CDC - Item 3 - Approval of Virginia St. ImprovementsTO: HONORABLE CHAIRMAN
AND MEMBERS
ROSEMZOMMUNITY DEVELOPMENT COMMISSION
FROM: BILL CR EXECUTIVE DIRECTOR
DATE: NOVEMBER 5, 2002
RE: APPROVAL OF ENGINEERING PROPOSAL FOR VIRGINIA STREET
IMPROVEMENTS
Attached for your consideration is an engineering proposal from Willdan for engineering
design, hydrology study, design and construction survey, utility coordination, right-of-way
engineering and acquisition, monument restoration, preparation of an initial study/negative
declaration, contract administration, construction observation, and federal labor compliance
services for the reconstruction of Virginia Street from Denton Avenue to the west end and
the construction of a new Strathmore Avenue from Virginia Street to Garvey Avenue.
Virginia Street is in great need of rehabilitation; however, the work has been deferred
pending the resolution of how to realign the street outlet for the neighborhood, and allow
the Los Angeles Dealer Auto Auction (LADAA) to consolidate their parcels for a more
efficient and less disruptive operation. You will recall that one option studied was to extend
Virginia Street to the west, to outlet on Brighton Avenue. This was not an acceptable
option to the local residents and, therefore, was dropped. Since then, LADAA has
acquired several more parcels to their west, over which a new outlet from Virginia Street to
Garvey Avenue can be constructed. This new street will align with Strathmore Avenue.
LADAA will dedicate the necessary right-of-way for the new Strathmore Avenue to the City,
who will in turn vacate Denton Avenue subsequent to construction. This will allow for the
LADAA to consolidate the majority of their operations to the east of the new Strathmore
Avenue; hence, significantly reducing conflicts and disruptions to the neighborhood as they
now occur on Denton Avenue.
COMMISSION AGENDA
N OV 12 2002
ITEM No.
November 5, 2002
Page 2
On October 14, 2002, staff conducted a neighborhood meeting to present the issues
associated with the project and the proposed alignment of Strathmore Avenue, and to
solicit their input. Overall, the project as proposed was well received and the consensus
was to pursue the project. Attached is a copy of the sign-in sheet of those in attendance
and a copy of the presentation made by the City Engineer.
The majority of Virginia Street lies within an existing 40-foot public right-of-way, within
which the street will be reconstructed. The westerly portion of Virginia Street is a private
street and the area over which the new Strathmore Avenue will be built is owned by
LADAA; therefore, the City of Rosemead is required to acquire the right-of-wayto construct
the proposed street improvements on Virginia Street and Strathmore Avenue (see attached
map and exhibits). The proposed rights-of-way are 40 feet wide on Virginia Street and 47
feet wide on Strathmore Avenue. The right-of-way acquisition will involve partial takes from
a total of ten (10) parcels of property along Virginia Street and the new Strathmore Avenue,
where 6 out of the 10 parcels are owned by the Auto Auction.
The proposed street improvements on Virginia Street and Strathmore Avenue are as
follows:
• Virginia Street: Construction of a 34-foot wide street; this will allow two lanes of
traffic and parking on the one side (north).
• New Strathmore Avenue: Construction of a 36-foot wide street; this will allow two
lanes of traffic and parking on both sides of the street.
Installation of new curb and gutter, driveway approaches, sidewalk (north side only
on Virginia Street; both sides on Strathmore Avenue), and handicapped access curb
ramps in compliance with the Americans with Disabilities Act (ADA) requirements.
• Installation of new street lights with marblelite (concrete) poles and underground
conduits. The new street lighting system will be owned, operated, and maintained
by Southern California Edison (SCE).
• Construction of a storm drain line to collect storm water runoff from Virginia and
Strathmore Streets. The new storm drain line will be connected to the existing
storm drain system on Garvey Avenue. Upon completion of the storm drain line, the
system will be transferred to the Los Angeles County Flood Control District for
operation and maintenance.
In addition, the project will include the closure of Denton Avenue at Garvey Avenue once
construction of Virginia and Strathmore Streets is complete. The remaining portions of
Denton Avenue will be removed by LADAA.
The total construction cost for this project is estimated to be $450,000, and the estimated
contract period is 40 working days. Non-construction related activities are currently
programmed in the Community Development Commission's Fiscal Year 2002-03 budget.
The project, s construction costs and the federal labor compliance fees will be funded by
the Community Development Block Grant (CDBG) funds. Construction of the project is
November 5, 2002
Page 3
anticipated to occur in the late Summer or Fall of 2004.
