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CC - Agenda - 06/22/10Public Comment from the Audience • If you wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting. • The City Council will hear public comments on matters not listed on the agenda during the Public Comments from the Audience period. • Opportunity to address the City Council (on non-agenda items) is limited to 3 minutes per speaker. • The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote. Brown Act Pursuant to provisions of the Brown Act, no action may be taken on a matter unless d is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting. Rules of Decorum Persons attending the meeting shall observe rules of propriety, decorum, good conduct and refrain from impertinent or slanderous remarks. Violation of this rule shall result in such persons being barred from further audience before the governing body. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in unlawful interference shall be removed from chambers. Americans with Disabilities Act In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk's office at least 48 hours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service. This agenda was posted 72 hours in advance of the meeting at the City Hall, 8838 E. Valley Boulevard, Rosemead; the L.A. County Library, Rosemead Branch, 8800 E. Valley Boulevard, Rosemead; and other locations pursuant to RMC Sec. 1.08.020. Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office during normal business hours. Rosemead City Council, Community Development Commission, Financing Authority, and Housing Development Corporation JOINT MEETING AGENDA June 22, 2010 6:00 PM City Hall Council Chamber 8838 E. Valley Boulevard, Rosemead, California 91770 www.cityofrosemead.org Gary Taylor, Mayor Steven Ly, Mayor Pro Tem Sandra Armenta, Council Member Margaret Clark, Council Member Polly Low, Council Member ROSEMEAD CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION, FINANCING AUTHORITY, AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA- June 22.2010 Community Development Commission, Financing Authority, Housing Development Corporation, and City Council Meeting Agenda • CALL TO ORDER - 6:00 PM • PLEDGE OF ALLEGIANCE - Commissioner/Council Member Armenta • INVOCATION -Commissioner/Council Member Clark • ROLL CALL: o CDC - Chair Taylor, Vice-Chair Ly, Commissioners Armen ta, Clark, Low o Financing Authority - Chair Taylor, Vice-Chair Ly, Board Members Armenta, Clark, Low o Housing Corporation - President Taylor, Vice-President Ly, Directors Armenta, Clark, Low o City Council -Mayor Taylor, Mayor Pro Tern Ly, Council Members Armenta, Clark, Low 1. ORDINANCES BY TITLE ONLY By motion, unanimously adopted, the City Attorney shall be instructed to read by title only all resolutions and ordinances appearing on this agenda which are required by law to be read in their entirety. 2. PUBLIC COMMENTS FROM THE AUDIENCE 3. COMMISSIONICORPORATION CONSENT CALENDAR A. Community Development Commission Claims and Demands Resolution No. 2010 - 20 Recommendation: to approve Resolution No. 2010 - 20, entitled: RESOLUTION NO. 2010 - 20 FOR PAYMENT OF COMMISSION EXPENDITURES IN THE AMOUNT OF $51,263.80 DEMAND NOS. 10087 AND NOS. 11280 THROUGH 11286. B. Rosemead Housing Development Corporation Claims and Demands Resolution No. 2010 - 02 Recommendation: to approve Resolution No. 2010 - 02, entitled: Page 2 of 12 ROSEMEAD CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION, FINANCING AUTHORITY, AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA- June 22, 2010 A RESOLUTION OF THE ROSEMEAD HOUSING DEVELOPMENT CORPORATION ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $496,361.00 DEMANDS NO. 1509 THROUGH 1520 4. Matters from City Manager/Executive Director and Staff A. Receive and File Contract for Synthetic Track Construction at Rosemead High School The Community Development Commission and El Monte Union High School District (District) have a Memorandum of Understanding for the construction of a synthetic track at Rosemead High School. The District is responsible for taking the lead on the project which includes drafting the project scope, issuing 'a request for proposal, and making a contractor selection. In order to ensure that the best contractor was selected, the District issued a