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CC - 06-02-84 - Adjourned MeetingMINUTES OF THE ADJOURNED MEETING ROSEMEAD CITY COUNCIL 1984-85 BUDGET SESSION JUNE 2, 1984 AT 7:00 A. M.. CI'i Y O ROSIEAIEAD The Adjourned Meeting of the Rosemead City Council was called to order by Mayor Taylor on June 2, 1984 at 7:15 a. m., in the Conference Room of City Hall, 8838 E. Valley Boulevard, Rosemead, California. The purpose of the Meeting was the study of the pro- posed 1984-85 Budget. The Pledge to the Flag was led by Mayor Taylor The Invocation was delivered by Councilman Cleveland. ROLL CALL OF OFFICERS: Present: Councilmen Bruesch, Cleveland, Imperial, Tury and Mayor Taylor Absent: None 1. APPROVAL OF CONSENT CALENDAR (EXCEPT 4240(740), 4310, 4330, 4510(110), 4740(110), 4750, 4840(413) 4100-030 4110-320,330,360,410,730, & 770 4120-410,710,790 4130-110,120,130, & 440 4140 4150 4170 4180 4200-760, 770 4240-410,541,546,547,458,549,550,551,552,553,554,555& 556 4250 4300-190 4340-010,100 & 150 4530 4600 4630 4640 4650 4710 4720 4780 4800. 4810 4840-360,410,411,412 4870 4880 MOTION BY COUNCILMAN IMPERIAL, SECONDED BY COUNCILMAN TURY that the foregoing items on the Consent Calendar be approved. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. 4510-110 Traffic Engineer Councilman Tury stated that he wanted Willdan Engineering to be considered for Traffic Engineering. Councilman Imperial agreed with the need for better Traffic Engin- eering. MOTION BY COUNCILMAN TURY, SECONDED BY COUNCILMAN IMPERIAL that Willdan and Associates serve the City as Traffic Engineers. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. Budget Session 6-2-84 Page #1 4750. CDBG Councilman Tury inquired about the Graffiti removal costs. Frank G. Tripepi, City Manager, stated that the increase is not due to the price. The increase is due to the increase in ac- tivity. Councilman Tury requested that the graffiti removal program be monitored. MOTION BY COUNCILMAN TURY, SECONDED BY COUNCILMAN IMPERIAL that Account No. 4750 be approved. Vote resulted: AYES: Councilmen Bruesch, Imperial, Cleveland and Tury NAYES: Mayor Taylor ABSENT: None ABSTAIN: None Whereupon the Mayor declared said motion duly carried and so ordered. Mayor Taylor stated that his objection was to some of the funding which had been set aside. 4310 EMERGENCY MEDICAL Councilman Bruesch inquired why there was a 0 budget for Ambu- lance service. Frank G. Tripepi, City Manager, stated that the CCCA filed a lawsuit against the County of L. A. challenging the duty of provid- ing Ambulance Service on an emergency basis within incorporated cities. Within the County areas it is a County responsibility. The CCCA filed a lawsuit claiming that the County has the respon- sibility even in the incorporated cities. A decision was made that the cities have won the case and the County pays the bills, and negotiation is going on as to how far back the County should have to reimburse the cities. MOTION BY COUNCILMAN IMPERIAL, SECONDED BY COUNCILMAN CLEVELAND that Account No. 4310 be approved. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. 4330 ANIMAL REGULATIONS Councilman Bruesch inquired why the cost has gone down. Tim Kerr, Executive Assistant, stated that the cost cut is due primarily to the fact that as license revenues increase the costs de- crease.. MOTION BY COUNCILMAN IMPERIAL, SECONDED BY COUNCILMAN BRUESCH that Account No. 4330 be approved. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. Councilman Bruesch requested that some investigation be done regarding the use of Pitbulls for dog fights. 4740-110 BUILDING INSPECTION Graffiti removal. MOTION BY COUNCILMAN BRUESCH, SECONDED BY COUNCILMAN TURY that Account 4740-110 be approved. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The.Mayor declared said motion duly carried and so ordered. 4840-413 Excursion Fees Mayor Taylor inquired about the increase in fees from $18,000 to $40,550. Michael Burbank, Recreation Director, stated that the trip to Hawaii was causing the increase. Budget Session 6-2-84 Page #2 • • He stated that $24,000 was taken in for the trip to Hawaii, and added that all the costs in that account are off-set by the people who go on that trip or somewhere capatible to that. MOTION BY COUNCILMAN IMPERIAL, SECONDED BY COUNCILMAN CLEVE- LAND that Account No. 4840-413 be approved. