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CC - Item 4C - Authorization to attend mayor and Council Members Institute - box 070TO: HONORABLE MAYOR AND MEMBERS ROSEMEAD CITY COUNCIL FROM: BILL CROWE, CITtANAGER DATE: FEBRUARY 3, 2003 RE: AUTHORIZATION TO ATTEND LEAGUE OF CALIFORNIA CITIES MAYORS AND COUNCIL MEMBERS INSTITUTE, PART 11 APRIL 23-25,2003, SACRAMENTO Attached for your consideration is information regarding the aforementioned conference. Several members of the Council attended Part I of this conference January 8-10, 2003. Part II includes sessions on City Departments, Conducting Effective Meetings, Ethics and Media Skills. RECOMMENDATION It is recommended that the Council authorize the attendance of any Councilmember, City Manager and staff as assigned by the City Manager. GOUNCIL AGEIN'Dili FEB 112003 ITEM No ~ C-- LEAGUE OF CALIFORNIA CITIES 1400 K STREET SACRAMENTO. CA 95514 916 658 8200 AN ORIENTATION FOR MAYORS AND COUNCIL MEMBERS dl VMay®rs and Council. Members Institute Part II Alednesday - Fiday Apizl 23-23, 2003 Hyatt Kegenc3l, Sacramento You'll Want to Attend If You Are A... • Mayor or Council Member, either neviy'elecred or experienced • City Manager or City Clerk in a non-manager city You'll Benefit By... • Learning hou- to build and maintain the public's trust • Discovering practical tips to avoid the pitfalls of predecessors • Developing a better understanding of your relationship Ncdth city staff and particuladv the city manager • Gaining greater technological sav1-y- • Developing a technology strategic plan for your city • Learning effective governess processes for your cin • Gaining a better understanding of your role in economic development • Getting insights to other departments • Making contacts to open doors for you throughout your term in office • and much more... If you want to do the best job you can as a city official, this is the place to get started! If you have served for a number of vears on your city council, this is the place to get caught up on the latest requirements and procedures-and to help your new colleagues get off to a good start. This Institute is the second of a bvo bar! series in the `Basic Level" of the League's Mayors and Council Members Academy (Al CA). This series is designed to provide newt, elected officials with a solid orientation to the duties and limitations of nice. By completing Part I in January and Pan 11 of the Institute iuAprzl, one can complete the Basic Level of the MCA. TheAcademy eummlum is designed to prondeyon with a solid understanding of the kei, subjects needed to he an Iff"live and successful vrayor or canusi/member, thereby prepa>irng j to better ierveyour eqi, and constituents. Thr Academe fututio s oil the honor system. Completion of the Academy przsmner one ha! partigpated in the educational sessions claimed Alore ii formation on thr Academy will be available at the Institute or onlune at nnww.catdtiei.orp under the Mayor and Council Members municipal department. Advance Conference Registration and Hotel Reservation Deadline: Friday, March 28, 2003 Preliminary Program Wednesde1, April 23, 2003 NOTE: The order of topics is subject to change. 3:00 - 6:00 p.m. Registration Open - Regency Foyer South 4:00 - 5:30 p.m. ECONOMIC DEVELOPMENT FOR ELECTED OFFICIALS Elected officials make decisions having profound impacts on the economic conditions of cities. This session will help develop sound economic plans and policies that wdll position' your city well in the years ahead. 5:30 - 6:30 p.m. Reception 6:30 p.m. Evening free to meet with Legislators ThursdaFApril 24, 2003 7:30 a.m. Registration and CityBooks Open - Regency Foyer South 7:30 - 9:00 a.m. Breakfast General Session TECHNOLOGY FOR ELECTED OFFICIALS: STRATEGIC PLANS AND PEEPING IN TOUCH WITH CONSTITUENTS Elected officials need to provide knowledgeable guidance if their cite is to effectively and economicaliv tap technology. This session will provide a blueprint to develop a technology strategic plan. In addition, you will leave with greater knowledge of hardware and software that can be used in order to be more effective in office. 9:00 a.m. General Sessions UNDERSTANDING YOUR DEPARTMENTS These briefings will address the basic issues of four major departments: ghat to expect of the departments; what departments need from the council; what is the future for the departments, critical issues and problems un departments; and appropriate measures of department performance. COMMUNITY SERVICES PUBLIC WORKS POLICE DEPARTMENT FIRE DEPARTMENT Noon General Luncheon CONDUCTING EFFECTIVE MEETINGS This session is de=igned to offer practical and helpful hints on creating a climate in which Your council can work effectively. It will include ideas for identifying council norms, policies and procedures, agenda structures, and ups on presiding and supporting the presiding officer. poet 2:00 p.m. 5:00 - 6:00 p.m. 6:00 - 8:30 p.m. 7:30 - 9:00 a.m. 9:00 a.m. Noon 2:00 p.m. Reminder Thursdal,Apri124, 2003 General Sessions EFFECTIVE GOVERNANCE PROCESSES How are council goals accomplished', How can staff be held accountable and how can councils best engage die public in deliberative and decision-making processes? This session wvill,procide a new way of approaclning these challenges. Gain insights on how the council can set clear policies which allow staff to perform at their best, yet still be accountable. Come away with a fresh perspective and new tools to handle constanth, changing relationships wrath the public. The goal is to rethink how the council conducts its business and what you can do to improve its procedures. Reception - Dinner GETTING HEARD AND HEEDED: EFFECTIVE ADVOCACY AND TESTIMONY This session will provide practical shills to develop persuasive arguments and testimom. that serve vour city's interests. Fridal; Apri125, 2003 Registration and City Books Open - Regency Foyer South Breakfast General Session AVOIDING THE PITFALLS OF YOUR PREDECESSORS - TIPS FOR OFFICE HOLDERS This session will explore some of the errors and pitfalls new officials can make before developing experience and knowledge. Instructive ideas will be followed by questions and answers, and discussion of the implications of actions. General Sessions ETHICS: BUILDING AND MAINTAINING THE PUBLIC'S TRUST As part of the Dlavors and Council 7\1embers Academy series on ethics in government, the members of die Institute for Local Self Government ethics advisory panel will offer ethical insights and perspectives. IMPROVING THE RELATIONSHIP BETWEEN COUNCIL AND CITY MANAGER To be successful on the council, an effective relationship among council members as well as with your city manager is needed. Learn how to enhance this "marriage" so that each understands the other and is able to provide what the other needs to be successful. Leave with valuable and practical ups. General Luncheon ADVANCED MEDIA SKILLS FOR ELECTED OFFICIALS This final session will offer practical ideas on addressing the media, t\dth emphasis on radio and TV. It will include consideration of what the media needs, how to deal with "electronic" reporters; how to use radio and Tl% to get }your message out, and what NOT to do with the electronic media. Adjourn The Ralph M. Brown Act does not apply to conferences simple because a majorin, of the city council or other covered body attends. However, a majorin- of the body may not discuss among themselves specific substantive issues at such conferences. Any such discussion is subject to the Brown Act and must occur in a meeting that complies with its requirements. 