CDC - Item 3 - Engineering Services For Traffic Signal ImprovmentIRA. Rosemead Community Development Commission
8838 East.Valley Boulevard, CA 91770 Tel 626.569.2100 Fax 626.307.9218
RCDC
TO: HONORABLE CHAIRMAN
AND MEMBERS
ROSEMEAECOMMUNITY DEVELOPMENT COMMISSION
FROM: BILL CROWS, EXECUTIVE DIRECTOR
DATE: NOVEMBER 15, 2005
RE: APPROVAL OF PROPOSAL TO PROVIDE ENGINEERING
SERVICES FOR TRAFFIC SIGNAL IMPROVEMENTS AT GRAVES
AVENUE AND JACKSON AVENUE
On October 25, 2005, City Council concurred with the Traffic Commission's
recommendation to install a new traffic signal at the intersection of Graves Avenue
and Jackson Avenue, and unanimously voted for installation of said traffic signal
improvements.
Attached for your consideration is an engineering proposal from Willdan for
engineering design, utility coordination, contract administration, and construction
observation services for the above referenced project.
The total construction cost for this project is estimated to be $150,000, and the
estimated contract period is 30 working days..
The proposed fees are as follows:
• Preliminary and Final Design
$ 12,500
• Utility Coordination
3,950
• Contract Administration
2,500
• Construction Observation
12.000
Total. Fixed Fee
$ 30,950
COMMISSION AGENDA
TT EM No. 130
J
November 15, 2005
Page 2
0
It is proposed that this project be funded utilizing Community Development
Commission funds. Therefore, it will be necessary to appropriate the necessary
funds for the project from unappropriated Community Development Commission
reserves.
RECOMMENDATION
It is recommended that the Rosemead Community Development Commission
approve the attached engineering proposal, direct staff to begin the preparation of
the necessary plans and specifications, and appropriate the necessary funds from
unappropriated Community Development Commission reserves.
Attachment
WILLAN
Serving Public Agencies
November 14, 2005
Mr. Bill Crowe
Executive Director
Rosemead Community Development Commission
8838 East Valley Boulevard
Rosemead, CA 91770
13191 Crossroads Parkway North, Suite 405
Industry, California 91746-3497
562/908-6200 fax 562/695-2120
www.wiI Ida n.com
Subject: Proposal for Professional Engineering Services for the
Traffic Signal Installation at Graves Avenue and Jackson Avenue
Dear Mr. Crowe:
As requested, we are pleased to be given the opportunity to submit this proposal to provide traffic
engineering design, utility coordination, contract administration, and construction observation
services for the subject project.
The project includes installation of a new traffic signal at the intersection of Graves Avenue and
Jackson Avenue.
SCOPE OF SERVICES
We propose to provide the following basic services for the project:
Preliminary Design
Confer with Agency staff to review, in full detail, the requirements for the project. Review
available information and data assembled by Agency staff.
Develop base drawings, including collecting and plotting of field data, and the identification
and plotting of substructures and utilities.
3. Prepare traffic signal plans for the intersection of Graves Avenue and Jackson Avenue.
4. Prepare signing and striping plans.
5. Develop preliminary project cost estimates.
6. Submit preliminary design plans to all affected agencies and utility companies for review.
Final Design Phase
Based on comments received from the Rosemead Community Development Commission
and utility companies, revise plans.
2. Prepare detailed final plans and attend coordination meetings, as necessary, with Agency
personnel at various times during the design phase to obtain additional input and review
work.
November 14, 2005 • •
Page 2
3. Prepare specifications and contract documents to conform to applicable requirements of the
Rosemead Community Development Commission.
4. Prepare final project cost estimates.
Utility Coordination
1. Submit copies of plans to all affected utilities and agencies.
2. Coordinate with affected utility companies to provide for any utility relocation to
accommodate new traffic signal pole and foundation installation.
3. Send notification to affected utility companies, other agencies, and contractor, and attend
and coordinate the preconstruction conference.
Contract Administration
1. Assist the Rosemead Community Development Commission in securing bids and awarding
project.
2. Attend preconstruction conference and prepare minutes.
3. Provide contract administration for proper enforcement of the contract plans and
specifications.
4. Provide engineering support, as needed, to make as-built revisions to the original plans.
5. Provide the necessary consulting services required to coordinate the efforts between the
Agency and contractor.
6. Review and recommend progress payment requests.
7. Answer inquiries and complaints for the Agency relating to the project.
Construction Observation
1. Provide the necessary weekly, monthly, and final reports, as needed.
2. Provide daily construction observation during the construction period.
3. Provide copies of daily construction observation reports on a weekly basis, if requested.
4. Provide necessary coordination with other agencies to provide final inspection of the project.
5. Perform as-built corrections on original drawings.
6. Provide report to the Agency following final inspection stating that the project has been
completed, and provide necessary data for the Agency acceptance of the project.
November 14, 2005
Page 3
FEE
Our proposed fees are as follows:
Preliminary and Final Design $12,500
• Utility Coordination $3,950
Contract Administration $2,500
Construction Observation $12,000
Total Fixed Fee $30,950
The total estimated construction cost for the project is $150,000. The construction contract period is
estimated to be 30 working days. The design fee is based on the fee curve schedule from the
American Society of Civil Engineers. The total fee, excluding utility coordination, is in conformance
with that portion of the City's agreement with W illdan which pertains to design engineering services.
Compensation for weekend inspection and inspection beyond the allocated working days of the
construction contract will be on time-and-materials basis.
If you have any questions regarding this proposal, please contact me at (562) 908-6200.
Respectfully submitted,
W}ILLDDA.N
William C. Pagett, P.E.
Senior Vice President
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