Request for Qualifications and interviewed a number of construction firms interested in the project. The City Manager was on the interview panel which reviewed all of the proposals. Based on this process the District selected Ohno Construction Company and entered into exclusive negotiations with them regarding the final cost and scope of the project. From these negotiations, a complete contract scope was developed and a Guaranteed Maximum Price was agree upon. The Guaranteed Maximum Price of $1,077,550.65 is well below the original $1.2 million estimate and the Commission's portion of the project will be $646,530.39. It is anticipated that the project will conclude in late August or early September for the start of the 2010-11 school year. Recommendation: That the Community Development Commission receive and file the Facility Lease and Site Lease agreements that the District has executed to effect the construction of capital improvement projects pursuant to the State Education Code. B. Sale of 2010A Tax Increment Bonds for Public Infrastructure Projects On April 13, 2010 the Commission approved the financing team and authorized the development of the necessary documents and financial analysis to issue tax-exempt bonds of the CDC in the amount of $10.76 million resulting in net proceeds of approximately $9.6 million. Over the past three months the financing team has worked to develop the best possible package for the bond issuance. This process has included a fiscal analysis of the merged project area, the development of the Additional Bonds Test (ABT), creation of the Preliminary Official Statement (POS), the necessary resolutions, and a credit rating presentation to Standard and Poor's (S&P). The debt service for the bonds will be paid with tax increment revenues from the existing property tax levy. Therefore, no additional taxes or assessments will be levied on residents or businesses. Page 3 of 12 ROSEMEAD CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION, FINANCING AUTHORITY, AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA - June 22.2010 r Recommendation: That the City Council take the following approve Resolution No. 2010- 44, entitled: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD APPROVING THE ISSUANCE AND SALE OF NOT TO EXCEED $12,000,000 AGGREGATE PRINCIPAL AMOUNT OF ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION MERGED REDEVELOPMENT PROJECT, TAX ALLOCATION BONDS, SERIES 2010A Additional Recommendation: That the Community Development Commission take the following actions: 1. Approve Resolution No. CDC 2010-21, entitled: RESOLUTION OF THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $12,000,000 OF THE COMMISSION'S MERGED REDEVELOPMENT PROJECT TAX ALLOCATION BONDS, SERIES 2010A AND'THE EXECUTION AND DELIVERY OF AN INDENTURE, A PURCHASE CONTRACT, A CONTINUING DISCLOSURE AGREEMENT AND AN OFFICIAL STATEMENT, AND APPROVING A PRELIMINARY OFFICIAL STATEMENT IN CONNECTION THEREWITH AN AUTHORIZING RELATED ACTIONS 2. Authorize the execution of the Preliminary Official Statement, Continuing Disclosure Agreement, Bond Purchase Agreement, and certain other related documents, and authorizing actions related thereto. Further Recommendation: That the Financing Authority approve Resolution No. FA 2010- 02, entitled: A RESOLUTION OF THE ROSEMEAD FINANCING AUTHORITY AUTHORIZING THE EXECUTION AND DELIVERY OF A PURCHASE CONTRACT BY AND AMONG THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION, THE ROSEMEAD FINANCING AUTHORITY AND THE UNDERWRITER NAMED THEREIN AND ACTION RELATED THERETO 5. CLOSED SESSION A. Conference with Legal Counsel 1) Government Code 54956.9(a): Conference with Legal Counsel - Existing Litigation Name of Case: Haro v. City of Rosemead Page 4 of 12 ROSEMEAD CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION, FINANCING AUTHORITY, AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA- June 22, 2010 B. Conference with Labor Negotiator Government Code Section 54957.6; Negotiator for the City: City Manager Jeff Allred and Human Resources Manager Su Tan Employee Unit: Rosemead Employees Association Page 5 of 12 ROSEMEAD CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION, FINANCING AUTHORITY, AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA- June 22, 2010 City Council, Community