-down menu and select a location for your file. Enter a file name and save the report as a html or Axl file. Copyright 2004 Dun & Bradstreet - Provided under contract for the exclusive use of subscriber Chris Marcarello, City of Rosemead Company Snapshot Creditworthiness Payment History & Trends Public Filings History & Operations Banking & Finance Company Snapshot Business Summary Profile ATHENS SERVICES 14048 Valley Blvd City Of Industry, CA 91716 Tel: UNKNOWN D-U-NS 08-505-4786 D&B Rating: DS Company Stela Year started Employees Manager S.I.C. Industry Refuse system This is a single location. Likelihood this company will not pay on MODERATE time over the next 12 months Credit Score Class: 3 7 1 2 3 4 5 Low Moderate High 2001 Likelihood this company will experience AVERAGE Q 3 financial stress in the next 12 months Eric Herbert, President 4953 Financial Stress Class:3 1 23 4 5 Low High The Net worth amount in this section may have been adjusted by D&B to reflect typical deductions, such as certain intangible assets. Timeliness of historical payments for - SLOW Q this company D&B PAYDEX& 74 100 0 Anticipates Prompt 30 120 days slow days Acm Industry benchmark: Slow "Based on 12 trade experiences on file with D&B Payment performance trend over the past 90 days UNCHANGED D&B offers guidance on credit limits for this company based on its profile as well as profiles of other companies similar in size, industry, and credit usage Get details Evidence of bankruptcy, fraud, or criminal proceedings in the history of this business or its management NIA Noteworthy special events in this company's file YES Total number of suits, liens and judgments in this company's file 2 Value of open suits, liens and judgments for this company $1,134 m Value of open records refers only to 10 most recent flings for each record type Company Snapshot Creditworthiness Payment Historv & Trends Public Filing Historv 8 Operations Bankina 8 Finance • Creditworthiness Summary Page 1 of 6 https://smallbusiness.dnb.com/ePlatfonn/servlet[ViewReport?orderlteml d=106693 759&do=... 4/8/2010 D&B Comprehensive Insight Plus Report: ATHENS SERVICES Likelihood this company will experience financial stress in the next 12 months Likelihood this company will not pay on time over the next 12 months AVERAGE Q D&B Rating: DS The DS rating indicates that the information available does not permit D&B to classify the company within our rating key. For more information, see the D&B Rating Key. MODERATE A! Default on Payment: Financial Stress Summary Likelihood this company will AVERAGE A experience financial stress in the next 12 months Financial Stress Class: 3 1 2 3 4 5 LOW High Financial stress national percentile: 40 (highest risk: 1%; lowest nsk: 100%) National percentile industry norm: 43 (highest risk: 1%; lowest risk: 100%) During the prior year, firths in this Financial Stress Class had a failure rate of 0.24%, which is 2 times lower than the national average. Payment within Terms: Credit Score Summary Likelihood this company will not pay on time over the next 12 months Credit Score Class: 3 Key Factors - 12 trade experiences exist for this company. - Financial Stress Score: 1463 (high risk: 1,001;low risk: 1,875) - Limited time under present management control. - Low proportion of satisfactory payment experiences to total payment experiences. MODERATE A Key Factors - 12 trade experiences exist for this company. - 50% of trade dollars indicate slow payment(s) are present. - Evidence of open judgment(s) in D&B database. 