CDC - Item 5 - Senior Housing Work Garvey Ave.Memorandum
To:.
Bill Crowe, Executive Director ,
From:
Stephen Copenhaver, GRC
Date:
November 7, 2002
Subject:
Acceptance of Work for the Garvey Avenue Senior Housing and
Community Center .
9100 - 9108 Garvey Avenue
The Garvey Avenue Senior Housing and Community Center projects have been
constructed in conformance with the approved plans and specifications pursuant
to the contract executed in the spring of 2001. Over the last couple.of weeks;
members of the Commission have been invited to tour the project and it is felt
that the new facilities and housing will be a real asset to the community.
The construction process proceeded reasonably well, and although the contractor
significantly underbid the project (he was the low bidder by almost $1.0 million),
chance orders have been held to a modest level for the size of the' contract. The
project is now in a condition to be accepted by the Commission followed by
recordation of the Notice of Completion and ultimately the final payment.
Perhaps the most difficult segment of the project was remediation of adverse soils
conditions. As the Commission will recall, the contractor encountered a larger
fill area than originally believed to exist. This required hand picking debris and
additional grading and compaction. Just when it was thought that the problems
had been remedied, petroleum products were encountered on the eastern portion
of the site next to the Marge Carson property. This soils work required
approximately $130,100 in additional costs. Increased costs were also
encountered in the construction of the perimeter walls because of non-compacted
soils on the adjacent property and the height of the wall was increased from six to
eight feet.
Another significant increase in cost was from delayed approval of a design for the
connection to the Rio Hondo Flood Control Channel by the Army Corp of
Engineers (1-year to approve plans). This delay resulted in additional costs of
approximately $69,000.
COMMISSION AGENDA
NOV 12 21n?
ITEM No.
Garvey Avenue Senior Housing and Community Center
November 7, 2002
Paee 2
The original contract amount was $11,386,918. The total amount to be paid to
the contractor including adjustments. change orders, and retention is $11,783,946.
Overall, change orders for the project amounted to an increase of 3.5% over the
contract amount. Of this amount, approximately 2.0% was due to the unforeseen
soils problems and the timing of approvals by the Army Corp of Engineers,
The original construction bid documents included a required line item for FF&E
of $200,000. This amount was designed as an allowance to cover categories of
cost for improvements and equipment not fully developed in the project
specifications at the time the project was bid (it was not designed to fund the
purchase of furniture for the two projects and it should not be confused with the
separate furniture bid process and contract award to the Sheridan Group). To
date, $50,000 has been charged to the line item and this was for project signage.
The final accounting for the project credits the balance remaining in the line item
($150,000) back to the Commission. Other change orders for items such as mini-
blinds, playground equipment paneling, landscaping etc. appear as additional
charges to the project. The net effect is that the final grouping of change orders
(Nos. 20 through 23) reduces the Commission's credit from the contractor to
$15,582. Attached, please find a complete log of all change order requests for the
board's perusal.
In the near future, there will be additional costs for the Commission to consider
that are outside the scope of the Fassberg Contract. Some of these will include
additional window coverings requested in the Community Center, a camera based
security system, additional bark in the landscaped areas, additional security
fencing on the west property line, FF&E such as plates and a refrigerator in the
Rosemead Room. The above items are appropriate for the Agency and City to
purchase directly.
RECOMMENDATIONS
1. Accept the above referenced project.-
2. Authorize the recordation of the Notice of Completion by the City Clerk. .
3. Authorize the immediate release of one-half of the retention payment and
approve the.line item budget transfer of the $150,000 FF&E credit to
cover other project costs set forth in the attached Change Orders 20
through 23.
4. Authorize the release of the remaining retention payment 35 days after the
recorded date of the Notice of Completion.
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