Development Commission, and Housing Development Corporation Meeting Agenda • CALL TO ORDER-7:00 PM • PLEDGE OF ALLEGIANCE- Council Member/Commissioner Armenta • INVOCATION -Council Member/Commissioner Clark • ROLL CALL: o City Council -Mayor Taylor, Mayor Pro Tern Ly, Council Members Armenta, Clark, Low o CDC -Chair Taylor, Vice-Chair Ly, Commissioners Armenta, Clark, Low o Housing Corporation -President Taylor, Vice-President Ly, Directors Armenta, Clark, Low 6. PRESENTATION • Science Olympiad Team Recognition 7. PUBLIC COMMENTS FROM THE AUDIENCE 8. CITY COUNCIL CONSENT CALENDAR A. Minutes May 11, 2010 - Regular Meeting June 8, 2010 -Regular Meeting ; B. Claims and Demands Resolution No. 2010 - 42 Recommendation: to approve Resolution No. 2010 - 42, entitled: RESOLUTION NO. 2010 - 42, FOR PAYMENT OF CITY EXPENDITURES IN THE AMOUNT OF $1,025,916.60 NUMBERED 100865 THROUGH 100880 AND 69973 AND 70112, INCLUSIVELY. C. Approval of Fireworks Stand Locations A list is before Council of 16 applicants who have requested permits to sell fireworks, including their stand locations. All deposits have been received and certificates of insurance are on file. Page 6 of 12 ROSEMEAD CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION, FINANCING AUTHORITY, AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA - June 22, 2010 Recommendation: That the City Council approve the list of applicants and their stand locations and waive any electrical fees'. D. Application for Used Oil Recycling Block Grant Funding The California Oil Recycling Enhancement Act of 1991 authorizes the Department of Resources Recycling and Recovery (CalRecycle), formerly the California Integrated Waste Management Board (CIWMB), to award grants to enhance the collection and recycling of used lubricating oil. Rosemead is eligible to apply under the sixteenth funding cycle of this program, for the 2010-2011 fiscal year. It is anticipated that these grant funds will be utilized for the promotion of the City's State-certificate collection centers, continue development of education awareness materials, and assistance in the recruitment of additional collection facilities. Recommendation: That the City Council approve Resolution No. 2010-43, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AUTHORIZING THE SUBMITTAI:,OF AN APPLICATION TO THE DEPARTMENT OF RESOURCES RECYCLING AND RECOVERY (CALRECYCLE) UNDER THE USED OIL PAYMENT PROGRAM (OPP) FOR FISCAL YEAR 2010.2011 E. Annual 2009.10 Slurry Seal Project -Award Contract As part of the City's Fiscal Year 2009-10 Capital Improvement Program, the City Council approved a program entitled, "Targeted Public Works Projects", which consists of public improvements to the City's local streets and public right-of-way areas. This project will help extend the life of local streets and improve community aesthetics. . Recommendation: That the City Council: 1. Approve plans and specifications for this improvement project; 2. Authorize the City Manager to enter into a contract with American Asphalt South, Inc. for the Annual 2009-10 Slurry Seal Project in the amount of $214,640.60; and 3. Establish an amount of 10% of the'contract amount ($21,464.06), as a contingency, to cover the potential cost of unforeseen site conditions. Page 7 of 12 ROSEMEAD CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION, FINANCING AUTHORITY, AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA- June 22, 2010 Safe Routes to School Project-Award Contract As part of the City's Fiscal Year 2009-10 Capital Improvement Program, the City Council approved a program titled, "Neighborhood Traffic Safety Improvements", which involves traffic safety and calming enhancements at four (4) local schools: Rosemead High School, Encinita Elementary School, Muscatel Junior High School and Savannah Elementary School. The bulk of this project is funded through the State of California Safe Routes to School Program, with a grant of $499.000. Recommendation: That the City Council: Approve plans and specifications for the improvement project; 2. Authorize the City Manager to enter into a contract with Freeway Electric, Inc. for the Safe Route to School Project in the amount of $568,463; 3. Establish an amount of approximately 10% of the contract cost ($56,850), as a contingency, to cover the potential