1 2 3 4 5 Low' Moderate High The Credit Score class of 3 for this company shows that 14.3% of firms with this classification paid one or more bills severely delinquent, which is lower than the average of businesses in D&B's database. Credit score percentile: 53 (high risk: 1 low risk: 100%) Industry norm percentile: 42 (high risk: 1 low risk: 100%) Additional Information Financial Stress Summary - The Financial Stress Risk Class indicates that this firm shares some of the same business and financial characteristics of other companies with this classification. It does not mean the firm will necessarily experience financial stress. - The probability of failure shows percentage of firms in a given percentile that discontinue operations with loss to creditors. - The average probability of failure is based on businesses in D&B's database and is provided for comparative purposes. - The Financial Stress Score Percentile reflects the relative ranking of a company among all storable companies in D&B's file. - The Financial Stress Score offers a more precise measure of the level of risk than the Risk Class and Percentile. It is especially helpful to customers using a scorecard approach to determining overall business performance. Credit Score Summary - The Incidence of Delinquent Payment is the percentage of companies with this classification that were reported 90 days past due or more by creditors. The calculation of this value is based on an inquiry weighted sample. - The Percentile ranks this firth relative to other businesses. For example, a firm in the 80th percentile has a lower risk of paying in a severely delinquent manner than 79% of all scorable companies in D&B's files. Company Snapshot Creditworthiness Payment History & Trends Public Filings History & Operations Banking & Finance Payment History Page 2 of 6 • I • https:Hsmallbusiness.dnb.com/ePlatform/servletNiewReport?orderIteml d=106693 759&do=... 4/8/2010 D&B Comprehensive Insight Plus Report: ATHENS SERVICES Summary Average payment performance trend when weighted by dollar amount • • Payment History Overview UNCHANGED ©i Company's payment performance over the past 12 months compared with its peers Payment experiences on file with DBB: 12 Average highest credit: Payments made within terms: 11 (93%) Largest high credit: Amount placed for collections: 0(0%) Highest now owing: Highest past due: Historical Payment Trends: PAYDEX® Average payment performance trend when weighted by dollar amount Last 3 months: Trend is unchanged UNCHANGED MIXED $12,400 $95,000 $750 $0 Last 12 months: 9 days beyond terms D&B PAYDEX®: 74 Industry benchmark: Slow 100 0 Anticipates Prompt 30 120 daysslow daysslow Based on payments collected over last 12 months. Indications of slowness can be the result of dispute over merchandise, skipped invoices, etc. Accounts are sometimes placed for collection even though the existence or amount of the debt is disputed. Historical Payment Trends: PAYDEX® Comparison to Industry Company's payment performance over the past MIXED L 12 months compared with its peers This company's 12-month high: 80, or equal to generally within terms This company's 12-month low: 74, or equal to 9 days beyond terms NIA 20 30 40 uMp by l a 60 c 70 80 - I I I I I I 0909 06/09 07109 MEN 09/09 10/09 11109 12/09 01/10 02/10 03110 04110 - This Company ■ Industry Benchmark Shows PAYDEX scores of this Business cempared to the Primary Industry from each of the last four quarters. The Pnmary Industry is Refuse system, based on SIC code 4953. , Payment History Details Date Reported J Paying Record ~ High Credit Now Owes ~ Past Due J I Selling Terms ~ Last Sale Within (months) ' 102110 Prompt 250 0 0 . 1 02110 Prompt 10 0 0 Net30 1 6-12 01/10 Prompt 2,500 0 ~ 0 Net30 6-12 12/09 Prompt 5,000 0 0 Net15 6-12 j 11109 Prompt 100 0 ~ 0 1 6-12 11/09 Prompt-Slow 10 95,000 0 ~ 0 1 1 i 09/09 Prompt 750 750 0 1 07109 Prompt 250 0 1 6-12 j 107109 Slow 10 7,500 J ~ 1 Page 3 of 6 https:Hsmallbusiness.dnb.com/ePlatfonn/servletfViewReport?orderItemld=106693759&do=... 