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. 4100-510 COUNCIL/TRAVEL & MEETING MOTION BY COUNCILMAN TURY, SECONDED BY COUNCILMAN IMPERIAL that Account No. 4100-510 be approved. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. 4110-010,040,100,190,510 ADMINISTRATION Mayor Taylor inquired about 190 Retirement Annuity which went from $5000 to $35000. Frank G. Tripepi, City Manager, stated that enough money has been put in to offer the Council an alternative to the Retirement Plan that the City now has. The monies would only be expended if the Council decides to up-grade the present plan. Councilman Bruesch requested information regarding the Retire- ment plan. MOTION BY COUNCILMAN IMPERIAL, SECONDED BY COUNCILMAN TURY that Account No. 4110 be approved. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. 4120-010,040,100,510,610,730 & 850 CITY CLERK MOTION BY COUNCILMAN TURY, SECONDED BY COUNCILMAN CLEVELAND that Account 4120 be approved. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. Councilman Bruesch commented on the several cities who have consolidated their municipal elections with the County and who felt that it was a positive decision, as several thousands of dollars are being saved in the election process. He commented on the possibility of misuse of the Absentee Ballots, and felt that some guidelines should be investigated. Councilman Imperial stated that we cannot supercede the State and Federal Laws, however, we can contact State legislators and voice our opinions. 4130-010,100,410,510 & 730 FINANCE MOTION BY COUNCILMAN TURY, SECONDED BY COUNCILMAN IMPERIAL that Account No. 4130 be approved. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. 4240-850 & 860 CITY GARAGE MOTION BY COUNCILMAN TURY, SECONDED BY COUNCILMAN IMPERIAL that Account No. 4240 be approved. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. 4300-040,100,110,120,130,150,160,170,410,420, & 440 LAW ENFORCEMENT Lt. Bill Magnam explained the CONFLEX and DEDICATED Services. Councilman Imperial and Councilman Bruesch were concerned over the longevity of the deputies in the area, and felt that each of them were not in the Rosemead area long enough to establish a rap- port with the citizens of Rosemead. Budget Session Pag 1384 • • Lt. Bill Mangum stated that if the City were to consider total dedicated service the cost would increase to approximately $65 per capita. The recommendation of option #1 or #2 would cost the City approximately $51 or $55 per capita, however, Administra- tive costs are being shared with 33 other cities so the fully dedi- cated would not be as expensive as an independent self-contained police department. MOTION BY MAYOR TAYLOR, SECONDED BY COUNCILMAN CLEVELAND that the City keep the existing service at the cost of $2,138,055.44 with a consideration of options #1 or #2 at a later date. Vote resulted: AYES: Councilman Cleveland and Mayor Taylor NAYES: Councilmen Bruesch, Imperial and Tury ABSTAIN: None ABSENT: None Whereupon the Mayor declared that the motion did not pass. Mayor Taylor requested information from Temple City regarding their budget in order to review it to see what services are pro- vided for. Councilman Bruesch requested a list of the officers that do serve Rosemead and their longevity within the City. Lt. Mangum stated that there was a need for additional sur- veillance during the late afternoon and early evening hours and option #1 or #2 would be helpful in preventing street crimes and burglaries. Councilman Tury inquired if the additional cost of $345,366 would be a budget buster. Frank G. Tripepi, City Manager, stated that the money is avail- able for option #2. MOTION BY COUNCILMAN TURY, SECONDED BY COUNCILMAN IMPERIAL that the existing service plus option #2 be approved with the removal of parking control officer until a later date. Vote re- sulted: AYES: Councilmen Bruesch, Cleveland, Imperial, and Tury NAYES: Mayor Taylor ABSENT: None ABSTAIN: None Whereupon the Mayor declared said