CC - Item IV B - Extension Of Agreement - Street Sweeping ServicesTO: HONORABLE MAYOR
AND MEMBERS
ROSEMEAD CITY COUNCIL
FROM: FRANK G. TRIPEPI, CITY MANAGER
DATE: OCTOBER 24, 2000
RE: EXTENSION OF AGREEMENT - STREET SWEEPING SERVICES
The City's current agreement with California Street Maintenance, Inc. for street sweeping services
expires on January 3, 2001. Mr. Jere Costello, President of California Street Maintenance, requested
a three-year extension of the current agreement. The City is currently paying $11,950.00 per month
for street sweeping services. Mr. Costello has proposed an adjustment of 2.5% to cover the increased
costs of fuel and debris disposal. This will increase the monthly rate to $12,248.75.
California Street Maintenance, Inc. has been providing street sweeping services to the City of
Rosemead since 1990. During that time, the firm has established itself as a key and cooperative
service provider. The company's staff has worked diligently to meet the needs of the community and
they have handled service requests in a prompt and courteous manner.
Attached for the Council's review is the proposed Agreement, a copy of the letter from California
Street Maintenance, Inc., requesting the extension, the current agreement with the company, and an
Amendment to the Agreement dated November, 1995.
RECOMMENDATION:
It is recommended that the City Council authorize a three year extension effective January 3, 2001,
and approve the amendment to the City's Agreement with California Street Maintenance, Inc.
COUNCIL AGEINICA
OCT 2 4 2000
ITEM No. iff. W -.3
staf epor
Amendment to Agreement Between the City of Rosemead
and California Street Maintenance, Inc.
This Amendment made into this 24a' day of October 2000, by and between the CITY OF
ROSEMEAD, a municipal corporation (hereinafter "CITY"), and CALIFORNIA
STREET MAINTENANCE, INC. (hereinafter "CONTRACTOR"),
WHEREAS, the parties have executed an Agreement dated, January 2,
1990, and extended said Agreement through January 3, 2001, in which CITY agrees to
contract with CONTRACTOR for the performance of certain street sweeping services;
and
WHEREAS, a true and correct copy of said Agreement is attached hereto
and incorporated herein by this reference, and
WHEREAS, the CONTRACTOR has thus far performed the services set
forth in the Agreement dated January 2, 1990 and in subsequent amendments, and
WHEREAS, the CONTRACTOR has requested a three year extension to
that agreement commencing January 4, 2001 under the terms and conditions specified in
the Agreement dated January 2, 1990 and in subsequent amendments and
NOW, THEREFORE, the parties agree:
That the Agreement dated January 2, 1990 be amended as follows
1. All provisions, terms, conditions and requirements of the Agreement
and amendments, shall continue in full force and effect, except as
specifically amended below.
II. The Section titled `TERM OF AGREEMENT' shall be
amended to read:
`TERM OF AGREEMENT'
"This contract shall be for a period of three (3) years commencing on
January 4, 2001 and ending on January 3, 2004. This contract shall be
subject to cancellation by either party, with thirty (30) days advance
written notice."
Amendment to Street Sweeping Agreement
Page 2.
III. A new section entitled "COMPENSATION' shall be added to the
Agreement as follows:
COMPENSATION
City agrees to pay CONTRACTOR, and CONTRACTOR agrees to accept
a monthly rate of $12,248.75 for all services specified within this
Agreement.
IN WITNESS WHEREOF, the parties have executed this AMENDMENT TO
AGREEMENT on the date set forth below.
DATE:
DATE
CITY OF ROSEMEAD
MAYOR
CALIFORNIA STREET
MAINTENANCE, INC.
PRESIDENT
California;
IStreet
_~-_}M`ai;ntenancel
October 5, 2000
Mr. Bill Crowe
CITY OF ROSEMEAD
8838 E. Valley Blvd.
Rosemead, CA 91770
Re: Contract Extension
Dear Mr. Crowe,
This letter comes to you as confirmation of our desire to extend
our street sweeping agreement for three years. All of the terms
and conditions of our agreement would remain the same.
We have riot requested an increase in our rate of compensation
since 1997. Since that time there has been a 7.6% increase in
the Consumer Price Index. We would like to adjust our rate of
compensation by 2.5%. This would help cover our increased
costs of fuel and debris. This would increase the monthly rate
from 11,950 per month to 12,248.75 per month.