4/8/2010 D&B Comprehensive Insight Plus Report: ATHENS SERVICES Page 4 of 6 05/09 Slow 10 250 0 0 Net30 6-12 01109 (011) 50 Cash account 6-12 • 1 05/08 ( Prompt 10 I O-___ I o 11 Payment experiences reflect how bills are met in relation to the terms granted. In some instances payment beyond terms can be the result of dispute over merchandise, skipped invoices, etc. Each experience shovm is from a separate supplier. Updated trade experiences replace those previously reported. Payment Analysis By Industry Company's dollar-weighted payments listed by the primary industries of its suppliers Total Received Total Dollar Largest Within Slowl-30 Slow31- Slowli Slow M Amount High Credit Terms 60 90 91t of dollar amount) Industry Misc publishing 2 100 100 100 0 0 0 0 Petroleum terminal 1 95,000 95,000 50 50 0 0 0 Public finance 1 7,500 7,500 0 100 0 0 0 Whol petroleum profs 1 5,000 5,000 100 0 0 0 0 Employment agency 1 2,500 2,500 100 0 0 0 0 Nonclassified' 1 750 750 100 0 0 0 0 Whol industrial suppl 1 250 250 0 100 0 0 0 Lithographic printing 1 250 250 100 0 0 0 0 Radiotelephone commun 1 250 250 100 0 0 0 0 Whol electrical equip 1 0 0 0 0 0 0 0 Other payment categories Cash experiences 1 50 50 Payment record unknown 0 0 0 Unfavorable comments 0 0 0 Placed for collection Nhth D&B 0 0 0 • Other 0 N/A 0 Total in D&B's file 12 111,650 95,000 There are 12 payment expenences in D&B's file for the most recent 12 months, with 3 experiences reported during the last three month period. Company Snapshot Creditworthiness Payment History & Trends Public Flings Historv & Operations Bank'no & Finance Public Filings Summary of Court Actions The following data includes both open and closed filings found in D&B's database on the subject company. Record Type Open Records Open Value Total Records Most Recent Filing Date Suits 0 0 1 09/1612002 Liens 0 0 0 Judgments 1 $1,134 1 02101/2000 UCC Filings 0 N/A 0 - Bankruptcy Proceedings 0 N/A 0 - Public filing data is for informational purposes only and is not the official record. Certified copies can only by obtained from the official source. Number and value of open records refers only to 10 most recent filings for each record type. Special Events 1212212009 The name and address of this business have been confirmed by D&B using available sources. Suits • https:Hsmallbusiness.dnb.comlePlatfornilservletIV iewReport?orderltemld=106693759&do=... 4/8/2010 • • F- I L D&B Comprehensive Insight Plus Report: ATHENS SERVICES Summary Average payment performance trend UNCHANGED ©I Company's payment performance over the MIXED when weighted by dollar amount past 12 months compared with its peers Payment History Overview Payment experiences on file with D&B : 12 Average highest credit: $12,400 Payments made within terms: 11 (93%) Largest high credit: $95,000 Amount placed for collections: 0(0%) Highest now owing: $750 Highest past due: $0 Historical Payment Trends: PAYDEX® Average payment performance trend when weighted by.dollar amount Last 3 months: Trend is unchanged UNCHANGED Last 12 months: 9 days beyond terns D&B PAYDEX®: 74 Industry benchmark: Slow 100 0 Anticipates Prompt 30 120 daysslow daysslow Based on payments collected over last 12 months. Indications of slowness can be the result of dispute over merchandise, skipped invoices, etc. Accounts are sometimes placed for collection even though the existence or amount of the debt is disputed. Historical Payment Trends: PAYDEX® Comparison to Industry Company's payment performance over the past MIXED, 12 months compared with its peers This company's 12-month high: 80, or equal to generally within terms This company's 12-month low. 74, or equal to 9 days beyond terms NIA 20 30 /0 0 50 6 60 0 70 90 100 ---.