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CC - Minutes 02-23-10 Minutes of the JOINT CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION REGULAR MEETING February 23, 2010 The regular meeting of the Rosemead City Council and Community Development Commission was called to order by Mayor Clark at 6:00 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. FLAG SALUTE: Vice-Chair/Mayor Pro Tern Polly Low INVOCATION: Commissioner/Council Member Sandra Armenta PRESENT: Mayor/Chairwoman Clark, Mayor Pro TemNice•Chairman Taylor, Council Member/Commissioner Armenta, Council Member/Commissioner Low, and Council Member/Commissioner Ly. STAFF PRESENT: City Manager Allred, City Attorney Montes, Community Development Director Wong, Director of Finance Brisco, Director of Parks and Recreation Montgomery-Scott, Economic Development Administrator Ramirez, Public Affairs Manager Flores, Deputy Public Works Director Marcarello, and City Clerk Molleda 1. PUBLIC COMMENTS FROM THE AUDIENCE Janice Wiggins - Requested that the City Council consider a joint Memorial Day celebration with the City of El Monte at the Cemetery Site. 2. COMMISSION CONSENT CALENDAR A. Claims and Demands Resolution No. 2010 - 08 Recommendation: Adopt Resolution No. 2010 - 08 for payment of Commission expenditures in the amount of $99,771.02 demand nos. 10074 through 10075 and demand nos. 11231 through 11236. Commissioner/Council Member Sandra Armenta made a motion, seconded by Commissioner/Council Member Steven Ly, to approve the Consent Calendar. Vote resulted in: Yes: Armenta, Clark, Low, Ly, Taylor No: None Rosemead Community Development Commission and City Council Joint Meeting Minutes of February 23, 2010 Page 1 of 28 Abstain: None Absent: None 3. CLOSED SESSION City Attorney Montes announced the Commission and Council would recess to Closed Session to discuss the following matter: A. Conference with Labor Negotiator Government Code Section 54957.6; Class and Compensation Negotiator for the City: Jeff Allred Employee Unit: Rosemead Employee Association City Attorney Montes announced there was no report from tonight's Closed Session. City Council Meeting Agenda The regular meeting of the Rosemead City Council was called to order by Mayor Clark at 7:00 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. FLAG SALUTE: Mayor Pro Tern Gary Taylor INVOCATION: Council Member Sandra Armenta PRESENT: Mayor Clark, Mayor Pro Tern Taylor, Council Member Armenta, Council Member Low, and Council Member Ly STAFF PRESENT: City Manager Allred, Assistant City Manager Hawkesworth, City Attorney Montes, Community Development Director Wong, Director of Finance Brisco, Director of Parks and Recreation Montgomery-Scott, Economic Development Administrator Ramirez, Deputy Public Works Director Marcarello, and City Clerk Molleda Council Member Steven Ly suggested an "add-on" item to the agenda regarding information provided to him today on the Glendon Inn Hotel and how the purchase was made. Mayor Pro Tern Taylor expressed his concern that the Council would not have enough information to appropriately consider the item and suggested that the item be deferred to a future meeting. The item will be placed on the next Regular Meeting agenda for the Council's consideration. 4. PRESENTATIONS • 2009 Crime Report- Chief of Police Tim Murakami Rosemead Community Development Commission and City Council Joint Meeting Minutes of February 23, 2010 Page 2 of 28 Chief of Police Tim Murakami provided an overview of the 2009 Crime Report. His report included the following elements: overall success in Part 1 crime reduction, the inclusion of domestic violence reports in the assault category, the school liaison officer program, an appeal to the public not to purchase "knock off" merchandise, as it may result in indirect support to terrorist organizations, registered sex offenders parole sweeps, ABC investigations, gun "roll back" program, neighborhood watch, youth restitution programs and their 90% success rate, continuing education programs on cyber bullying and "sexting," and the City's progress in their Emergency Operations Center and planning efforts. Mayor Clark asked how the City could notify residents of sex-offenders living in the community. Mrs. Clark also asked if there are laws which state how far offenders must stay away from schools and parks. Chief Murakami noted that staff can place a link on the City's website to Watchdog.com, a website which can provide a location map for sex offenders who are living in the area. There is existing case law regarding how far the sex offenders have to stay from schools and there is existing litigation pending on parks and other sites, which the Police Department will continue monitoring. Mayor Clark stated the City received many compliments at this morning's meetings regarding their efforts in graffiti abatement. Council Member Armenta thanked the Police Department for their efforts. 5. PUBLIC COMMENTS FROM THE AUDIENCE - None. Mayor Pro Tem Taylor"] would like to have the minutes of February 6m deferred and I would like to make a comment that would be in the minutes that there was no recoding of the meeting was there? So we have the minutes that were prepared basically one and a half pages. If you look down at the bottom fifth sentence up it states the City Council and staff left Garvey Park swimming pool facility at 11:50 a.m. and arrived at Rosemead Park swimming pool facility at 12:00 p.m. The City Manager Jeff Allred handed out a pamphlet and I take exception to that. The pamphlet happens to be a 32 page document that I have right here with pictures and a lot of detail information. So he handed out this so called pamphlet and it had to do with an estimated ten million dollar project for the two pools. Completely renovate both of them. So continuing on here the City Manager Jeff Allred handed out a pamphlet to the City Council for review. The pamphlet is available in the City Clerk's office for review. Justin Caron reviewed the pamphlet. He started to review it from my stand point. Mayor Pro Tern Taylor left the meeting at 12:04 p.m. Justin continued reviewing the pamphlet. I stated to the City Manager that I don't like a set up like this where we come in and this stuff is on the table at 12:00 o'clock. And he did call and apologize for it. But I am more concerned about how this happened. We were called approximately a month ago by the City Clerk that there would be a special meeting at the pools. So this particular company shows up and staff claims we did not get that pamphlet or that report until that morning (February 6, 2010). That is not our policy when we have a meeting set up and like I said this is a ten million dollar estimated project. And my new colleagues on the Council here they have only been here a year and they need to understand that you should not let this happen. You need to have this type of information the Thursday before, at a minimum, for an agenda item. So I left the meeting and Rosemead Community Development Commission and City Council Joint Meeting Minutes of February 23, 2010 Page 3 of 28 basically I said I'm not going to participate in this because there was no way to review a ten million dollar project on the spot. So you agreed not to, or you stated you would not do this again. And I hope that my colleagues understand this. You are going to be trapped later on in your years that you may be up here. I never saw anything like this in 35 years. So I would like that in the minutes to verify that this won't happen again." City Manager Allred'the only thing I say is that everything he has said is accurate and true. The only thing that I would say is that there is no recommended action to be taken by the City Council. That was purely a study session to discuss things and concepts. There was no action to be taken. Everything he says is true." Mayor Pro Tern Taylor noted that he always requests that the meetings be audio-taped because he reviews the tapes and can always ensure that all matters are discussed and his comments relayed accurately. He also noted his comments with the City Clerk regarding the spelling of names from the November 17, 2009 minutes and that corrections were made. 6. CITY COUNCIL CONSENT CALENDAR A. Minutes November 17, 2009 - Regular Meeting January 26, 2010 - Regular Meeting February 6, 2010 - Regular Meeting : deferred B. Claims and Demands Resolution No.2010-17 Recommendation: Adopt Resolution No. 2010-17, for payment of City expenditures in the amount of $785,112.71 numbered 100727 through 100746 and 68824 and 68985, inclusively. C. Authorization to Attend National League of Cities 2010 Annual Congressional City Conference - March 13.17, 2010 - Washington, DC The National League of Cities 2010 Annual Congressional City Conference information is included for Council's consideration. Recommendation: That the City Council authorize the attendance at City expense, for any Council Member, the City Manager or staff designee. Rosemead Community Development Commission and City Council Joint Meeting Minutes of February 23, 2010 Page 4 of 28 F. Resolution No. 2010-06 Consenting to the Recordation of the Irrevocable Offer of Dedication for those Portions of L.A. County Assessors Parcel No. 8595-011-009 Proposed for Use for Public Sidewalks and Amenities In accordance with the City Municipal Code Section No. 15.04.040. the owner(s) of the property located at 9011 East Garvey Avenue, have submitted an executed irrevocable offer of dedication. The irrevocable offer of dedication has been determined by the City Engineer to be necessary and appropriate to permit the installation of a street tree in accordance with City standards. Recommendation: That the City Council approve Resolution No. 2010-06, authorizing the City Engineer to execute and record the irrevocable offer of dedication for County Assessor Parcel No. 8595-011-009. Council Member Steven Ly made a motion, seconded by Council Member Sandra Armenta, to approve Consent Calendar Items with the exception of the minutes from February 6, 2010 and Item D and E. Vote resulted in: Yes: Armenta, Clark, Low, Ly, Taylor No: None Abstain: None Absent: None D. Request for Proposal to Provide Street Sweeping Services The City of Rosemead provides street sweeping through a contractual agreement with Clean Street, Inc. Per the agreement, all City streets are swept at least once weekly, Monday through Friday. On November 17, 2009, the City Council extended the City's current street sweeping services agreement with Clean Street through June 30, 2010. At that time the City Council asked staff to develop specifications for street sweeping services and go through a Request for Proposal (RFP) process for a new street sweeping services agreement. Recommendation: That the City Council approve the specifications and authorize the initiation of the RFP process. This item was pulled for separate consideration by Council Member Steven Ly. Council Member Ly questioned the feasibility of alternative "sides" on street sweeping days. Deputy Public Works Director Chris Marcarello acknowledged other cities which allow for alternative days and that code enforcement allows residents to park cars on the lawn the night before and day of street sweeping. He noted the costs for re-doing the signs and the impacts on how the street sweeping. Rosemead Community Development Commission and City Council Joint Meeting Minutes of February 23, 2010 Page 5 of 28 Mayor Pro Tem Taylor inquired about citations issued on street sweeping days. Staff agreed to provide information when it is collected. Council Member Armenta noted that Code Enforcement has accommodated parking requirements near "Sanchez" when there are school events happening. Council Member Low noted that residents are having difficulty parking on street sweeping day and have to park on alternate streets to avoid citations. Council Member Steven Ly requested that staff institute an outreach program to allow residents to park on their lawns on street sweeping days. Council Member Steven Ly made a motion, seconded by Mayor Pro Tern Gary Taylor, to approve item 61) and direct staff to work on an outreach program allowing residents to park their cars on their lawns on street sweeping days. Vote resulted in: Yes: Armenta, Clark, Low, Ly, Taylor No: None Abstain: None Absent: None E. Citywide Curb Ramps Construction Project - Award of Contract At its January 12, 2010 meeting, the City Council approved the plans and specifications and authorized staff to advertise and solicit bids for the "Citywide Curb Ramps Construction Project". This project consists of installing/upgrading curb ramps at various street intersections throughout the City. The project includes the construction of approximately 500 curb ramps, 100,000 square feet of sidewalk, miscellaneous concrete work and other appurtenances. The City's allocated funds of $1,684,000 were acquired through the American Recovery and Reinvestment Act 2009 (ARRA). Recommendation: That the City Council: 1. Authorize the City Manager to enter into a contract with CJ Construction, Inc. for the construction of the Citywide Curb Ramps Construction Project in the amount of $1,516,100. 2. Establish an amount of up to $151,600 (10%) as contingencies to cover the cost of any potential and additional unforeseen construction work. This item was pulled for separate consideration by Mayor Pro Tern Gary Taylor. Rosemead Community Development Commission and City Council Joint Meeting Minutes of February 23, 2010 Page 6 of 28 Mayor Pro Tem Taylor expressed concerns regarding the locations of the proposed curb ramps. The maps provided to Council show a small, secluded cul-de-sac, on the upper right hand side. He noted there are no sidewalks in the area west of "Encinita" and does not understand the logic regarding installation of wheelchair ramps in this location. Deputy Public Works Director Chris Marcarello noted the maps indicate the potential area of curb ramps and residents could provide their input regarding the installation of sidewalks. Mayor Pro Tem Taylor stated that the installation of sidewalks has been an issue in several neighborhoods for many years. He inquired about the "tearing out" of existing ramps and that there are existing ramps with "flat spots" that meet current specifications. Mayor Pro Tern Taylor noted that the old ramps do not meet the new specifications (additions of truncated domes, slopes) to comply with the American with Disabilities Act requirements Mayor Pro Tem Taylor understands that TARP funds are being used for this project, however, he noted on certain streets, the curb cut is level with the street and doesn't slope from the sides with handicapped ramps. He does not understand the methodology of the project. Associate Civil Engineer Rafael Fajardo stated that this is federal project money and we are dealing with Caltrans to receive funding. Caltrans required the City to submit the maps due to stimulus package requirements. Now that the money has been funded, the engineer will be conducting a more accurate survey to determine which areas should be prioritized for service. There are 500 curb ramps in the base bid along with 50,000 square feet of sidewalk and 50,000 additional square feet of sidewalks in the alternate bid document No. 1. Bid package was submitted to meet federal deadlines, there will be a little "give and take" regarding the final determination of sites. Council Member Low asked if a new map would be provided to the Council. Mr. Marcarello stated staff would provide a new map with revised locations along with the weekly update. Mayor Pro Tem Taylor stated he was concerned they will be jack hammering all four corners of a street to speed up the project and that they need some guidance. It is viable to do less curb ramps and do more sidewalks? He is concerned about areas, like "Ellis Lane," which have "hodge-podge" sidewalks. He would like to have as first priority the completion of "hodge-podge" incomplete sidewalks and would like to see a review on how this is going to be done. Mayor Clark stated that in some of the higher-income properties there have been assessments to construct sidewalks and asked how that would be dealt with. With the federal monies other areas will have their sidewalks completed, but in the higher end areas, they had to pay for sidewalk completion. Rosemead Community Development Commission and City Council Joint Meeting Minutes of February 23, 2010 Page 7 of 28 Mayor Pro Tem Taylor stated that there is a disparity in certain areas, some streets have sidewalks on one side and not the other, and there is a difference between those who had to pay and now, those who do not have to pay for the sidewalk completion. He would like to prioritize the completion of "hodge-podge" sidewalks. Mayor Clark asked what is the requirement and deadline to utilize the funding. Mr. Marcarello explained that there is a pot of money and you have to have the project out on the street next month, and show progress within the next month to retain the funding. Staff also addressed that incomplete sidewalks will also be addressed within the project scope. Mayor Pro Tern Taylor stated he would like to prioritize the areas in the City which have the most sidewalks "in", so that there can be completion without gaps, or fix just one side of the street, so you can have at least one side with foot traffic. You can serve the public a little better by how it this project will be coordinated. Council Member Low requested that the Council be kept informed regarding any changes in plans for updating sidewalks and curb ramps. City Manager Jeff Allred confirmed that Council will be provided weekly updates on which areas of the City will be prioritized. Mayor Pro Tern Taylor wanted assurance that the Council will receive the prioritized list before the start of work. Juan Nunez - made comments regarding the requirements for the curb ramps project, doesn't understand why they need to cut 10-15 feet of sidewalk Mayor Pro Tem Taylor stated that if you have access to the project funds, you have to ensure that the curb ramps are done to the current standards. If the City does not spend the money and make the corrections, the funds will go to another City. He mentioned that wheelchairs can roll from the sidewalk into the flat spot on the upgraded curb ramps, and then safely roll into the street, there is a safety provision at the bottom. The handicapped standards have changed and the City has to follow the new rules. Council Member Steven Ly made a motion, seconded by Council Member Sandra Armenta, to approve item 6.e, and directed staff to prioritize the completion of sidewalks as well as provide a weekly update to the Council regarding the next upcoming curb project locations. Vote resulted in: Yes: Armenta, Clark, Low, Ly, Taylor No: None Abstain: None Absent: None Rosemead Community Development Commission and City Council Joint Meeting Minutes of February 23, 2010 Page 8 of 28 7. MATTERS FROM CITY MANAGER & STAFF A. Mid-Year Budget Update The Council will be provided with a mid-year update presentation regarding the current 2009- 10 fiscal year budget along with a brief look towards the upcoming fiscal year. The Strategic Plan identifies key goals and objectives to ensure long-term fiscal sustainability and staff has been working to ensure these are met. In terms of the General Fund, revenues have proven to be stable and are generally in-line with budgeted projections. Sales tax revenues, while down, are coming in better than anticipated and property tax revenues have been relatively stable. General fund expenditures are remaining in line with budgeted figures and staff has implemented cost savings measures when available. The projected bottom line for the end of the fiscal year is excellent and staff anticipates that revenues and expenditures will be balanced. Recommendation: That the City Council receive and file the mid-year budget update report. Assistant City Manager Matt Hawkesworth provided the staff report and a PowerPoint Presentation (available in the City Clerk's Office). Council Member Armenta stated the League is sponsoring a ballot measure and signatures are needed to secure local revenues. Juan Nunez - Requested clarification regarding the statement that the FY 2009.2010 budget would be balanced. Noted that staff stated that the state's budget will be in the worst position ever. Council Member Ly stated the Tribune noted that Rosemead was in top fiscal shape. B. Parks, Recreation, and General Facilities Master Plan Capital Improvement Projects List At its regular meeting of August 11, 2009, City Council reviewed findings from outreach efforts related to the Parks, Recreation, and General Facilities Master Plan. The purpose of the Master Plan is to evaluate programs and facilities and, using community input, to determine a 15-year strategy for meeting the changing recreational needs of residents. A vital part of the project is the development of a specific Capital Improvement Projects plan. Completion of the Master Plan is identified as Goal 1, Strategy 5 of Rosemead's Strategic Plan. The Master Plan is in its final phase - completion of chapters on capital projects and funding considerations. Both chapters are underway. However, in order to complete these, a City Council approved list of prioritized capital projects is needed. The financial portion of the plan, to be completed by Willdan Financial, will focus on funding options for these projects. Rosemead Community Development Commission and City Council Joint Meeting Minutes of February 23, 2010 Page 9 of 28 Recommendation: That the City Council approve a prioritized list of capital projects for inclusion in the Parks, Recreation, and General Facilities Master Plan. Director of Parks and Recreation David Montgomery-Scott provided an overview of the City's Parks, Recreation, and General Facilities Fifteen Year Master Plan. He described the community's involvement in determining priorities and appraisal of current assets. Over 700 residents provided input into the Master Plan and included their priorities, the City's challenges, successes, and safety/liability concerns. Several of the priorities noted were: upgrades to both the Rosemead and Garvey pools to turn them into "state-of-the-art" facilities, a revitalized Rosemead Civic Center, a parking/pedestrian campus, a refurbished "RCRC," a 10th Anniversary 9/11 memorial, additional neighborhood parks, development parks along the Edison easement, upgrades to Garvey Gymnasium, and upgrades to Park restrooms, sports lighting, picnic structures and playgrounds (Power Point is available in the City Clerk's Office). Mayor Clark asked who responded to the surveys. Mr. Montgomery-Scott residents responded and there was also information gathered from "one on one" conversations. Council MemberArmenta regarding the 9/11 memorial asked if the hands were actually "doves". Mr. Montgomery-Scott responded that it could be interpreted as a hawk, a dove, an angel; there can be an individualistic interpretations and it should correspond with the "victims' of 9/11. He also stated that staff will remove post at Sally Tanner Park, and will make sure that the parks are updated with park amenities including benches, etc. Council MemberArmenta stated that replacing lighting will also help the City with energy savings. Mr. Montgomery-Scott said yes, they are LED's, we are evaluating everything that's out there, and that we are addressing community needs to prioritize replacing structures. Council Member Ly asked the City Manager about the BBQ pits at Rosemead Park, when will they be fixed? Mr. Montgomery-Scott responded that the BBQ replacements will be between $600-$1200; it will be in the capital improvement projects for next year. At Sally Tanner there are two, one is just a post, but we need to start a capital improvement program for replacement equipment. Playgrounds - Rosemead, Garvey, Sally Tanner, Klingerman - lifespan for playgrounds is 15 years, Sally Tanner installed in 2003, consumer product safety commission and ADA requirements came into effect in 2000. Sally Tanner should be completely accessible, but it is not accessible. Wheelchair can't even get to transfer point. Sally Tanner accessibility is the cheapest to fix, but it still will not be cheap. Garvey Park - should be a use zone of 6 feet, there is not. Klingerman and Zapopan (sp) - oldest and in most need of repair, designed for 3-5 age group. Skate park, number of kids skating - they communicate their desire for skate park. Dinsmore house replacement, interior public areas, sidewalk maintenance plan, dips, lips, and cracking were also discussed. Rosemead Community Development Commission and City Council Joint Meeting Minutes of February 23, 2010 Page 10 of 28 Mr. Montgomery-Scott continued by stating that two proposed studies, 1) - ADA accessibility study for all facilities, 2) Trails and green streets master plan. Tonight's requested action is to prioritize a list of capital improvement projects and look how to fund to the 15 year master plan. Mayor Pro Tem Taylor stated $10 million for pools, this is $20 million for all improvements, and a lot needs to be done. We need to focus on safety factors on the playground equipment; when they were put in they had to have been legal. Mr. Montgomery-Scott responded that Sally Tanner is the only one in question, as to why the equipment was not installed according to the appropriate standards. Mayor Pro Tem Taylor stated that in general they were put in consideration of ADA, don't understand, slides, etc. was there to be a wheel chair ramp to get to them? Mr. Montgomery-Scott responded that most playgrounds have safety surfacing, but what we are missing is the "transfer point" Mayor Pro Tem Taylor explain "transfer point" Mr. Montgomery-Scott responded that a wider "step" so that a child or adult can physically move from wheelchair to the system. Mayor Pro Tem Taylor asked how they move them on system. Mr. Montgomery-Scott responded that they assume some upper body mobility. Mayor Pro Tem Taylor asked if we are creating another liability, kids running around, how do we get the kids off of it, there is no landing. Mr. Montgomery-Scott stated that there is an assumption that there will be someone to move wheelchair to the exit spot. Mayor Pro Tem Taylor- There is not easy fix, similar to curb ramps, I can see the spaces where kids can fall through the bars that should be an easy fix in some locations. He is not belittling it; however he doesn't see the rationale where they can be made 100 percent safe, with no accidents. Mr. Montgomery-Scott stated there are standards/guidelines, they recognize that it is not foolproof; it is not a perfect system, At Klingerman we want to address hazards as quickly as we can. From the year 2000 forward - you need to apply the standards to any projects going forward. Mayor Pro Tem Taylor Rosemead patio covers, we discussed this 4-5 months ago, walk through facilities, lack of painting and lack of maintenance, what is staff's responsibility to paint, and keep them clean? BBQs need to be replaced - bottoms are burned out, that can easily be taken care of at $600-$1200 dollars, why staff doesn't fix the little things? Looking at pool, the City Manager and I, looking at downspout, it was rusted Rosemead Community Development Commission and City Council Joint Meeting Minutes of February 23, 2010 Page 11 of 28 through completely. I feel this is an "out of sight, out of mind" issue. The canopies - the base of one, I spent entire working life in construction and maintenance, they are just not being maintained and it doesn't take long for rust to take over, they are in good condition, other than poor maintenance, they are in good structural condition. How thick are the steel high beams that are holding up canopy? Mr. Montgomery-Scott responded 1/2 inch, 10 feet tall, and inset in concrete. Mayor Pro Tem Taylor - What's right in the city? Every single issue, gyms, pools, park, I am a little disturbed at all of this. Mr. Montgomery-Scott - Our safety surfacing is what's right, we are ahead of the game at most parks to varying degrees. Mayor Pro Tem Taylor- The one at Sally Tanner is rotted out, it shouldn't have happened. Mr. Montgomery-Scott- You