motion duly carried and so. ordered. Mayor Taylor stated that he would still like to have the in- formation that he had requested earlier regarding the Temple City Budget and the services which the Sheriffs Department has provided them. Councilman Bruesch stated that he also wanted the information that he had requested earlier. He requested that the record show that he is basically in favor of more dedicated service. Councilman Imperial requested that the record show that he voted for the increase because it does the City no good to rebuild the streets, have new projects built, if the people are not safe on the street. He felt that it was a very important item and that is what we need and that is what we should have. 4200-110,120,130,140,790 COMMUNITY PROMOTION Beth Wyckoff stated that if she gets the brochure to the printer by next Friday, he had made a committment to have it available for distribution by the end of June. Councilman Tury stated there should be a special meeting of the Council to check over the brochure prior to publication. Mayor Taylor suggested the meeting be held on Tuesday, June 5, 1984 at 8:00 p. m. in order to allow the Council to review the paste up of the brochure. Budget Session age-84 • 9 Councilman Bruesch inquired why the Legislative Advocate is included in Community-wide events and requested that it be a separate line item. Frank G. Tripepi, City Manager, stated that he is part of the Community Promotion Account and that is what the Legislative Advocate does, and it can be in a separate Account under 4200 such as 4200-810, if possible in the data processing system. Councilman Cleveland inquired if in the Community-wide events if there was an allocation for the farewell dinner for the people from Zapopan, Rosemead's Sister City. Councilman Tury stated that this dinner could come from the Contingency-Community Promotion account, however, he would like a formal vote of the Council,prior to their arriving here,supporting that event. Mayor Taylor requested additional information on this event, and inquired what their budget was, and who had paid their hotel fees while in Rosemead. He requested this information regarding their visit to Rosemead two years ago and four years ago relating to costs paid by the City. MOTION BY COUNCILMAN TURY, SECONDED BY COUNCILMAN IMPERIAL that Account No. 4200-110,120,130,140,790 & 810 be approved. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. Councilman Bruesch requested that the record.show that he was totally in favor of community promotion, however, he does have reservations about a community calendar at the cost of $16,000. 4200-750 CHAMBER OF COMMERCE MOTION BY COUNCILMAN IMPERIAL, SECONDED BY COUNCILMAN TURY that Account #4200-75 be approved. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. 4200-740 INGLESIDE CONTRIBUTION Frank G. Tripepi, City Manager, introduced Dr. Linda Friar from Ingleside, and expressed his appreciation for her attendance. After much discussion of the scope of the services that Ingle- side Hospital provides to the area, a motion was made to approve their request. MOTION BY COUNCILMAN TURY, SECONDED BY COUNCILMAN CLEVELAND that Account No. 4200-740 be approved. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. Dr. Friar expressed her appreciation to the City, and stated that it was exceptional the way the City supports these programs, and appreciated the joint effort that is made between the City and the Ingleside Hospital. 4500 CONSTRUCTION--STREETS Mayor Taylor requested documentation on what has happened with the Del Mar Project. . Tom Howard, Assistant City Engineer, stated that he would give him a written report on it, however, basically, Cal Trans has been given the Plans and Specifications for their review, along with the right-of-way certificates. He stated that he is waiting for Cal Trans to give the City an approval on them, and felt that the project would commence.sometime after the 1st of the year. Budget Session 6-2 Pag-e 8 h MOTION BY COUNCILMAN IMPERIAL, SECONDED BY COUNCILMAN TURY that Account No. 4500 be approved. Vote resulted: AYES: Councilmen Bruesch, Cleveland, Imperial, and Tury NAYES: Mayor Taylor ABSENT:. None ABSTAIN: None Whereupon the Mayor declared said motion duly carried and so ordered. Mayor Taylor requested the record to show that he does object to Account #927, the $250,000 budgeted for Rosemead Beautification. 