1 Page 3 AGENDA REGULAR MEETING ROSEMEAD CITY COUNCIL CITY HALL COUNCIL CHAMBERS ROSEMEAD, CALIFORNIA FEBRUARY 25, 2003, AT 8:00 P.M. CALL MEETING TO ORDER: 8:00 P.M. PLEDGE TO THE FLAG: MAYOR PRO TEM VASQUEZ INVOCATION: VE~.N131~E I9AE~OR P ilSl L ROLL CALL OF OFFICERS: COUNCILMEMBERS CLARK, IMPERIAL, TAYLOR, MAYOR PRO TEM VASQUEZ, MAYOR BRUESCH APPROVAL OF MINUTES: NONE 7t- OF INTEREST TO CITIZENS WISHING TO PARTICIPATE MONEY and for the urred in 1) Those wishing to speak on any Agenda Item, including public hearing, should have their Speaker Request Form submitted to the City Clerk no later than the time immediately following Oral Communications. 2) Immediately after approval of the minutes and again at the end of the meeting, there is a period of time set aside for those persons wishing to address the Council on matters not listed on the Agenda entitled: ORAL COMMUNICATIONS FROM T14E AUDIENCE (please complete the Speaker Request Form stating your preference to speak either at the beginning or at the end of the meeting). PRESENTATIONS: RECOGNIZING THE SAN GABRIEL VALLEY ALCOHOL, TOBACCO & OTHER DRUGS YOUTH COUNCIL RECOGNIZING THE COMMUNITY ALCOI:IOL AWARENESS PROGRAM SPONSORED BY TILE ASIAN PACIFIC FAMILY CENTER 1. ORAL COMMUNICATIONS FROM THE AUDIENCE H. PUBLIC HEARINGS - NONE M. LEGISLATIVE RESOLUTION NO. 2003-06 - CLAIMS AND DEMANDS Recommendation: Adopt Resolution No. 2003-06, for payment of City expenditures. /IV.~ CONSENT CALENDAR- RECOMMENDATION: APPROVAL r j l~VCC-A AUTHORIZATION TO GRANT REQUEST FOR REWARD REGARDING QUADRUPLE HOMICIDE ~ The Sheriffs Homicide Bureau is requesting payment of the rew conviction of Evelio Zacarias for the quadruple murder that occ Rosemead in August of 1999. CCAGENDA:2-25-03 Page N I Recommendation: Authorize payment of $11,004.04 from appropriated reserves and direct staff to make the necessary payment arrangements with the Sheriff's qq ,I,b Homicide Bureau. V CC-B APPROVAL OF UNDERTAKING AGREEMENT FOR PARCEL MAP 26583 - 9325 PITKIN AVENUE The applicant for Parcel Map 26583 has submitted an Undertaking Agreement and Certificate of Deposit to guarantee the construction of miscellaneous right-of- way improvement and for the installation of sewer laterals subsequent to the recordation of the parcel map. Pursuant to the Subdivision Map Act, the subject parcel map does not require City Council approval. Recommendation: Approve the Undertaking Agreement. CC-C APPROVAL OF CONCESSION STAND LICENSE AGREEMENT - ROSEMEAD YOUTH ASSOCIATION The Rosemead Youth Association (R.Y.A.) has requested the use of the concession stand at Rosemead Park. Recommendation: Approve the License Agreement and authorize its execution by the Mayor. CC-D APPROVAL OF 4T11 OF JULY/CITY ANNIVERSARY CELEBRATION AND CARNIVAL AGREEMENT FOR 2003 The City has utilized J.A. Blash Shows, Inc., in the past to conduct the carnival at Rosemead Park in conjunction with the City's activities. Recommendation: Authorize the execution of the Agreement by the Mayor as well as approve the $3.00 admission charge for adults on Friday, July 4, 2003. CC-E AUTHORIZATION TO ATTEND THE CITY CLERKS ASSOCIATION OF CALIFORNIA (CCAC) ANNUAL INSTITUTE, APRIL 16-18,2003, SAN FRANCISCO This year's conference will include such topics as Negotiation-Conflict Resolution, Managing Electronic Records, Ethical Decision Making and Confidence in the Media. Recommendation: Authorize the attendance of thee/ City Clerk. V. MATTERS FOR DISCUSSION AND ACTION P6r__"" VI. STATUS REPORTS Plt-Yu~ VII. MATTERS FROM OFFICIALS VIII. ORAL COMMUNICATIONS FROM THE AUDIENCE IX. ADJOURNMENT THE NEXT REGULAR MEETING 1S SCHEDULED FOR MARCH 11, 2003, AT 8:00 P.M. Posted 72 hours in advance of the meeting at the City Hall, 8838 E. Valley Boulevard, Rosemead; the L.A. County Library, Rosemead Branch, 8800 E. Valley Boulevard, Rosemead, and other locations pursuant to RMC Sec. 1.08.020. ' CCAGENDA:2-25-03 Page N2