The proposed fees are as follows:
• Hydrology Study
$ 3,900
• Design Surveying
$ 7,300
• Right-of-Way Map
$ 4,300
• Preliminary and Final Design
$ 32,150
• Utility Coordination
$ 4,600
• Right-of-Way Engineering
$ 12,000
• Right-of-Way Acquisition
$ 21,000
• Initial Study/Negative Declaration
$ 2,400
• Monument Restoration
$ 2,400
• Construction Surveying
$ 6,650
• Contract Administration
$ 5,900
• Construction Observation
$ 29,000
• Federal Labor Compliance
$ 6,850
TOTAL (FIXED FEE)
$ 138,450
The total fee, excluding hydrology study, right-of-way map, utility coordination, right-of-way
engineering and acquisition, initial study/negative declaration, monument restoration, and
federal labor compliance is in conformance with that portion of the City's agreement with
Willdan which pertains to design engineering services.
RECOMMENDATION
It is recommended that the Community Development Commission approve the attached
engineering proposal and direct staff to begin the preparation of the necessary plans and
specifications.
Attachment
N47WILLIDAN
Serving Publ Agencies
October 31, 2002
Mr. Bill Crowe
Executive Director
Rosemead Redevelopment Agency
8838 East Valley Boulevard
Rosemead, CA 91770
Subject: Proposal for Professional Engineering Services
for Virginia Street Improvements
Dear Mr. Crowe:
1 1191 Crossroads l a rkway North, Suite 405
Industry, California 91746;1497
562/9071-6200 fax 502/695-2120
www.willdan.com
As requested, we are pleased to be given the opportunity to submit this proposal to provide
engineering design, hydrology study, design and construction survey, utility coordination,
right-of-way map, right-of-way engineering and acquisition, monument restoration, initial
study/negative declaration, contract administration, construction observation, and federal
labor compliance services for the reconstruction of Virginia Street from Denton Avenue to
the west end and the construction of a new Strathmore Street from Virginia Street to
Garvey Avenue.
We understand that a portion of the right-of-way on Virginia Street and all of the right-of-
way on the new Strathmore Street are privately owned; therefore, the City of Rosemead is
required to acquire additional right-of-way to construct the proposed street improvements
on Virginia and Strathmore Streets (see attached map and exhibits). The proposed rights-
of-way are 40 feet wide on Virginia Street and 47 feet wide on Strathmore Street. The
right-of-way acquisition will involve partial takes from ten (10) parcels of property along
Virginia and Strathmore Streets.
The Agency is planning to perform the following street improvements on Virginia and
Strathmore Streets:
Construction of new street pavement.
Installation of new curb and gutter, driveway approaches, sidewalk, and
handicapped access curb ramps in compliance with the Americans with Disabilities
Act (ADA) requirements.
Installation of new street lights with marblelite (concrete) poles and underground
conduits. The new street lighting system will be owned, operated, and maintained
by Southern California Edison (SCE).
October 30, 2002
Page 2
• Construction of a storm drain line to collect storm water runoff from Virginia and
Strathmore Streets. The new storm drain line will be connected to the existing
storm drain system on Garvey Avenue. Upon construction completion of the storm
drain line, the system will be transferred to the Los Angeles County Flood Control
District for operation and maintenance.
The project will also include the closure of Denton Avenue at Garvey Avenue once
construction of Virginia and Strathmore Streets is complete.
SCOPE OF SERVICES
We propose to provide the following basic services for the project:
Hydrology Study
1. Provide a visual survey to establish hydrologic contributory areas.
2. Perform hydrologic calculations necessary to determine flow rates and collection
points.
3. Submit hydrology study to Los Angeles County Department of Public Works
(LACDPW) for approval.
Design Survey
1. Perform research at Los Angeles County and the Rosemead Redevelopment
Agency for survey information.
2. Establish record centerline along the proposed construction zones.
3. Obtain existing elevations utilizing electronic field data collection methods at 25-foot
intervals to establish accurate profiles.
4. Obtain topographic feature locations for a complete and accurate representation of
existing conditions within the public right-of-way and on private property in areas
necessary for reconstruction and to match existing conditions.
Right-of-Way Map
1. Develop base right-of-way map:
a. Plot existing survey data.
b. Conduct field verification of survey data.
October 30, 2002
Page 3
2. Show all property lines, assessor parcel numbers, and house addresses along
Virginia and Strathmore Streets.
3. Plot proposed street alignments for Virginia and Strathmore Streets.
4. Define and plot proposed right-of-way line along Virginia and Strathmore Streets.
5. Show right-of-way area to be acquired from each property on Virginia and
Strathmore Streets.
