CC - item 4A - Approval of 4th of July Parade - Box 070TO: BILL CROWE, CITY MANAGER
FROM: MICHAEL D. BURBANK, DIRECTOR OF PARKS AND RECREATION,--'
DATE: JUNE 4, 2003
RE: APPROVAL OF 4TH OF JULY PARADE AGREEMENT BETWEEN THE
CITY OF ROSEMEAD AND PARADE COMMITTEE
Attached for review is an agreement with Rosemead's 411, of July Parade Committee. The
agreement is the same as the one approved last year by the City Council.
RECOMMENDATION:
Staff recommends that the City Council approve the agreement between the City of
Rosemead and the Rosemead 41hof July Parade Committee.
COUNCIL AGENDA
JUN 10 2001
ITEM No. 2 -C-6`4
07-n-b7s/sb
AGREEMENT
AN AGREEMENT BETWEEN THE CITY OF ROSEMEAD AND THE ROSEMEAD 4TH
OF JULY PARADE COMMITTEE
This Agreement is entered into this 101h dap of June, 2003, by and between
the City of Rosemead, a municipal corporation, 8838 East Valley Boulevard, Rosemead,
California 91770, hereinafter referred to as "City" and the "Rosemead 4th of July Parade
Committee", whose mailing address is 8367 E. ~A71utmore, Rosemead, California, 91.770,
hereinafter referred to as "Committee".
RECITALS
WHEREAS, the City and the "Committee" have for many years maintained a
relationship whereby the Committee plans and conducts a 4th of July Parade for the
benefit of the citizens of Rosemead under the City's direction and control; and
WHEREAS, the City and the Committee are desirous of continuing the
existing relationship through a formal contractual agreement; and
WHEREAS, the City of Rosemead is a member of the California Joint Powers
Insurance Authority (CJPIA); and
WHEREAS, the CJPLA General Liability Protection Program provides that
any California corporation or unincorporated association under written contract with
the member City to perform specified functions under the direction and control of the
member City is a "Protected Party";
NO[Al, THEREFORE, the parties agree as follow:
L FUNCTIONS. The. City authorizes the Committee to plan and conduct the
4th of July Parade for the residents of Rosemead under the direction and
control of the City.
2. FUNDING LEVEL. The Citv Manager will recommend the City Council
allocate
$ 5,300.00 to the Committee for fiscal year 2003/2004.
3. CITY STAFF REPRESENTATION. City staff may be assigned by the City
Manager as needed to assist in the implementation of the Parade specified in
this agreement.
4. NONPROFIT STATUS. The Committee shall maintain its status as a
unincorporated Association.
5. GENERAL LIABILITY INSURANCE. Due to the Committee's status as a
"Protected Party" under the CJPIA General Liability Protection Program, the
Committee and its officers, agents and volunteers are covered under the
terms and conditions of the CJPIA General Liability Protection program as a
"Protected Party" only for the event authorized by this agreement.
6. COMPLIANCE WITH STATE AND LOCAL REGULATIONS. The
Committee shall operate in accordance with all applicable federal, state and
local laws, and in a reasonable and safe manner.
7. AUDIT OF FINANCIAL RECORDS. The Committee shall make its financial
records accessible to the City for review upon request.
8. NOTICES. All notices shall be served in writing. The notices to the City of
Rosemead shall be mailed to the following address: 8838 East Valley
Boulevard, Rosemead, 91770. Attention: City Manager. Notices,
reports and statements to the Committee shall be mailed to: 8367 E.
Whitmore, Rosemead, California 91770, Attention: President.
9. TERM. The term of this Agreement shall be for one (1) fiscal year, July 1,
2003 through June 30, 2004, in full force and effect unless otherwise amended
by both parties.
CITY OF ROSEMEAD ROSEMEAD 4TH OF JULY COMMITTEE
B),:-
Mayor
Bv:
Date:
ATTEST: Title: