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CC - 03-05-86 - Adjourned MeetingAPPROVED CITY OF ROSENILAD DATI MINUTES OF THE ADJOURNED MEETING BY ROSEMEAD CITY COUNCIL MARCH 5, 1986 AT 7:30 P. M. The adjourned meeting of the Rosemead City Council was called to order by Mayor Tury at 7:35 p. m., in the Conference Room of City Hall, 8838 E. Valley Blvd., Rosemead, California. The Pledge to the Flag was led by Councilman Cleveland. The Invocation was delivered by Councilman Bruesch. ROLL CALL OF OFFICERS: Present: Councilmen Bruesch, Cleveland, Imperial, Taylor and Mayor Tury Absent: None President of the Garvey School District, Gil Barron, intro- duced the members who were present as follows: Dr. Viscovich, Jim Smith, Robert Miranda, Virginia Gutierrez, and Dr. Lane Teaney. Dr. Judy Chu would be arriving late. Mayor Tury welcomed the Garvey School District Boardmembers, and commented that this meeting was primarily to come to some agreement on the Fern School Complex proposal and stated that the City had inserted some changes in the Fern Complex Agreement. He stated that the word portable had been inserted on item 3 on page 2. President Barron inquired if specifications had been prepared for those kinds of bleachers. Michael Burbank stated that they would be five tiered and aluminum, and Stadium Unlimited would be the manufacturer. Mayor Tury stated that it would be desirous to have from 2:00 p. m. to 3:30 p.m. to perform infield maintenance by the City staff. This has been included in item 4 on page 2. Dr. Viscovich stated that school is not closed until 2:45 so the last period of the day would not be able to P.E. Mayor Tury stated that would only involve the ball diamonds. Dr. Viscovich stated that he would like to discuss this item with the Principal of the Fern School. Mayor Tury stated that item 6 on page 3 has inserted that the cost of repair or replacement caused by vandalism to jointly used facilities,excluding lighting, shall be shared by District & City. President Barron inquired if they could receive a projected cost of that item. Mayor Tury stated that vandalism has not been a very large problem. Mayor Tury stated that there were some major changes in item 16 on page 5, which states that the City would like to have the maintenance responsibility, and the District would furnish all the water. He commented that the annual facility operation cost would be approximately $82,000, and the City is requesting that the District pick-up $13,250 of that expense. plus the charges for water. Adj.CM 1-5-86 Page #1 Virginia Gutierrez inquired what the approximate cost of the water would be. Mayor Tury stated that the District is now paying for the water and the cost should not be different. Dr. Teaney stated that he thought it was approximately $6,000 a year. Mayor Tury stated that item 17 on page 6 states that the City would have the option to remove any equipment purchased and installed by the City and to restore the site to its original state.if the District should terminate this agreement within 15 years. President Barron did not realize that this agreement could be terminated at any time. Mayor Tury stated that this agreement could be terminated on the 30th day of June of any year upon either party giving written notice not later than the 15th day of March of such year. Mayor Tury stated that item 19 on page 7 was added to the agreement which states that in the event the site is acquired by the Alhambra School District. President Barron stated that he did not feel any objection to item 19. Dr. Viscovich stated that the Garvey School District Board members unanimously voted against the Fern School being acquired by the Alhambra School District. President Barron stated that the only issue that he was not sure about was the issue of the closing of the field between 2:00 p.m., and 3:30 p.m. He felt that that particular item should be clarified and that.there is room for adjustment of that time. Councilman Bruesch stated that most of the teachers use the morning periods to teach Math and English and Reading and the afternoon periods are used for P.E. That.would mean that most of the P.E. classes are squeezed into the period from 12:30 p.m. to 2:45 p. m. Councilman Taylor inquired if those P.E. classes could get started earlier and thereby accommodating the students, and if these P.E. classes are using the baseball diamonds. President Barron requested a list of the types of facilities that are being considered for the site which could be involved in vandalism.in order to evaluate the cost'of repair or replacement. Michael Burbank, Parks & Recreation Director, stated that there would be two backstops, aluminum poles to hold the light standards, bleachers, and restroom and storage buildings. Councilman Taylor stated that the reason that the City is requesting that the District share in the cost of vandalism because the City is not totally responsible and the District is not totally responsible. Virginia Gutierrez requested that these costs be brought to the District's attention prior to the work being done. Mayor Tury stated that would be done. Michael Burbank stated that if it is minor, routine vandalism those things would be done in-house. Adj. C/M 3-5-86 Page #2 Michael Burbank stated that if the:yo were the type of damage incurred by the facility to require a Contractor to repair it, then the District would be requested to share in the expenses. Jim Smith commented about the Lions Clubhouse and suggested that it be removed and possibly a Tot Lot could be placed in that area instead. Mayor Tury felt that it would be a good idea to have a place for tots to play on that particular site. Councilman Bruesch inquired what was meant by portable bleachers. Michael Burbank stated that meant bleachers that could be moved from one spot to another. Jim Smith inquired about how many bleachers are being considered. Mr. Burbank stated that he was not sure; however, he felt that the Rebel's,,needs would determine how many would have to be pur- chased. He added probably about 10 bleachers would be needed. Councilman Bruesch inquired if there was a chance to have a track area. Mr. Burbank stated that there had been some discussion on that subject and he thought when there is an architect in-house and getting the schematic prepared, possibly a track could be placed around the perimeter. Councilman Imperial inquired about the Rebel's facilities. Jess Gonzales stated that the Rebels have one building which includes restrooms and snack area and an equipment room. Mayor Tury stated that he would have no problem with up- grading their facilities although the buildings seem substantial and there does not seem to be anything wrong with them. There would be no change for the Rebels with the District or the City or the use.of the facility, and they have priority of use. . Virginia Gutierrez requested clarification on what was meant by all other materials in item 4. Michael Burbank stated that all other materials would mean bases, pitching rubbers, and that type of things. The size of the Lions House was questioned. Dr. Viscovich stated that it was a two or three bedroom house that was 30 or 40 years old, and was owned by the Lions and the property on which it stands is owned by the School District. Virginia Gutierrez stated that the Rebels are now using that house as a meeting place for the parents. Jess Gonzales stated that it is used during their season for meetings. Virginia Gutierrez stated that it should be made accessible to other parent groups also. Jess Gonzales stated that the Rebels were using the Lions Clubhouse with the permission of the Lions Club. Councilman Bruesch inquired about the kind of landscaping that is being considered on that site. Michael Burbank stated that the only area that would be landscaped would be from the snackbar to Klingerman and every- thing else would be primarily in grass. Councilman Bruesch stated that he would like to have some landscaping of bushes, trees and picnic tables and benches. Adj.C/M 3-5-86 Page N3 11 Jim Smith inquired if there would be something going on everyday as at Garvey Park. Michael Burbank stated that after this site is developed the Recreation Program would be operating 365 days a year. He added that the Little League and BOYS would use the two fields for practices and for games and that would take some of the load off of Garvey Park. Councilman Taylor inquired if there was any problem with the City taking care of the grass. Gil.Barron stated that the City would have total responsi- bility of taking care of the grass at the Fern site. Councilman Bruesch inquired about the watering system and wanted to know if it was a moisture sensitive sensors or just a time clock. Michael Burbank stated that probably a moisture-miser would be put in. This is a water sensing device. 2. DUFF ELEMENTARY SCHOOL/GARVEY PARK Mayor Tury stated that the Council has received some concerns from the staff relative to the Duff Elementary School Agreement, and if the Council agrees with the solution to some of these con- cerns the agreement will be redrafted and forwarded to Dr. Visco- vich for the Board. Dr. Viscovich inquired since Duff School is a flag lot,if the City would consider trading off the stem of the flag and kind of squaring off both of the properties. Mayor Tury stated that he felt that Dr. Viscovich and the City Manager can get together and resolve the minor changes. 3. GARVEY SCHOOL DISTRICT CROSSING GUARDS Gil Barron stated that the District is going through changes in the boundaries, and there is much concern about how many students would be crossing Walnut Grove and San Gabriel Boulevard and Hellman Avenue and Garvey. Councilman Taylor inquired when these revisions would be completed. Mr. Barron stated that the District is in the process now. Dr. Viscovich expressed his appreciation for the crossing guard that will eventually be at the Duff School and stated that the parents were very pleased. He stated that since the School District is building a new school and is progressing fairly well, there will have to be a change in the boundary structure of the present 12 schools. These schools have to be filled as completely as possible, with a racial, ethnic balance and the safety of youngsters also has to be considered. There will be many more youngsters crossing Garvey, Del Mar, San Gabriel, and Walnut Grove. He added that there will be an increase from 1300 youngsters crossing main streets to 1900 youngsters. Dr. Viscovich stated that on the 18th of March some recommendation for boundaries have to be made to the Board. Mayor Tury stated that the City Council in the past has tried to make crossing guards available. He commented that each crossing guard costs approximately $6,000 per year to the City. He in- quired if Lottery money could be used to subsidize crossing guards. Dr. Teaney stated that the lottery money has stipulations on the use of it and it has to be used to further.the educational needs of the youngsters. Mayor Tury stated that $47,000 is being spent this year and of that $15,000 is on hardware, so approximately $32,000 is for crossing guards. Adj. C/M 3-5-86 Page #4 Councilman,Taylor stated that at this intersections being recommended, and felt should be held over until such time there He felt that the Council and Board agrees for crossing guards; however, at this poi many and where they will be needed. poin that is a that .it no t there is no the discussion specific spot. there is a need one knows how Mayor Tury stated that the Council would be sensitive to the needs of the school children. 4. HIGH SCHOOL Robert Miranda inquired if Alhambra chose to place the new high school on site "C" and the Garvey School District chose to take legal action against Alhambra School District, would the City of Rosemead consider joining in the effort. Councilman Taylor stated that he would join in legal action against site "C". Mayor Tury stated that with the information that has been made available to the City, the Council is not convinced that any site within the City of Rosemead is necessary, and strongly suggest that the Alhambra School District find a site outside the City of Rosemead. Councilman Bruesch stated that the City is in the process of getting a General Plan, and that General Plan reflects the philosophy of this Council which has been existent for the past number of years which is slow-growth. The Council will not allow a condominium on every corner. He stated that the Council does not feel that the residents of Rosemead should pay the penalty for the poor planning of other communities. Councilman Imperial stated that the City has made it's posi- tion very clear in where we stand--no new high school within the City of Rosemead. He did not want to commit the City to any joint legal action with the Garvey School District. Councilman Taylor requested a point of clarification since the City Council had taken a stance that they would take legal action. Councilman Imperial stated that he had some concerns about any joint actions with any other body. Councilman Taylor inquired if he would take Council action against the Alhambra School District if a site were chosen in the City of Rosemead. Councilman Imperial stated that he would absolutely take legal action. . Mayor Tury stated that the time to take legal action is after the site has been selected. 5. Robert Miranda suggested that the next time that the Garvey School District meets with the City Council that the Council be the School Districts guests. Mayor Tury stated that that would be fine, but to make it some time after April 8, 1986. Gil Barron requested that staff get together and iron out the adjustments on the Agreements. There being no further business to consider, the Council Meeting was adjourned to March 11, 1986 at 8:00 p. m. Respectfully submitted: APPR VED: City Clerk Adj.C7M 3-5-86 MAVCIR Page #5