can see through the roofs of some structures. Mayor Pro Tern Taylor- $30,000-$60,000 thousand for the canopies at Rosemead park, clean them up! Mr. Montgomery-Scott - This is a 15 year plan. Mayor Pro Tem Taylor- $10 million for the pools, Mayor Clark feels there should be a pool at Garvey Park, I just read an article about a youth that was trapped in water, hollering in another language "save me" and he didn't know how to swim. We won't be able to measure how many can swim, swim well, or have opportunity to swim. I remember swimming at Garvey Park in grammar school, I'm kind of appalled at lack of consideration at needing a pool, the whole neighborhood down there, it's two miles to come down to Rosemead. I am against removing the pool at Garvey. Having the consultant come up, have you ever renovated any pools? Mr. Montgomery-Scott - No. Mayor Pro Tern Taylor- I've been around renovating pools, we did Cal Tech for the Olympics, I've been around pools, the biggest problem with Rosemead pool is water leakage. Mr. Montgomery-Scott - We have addressed it 5 times. Mayor Pro Tem Taylor- The report says 4, you've done the small one 5 times, the large pool, I don't see 5 times on there. Mr. Montgomery-Scott - We are still talking about 4 times in, had to consistently caulk it and epoxy the cracks, they are in the gutter system, they are 54 years old. Mayor Pro Tem Taylor- The pool is structurally sound, what is not structurally sound - the major thing is the caulking. Rosemead Community Development Commission and City Council Joint Meeting Minutes of February 23, 2010 Page 12 of 28 Mr. Montgomery-Scott - Garvey pool has been caulked twice. Mayor Pro Tem Taylor- We will clean out the joint, but was never completely sandblasted, they put it right back it there and there is a residue film. To do that much caulking, I find that sloppy workmanship, we did it October 2006 and again in September 2007, a year apart. Mr. Montgomery-Scott- Caulking is not supposed to be a permanent fix, it should not be exposed to temperature changes, cracks developed in areas that had to be re-epoxied. Mayor Pro Tem Taylor- That was saw cuts, poor workmanship, they did not provide a caulking joint. Mr. Montgomery-Scott- We have had a number of recaulking and epoxy in various areas, the pool is now drained and now you have to recaulk due to the dryer temperature. Mayor Pro Tem Taylor- The longer it sits, they've all got to be scraped out and recaulked, the decking on both pools, the joints are out of level, they are tripping points, they removed the entire decks on some pools and poured completely new decks and tiles for gutter space. They will even manufacture tile for the tile you have. Concerned about making a competition pool, just to have a pool like that, El Monte just built a pool. Mr. Montgomery-Scott- El Monte had to lay off people and cannot operate the pool. Mayor Pro Tem Taylor- Stability means we are not going to compete with El Monte, my son is a swimmer and he had to go to Azusa for their swim meets, we've got one just two miles away. Have the school district get into an agreement, I don't want to "keep up with the Joneses," - we don't have the money, we have to come up with the financing, let the people vote on the bonds if they want to do it, it is very easy to have these 5 members vote on selling bonds, but the tax increment money coming in - half of it we lose to City operations. How much tax increment money does the City get? Assistant City Manager Hawkesworth - About 6 million dollars. Mayor Pro Tem Taylor- How much do we take out for operating for Community Development Commission and the City? Mr. Hawkesworth - Administration programs are about 1.5 million. Mayor Pro Tern Taylor- I think it is about $2.3 million, I disagree. The RDA purchases a lot of things for the general fund; a lot of those costs are very high, $4 million "net" spending money, paying off bonds, what is current liability each year? Mr. Hawkesworth- I don't know off the top of my head. Mayor Pro Tem Taylor- It is several hundred thousand dollars every year that has to be paid, pay back money for bonds, this is 20 million dollars. On the last page of the report, it notes current conditions, safety, demand and revised standards, Willdan financial is developing a financial plan, if we do the pools here are Rosemead Community Development Commission and City Council Joint Meeting Minutes of February 23, 2010 Page 13 of 28 the issues: 1). $14 -15 million if you add them up, surprised there are so many miscellaneous things we can clean up - fields, what is the little park - another case of lack of maintenance and deterioration, beams, finish is peeling off - I cannot understand it, exposing the raw wood, little things can be fixed and make a good impression all around the City, instead of taking $10 million just for the pools. On the 2°d page from the back - upgrades sports fields and sports lighting at the parks - that benefits everybody immediately, however that is 4 - 9 years out. Renovating turf areas around Rosemead Park, the Jess Gonzales sports complex - that is also 4-5 years out until it can get on list, that facility is used all the time. We have received complaints about the turf area at Garvey Park that is almost $1 million dollars just to take care of the sod for the fields? Mr. Montgomery-Scott - That would include all turf areas, grading, prepping and soddings. Mayor Pro Tern Taylor- Biggest problem is the area where we have 4m of July celebration. Mr. Montgomery-Scott- Park is 19 acres, most of which is grass space, Rosemead Park is priority because it has more use. Mayor Pro Tern Taylor- It's hard to understand $1 million cost for turf Mr. Montgomery-Scott- Hydroseed is an option. These are only recommendations for priority, Council determines priorities Mayor Pro Tem Taylor- Rooftop at Rosemead park, what is the safety issue? Mr. Montgomery-Scott- Structure is old, entanglement issues, and safety issues. Please remember that this is a 15 year plan, Mayor Pro Tem Taylor- We need to address safety issues. Mayor Clark- We need to move up the priority of the safety issues, we do not want liability, and we have already stated what we see as issues. Mayor Pro Tem Taylor- All BBO's need to be replaced, priority 3, last page, picnic structure at Rosemead Park, they need to be replaced now. There are a lot of miscellaneous things that need to be replaced all over the City. I know the pools have to repair in some way, its $80,000 to bring them up to standards, those things understandably can be done to get the pool operational, the caulking prices. Get the $10 million and add the interest to it tell us what is it going to cost. ' Mr. Montgomery-Scott- We have spent 4.5 million to keep the pools up, that's almost half-way to getting the new pools Mayor Pro Tem Taylor- How much have gas; water, and electricity gone up in 10 years. What are the rate increases for the volume that was used, the rates have all gone up, and these are not inflationary prices. What were inflationary costs and what were usage costs, the total amounts seems horrendous, these were non-budgeted, $13,000 per year. Rosemead Community Development Commission and City Council Joint Meeting Minutes of February 23, 2010 Page 14 of 28 Council Member Low- Curious about the other Council Members, what about priority, do we agree with it, I agree with Madam Mayor, I want to bump up the priority for the safety issues. What do the other Council Members feel? Mayor Clark- Pools are separate issue, not ready tonight to make this into a prioritized list. Where is money going to come from? Priority was given to us by consultant, we need a study session to go through and decide and we need to start with liability and maintenance issues. Council Member Low- A lot of facilities - maintenance not done correctly, we want to clarify what needs to be done first. David only joined us a few years ago and inherited a lot of this situation. Weakening of structures takes years, it is not his fault. Mayor Pro Tern Taylor- Cannot blame David for this, he has been here for only 2 years, staff has to go back and make sure we are doing preventative maintenance. Mr. Montgomery-Scott- Staff is now required twice a month to visit a particular park to ensure that maintenance is done. Mayor Pro Tern Taylor- We need to find out the actual priority, not just a wish list. Council MemberLy- First, where we are in terms of Sally Tanner Park, pools, playgrounds, what do they look like? We didn't have a master plan this entire time. I am just like other residents of Rosemead, I learned to swim at Garvey Pool, went to events at Garvey Park, I jog, I look forward to the various facilities. Mr. Taylor - what are the nice things? We have a community that uses our facilities, success means that the facilities will get worn down; this list gives us a map, where do we think in the future some of the problems are going to occur? Picnic benches/canopies at Rosemead Park on page three, repair and replace within the next 15 years. There is hesitation, but I feel comfortable having the plan in place sooner rather than later, we have talked about this for a while. I drive a Corolla - I think that our facilities are there for posterity, for our kids to utilize, it's the only thing that anybody wants from this. Council Member Armenta- We need to look at items that are hazardous and liabilities, but also seeing the pools, it's not cost efficient to keep "fixing" the problems. I learned how to swim at Rosemead pool, there is so much potential there, we need to do the items with the most potential with the least amount of money. Council Member Low- We are looking at data, the pools are over 60 years old, they have served the community well, and we need to look how to fund the two pool projects with no tax increase. If we can fund it, why not have pools for kids, how are we going to pay for it, to use the money well, and once you have new pool, it will last another 50 years. City Manager Allred - We will pay for it with a combination of bond proceeds, solar utility grants, partnerships, naming rights, combination, bond proceeds must be spent on new construction. We have 5 million in bond proceeds and 7 million bond proceeds might be accessible. Rosemead Community Development Commission and City Council Joint Meeting Minutes of February 23, 2010 Page 15 of 28 Mayor Clark- What is the timeline to spend the money? Mr. Montgomery-Scott - Yes, there is timeline for spending bond issues (redevelopment agency bonds). Mayor Clark- Have you heard something about going out to voters? Mr. Allred- Existing revenue streams to pay the debt service, and this money would come from redevelopment. Mayor Pro Tern Taylor- Get a copy of $5 million of reserve in redevelopment and the $7 million, background of Glendon Way hotel purchase, do we still have the tape recordings from the meeting? We voted at some time to stop keeping the tapes. Mr. Hawkesworth said we have stopped that process, ever since we have been here, you can hear the tapes of what went on, rather than pull the papers and put them together. At that time, we didn't have money, 4 million to buy the vacant parking lot, the City was going to loan the agency the 4 million, I want the $4 and $7 million fully explained by Mr. Allred, the City Manager. We didn't spend the 4 million because we didn't buy the vacant lot. Council Member Ly- I make a motion to defer this with the instruction to staff to move all safety items a priority issue, and bring back no later than 2 meetings from now. Mr. Allred- March 23,d meeting will be at RCRC, it should come back in three meetings instead of 2. Council Member Ly- No later than the second March meeting, or if staff can find a good meeting in there. Mayor Pro Tern Taylor- have to go through parks and recreation and find out what they prioritize, the consultants weren't communicating the safety factors first. Mr. Montgomery-Scott - these priorities were given to us, we were involved since the beginning, we established these priorities based on what the community communicated, we have painted the worst case scenario, we need to have a plan for the next 15 years, what we have identified as potential hazards, when you come to make significant alternations or build new since 2000, you have to address the standards, this is apart from replacing an entire system. Brian Lewin - 9501 Ralph Street, move up safety issues, civic center 1. prominent sign in civic center that identifies Rosemead city hall, astonished of the number of people that don't know it is City Hall, expressed support to prioritize projects with public safety/liability impacts, a prominent sign for the Civic Center area, changing the Vietnam Veteran's Memorial to a memorial for all Veterans, and stated his opposition to any corporate naming of facilities as a potential source of revenue. City facilities should be distinct from corporate and other agencies. Gave examples of various corporate naming, but not a good idea for cities, you are tying up the City's reputation with the corporate identity. Encourage corporate sponsorship with credit, small plaque, etc., not a good idea to have a corporate name attached. low - the survey, was it done in multiple languages? Mr. Montgomery-Scott-four languages Rosemead Community Development Commission and City Council Joint Meeting Minutes of February 23, 2010 Page 16 of 28 Council Member Low - she stated she wanted tc look at the priority; you mentioned that what the community was concerned the most was the trail then the neighborhood parks and third the picnic shelters. Mr. Montgomery-Scott - restrooms for aging conditions, unsanitary, unsafe, Council Member Low - stated she just wanted to:get a sense of what the community was looking for. Mayor Clark- brought back - would like to have the results of the survey. Mr. Montgomery-Scott- it was brought in August, but we can bring it back again. Council Member Ly - defer for no later than two meetings, brought back to move up all security issues as priority one issues. The City Council and staff engaged in discussion regarding the above referenced items, along with their costs, and it was determined that further review of the list was necessary and it should return on a future agenda with the prioritization of any public safetyAiability impacts as first consideration. Council Member Steven Ly made a motion, seconded by Mayor Pro Tern Gary Taylor, to direct staff to prioritize projects which have public safetylliability impacts to the City, and return.the list for the Council's review on a future agenda. Vote resulted in: Yes: Armenta, Clark, Low, Ly, Taylor No: None Abstain: None Absent: None The City Council took a short recess at 9:43 p.m. and returned back to regular session at 9:51 p.m. This item was moved up on the agenda for earlier consideration. D. Request for Event Sponsorship,and In-Kind Services Representatives from Joy of Kung Fu, a regional martial arts organization that promotes general wellness, have revised their request for City sponsorship of a community-wide Fitness Awareness Day on August 7, 2010 at the Rosemead Community Recreation Center through the provision of in-kind services valued at $1,244. Recommendation: That the City. Council direction regarding the revised request of Joy of Kung Fu for sponsorship of Fitness Awareness Day 2010 in the form of in-kind services valued at $1,244. Mr. Montgomery-Scott - Noted that in January a proposal to co-sponsor and offer funding as part of a fitness awareness day for August 8, 2010, came before the Council. The requestor revised the proposal and is now just asking for promotion, use of center and staff support at $1244 for in-kind services. Rosemead Community Development Commission and.,, City Council Joint Meeting Minutes of February 23, 2010 Page 17 of 28 Council Member Low- How is this different from when this came up last time? Mayor Pro Tern Taylor suggested support for the hanging of banners. Mr. Montgomery-Scott-They've eliminated the request of $4,000. Mr. Taylor's motion involved the hanging of banners and some services; however they have revised their proposal. Council Member Low- This is really just for the use of the facilities. The previous motion by Mr. Taylor also included using the City newsletter to promote the event. Mr. Montgomery-Scott- Yes, now it is just use of the facility and staff for the event. Meiling Wang - She apologized about not passing out her organization's information. The event is for the education and well-being of the community, showcasing various martial arts techniques, with the goal to provide everyone the skills and services needed to make a lasting difference in their longevity and well-being. This will occur on August 7th - a community event, showing daily exercise which are best for maintaining well- being, it will include a health seminar and check up. She noted if you lose your health, you will lose half your life, attendees will find a way to live a healthier life. She spoke about the promotion of health, wellbeing, and wellness through the intersection of both eastern and western philosophies. Mayor Pro Tern Taylor- His main concern is not with organization itself, he is having a hard time, because this is a business. Meiling Wang - This is not a business, Joy of Kung Fu is applying for non-profit organization status, but it has not yet been approved. Mayor Pro Tem Taylor- They are not a non-profit group yet. Mayor Clark- They have applied, but it takes year and a half. Mayor Pro Tem Taylor- We are picking and choosing, you are not a non-profit yet, reluctant to start giving money out to organizations and such, who are not non-profits and schools, we can't be fair, we are picking and choosing businesses. An example would be if it is in the interest of the majority of.... like the RYA has 400 children in sports activities, that is a direct benefit where the City doesn't have to organize programs for the youth. I find it hard to begin a process of "why did you do it for them, and didn't do it for me", this is a hard thing to decide. Meiling Wang - We are only seeking space at the Rosemead recreation center, this is a good activity for the Rosemead community, we would like to give information through City flyer, we didn't ask for money, we are going to raise funding. Mayor Pro Tem Taylor- This is still going to the newsletter? Mr. Montgomery-Scott- Yes, we will still assist with promoting the event Rosemead Community Development Commission and City Council Joint Meeting Minutes of February 23, 2010 Page 18 of 28 Council Member Ly- They are only asking us to sponsor the event, there are other organizations who use RCRC. I make a motion to approve the recommendation to use in-kind services. Council Member Low- What they are asking for is pretty minimal, but I also share Mr. Taylor's concerns. If we have other organizations who also want to use facility and staff time, I think we may have to support those future requests as well. Council Member Armenta - This is a great opportunity to educate the residents with athletic Tai Chi. We also have to look at who has been helping the city. Mr. Wang has helped the city, we have to take consideration of that as well, and this is his daughter in law. This is in-kind funding - if people start coming to us with requests, we also need to ask them, 'what have you done for our city, are you just coming into our city and asking?" This organization, the lineage has already proven that they do things for our City. Council Member Ly- Joy of Kung Fu is coming to us for sponsorship - the event itself, they genuinely feel that this is a great event for the City of Rosemead. I do think it is a good event for the City of Rosemead by meeting health concerns, especially among our youth these days, we should take it up as a cause, I think it is important that Joy of Kung Fu wants to do that. And with that I will call for the question. Mayor Clark- We have a motion and second, please vote. Mayor Pro Tem Taylor- For the minutes, my "no" vote is not against the organization or program, I believe that we may start down a "slippery slope" and we start picking arbitrarily and how we spend City funds. Council Member Steven Ly made a motion, seconded by Council Member Sandra Armenta, to approve as recommended. Vote resulted in: Yes: Armenta, Clark, Low, Ly No: Taylor Abstain: None Absent: None C. Aquatic Facilities at Rosemead and Garvey Parks Rosemead and Garvey Park Pools have remained inoperable since November 2009 due to a variety of issues. These are the latest in a series of problems at the pools including safety concerns, inaccessibility, and inefficiency. Over the past ten years, Rosemead has spent nearly $4.5 million on maintenance, repairs, renovations, and utilities to keep the pools operational. Currently, repairs at Rosemead Pool are estimated at $80,000 and $14,000 at Garvey Pool. Given the long term operational costs and current conditions of both pools, total renovation seems the most prudent way to address the numerous problems at these aging facilities. Rosemead Community Development Commission and City Council Joint Meeting Minutes of February 23, 2010 Page 19 of 28 Recommendation: That the City Council: 1. Direct staff to make repairs to Garvey Pool in order to conduct a community aquatics program in the City during summer 2010; and 2. Authorize the City Manager to enter into a professional services agreement with Aquatic Design Group in the amount of $58,050 from existing redevelopment bond proceeds to develop specialized schematic drawings for upgrades to facilities at Rosemead and Garvey Pools; and 3. Adopt Resolution No. 2010-16 authorizing submission of a Statewide Parks Development and Community Revitalization grant application for the Garvey Aquatic Center Project. Parks and Recreation Director David Montgomery Scoff provided an overview of the proposed upgrades to the aquatic facilities at both Rosemead and Garvey Parks. Immediate repairs must be done at Rosemead pool in order for it to be operational for the summer. Garvey pool also has needs, but less than Rosemead pool, to be able to run a summer aquatics program for the community. We need to decide what makes the most sense, if you consider what was spent since 2000, to keep the pools operational - it was $4.5 million dollars, much of it unplanned and unbudgeted pool-related projects. The plan for Rosemead is to make it a state of the art pool for competition, swimming, and water polo. It currently cannot be used for competition because of shallow nature of pool. What we will get is a 14 lane competition pool with diving and water polo, which will allow us to take on competitive swim through college level. Basic recreational swim and competition were all incorporated into the design - covered bleachers, large shaded area, adjacent lawn area, for picnic purposes, solar panels, all of the elements are there, a new bathhouse, takes up considerably less space, meets community needs, and meets needs of the high school. At Garvey pool we want to focus on fun and recreation, swim lessons, slides, multi-age splash play areas, it was redesigned based upon City Council's input recognizing the need to ensure that there is immediate accommodation to swim lessons and recreational swim. Also, for non-residents who would be drawn to facility. The new facility would include new shade structures and a bathhouse, using flumes - even a toddler can come down the slide, splash play, 2 areas designed for different age groups, gives an aquatic experience that does not currently exist. The community currently does not have access to these programs. The lesson pool effectively rounds out the swim play and learning water acclimation - all elements that were included in design. These would be "green" pools, incorporating technologies to promote energy cost savings. Neither of the pools are ADA accessible and there are a myriad of hazards at each pool. The pools would also include new entry landscaping. The estimates are conservative for the projected costs. Funding would come from $5 million in bond proceeds, the City has additional bonding capacity without increasing taxes, and this would dramatically increase services without tax impact. We will also apply for the first round of funding on state park grants - we think we have a good shot for Garvey Park and there is no match required. We have had conversations with Rosemead High School for sharing costs of construction and future operations and maintenance. The federal stimulus and energy block grants are an option; we may receive grants or rebates in the implementation in green technology. We are also looking at corporate sponsorships, there is a potential within the community and businesses understand the value of investing. Rosemead Community Development Commission and City Council Joint Meeting Minutes of February 23, 2010 Page 20 of 28 The proposed schematics give a 3-dimensional model and a realistic sense of what these new pools mean and what they will cost. It also helps us avoid getting "second-rate" contractors or designers. There are time considerations, we have 2 pools which are currently non-operational and we want to get them operational as quickly as possible. Grant opportunities are also available, when we have schematics that show that we are in the design/development phase, it helps with obtaining potential grant opportunities. Council Member Armenta- Is the cost to make the pools operational factored into the entire cost of the pools - $80,000 to get things up and running? Mr. Montgomery-Scott- Yes, that would be subtracted from total cost down the line. Council MemberArmenta- If we decide to fix the pools, what's the estimation on how many years the pools will be intact and not need to be fixed again? Mr. Montgomery-Scott - It's hard to guess, but reality, especially at Rosemead pool, we have a problem every year, there have been consistent problems, like leaks developing in the pool every other year. We want a new solution, not just to redo the pool. About 80% of the cost to completely renovate will go a long way in replacing the pool, as compared to what it would cost to redo the pool. Mayor Pro Tern Taylor- I disagree with you wholeheartedly, 100%. Mr. Montgomery-Scott- The pools have a history of significant and consistent problems, and these will continue tomorrow and next year. Council Member Low- Staff recommendation is to repair the Garvey pool, but what about Rosemead pool, are we not going to repair that as well? Mr. Montgomery-Scott- We are moving towards doing schematic drawings for the replacement of the pools. The $80,000 to repair Rosemead is more than the amount to move forward with schematics for Rosemead pool. Council Member Low- Can we repair Garvey pool to make sure kids have a place to swim this summer? Council Member Armenta- I would like to repair Garvey pool and also work on the Rosemead park aquatics center. Mr. Montgomery-Scott- We would like to move forward with schematic drawings of both facilities, there are several decisions to be made, we can use existing bond funding to cover the significant portion of the Rosemead pool, and however we are a fair distance down the road. After the schematics are done, there is potential to move forward. We can immediately begin pursuing grant funds to rebuild Garvey pool. Council Member Ly- $14,000 to operate Garvey pool? Where is this money coming from? Mr. Montgomery-Scott- We have existing funds within the budget to do this project. Rosemead Community Development Commission and City Council Joint Meeting Minutes of February 23, 2010 Page 21 of 28 The proposed schematics give a 3-dimensional model and a realistic sense of what these new pools mean and what they will cost. It also helps us avoid getting "second-rate" contractors or designers. There are time considerations, we have 2 pools which are currently non-operational and we want to get them operational as quickly as possible. Grant opportunities are also available, when we have schematics that show that we are in the design/development phase, it helps with obtaining potential grant opportunities. Council MemberArmenta- Is the cost to make the pools operational factored into the entire cost of the pools - $80,000 to get things up and