This rate would be adjusted in accordance with CPI increases at
the end of the second year of this extension.
Thank you for your consideration.
Sincere
e Costello
1918 W. 169TH STREET, GARDENA, CA 90247
WWW.STREETSWEEPING.COM E-MAIL STSWEEPERSCEARTHLINKMET
(800) 225-7316
FAX (310) 538-8015
AGREEMENT
This Agreement dated this 2nd day of January, 1990 between
the CITY OF ROSEMEAD, a municipal corporation and CALIFORNIA STREET
MAINTENANCE COMPANY, a California Corporation.
The parties hereto agree as follows:
1. CONTRACTOR shall furnish the service and materials called for
in the bid specifications attached hereto and incorporated by
this reference.
2. CITY shall compensate CONTRACTOR at the rates specified in their
proposal, a copy of which is attached hereto and incorporated by
this reference.
CITY OF ROSEMEAD
BY: C
ATTEST:
/
CITY CLERY.
MAYOR
CALIFORNIA STREET
A:11-14-9N:5
EXTENSION OF AGREEMENT
THIS EXTENSION OF AGREEMENT is entered into effect the 3rd
day of January, 1993, by and between the CITY OF ROSEMEAD, a
municipal corporation (hereinafter "CITY"), and CALIFORNIA STREET
MAINTENANCE (hereinafter "CONTRACTOR").
WHEREAS, the parties have executed an Agreement dated
January 2, 1990, in which CITY agrees to contract with CONTRACTOR for
the performance of certain street sweeping services; and'
WHEREAS, a true and correct copy of said Agreement is
attached hereto and incorporated herein by this reference; and
WHEREAS, the Agreement of January, 1990 provides for an
extension of said Agreement for a period of three years; and
WHEREAS, CONTRACTOR has thus far satisfactorily performed
the services set forth in the Agreement dated January 2, 1990; and
WHEREAS,.CONTRACTOR has offered to perform the services
required in the Agreement for three (3) additional years under the
terms and conditions specified in the Agreement dated January 2,
1990.
BID SPECIFICATIONS FOR STREET SWEEPING SERVICES
Contractor shall, in person or by his agent, investigate any
complaints which may concern, or be involved in, the performance of
this contract. Contractor shall report to the City Manager, or his
designate, the following working day as to the action or procedure'
taken with reference to any complaints, and when necessary, complete
the citizen request form which will remain on file at Rosemead City
Hall.
SCHEDULE
All street sweeping shall be performed in accordance with ATTACHED
EXHIBIT A. The time schedule shall be coordinated with refuse
collection and shall follow one day after the trash pick-up. All
commercial streets shall be swept between the hours of midnight and
6:00 a.m. After sweeping, curbs and gutters shall be left in a clean
condition. A clean condition is defined as the absence of residue in
the streets and gutters upon the completion of the sweeping
operation. The sweeping shall include as many passes as are
necessary to leave the street in a clean condition. Debris
collecting as the result of regular sweeping and/or automobile
traffic shall be swept upon the request of the City Manager of his
designate.
COMMERCIAL STREETS
The following commercial streets are to be swept two times each week
(days of work to be designated by City, and may be subject to
periodic changes).
Mission Drive (Western City Limits to Valley Boulevard
Valley Boulevard (Western City Limits to Eastern City Limits)
- Garvey Avenue (Western City Limits to Eastern City Limits)
Temple City Boulevard (North City Limit to San Bernardino
Freeway).
- Town Center Drive (San Gabriel Boulevard to Montebello
Boulevard)
- San Gabriel Boulevard (Western City Limits to.Pomona Freeway)
- Del Mar Avenue (San Bernardino Freeway to Graves Avenue)
- New Avenue (East side from Garvey Avenue to Graves Avenue)
- San Gabriel Boulevard (Northern on-ramp of San Bernardino
Freeway to Rush Street)
- Rosemead Boulevard (Southern City Limits to Northern City
Limits)
ALLEYS
Sweep all dedicated, paved alleys the first week of each month on a
regular basis, or provide a program which will result in all
dedicated alleys being swept at least once a month.