cost of unforeseen site conditions. Appropriate $126,313 in gas tax funds to cover the City's requirement to provide matching funds for this project in accordance with the State of California Safe Routes to School grant program. G. Proposed Underground District. Project- Walnut Grove Avenue - Rule 20A Rule 20A was developed to carry out a California Public Utility Commission (PUC) decision to encourage local governments to underground overhead electric facilities. The program requires public utility companies to set aside funds on a regular basis for undergrounding of existing overhead facilities. To qualify a project for Rule 20A funding, a city is required to determine that undergrounding of the subject overhead facilities will be in the general public's interest and also create ari underground district. The City of Rosemead has an approximate current cumulative balance of $1.5 million on deposit with Southern California Edison (SCE), with a continuing annual allowance of $170,459. Recommendation: That the City Council authorize staff to begin the process of establishing an underground utility district, as per the Rosemead Municipal Code, RMC 13.20. The proposed project will include Walnut Grove Avenue from Marshall Avenue to Valley Boulevard and be administered by SCE with completion anticipated within approximately three years. Page 8-of 12 ROSEMEAD CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION, FINANCING AUTHORITY, AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA- June 22, 2010 H. Memorandum of Understanding with Rosemead Employees Association and Annual Salary and Benefits Resolutions for Full-Time Employees The City Council will consider approval of a Memorandum of Understanding (MOU) with the Rosemead Employee Association covering all General service employees, and Resolutions that detail the terms and conditions,of employment for other full-time employees of the City. A major objective of the documents is "pension reform", which will reduce retirement benefits for all new hires after the July 1, 2010 effective date. The MOU and Resolutions will provide no salary cost-of-living adjustments (COLA) or increases in employee benefits. Recommendation: That the City Council: 1. Approve a Memorandum of Understanding between the City of Rosemead and the Rosemead Employee Association; 2. Adopt Resolution No. 2010-39, entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ESTABLISHING ANNUAL SALARY RANGES AND BENEFITS FOR CLASSIFICATIONS IN THE MIDDLE MANAGEMENT, PROFESSIONAL, AND CONFIDENTIAL SERVICE OF THE CITY OF ROSEMEAD 3. Adopt Resolution No. 201040, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ESTABLISHING ANNUAL SALARY RANGES AND BENEFITS FOR CLASSIFICATIONS IN THE MANAGEMENT SERVICE OF THE CITY OF ROSEMEAD 9. MATTERS FROM CITY MANAGER & STAFF A. Adoption of the City of Rosemead's Fiscal Year 2010-11 Appropriation Limit Article XIIIB of the Constitution of the State of California was enacted by a vote of the people as Proposition 4 (the Gann Initiative) in November 1979. This law limits the level of most appropriations from tax sources that the state and most local government entities are permitted to make in any given year. It also requires that annually each governmental unit calculate its Appropriations Limit and adopt it by Resolution prior to the beginning of the fiscal year under consideration. The City of Rosemead's Appropriations Limit and Appropriations Subject to the Limit were both calculated in accordance with guidelines issued by the League of California Cities. Utilization of this approach facilitates the annual review requirement. The results ofthese calculations are: Page 9 of 12 ROSEMEAD CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION, FINANCING AUTHORITY, AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA - June 22, 2010 Appropriations Limit for FY 2011 $35,057,010 Appropriations Subject to the Limit 12,870,378 Amount under Limit $22,186,632 Recommendation: That the City Council approve Resolution No. 2010-31, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ADOPTING AN APPROPRIATION LIMIT FOR THE 2010-11 FISCAL YEAR B. Adoption of the City of Rosemead, Rosemead Community Development Commission and Rosemead Housing Development Corporation Fiscal Year 2010-11 Annual Operating and Capital