__....i 05109 0W09 07109 OWN 09109 10109 11109 12109 01110 02110 03110 04110 ~ This Company ■ Industry Benchmark Shows PAYDEX scores of this Business compared to the Primary Indus" from each of the fast four quarters. The Primary Industry is Refuse system, based on SIC code 4953. Payment History Details Date Reported Paying Record High Credit Now Owes Past Due (E) Selling Terms Last Sale Within (months) 02/10 Prompt 250 0 0 1 02/10 Prompt 0 0 J 0 Net30 6-12 01/10 Prompt 2,500 0 0 Ne130 1 6-12 12109 Prompt 5,000 0 0 J Net15 6-12 11/09 Prompt 1 100 ~ 0 0 ~ 6-12 11/09 Prompt-Slow 10 95,000 0 0 J ~ 1 09/09 Prompt 750 1 750 0 ~ 1 07/09 Prompt 250 0 1 0 6-12 07/09 Slow 10 7,500 Page 3 of 6 https:Hsmallbusiness.dnb.com/ePlatfonn/servlet/ViewReport?orderItemld=106693 759&do=... 4/8/2010 D&B Comprehensive Insight Plus Report: ATHENS SERVICES 05/09 Slow 10 i 250 i 0 i 0 Net30 6-12 Page 4 of 6 • 01/09 (011) 50 Cash account 6-12 1 05/08 I Prompt 10 10 10 11 . Payment experiences reflect how bills are met in relation to the terms granted. In some instances payment beyond terms can be the resua of dispute over merchandise, skipped invoices, etc. Each experience shown is from a separate supplier. Updated trade experiences replace those previously reported. Payment Analysis By Industry Company's dollar-weighted payments listed by the primary industries of its suppliers Total Received Total Dollar Largest Within Slow 1-30 Slow 31- Slow 61- Slow Amount High Credit Terms 60 90 91+ of dollar amo unt) Industry Misc publishing 2 100 100 100 0 0 0 0 Petroleum terminal 1 95,000 95,000 50 50 0 0 0 Public finance 1 7,500 7,500 0 100 0 0 0 Wnol petroleum profs 1 5,000 5,000 100 0 0 0 0 Employment agency 1 2,500 2,500 100 0 0 0 0 Nonclassified' 1 750 750 100 0 0 0 0 Nlhol industrial suppl 1 250 250 0 100 0 0 0 , Lithographic printing 1 250 250 100 0 0 0 0 Radiotelephone commun 1 250 250 100 0 0 0 0 VJhol electrical equip 1 0 0 0 0 0 0 0 Other payment categories Cash experiences 1 50 50 Payment record unknown 0 0 0 Unfavorable comments 0 0 0 Placed for collection Wth D&B 0 0 0 • Other 0 N/A 0 Total in D&B's file 12 111,650 95,000 There are 12 payment experiences in D&B's file for the most recent 12 months, with 3 experiences reported during the last three month period. Company Snapshot Creditworthiness Payment History & Trends Public Filings History & Operations Banking & Finance Public Filings Summary of Court Actions The following data includes both open and closed filings found in D&B's database on the subject company. Record Type Open Records Open Value Total Records Most Recent Filing Date Suits 0 0 1 09/1612002 Liens 0 0 0 - Judgments 1 $1,134 1 02/0112000 UCC Filings 0 N/A 0 - Bankruptcy Proceedings 0 N/A 0 - Public filing data is for informational purposes only and is not the official record, Cohn led copies can only by obtained from the official source. Number and value of open records refers only to 10 most recent filings for each record type. Special Events 12/2212009 The name and address of this business have been confirmed by D&B using available sources. Suits • https://smallbusiness.dnb.com/ePlatform/servlet/V iewReport?orderlteml d=106693 759&do=... 4/8/2010 D&B Comprehensive Insight Plus Report: ATHENS SERVICES Status Amount Cause Plaintiff Defendant Date Filed Additional Details Judgment $3,500 Unavailable BONILLA, ATHENS 09/16/2002 Case number. 