PARKING LOTS
Sweep the following parking lots once a week on a regular basis:
Rosemead Park, Zapopan Community Center, The Civic Center, Rosemead
Community Center, and Garvey Park. All parking lots shall be swept
between the hours of 2:00 a.m. and 6:00 a.m.
-1-
RESIDENTIAL STREETS
Sweep all paved and dedicated streets which are not described in
these specifications as residential streets. All residential streets
are to be swept once every week during the hours posted on each
street.
DELAYS IN SWEEPING SCHEDULE
During inclement weather, the contractor is not required to sweep or
otherwise make up sweeping. The contractor will be required to sweep
at the discretion of the City Manager to assist with storm damage.
Streets, whose sweeping schedules fall on holidays recognized by the
City of Rosemead, are not required to be swept or otherwise made up.
SWEEPING CENTER MEDIANS
Contractor shall sweep the center strip or median of the following
streets at least once a week, to 'include the intersections of the
major cross streets:
- Valley Boulevard (Eastern City Limits to Rubio
Wash Bridge)
- Garvey Avenue (Eastern City Limits to New Avenue)
- San Gabriel Boulevard (Northern San Bernardino Freeway
access to Graves Avenue)
- San Gabriel Boulevard (West City Limits to Pomona Freeway)
- Walnut Grove Avenue (Valley Boulevard to Rush Street)
- Del Mar Avenue (Hellman Avenue to Graves Avenue)
- Rosemead Boulevard North City Limits to South City Limits)
- Town Center Drive (San Gabriel Boulevard to Montebello
. Boulevard)
APPROXIMATE STREET MILES
Residential 74.27
Alley 3.00
Commercial 13.18
ADDITION OF NEW STREETS
Any streets added to the City during the term of the agreement,
either by new construction or annexation, shall be swept according to
the appropriate schedule beginning as soon as such streets are
accepted officially by the City.
-2-
SUPERVISION BY CITY MANAGER
The contractor shall' faithfully and regularly provide service in
accordance with an agreement. The work shall be done in a prompt,
thorough, lawful and workmanlike manner, according to the provisions
of this agreement. Performance of each provision of the agreement
shall be under the supervision of the City Manager or his designate,
to see that the service is carried out by the contractor per
agreement.
DISPOSAL OF SWEEPING
Contractor shall dispose of all refuse collected by hauling the same
to legally established dumps. Refuse shall not be stored on the
street or dumped within City limits, but shall be loaded immediately
into trucks for disposal.
WATER
The Contractor shall provide, at his own expense, sufficient water
for the street sweeping equipment, necessary to comply with these
specifications. The Contractor will have to make his/her own
arrangements with the water companies for connection services.
EQUIPMENT
To determine that contractor's equipment is safe and dependable, each
bid shall include a list of the equipment to be used within the City
of Rosemead. The equipment list shall include the following
information for each piece of equipment:
(I) Repair schedule and list of prior maintenance performed
(II) Total number of miles or hours.each vehicle has been in
service
(III) Date equipment was acquired by contractor
(IV) Specification of whether equipment was new or used at
date acquired
Contractor shall utilize TYMCO 600 Vacuum Sweepers (or equivalent, as
determined by the City of Rosemead), model year 1989 or newer, as
primary equipment. Backup or "standby" equipment of same model
listed shall be made available at all times, resulting in
uninterrupted levels of service in times of breakdown. No sweeper
utilized in the City of Rosemead during the life of this agreement
shall be more than three (3) years old. All sweepers utilized shall
be equipped with "Mobile Radios."
-3-
EQUIPMENT MAINTENANCE
The equipment used by the Contractor in performance of this Agreement
shall be properly maintained, both as to condition and appearance,
and have sweeping capability so as to ensure a high level of street
sweeping services. The Contractor shall have the ability in-house to
perform all necessary repairs on such equipment. The Contractor
shall have sufficient additional sweeper(s), a minimum of one (1), so
that if a unit breaks down, a replacement unit is immediately
available.