6. Provide right-of-way map to the Agency for review and approval.
7. Upon approval by the Agency, provide the Agency with the original Mylar of the
right-of-way map.
Preliminary Design Phase
1. Review compiled data.
2. Develop base drawings.
a. Plot existing survey data.
b. Identify and plot apparent substructures.
C. Conduct field verification of survey data.
3. Perform hydraulic calculations necessary to fully design the storm drain
improvements.
4. Provide complete plan and profile sheet for the proposed storm drain line. The
design will follow the LACDPW standards and requirements for MTD processing.
5. Develop preliminary street improvement plans at a horizontal scale of 1"=20'.
6. Develop preliminary street lighting improvement plans.
7. Develop preliminary cost estimates.
8. Submit preliminary storm drain plans to LACDPW for review and comment.
9. Submit preliminary street lighting plans to SCE for review and comment.
10. Submit preliminary design plans to all affected agencies and utility companies for
review.
October 30, 2002
Page 4
Final Design Phase
1. Based on the Agency's, LACDPW, SCE, and utility companies' comments and
requirements, revise plans.
2. Prepare detailed final plans and attend coordination meetings, as necessary, with
County, and utility companies at various times during the design phase to obtain
additional input and review work.
3. Prepare specifications and contract documents to conform to applicable
requirements of the Rosemead Redevelopment Agency.
4. Prepare final project cost estimates.
Utility Coordination
1. Submit copies of plans to all affected utilities and agencies.
2. Coordinate potholing investigations to verify depths of potentially conflicting utilities.
3. Coordinate with utility companies to provide for any proposed utility improvements
prior to construction.
4. Send notification to affected utility companies, other agencies, contractor, and
Agency staff, and attend and coordinate the preconstruction conference.
Right-of-Way Engineering
1. Review assessor map(s) of the project area.
2. Attend a coordination meeting with Agency staff, title company, and right-of-way
acquisition agent.
3. Review preliminary title report(s), provided by the Agency, and other documents in
sufficient detail for preparation of legal description.
4. Compute the easement takes parcel and prepare a hard-line calculation map.
5. Prepare a legal description and exhibit for the easement parcel take.
6. Prepare the deed documents for easement to be acquired.
7. Provide the Agency with prints, copies, transparencies of legal descriptions, deed
forms, and exhibits.
October 30, 2002
Page 5
Right-of-Way Acquisition
1. Review title report (provided by the Agency), and other documents in sufficient
detail in preparation for negotiations with property owners and other parties to
obtain interest in the real property as required by the Agency.
2. Prepare, upon approval by the Agency, a right-of-way agreement and review
easement deed. Have each property owner execute and approve agreement and
deed.
3. Meet with each property owner at appointed times, convenient for the owner, to
present offers, explain the acquisition process, and gather information. Follow-up
and negotiate with each property owner to resolve any problems and arrive at a
mutually agreeable settlement (a maximum of three personal contacts with each
property owner is included in order to obtain required executed documents). If
additional visits are required, services will be performed on a time-and-material
basis.
4. Coordinate acquisition with Agency staff and property owners. This includes prompt
transmittal of executed documents (notarized deeds, acquisition agreements, etc.)
to the Agency for acceptance and processing.
5. Recommend condemnation action, if necessary, and submit required justification in
writing to Agency Attorney. However, our primary goal will be to reach a successful
acceptance of the offer with each property owner. We will work with the Agency
staff in recommending alternative approaches to achieve acceptance.
Initial Study/Negative Declaration
1. Prepare the Initial Study/Negative Declaration and Notice of Completion (NOC) for
review by the Agency.
2. Following approval of the document by the Agency, distribute the document and
NOC to agencies with jurisdiction over resources affected by the project, adjacent
jurisdictions, the local library, the State Clearinghouse, and individuals requesting
copies of the document.
3. Prepare a Notice of the Availability (NOA) of the document for publication by the
Agency in the local newspaper.
4. Following the mandated review period for the document (21 days for projects which
do not affect State agencies, such as Caltrans), prepare responses to any
comments received on the document.
October 30, 2002
Page 6
5. If the need for any mitigation measures is identified, prepare a Mitigation Monitoring
Program, as required by CEQA.
6. Submit the final Initial Study/Negative Declaration containing all comments received,
responses to comments, and any Mitigation Monitoring Program for Agency
approval.
7. Attend public meetings/hearings on the environmental documentation for the
project, as requested by the Agency.