running? Mr. Montgomery-Scott - Yes, that would be subtracted from total cost down the line. Council MemberArmenta- If we decide to fix the pools, what's the estimation on how many years the pools will be intact and not need to be fixed again? Mr. Montgomery-Scott- It's hard to guess, but reality, especially at Rosemead pool, we have a problem every year, there have been consistent problems, like leaks developing in the pool every other year. We want a new solution, not just to redo the pool. About 80% of the cost to completely renovate will go a long way in replacing the pool, as compared to what it would cost to redo the pool. Mayor Pro Tern Taylor-1 disagree with you wholeheartedly, 100%. Mr. Montgomery-Scott- The pools have a history of significant and consistent problems, and these will continue tomorrow and next year. Council Member Low- Staff recommendation is to repair the Garvey pool, but what about Rosemead pool, are we not going to repair that as well? Mr. Montgomery-Scott - We are moving towards doing schematic drawings for the replacement of the pools. The $80,000 to repair Rosemead is more than the amount to move forward with schematics for Rosemead pool. Council Member Low- Can we repair Garvey pool to make sure kids have a place to swim this summer? Council MemberArmenta- I would like to repair Garvey pool and also work on the Rosemead park aquatics center. Mr. Montgomery-Scott- We would like to move forward with schematic drawings of both facilities, there are several decisions to be made, we can use existing bond funding to cover the significant portion of the Rosemead pool, and however we are a fair distance down the road. After the schematics are done, there is potential to move forward. We can immediately begin pursuing grant funds to rebuild Garvey pool. Council Member Ly- $14,000 to operate Garvey pool? Where is this money coming from? Mr. Montgomery-Scott - We have existing funds within the budget to do this project. Rosemead Community Development Commission and City Council Joint Meeting Minutes of February 23, 2010 Page 21 of 28 Mayor Pro Tern Taylor- I have a question on the Garvey park aquatics - I don't see a lesson pool on there. Mr. Montgomery-Scott- It was included in the document handed out on February 6, 2010. Mayor Pro Tem Taylor- Where is the additional information? Mr. Montgomery-Scott - The revised proposal of costs, shows $47,000, but it clearly shows the cost estimates at Garvey pool. Mayor Pro Tem Taylor- $461,000 to $520,000? The lesson pool is only going to cost 60,000? The wet play and slides have gone down. Wet play was $281,000 and now it's down to $175,000. Mr. Montgomery-Scott- It was reduced from 3 wet play to 2, there is no diff erence in the water slides, they are at $180,000. Mayor Pro Tem Taylor- $16,500, you reduced the other two to come up with the rest of the cost for the instructional pool. In regard to my comments about "Keeping up with the Joneses", other pools are definitely nicer so to speak, my objections were when staff noted that 80% would be renovation or regeneration. 80% of 6.5 million dollars. When the young man was talking to us, the surge pit area, was it 30 x 30 feet? Mr. Montgomery-Scott- Three are other structures in that pit. Mayor Pro Tern Taylor- What do you think it would be, 30 feet? Regardless of that, it could be replaced by 8 x 15 foot area. Mr. Montgomery-Scott-The pit itself? That is correct. Mayor Pro Tem Taylor- The surge pit can be underground, but the rest doesn't have to be below grade and the equipment basically all needs to be replaced. There are 4 filtering tanks, 10-15 years old. Mr. Montgomery-Scott - 20 years old. Mayor Pro Tem Taylor- We can replace those with much smaller units, we have lots of wore out equipment, pumps or what have you, but I want to go back to Garvey Park and keep a pool down there, the small pool there. The picture we were shown is a different pool. Council Member Ly- I went to Fontana, Mayor Clark and I, and in concept I couldn't decide on size, however, the lesson pool at Fontana is exactly what we were talking about. It is a great pool for beginning and intermediate lessons, a very good pool and will work very well if that is what we would put into Garvey. Mayor Pro Tem Taylor- We would need to have dimensions. Mr. Montgomery-Scott- It is a 1500 square foot proposal, 30 x 50. Rosemead Community Development Commission and City Council Joint Meeting Minutes of February 23, 2010 Page 22 of 28 Mayor Pro Tem Taylor- I am curious about, at Rosemead pool, the solar panels, the way the picture was, it appeared they were above the small wading pool. Mr. Montgomery-Scott -The wading pool would be relocated to the southern edge. Mayor Pro Tern Taylor- Would it be joined? Mr. Montgomery-Scott - Yes, the small tots in one side. Mayor Pro Tern Taylor- What prevents them from slipping over? Mr. Montgomery-Scott- There would be ropes, staff and lifeguards would be present. Mayor Pro Tem Taylor- Can we come up with another design to prevent this very real safety issue, concerned about little kids slipping? Mr. Montgomery-Scott- We can install a moveable bulkhead so that they couldn't access the deeper side of the pool. Mayor Pro Tern Taylor- Is that a solar roof on the shade structure. Mr. Montgomery-Scott- And on the bleachers. Council Member Ly- We are talking about a shade structure, picnic area, and pool access. Council Member Armenta- For the record, I want a pool at Garvey Park. Council Member Low- This is a good thing for the city, I heard Mr. Taylor say, 'We don't want to keep up with Joneses", however, the residents really deserve this, the pool has lasted us many years, it is time for us to have a new facility, it is very costly for "Band-Aid" maintenance, it is more cost effective to rebuild and we are saving construction money. Council Member Ly- I make motion to accept staff's recommendation, with one amendment, the addition of a public awareness plan. Especially as we are going through process, change can be traumatic, by going through "step by step" we let the public know at least 2-3 months before start of any capital projects in that area. Mayor Pro Tern Taylor - I have an issue with the pool caulking at Garvey. In May 2008 we did it for $6,000 that is from April 2000 to December 9 for the 10 year period. I see the caulking down there one time, but I also asked for names of the contractors at Garvey, even if they did it 4 times at Rosemead, I feel that it was sloppy work. Mr. Montgomery-Scott- The second time would be now, it needs to be caulked now. Rosemead Community Development Commission and City Council Joint Meeting Minutes of February 23, 2010 Page 23 of 28 Mayor Pro Tem Taylor- This is by our own causing because we are drying it out. Brian Lewin - 9501 Ralph Street, expressed his support for Mayor Pro Tern Taylor's comments regarding contractor-related problems, we need to get names of people so we know who "not to use." Generally, he went on tours of Rosemead and Garvey pools as they currently exist and also went to visit facilities out in Fontana. He was very impressed by Fontana facility, and notes that it has excellent potential. We should do Rosemead pool - only what needs to be done to address safety issues, especially acid storage, it is contributing to the decay. Other things that need to be considered are that both facilities have the potential to be "draws" for the City. It gives something better for the residents, and events will happen if it is used for Rosemead High School training. Garvey facility is another excellent draw - we will get use from Montebello, Monterey Park - the areas immediately neighboring. This could make an excellent contribution to the City's bottom line. He has a reservation about Garvey facility, is staff working on a parking plan for the facility. If it is successful there will be lot of cars coming to the facility and we need to accommodate those vehicles. Council Member Ly- Called for the question. Mayor Pro TOM Taylor - For the minutes, he wants the record to reflect that his "no" vote is that, at the appropriate time, which is not now, for example, he noted the other cities and the problems they are having. Irwindale and Industry have reserves for multi-million dollars, the State cannot stop them. They pay college tuition for kids who live in the City. We don't have those kinds of resources, if we had it, then he would support the plan. He also requests that people refer to the previous discussion (park plan) where he made comments about the pools. Council Member Steven Ly made a motion, seconded by Council Member Polly Low, to approve as recommended, with the addition of including a public awareness program, advising the residents about the "step-by-step" process at least two to three months prior to the commencement of any project work. Vote resulted in: Yes: Armenta, Clark, Low, Ly No: Taylor Abstain: None Absent: None 8. MATTERS FROM MAYOR & CITY COUNCIL A. Mayor Margaret Clark is seeking Council Support for Re-Election to the SCAG Regional Council Recommendation: That the City Council give staff further direction on this matter. Mayor Clark- I am seeking re-election to regional council seat on SCAG. SCAG is going to be implementing SB 375; we need to be at the table and willing to make sure that it is done right. Council Member Ly- You have served our region well and I will be at the March 181h meeting to vote for you. Rosemead Community Development Commission and City Council Joint Meeting Minutes of February 23, 2010 Page 24 of 28 Mayor Clark- You need to be there in person to vote, Mr. Taylor. Mayor Pro Tern Taylor- Yes, I will be there, I might shock everybody. Council Member Sandra Armenta made a motion, seconded by Council Member Steven Ly, to provide support to Mayor Margaret Clark in her bid for re-election to the SCAG Regional Council. Vote resulted in: Yes: Armenta, Clark, Low, Ly, Taylor No: None Abstain: None Absent: None B. Public Safety Connections - Policy Statement Amendment and Appointment of Chair and Vice Chair At the February 9m meeting, the City Council authorized the formation of this community- based forum to facilitate public participation in the ongoing efforts to prevent crime and combat alcohol and drug abuse. At this point in time, the policy statement for the operation of Public Safety Connections needs to be amended to clarify that two (2) members of the City Council will be appointed to serve in the capacities of Chair and Vice Chair respectively. Recommendation: That the City Council: 1) approve the revised Public Safety Connections policy statement; and 2) confirm the Mayor's designation of Members of the City Council to serve as Chair and Vice Chair of Public Safety Connections for terms of one year. City Manager Jeff Allred- We implemented minor revisions to the policy as requested by the Council. The Chair and Vice Chair will be members of the City Council. The Mayor makes some designations. Mayor Clark- I would like to appoint Polly Low as chair and Sandra Armenta as vice chair. Council Member Steven Ly made a motion, seconded by Mayor Pro Tern Gary Taylor, to approve as recommended, and appoint Council Member Polly Low as Chair, and Council Member Sandra Armenta as Vice Chair of the Public Safety Connections. Vote resulted in: Yes: Armenta, Clark, Low, Ly, Taylor No: None Abstain: None Absent: None Rosemead Community Development Commission and City Council Joint Meeting Minutes of February 23, 2010 Page 25 of 28 9. COMMENTS FROM MAYOR & CITY COUNCIL Mayor Pro Tem Taylor - We received a letter that Mr. Wong sent to the Fire Department requesting that the inspections be brought back to the City. This was in the City Manager's newsletter. These are the buildings under the power lines, the 'Tip Top" center, west of Walnut Grove. The letter states to "respectfully allow the residents to apply for and receive sign offs from the City. We want to remove inspections from the Fire Department and bring it back to the city? City Manager Jeff Allred- We are asking that the Fire Chief rescind his order that the Fire Department not provide inspections. The request is for the Fire Chief to rescind the prohibition from making these inspections. The Fire Chief has prohibited inspectors to inspect anything under the power lines and Stan's letter is asking him to rescind that and allow the county inspectors to do the inspections. Currently, a third party inspector has to be retained. The third party is a private consultant that takes the place of the Fire Department since they refused to do the inspections, but they still won't do anything under the Edison power line. The solution is to hire a third party to inspect the building and the Building department will sign off on it. Mayor Pro Tem Taylor - The Fire Department did not and would not do inspections and a third party did the inspections? Director of Community Development Services Stan Wong- I'm a little fuzzy on that..... Mayor Pro Tem Taylor- We have all new staff and no one has continuity, I thought an outside party..... Assistant City Manager Matt Hawkesworth - A third party did the inspections and we are asking the County to reconsider their position and allow their inspectors to do the inspection so we don't have to do the inspection. Mayor Pro Tem Taylor- Who is doing the inspection? Director of Community Development Services Stan Wong- It is still going to be a third party outside, unless the Fire Department rescinds. Mayor Pro Tern Taylor- The Fire Department is still not doing inspections? Council Member Ly- Staff wants the Fire Department to do the inspection. Mayor Pro Tem Taylor- This was February 10th, your letter, maybe you don't have the background this was part of the reason why the City Manager before Mr. Chi was basically fired. They were trying to take away all inspections from the Fire Department and superseding the County's fire standards. Rosemead City was to do all the fire inspections and we wouldn't have to follow their rule, that's the background on that facility. There were others; but they were trying to issue permits..... don't know if you were aware of that. Director of Community Development Services Stan Wong- We are trying to get the County to do it. Rosemead Community Development Commission and City Council Joint Meeting Minutes of February 23, 2010 Page 26 of 28 Mayor Pro Tern Taylor- It is a sticky situation, come do the inspection even though we don't want them building under the power lines. Another thing, I asked for a letter back, a memo to the council, stating, who was talked to regarding John Nunez unemployment benefits, that's the way I asked it, who talked to who and when. All we got was in the City newsletter, don't want an incident like what happened the first time, there was no correspondence, it was all put back on human resources, somebody who originally challenged it. Mayor Clark- I want to know the original..... Mayor Pro Tem Taylor- Where we are now, who was talked to and who said what. Assistant City Manager Matt Hawkesworth - I have more updates to provide this week, a new update what has progressed thus far. Mayor Pro Tern Taylor- Who are you talking to, that wasn't in it two weeks ago. Assistant City Manager Matt Hawkesworth - I will include it in the updates this week, notified, Henry Lo from the Senator's office notified us that Senator Romero is introducing legislation to further clarify that elected officials will not be eligible to receive unemployment benefits, it will be further defined to say both state and local elected officials. Mayor Clark- Is the EDD trying to dance around that? Assistant City Manager Matt Hawkesworth - I spoke to Mr. James Neesome, I left message and he hasn't returned calls. I don't have good answer but they are not answering the question. Mayor Pro Tem Taylor- They still need to get it clarified, has he been receiving benefits for a year now? Assistant City Manager Matt Hawkesworth - He is not eligible to receive benefits. Mayor Pro Tem Taylor- Stated charges...... Assistant City Manager Matt Hawkesworth - He has been receiving it, City has been billed for it, and Senator's say City has correct position that we should not be paying it. Mayor Pro Tem Taylor- There is a fly in the ointment, try to get them to back down. Council Member Armenta - I would like to see a timeline, when we were first notified, who knew that he was receiving, want a timeline with names, people coming to us, didn't you know I think it is ridiculous that Council does not know what is going on at City Hall. Who knew about it? City Manager Jeff Allred- We will provide a timeline with more information - with names on it. Council Member Ly- I specifically asked about the (NAME) hotel, I commend Mayor Clark and Mayor Pro Tern Taylor for denying that purchase, at the next Council meeting I would like to open an investigation about that purchase. I believe it was done fraudulently. Rosemead Community Development Commission and City Council Joint Meeting Minutes of February 23, 2010 Page 27 of 28 Mayor Pro Tern Taylor- The hotel was done prior to that, you want the hotel acquisition, not what I was referring to which was the 4 million dollars for the vacant lot. Council Member Ly- My second item is whether or not heard we have heard from Edison regarding green space. This is meeting number four in a row, I will continue bringing this up until they do. My item number three, I am glad we are looking at Dinsmore; I would like to see in the near future a plan for a cultural museum. What are we going to do with it and what are we doing to develop cultural history of Rosemead. I would also like to drop "ad hoc" off of Youth committee name and make it a permanent organization. City Manager Jeff Allred- We have already dropped it since it is an ongoing body. Council Member Ly- There is an upcoming meeting at South El Monte regarding the SR 60 coalition, we would like staff to bring back a report making us an interested agency. I would like to thank Brian Lewin; because of his efforts we now have traffic calming measures on Rosemead place. 10. ADJOURNMENT The meeting adjourned at 10:57 pm. The next joint Community Development Commission and City Council meeting is scheduled to take place on March 9, 2010 at 6:00 p.m. and 7:00 p.m., respectively.. Gary Tayl ayor ATTEST: Gloria Molleda, City Clerk Rosemead Community Development Commission and City Council Joint Meeting Minutes of February 23, 2010 Page 28 of 28 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS. CITY OF ROSEMEAD ) I, Gloria Molleda, City Clerk for the City of Rosemead, do hereby certify that the minutes of February 23, 2010 were duly and regularly approved by the Rosemead City Council on the 13th of July 2010, by the following vote to wit: Yes: Armenta, Clark, Low, Ly, Taylor No: None Abstain: None Absent: None .~r ,kCn~llyUC nA~i1 Gloria Molleda City Clerk