COMPLIANCE WITH LAWS
1. The contractor, at all times, shall be fully insured, at this own
expense, including all persons employed by him in connection with
the contract, as required by Workman's Compensation Insurance and
all applicable State and Federal Employment and Labor Laws. The
contractor shall abide by the provisions of the California
Occupational Safety and Health Act (OSHA), and shall hold the
City free and harmless from all liabilities that may arise by
reason of injuries to any employees of contractor who are injured
while performing any work or labor necessary to carry out the
provisions of the agreement. The contractor shall, during the
life of the agreement, keep on file with the City, evidence that
the contractor is fully and properly insured as required by said
Act. Failure to comply with this provision shall be cause for
revocation of said agreement.
2. The successful bidder will be required to provide at his own
expense, public liability insurance during the term of the
agreement in an amount not less than $1,000,000 for injuries,
including accidental death, and property damage coverage in the
amount of not less than $1,000,000.
3. The policies required by the above shall be subject to the
approval of the City Attorney as to their form and sufficiency.
-4. Contractor will be required to indemnify and hold harmless the
City and its officers and employees from any claims, damages, or
expenses, including attorney's fees and court costs, arising out
of contractor's performance under the agreement to be.awarded to
the successful bidder.
EXPERIENCE
The Contractor must possess a minimum of five (5) years contract
municipal street sweeping experience. Contractor shall provide the
City of Rosemead with the names, contact persons, and phone numbers
of those cities with whom he/she has contracted for sweeping services
-4-
FAITHFUL PERFORMANCE BOND
Contractor shall secure and deliver to the City of Rosemead a good
and sufficient surety bond, to be approved by the City Clerk and the
City Attorney, in the amount of one months cost, to secure the full,
true and faithful performance of all terms, obligations, and
conditions to these specifications on the part of contractor to be
kept and performed; and contractor agrees to secure and present said
bond for approval to the City Clerk concurrently with the execution
of the agreement.
BIDDER'S GUARANTEE
All bids shall be accompanied by a certified check, cashier's check,
or bidder's bond, in the amount of one Thousand Dollars ($1,000). If
not in the form of lawful money, such bond will require approval of
the City Attorney before acceptance of the bid.
PAYMENT TO CONTRACTOR
Payment for services rendered per the specifications will be made at
the first regular city council meeting following the month during
which services have been performed, provided that the specified
reports have been submitted.
SUB-CONTRACTORS
The name, complete background and experience of any and every firm to
which any work outlined in these specifications is to be
sub-contracted by the person or firm to which the prime agreement is
awarded must be submitted to the city Manager for his approval.
Unless a sub-contract is approved by the City Manager, the holder of
the prime agreement must do all the work outlined in these
specifications, using his own equipment and personnel. It must be
clearly understood that the holder of the prime agreement,
irrespective of any approved sub-contract, will be held entirely
responsible for the quality and quantity of work done under the terms
of the agreement. No sub-contract agreement to do any work outlined
in these specifications is to run longer than one year, and the
extension or renewal of any such sub-contract agreement can only be
made with the approval of the City Manager. The agreement will not
be assignable in whole or part, without the express written approval
of the City Manager.
TERM OF AGREEMENT
The Agreement awarded to the successful bidder under those
specifications shall be for a maximum of three (3) years from the
date of execution by both the controller and the City, and may be
extended for an additional three (3) years upon the mutual consent of
both parties. This contract shall be subject to cancellation by
either party, with thirty (30) days advance written notice.
-5-
ANNUAL ADJUSTMENT
Contractor may request an annual
accordance with the most current
on the yearly anniversary of the
provided that the cost-of-living
cost-of-living adjustment in
consumer Price Index (CPI) figures
date of execution of this Agreement,
adjustment does not exceed 5%.
PAYMENT FOR SERVICES
Contractor shall submit a monthly invoice to the City for the street
sweeping services indicated in Schedule #1. The invoice shall
specify the monthly charges for sweeping Commercial Streets, Alleys,
Residential Streets, and Center Medians per these specifications. In
the event any new streets are added, the invoice shall indicate that
addition at the rate specified in Schedule #2.
For further information concerning this bid, contact Jeff Stewart,
Executive Assistant to the City Manager, (818) 288-6671.
-6-
BID PROPOSAL FORM
.SCHEDULE 1
17,770.00 Per Year
Commercial Streets $
(Including City Parking Lots)
Alleys . . . . . . . .
Residential Streets. .
Center Medians . . . .