02SO2098 • entered ROSENDO SERVICES AND Date status Attained: 01/08/2003 M. OTHERS Latest info Received: 12/28/2009 Where filed: LOS ANGELES COUNTY SMALL CLAIMS COURT/HUNTINGTON PARK, HUNTINGTON PARK, CA If it is indicated that there are defendants other than the report subject, the lawsuit may be an action to clear title to property and does not necessarily imply a claim for money against the subject. Any public filings displayed in red are open. Judgments • .0 Status Award Type Against In Favour of Date Entered Additional Details Unsatisfied $1,134 Judgment ATHENS MICHAEL 0210112000 Case Number (Docket/N/arrant): 99501650 SERVICES and BUJOSA Date status Attained: 02/01/2000 OTHERS Latest info Received: 12116/2006 Where filed: LOS ANGELES COUNTY SMALL CLAIMS COURTIALHAMBRA, ALHAMBRA, CA Any public filings displayed in red are open. Company Snapshot Creditworthiness Payment History & Trends Public Filings History & Operations Banking & Finance History & Operations Topic Description History Detailed information on the history of a company, including background information on the management team and key principals, and information on related companies. - - Company Detailed information on a company's operations including the identity of the parent company, the geographic Operations scope of the business, and the key holdings. Industry Details on the specific industry within which a company is classified. Classification History Management: ERIC HERBERT, PRESIDENT Business started 2001. ERIC HERBERT. Work history unknown. Business address has changed from 3890 11th St, Riverside, CA, 92501 to 687 Iowa Ave, Riverside, CA, 92501. Business address has changed from 687 Iowa Ave, Riverside, CA, 92501 to 14048 Valley Blvd, City Of Industry, CA, 91716. Company Operations Description: Employees: Facilities: Industry Classification Provides refuse services. 3. Rents premises in building. SIC NAICS 49530000 Refuse systems 562219 Other Nonhazardous Waste Treatment and Disposal Based on information in our file. D&B has assigned this company an extended 8-digit SIC. D&B's use of 8-diga SICs enables us to be more speck to a company's operations than if we use the standard 4-digit code. The 4-digit SIC numbers link to the description on the Occupational Safety & Health Administration (OSHA) Web site. Links open in a new browser window. Page 5 of 6 https:Hsmallbusiness.dnb.com/ePlatfomi/servletIV iewReport?orderItemld=106693 759&do=... 4/8/2010 D&B'Comprehensive Insight Plus Report: ATHENS SERVICES Corn anv Snapshot creditworthiness PP=went H'story 8 Trends Public Filings H;torv 8 0 rations Banking & Finance Banking & Finance Key Business Ratios D&B has been unable to obtain sufficient financial information from this company to calculate business ratios. Our check of additional outside sources also found no information available on its financial performance. To help you in this instance, ratios for other firms in the same industry are provided below to support your analysis of this business. Industry Norms based on 26 establishments This Business - Industry Median Industry Quartile Profitability Return on Sales UN 3.7 UN Return on Net Worth UN 6.6 UN Short-Term Solvency Current Ratio UN 1.2 UN Quick Ratio UN 0.9 UN Efficiency Assets Sales UN 109.3 UN Sales/ Net Working Capital UN 5.8 UN Utilization Total Liabilities / Net Worth UN 113.6 UN UN = Unavailable u Company Snapshot Creditworthiness Payment History & Trends Public Filings H'stow & Ope at ors Banking & Finance Customer Service Need help? Call Customer Service at (800) 333-0505, Monday through Friday, 8:00 AM to 6:00 PM Local Time. • / Print this reoo_rt / To save this report to your PC: Select File and then Save As from the browser menu bar. Click on the Save in: drop-down menu and select a location for your file. Enter a file name and save the report as a html or bd file. Copyright 2004 Dun & Bradstreet - Provided under contract for the exclusive use of subscriber Chris Marcarello, City of Rosemead Page 6 of 6 ; https://smallbusiness.dnb. com/ePlatform/servlet/ViewRepor-t?orderi temld=106693 759&do=... 4/8/2010