HDC - Agenda 05-08-070
Public Comment from the Audience:
• If you wish to address the Housing
Development Corporation, please
complete a Speaker Request Card, as it
must be handed to the Corporation
Secretary before the start of the meeting.
• The Housing Development Corporation
will hear public comments on matters not
listed on the agenda during the Public
Comments from the Audience period.
• Opportunity to address the Housing
Development Corporation (on non-
agenda items) is limited to 3 minutes per
speaker.
• The Housing Development Corporation
will hear public comments on gems listed
on the agenda during discussion of the
matter and prior to a vote.
Brown Act:
Pursuant to provisions of the Brown Act, no
action may be taken on a matter unless it is
listed on the agenda, or unless certain
emergency or special circumstances exist.
The Housing Development Corporation may
direct staff to investigate and/or schedule
certain matters for consideration at a future
Housing Development Corporation meeting.
Americans with Disabilities Act:
In compliance with the ADA, if you need
special assistance to participate in this
meeting, please contact the City Clerk's office
at least 48 hours prior to the meeting to allow
the City to make reasonable arrangements to
ensure accessibility to the meeting or service.
Persons attending the meeting shall observe
rules of propriety, decorum, good conduct,
and refrain from impertinent or slanderous
remarks. Violation of this rule shall result in
such persons being barred from further
audience before the governing body.
This agenda was posted 72 hours in advance
of the meeting at the City Hall, 8838 E. Valley
Boulevard, Rosemead; the L.A. County
Library, Rosemead Branch, 8800 E. Valley
Boulevard, Rosemead; and other locations
pursuant to RMC Sec. 1.08.020
C.
Rosemead
Housing
Development
Corporation
AGENDA
May 8, 2007
7:00 PM
City Hall Conference Room
8838 E. Valley Boulevard, Rosemead, California 91778
John Tran, President
John Nunez, Vice-President
Margaret Clark, Director
Polly Low, Director
Gary Taylor, Director
ROSEMEAD HOUSING DEVEL• ENT CORPORATION • May 8, 2007
• CALL TO ORDER - 7:00 PM
• PLEDGE OF ALLEGIANCE -Director Taylor
• INVOCATION - Director Low
• ROLL CALL - Directors Clark, Low, Taylor, Vice-President Nunez, President Tran
1. PUBLIC COMMENTS FROM THE AUDIENCE
(Housing Development Corporation matters only)
2. CONSENT CALENDAR
A. Minutes
April 24, 2007 - Regular Meeting
B. Approval of Contract with Mayer Hoffman McCann, P.C. for Fiscal Year 2007
The California Government Code requires that an independent audit of the City of
Rosemead's records, books, and inventories be conducted and a report issued thereon.
The services provided by the independent auditor are to support the City's reporting
function as well as to provide ongoing technical support when necessary. The current
contract with McGladrey & Pullen ended after audit services for fiscal year ending June 30,
2006 were completed. The City spent $89,100 for audit services performed by McGladrey
& Pullen for fiscal year 2006.
On April 24, 2007 the City Council authorized the City Manager to seek proposals to
contract with new public accounting firm to perform the annual audits of the financial
statements of the City of Rosemead, the Rosemead Community Development
Commission, and the Rosemead Housing Development Corporation. In addition, the
accounting firm will also perform the audit to satisfy the requirement imposed by the Single
Audit Act and U.S Office of Management and Budget (OMB Circular A-133). City staff
requested proposals from five well established, full service independent accounting firms
with municipality specialization including McGladrey & Pullen.
Each firm was evaluated based on the competitive selection process, in which the
evaluation of proposals was not limited to price alone. Audit service proposal pricing
ranged from $44,610 to $73,300, with only $390 separating the two lowest bids. Each Firm
demonstrated strong technical experience auditing similar entities, performing the types of
work outlined, and the ability to provide ongoing technical support when necessary.
However, a critical factor in the overall rating was the firms' commitment to the internal
control review process and ongoing consultative support. The proposal of $45,000 from
Mayer Hoffman McCann, not only addressed their reporting of the internal control matters
of significant deficiency or material weakness by letter to the City Council, but also
included the preparation of a letter to City management with other recommendations from
their review of internal control procedures. City staff views this benefit as significant due to
numerous staff and operational changes throughout the City which may have a direct
impact on internal controls. The proposal also included a provision for additional client
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ROSEMEAD HOUSING DEVEL• ENT CORPORATION • May 8, 2007
training at their annual client training conference. Further, the proposal reiterated that the
firm's policy is to provide unlimited telephone consultations to their municipal clients
regarding accounting and other technical matters. The selection of Mayer Hoffman
McCann will result in a $28,300 cost savings in audit service fees.
Recommendation: That the City Council authorize the Mayor to execute a contract with
the public accounting firm of Mayer Hoffman McCann, P.C. to perform the annual audits of
the financial statements of the City of Rosemead, the Rosemead Community Development
Commission, and the Rosemead Housing Development Corporation for the amount of
$45,000..
C. Review and Approval of Contract with City of Rosemead for Implementation of
Certain Home Funded Programs
The City of Rosemead is required to commit its HOME funds for particular affordable
housing activities within 24 months after HUD's appropriation of the entitlement allocation.
To comply with this requirement, the City desires to contract with the Rosemead Housing
Development Corporation (RHDC) to administer certain HOME funded programs.
Recommendation: That the Board take the following actions:
1. Approve a contract with the City of Rosemead for the implementation of:
• Residential Rehabilitation Program - $200,000,
• Mortgage Assistance Program - $150, 000,
• Garvey Housing Revitalization Project - $ 1,959, 456, and
• Tenant-Based Rental Assistance (TBRA) Program - $ 511,719; and
2. Authorize the President to execute the contract on behalf of RHDC.
D. HDC Attorney Contract Agreement
On April 3, 2007, the City Council hired Bonifacio "Bonny" Garcia of Garcia, Calderon, and
Ruiz (GCR) to serve as Rosemead's official legal council. Based on that action, staff has
received a contract agreement from GCR to perform legal council services for the Housing
Development Corporation.
Under the proposed contract, the Housing Development Commission would compensate
GCR for basic legal services, including travel time, at the hourly rate of $215/hour for
partners and associates, $150/hour for law clerks, and $125/hour for paralegals.
Recommendation: That the Housing Development Corporation approve the proposed
agreement for Attorney services with GCR.
3. MATTERS FROM THE PRESIDENT & DIRECTORS
4. MATTERS FROM THE EXECUTIVE DIRECTOR & STAFF
5. ADJOURNMENT
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