Improvement Budgets The budgets for the City, Community Development Commission and Housing Development Corporation have been combined.into one comprehensive document. However, each agency's appropriation request must be authorized individually. Therefore, three resolutions are before Council for approval, one for each agency. The City of Rosemead's fiscal year 2010-11 Annual Operating and Capital Improvement Budget is as follows: Total FY 2010-11 Appropriations $43,206,300 The Rosemead Community Development Commission's fiscal year 2010-11 Annual Operation and Capital Improvement Budget is as follows: Total FY 2010-11 Appropriations $ 6,447,000 The Rosemead Housing Development Corporation's fiscal year 2010-11 Annual Budget is as follows: Total FY 2010-11 Approp-iations $1,807,500 Grand Total $51,460,800 Recommendation: That the City Council approve the following resolutions: City Council Resolution No. 2010-47, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ADOPTING THE ANNUAL OPERATING AND CAPITAL IMPROVEMENT BUDGET FOR THE 2010.11 FISCAL YEAR Page 10 of 12 ROSEMEAD CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION, FINANCING AUTHORITY, AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA- June 22, 2010 Community Development Commission Resolution No. 2010-22, entitled: A RESOLUTION OF THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROSEMEAD ADOPTING THE ANNUAL OPERATING AND CAPITAL IMPROVEMENT BUDGET FOR THE 2010.11 FISCAL YEAR Housing Development Corporation Resolution No. 2010-01, entitled: A RESOLUTION OF THE ROSEMEAD HOUSING DEVELOPMENT CORPORATION OF THE CITY OF ROSEMEAD ADOPTING THE ANNUAL OPERATING AND CAPITAL IMPROVEMENT BUDGET FOR THE 2010.11 FISCAL YEAR C. Community Development/Planning Fee Schedule for FY 2010-11 The City provides various individualized services (i.e. inspections, permits, variances, etc.) that are not of general benefit. Historically, many of these services have been provided at a cost greater than the price being charged for them thus resulting in subsidies of the remaining costs of service from the general taxpayers. As a matter of routine fee maintenance and to keep pace with increase costs of individualized services, the fees charged to users need to be reviewed on a regular basis, preferably each year. Recommendation: That the City Council approve Resolution No. 2010-45, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, UPDATING COMMUNITY DEVELOPMENT/PLANNING FEES AND CHARGES FOR SERVICES FOR FY 2010.11 D. Business License Fee Schedule for FY 2010.11 The City provides various individualized services (i.e. inspections, permits, law enforcement, etc.) that are not of general benefit. Historically, many of these individualized services have been provided at a cost greater than the fees being charged for them thus resulting in subsidies of the remaining costs from the general taxpayers. As a matter of routine fee maintenance and to keep pace with increasing costs of individualized services, the fees charged to users need to be reviewed on a regular basis, preferably each year. Rosemead's business license fees have not been adjusted for some 18 years, and are proposed to be adjusted gradually. Increasing business license fees to appropriate levels in a single year could present a hardship in some cases; therefore, most proposed adjustments do not exceed 20%. It is important to note, with all the fee increases, that the proposed fee adjustments and new fees never exceed the cost of providing the service. However, not all fees need to be increased as some are controlled by statute. Consequently, not every Rosemead fee is being recommended for an adjustment this year. Page 11 of 12 ROSEMEAD CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION, FINANCING AUTHORITY, AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA- June 22, 2010 Recommendation: That the City Council approve Resolution No. 2010-46, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, UPDATING BUSINESS LICENSE FEES AND CHARGES FOR SERVICES FOR FY 2010- 11 10. MATTERS FROM MAYOR & CITY COUNCIL,' 11. ADJOURNMENT The next regular joint Community Development Commission, the Rosemead Financing Authority, and City Council meeting is scheduled to take place on July 13, 2010 at 6:00 p.m. and 7:00 p.m., respectively. Page 12 of 12