8. Prepare the required Notice of Determination (NOD) for filing.
Monument Restoration
1. Set centerline ties for existing centerline monuments found with no existing ties.
2. Replace centerline ties disturbed by construction.
3. Reset centerline monuments and provide the Agency with updated set of centerline
tie notes.
Construction Survey
1. Provide construction staking on 25-foot intervals at a uniform offset.
2. Provide grade sheets.
Contract Administration
1. Hold pre-bid conference to clarify new HUD's minority participation requirements
and answer inquiries from contractors.
2. Provide the Agency with 30 sets of plans and specifications for bidding.
3. Assist the Agency in securing bids and awarding project.
4. Attend preconstruction conference and prepare minutes.
5. Provide contract administration for proper enforcement of the contract plans and
specifications.
6. Provide engineering support, as needed, to make as-built revisions to the original
plans.
October 30, 2002
Page 7
7. Provide the necessary consulting services required to coordinate the efforts
between the Agency and the contractor.
8. Review and approve progress payment requests.
9. Answer inquiries and complaints for the Agency relating to the project.
Construction Observation
1. Provide the necessary weekly, monthly, and final reports, as needed.
2. Provide daily construction observation during the construction period.
3. Provide copies of daily construction observation reports on a weekly basis, if
requested.
4. Provide necessary coordination with other agencies to provide final inspection of the
project.
5. Perform as-built corrections on original drawings.
6. Provide report to the Agency following final inspection stating that the project has
been completed, and provide necessary data for the Agency acceptance of the
project.
Federal Labor Compliance
1. Attend pre-bid conference to clarify new minority participation requirements.
2. Present the CDBG requirements to the contractor at the preconstruction
conference.
3. Monitor requirements and submittal of miscellaneous federal compliance
documents from contractor and subcontractors, for Affirmative Action and Equal
Employment Opportunity.
4. Forward all required documentation to HUD, including required notifications.
5. Monitor compliance with labor laws, Clean Air Act, Federal Water Pollution Control
Act, and federal, state, and local safety laws.
6. Monitor Section 3 HUD 1968 of contractor participation.
October 30, 2002
Page 8
7. Monitor weekly payroll documentation on a continuous basis, including but not
limited to, fringe benefit statements, apprentice documents, special payroll
deductions, and other required supporting documents. Documents will be
thoroughly checked to meet all Davis-Bacon regulations and miscellaneous HUD
requirements.
8. Follow up by certified mail and telephone assistance on delinquent submittals and
coordinate with Agency staff to withhold funds, if required.
9. Conduct random employee interviews, as required, by HUD and verify results and
follow up on any discrepancies.
10. Make recommendations of special actions to be taken if contractor does not
cooperate in labor compliance.
11. Prepare and transmit, by certified mail, all necessary notifications on behalf of
Agency.
12. Prepare complete files of federal compliance documentation with the content and
format preferred by HUD.
13. Perform a complete final review of federal compliance files to ensure compliance
with HUD requirements.
Our proposed fees are as follows:
• Hydrology Study
$ 3,900
• Design Surveying
$ 7,300
• Right-of-Way Map
$ 4,300
• Preliminary and Final Design
$ 32,150
• Utility Coordination
$ 4,600
• Right-of-Way Engineering
$ 12,000
• Right-of-Way Acquisition
$ 21,000
• Initial Study/Negative Declaration
$ 2,400
• Monument Restoration
$ 2,400
• Construction Surveying
$ 6,650
• Contract Administration
$ 5,900
• Construction Observation
$ 29,000
• Federal Labor Compliance
$ 6,850
TOTAL (FIXED FEE)
$ 138,450
The current estimated construction cost for the total project is $450,000. The design fee is
based on the fee curve schedule from the American Society of Civil Engineers. The total
October 30, 2002
Page 9
fee excluding hydrology study, right-of-way map, utility coordination, right-of-way
engineering and acquisition, initial study/negative declaration, monument restoration, and
federal labor compliance is in conformance with that portion of the City's agreement with
Willdan, which pertains to design engineering services. The construction contract period is
estimated to be 40-working days. Compensation for weekend inspection and inspection
beyond the allocated working days and hours of the construction contract will be on a time-
and-materials basis.
The cost for testing materials, such as compaction testing, will be provided through a
separate contract with a testing laboratory. W illdan will assist the Agency in the selection
of a testing laboratory and will fully coordinate the services to be provided.
If you have any questions regarding this proposal, please contact me at (562) 908-6214.
Respectfully submitted,
)WILLLIDDAN
Z03j" _ (~Y 0
William C. Pagett, P.E.