4510-160 TRAFFIC STUDY/ENGINEERING MOTION BY COUNCILMAN TURY, SECONDED BY COUNCILMAN CLEVELAND that Account No. 4510-160 be approved. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. 4660-010,100,150,545,557,860 PUBLIC TRANSPORTATION MOTION BY COUNCILMAN TURY, SECONDED BY COUNCILMAN IMPERIAL that Account #4660 be approved. Vote resulted:. UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. Mayor Taylor requested that the record show that he was not satisfied with the reporting method that the City receives from the Dial-A-Ride people. 4700 PLANNING Councilman Tury inquired if this would finish up the General Plan up-date. John Carmona, Planning Director, stated that the money needs to be transfered. He stated that he had the proposals on his desk, however, what is needed is two separate studies which a very impor- tant to the General Plan. They are Sewer and Water. Councilman Bruesch commented on reading about the difference in the charges to the public for fees and permits and the cost of these to the City, and questioned if that was true in the City of Rosemead,. and what can be done to equalize it. Mr. Carmona stated that there was a.discrepency in the charges and the costs. He stated that a Fee Survey had been done about a year and half ago, and it showed the City was deficient approximately 50%. Frank G. Tripepi, City Manager, stated that a lot of.what is developed in the City, basically provides most of the service to the residents. The philosophy has been a good mix between the developers and the residents. He stated that he would provide Councilman Bruesch with a schedule of the fees. Mayor Taylor inquired about the Water System Study, and what has been done in the last month or so. now. Tom Howard stated that final draft is being prepared right Mayor Taylor inquired what would be in this report, and in- quired about the age of the piping and such. Tom Howard stated that they were not able to get that kind of information from the water purveyors. Mayor Taylor requested a report back to the Council of the criteria that was used for the fire hydrant down in front of Kang's Produce Store. He stated that there are five fire hydrants within several hundred feet. Budget Session 6-2-84 Page #6 Frank G. Tripepi, City Manager, stated that he would provide the Council with that report. MOTION BY COUNCILMAN BRUESCH, SECONDED BY COUNCILMAN TURY that Account #4700 be approved. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. 4720-120 SUPPORTIVE ENGINEERING Mayor Taylor inquired how Supportive Engineering costs are incorporated into the other Engineering costs. Frank G. Tripepi, City Manager, stated that a good example would be the Council's request for a solution to the flooding at the end of Whitmore/Heglis and Sullivan area. That would be a supportive engineering project. Tom Howard stated that he discusses problems with the pro- perty owners regarding drainage or the ability to provide water. MOTION BY COUNCILMAN IMPERIAL, SECONDED BY COUNCILMAN TURY that Account #4720-120 be approved. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. 4730-060 & 100 REDEVELOPMENT MOTION BY COUNCILMAN TURY, SECONDED BY COUNCILMAN IMPERIAL that Account No. 4730 be approved. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. 4800-010 & 100 PARKS & RECREATION ADMINISTRATION MOTION BY COUNCILMAN TURY, SECONDED BY COUNCILMAN CLEVELAND that Account #4800-010 & 100 be approved. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. 4810-010,040,050,100,510,820,830 PARKS MOTION BY COUNCILMAN TURY, SECONDED BY COUNCILMAN IMPERIAL that Account #4810 be approved. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. Councilman Bruesch questioned the cost of a FM Walkie Talkie and he requested that the record show that. 4820 RECREATION MOTION BY COUNCILMAN TURY, SECONDED BY COUNCILMAN IMPERIAL that Account #4820 be approved. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. 4830 AQUATICS MOTION BY COUNCILMAN CLEVELAND, SECONDED BY COUNCILMAN IMPERIAL that Account #4830 be approved. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. 4840-860 RECREATION/SPECIAL EQUIPMENT MOTION BY MAYOR TAYLOR, SECONDED BY COUNCILMAN IMPERIAL that Account #4840-860 be approved. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. Budget Session 6-2-84 Page #7 4850 AQUATICS-Fee & Charge MOTION BY COUNCILMAN IMPERIAL, SECONDED BY COUNCILMAN BRUESCH that Account #4850 be approved. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. The City Council recessed for a lunch break and then reconvened. PERSONNEL Frank G. Tripepi, City Manager, requested that the Council consider a cost of living increase for the fiscal year of 1984-85 of 3% and a 0-4% merit increase. He stated that Michael Burbank, Parks and.Recreation Director, had requested that the three posi- tions of Recreation Supervisor be up-graded and he concurred with his recommendation. Mayor Taylor stated that he felt that 3% cost of living was alright, however, he did have reservations regarding the 4% merit. He felt that the overall 7% was too high, and should be closer to the 4.9% that the State figures. Councilman Tury stated that the cost of living increase should be lowered and the merit increase left at 4%. Possibly lower 1% off of each. Councilman Bruesch inquired about the merit increases, and questioned what criteria is used for the employee to receive a merit increase of 0-1-2-3-4%. He inquired what was worth a l raise and what is worth a 2%, and who decides upon that. Frank G. Tripepi, City Manager, stated that this is determined by the Supervisor, and there are 26-29 factors that the employee is judged upon. Councilman Bruesch requested a copy of the evaluation forms, and inquired what percentage receives the full 4% each year. Frank G. Tripepi, City Manager, stated approximately 80% re- ceive the maximum of 4%, and there are people who have not received any and some have received 1%, 2% or 3%. Councilman Bruesch inquired if they receive a written report as to why they didn't receive an increase and what they can do to improve their performance. Frank Tripepi stated that they are counseled. MOTION BY COUNCILMAN TURY, SECONDED BY COUNCILMAN.IMPERIAL that the employees receive a 2% cost of living increase with up to a 4% merit increase effective January 1, 1985. Vote resulted: AYES: Councilmen Cleveland, Imperial, Tury and Mayor Taylor NAYES: Councilman Bruesch ABSENT: None ABSTAIN: None Whereupon the Mayor declared said motion duly carried and so ordered. Councilman Bruesch requested that the record show that he was in favor of the cost of living increase, however, he does have reservations on merit pay. that Vote The The three positions of Recreation Supervisor reclassification. MOTION BY COUNCILMAN BRUESCH, SECONDED BY COUNCILMAN CLEVELAND the three positions of Recreation Supervisor be reclassified. resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. Mayor declared said motion duly carried and so ordered. Councilman Tury suggested that a survey be taken of all the full time positions with the City. Budget Session 6-2-84 Page #8 • 0. Mayor Taylor recessed the Council Meeting to a Personnel Session. The City Council reconvened from a Personnel Session. Mayor Taylor stated that the members of the City Council met in closed session to discuss the City Manager and the City Clerk. regarding functions of the personnel. There was no decision on what action would be taken. MOTION BY COUNCILMAN TURY, SECONDED BY COUNCILMAN BRUESCH that the City Manager receive 6% increase. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. Mayor Taylor stated that there was some information needed regarding the City Clerk before making.a decision. No action was taken, and will be resolved later at the budget session. The Budget Study Session was adjourned to Tuesday, June 5, 1984 at 8:00 p. m. to review the 25th Anniversary Booklet that needs to be prepared. Councilman Bruesch requested that the record show that he would be a little late for that adjourned meeting. Respectfully submitted: ~~-a-e-[-c-2.«~- C' y Clerk Budget Session 6-2-84 Page #9