Senior Vice President
AF:mh
95610-02\06-155\P02-217
VIRGINIA STREET
COMMUNITY MEETING
October 14, 2002
Name
Address
Ly~}V~2~} /TG.UIUh-Q-
7~Ir V~~Z Ie~ .v{-~cS~
7913
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MAYOR:
ROBERT W. BRUESCH
MAYOR PRO TEM:
JOEVASOUEZ
COUNCILMEMBERS:
MARGARETCLARK
JAYT. IMPERIAL
GARY A. TAYLOR
October 1, 2002
oscmcad
8838 E. VALLEY BOULEVARD • P.O. BOX 399
ROSEMEAD, CALIFORNIA 91770.
TELEPHONE (626) 569-2100
FAX (626) 307-9218
Subject: Street Improvements on Virginia Street
Dear Property Owner:
The City of Rosemead is in the process of planning for the reconstruction of Virginia Street from
Denton Avenue to the west end. It is proposed that Virginia Street be reconstructed with new
asphalt, including the construction of curb, gutters and sidewalk; and the installation of street
lights. Along with the reconstruction of Virginia Street, the project will also include realigning
Denton Avenue westward, to outlet at Garvey Avenue across from Strathmore Avenue.
The new improvements on Virginia Street will be constructed within the existing 40-foot wide
public right-of-way. This would allow for sidewalk to be constructed on the north side of the
street, a 34-foot wide roadway and parking on one side of the street (north side) only. The new
street improvements would generally lie within the existing fence lines.
A community meeting to present the proposed project and to answer questions will be held on
Monday, October 14, 2002, at 6:30 p.m. at the Los Angeles Dealer Auto Auction Cafe, located
at 8001 Garvey Avenue (enter at Kelburn Avenue). Please plan to attend.
If you have any questions, please contact me at (626) 569-2151 or email me at
krukavina@cityofrosemead.org.
Very truly yours,
CITY OF ROSEMEAD
Ken Rukavina, P.E.
City Engineer
MAYOR:
ROBERT W. BRUESCH
MAYOR PRO TEM:
JOEVASOUE2
COUNCILMEMBERS:
MARGARETCLARK
JAYT. IMPERIAL
GARY A. TAYLOR
Estimado Residente:
Poosemcad
8838 E. VALLEY BOULEVARD • P.O. BOX 399
ROSEMEAD, CALIFORNIA 91770
TELEPHONE (626) 569-2100
FAX (626) 307-9218
La Ciudad de Rosemead esta planeando la reconstruccion de Virginia Street
desde Denton Avenue hasta el final oeste. Se propone que Virginia Street Be
reconstruya con nuevo pavimento de asfalto, y que tambien Be construya
acera/banqueta,. conten/cunetas y se installen nuevos postes de luz. Este
proyecto de reconstruccion va a incluir la realineacion de Denton Avenue hacia
el oeste para que alinie con Strathmore Avenue atraves de Garvey Avenue.
Se propone que la reconstruccion de Virginia Street se mantenga dentro de el
derecho de via actualmente en vigencia qua es de una calle privada de 40 pies
de ancho. Esto permitira que se contruya una calle de 34 pies de ancho con una
acera/banqueta en la parte norte de la calle y con parqueo en el lado norte
solamente. La nueva construccion Be hara por la mayor parte dentro de los
cercos existentes.
Una reunion para la comunidad se Ilevara a Cabo el Lunes 14 de Octubre del
2002, a las 6:30 pm en el cafe de Los Angeles Dealer Auto Auction, localizado
en el 8001 de Garvey Avenue (favor entrar por Kelburn Avenue). Se le solicita su
asistencia.
Si tiene alguna pregunta porfavor Ilamarme al (626) 569-2151 o puede
contactarme via e-mail a la direccion siguiente, krukavina(Scityofrosemead.org.
Atentamente,
La Ciudad de Rosemead
Ken Rukavina, P.E.
City Engineer
MAYOR:
ROBERT W. BRUESCH
MAYOR PRO TEM:
JOEVASOUEZ
COUNCILMEMBERS:
MARGARETCLARK
JAYT. IMPERIAL
GARY A. TAYLOR
Ppsemcad
i
8838 E. VALLEY BOULEVARD • P.O. BOX 399
ROSEMEAD, CALIFORNIA 91770
TELEPHONE (626) 569-2100
FAX (626) 307-9218
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Very truly yours,
A~'X'XIA-
Ken Rukavina, P. E.
City Engineer
City of Rosemead