. . $
4,050.00
Per
Year
$
100,360.00
Per
Year
. , $
6,770.00
Per
Year
Total $
128,950.00
Per
Year
SCHEDULE 2
In the event any new streets are added within the City of Rosemead, the
monthly charge for each additional curb mile swept shall be:
Curb mile per month .
BIDDER INFORMATION
$ 15.00
Name of Bidder: California Stieet Maintenance, Inc.
Address: 1918 w. 169th Stret, Gardena, CA 90247
Telephone: (213.)' ,538-5M8_.,
Signature:
EQUIPMENT
1. Primary Equipment
We intend to purchase a new Tymco 600 Vacuum Sweeper,
model year 1989, for the purpose of this contract,
with the city of ,Rosemead.
II. Standby Equipment
A. Model year 1986, Tymco 600 Vacuum Sweeper.
(I) Regular service at 200 hour intervals,
complete overhall at 2000 hrs.
(II). Total hours: 5600.
(III). Purchase date 1986; purchased new.
B. Model year 1985, Tymco 600 Vacuum Sweeper.
(I) Regular service at 200 hour intervals,
complete overhall at 2000 hours.
(II). Total hours: 7800.
(III). Purchase date 1965; purchased new.-
C. Model year 1985,'Tymco 600 Vacuum Sweeper.
(I) Regular service at 200 hour intervals,
complete overhall at 2000 hours.
(II). Total hours: 7300.
(III). Purchase date 1985; purchased new.
D. Model year 1984, Tymco 600 Vacuum Sweeper.
(1). Regular service at 200 hour intervals.
Complete overhall at 2000 hours.
(II). Total hours: 8600.
(III). Purchase date 1964; purchased new.
SUBCONTRACTORS
No subcontractors will be used by California Street
Maintenance, Inc.
Amendment to Agreement Between the City of Rosemead
and California Street Maintenance, Inc.
This Amendment made into this 28,.th day of November, 1995, by and between the CITY OF
ROSEMEAD, a municipal corporation (hereinafter "CITY"), and CALIFORNIA STREET
MAINTTENANCE, INC (hereinafter "CONTRACTOR").
WHEREAS, the parties have executed an Agreement dated January 2; 1990, and extended
said Agreement for a period of three (3) years through January 3, 1996, in which CITY agrees to
contract with CONTRACTOR for the performance of certain street sweeping services, and
WHEREAS, a true and correct copy of said Agreement is attached hereto and
incorporated herein by this reference, and
WFIEREAS, the CONTRACTOR has thus far performed the services set forth in the
Agreement dated January 2, 1990 and extended January 3, 1993, and
WHEREAS, the CONTRACTOR has requested a five-year extension to that agreement
commencing January 4, 1996 under the terms and conditions specified in the Agreement dated
January 2, 1990 and extended January 3, 1993, and
NOW, THEREFORE, the parties agree:
1. That the Agreement dated January 2, 1990 be amended as follows:
I: All provisions, terms, conditions and requirements of the Agreement dated January
2, 1990, and extended January 3, 1993, shall continue in full force and effect, except
as specifically amended below.
II. The Section titled "TERN4 OF AGREEMENT" shall be amended to read:
"TERM OF AGREEMENT
"This contract shall be for a period of five (5) years commencing on January 3, 1996
and ending on January 3, 2001. This contract shall be subject to cancellation by either
party, with thirty (30) days advance written notice."
III. The Section titled `EQUIPMENT" shall be amended to read:
EOUIPM ENTT
"CONTRACTOR shall utitize TYMCO 600 Vacuum Sweepers (or equivalent, as
determined by the City of Rosemead) model year 1996, or newer, as primary
Amendment to Street Sweeping Agreement
Page 2.
equipment . Backup or "standby" equipment of same model listed shall be made
available at all times, resulting in uninterrupted levels of service in the event of a
breakdown. No sweeper utilized during the life of this Agreement shall be more than
three (3) years old. All sweepers utilized by the CONTRACTOR shall be equipped
with mobile radios.
N. A new section entitled "CITY ANTI-HARASSMENT POLICY" shall be added
to the Agreement as follows:
CITY ANTI-HARASSMENT POLICY .
"Contractor shall adhere to the City of Rosemead's policy on the prohibition of
harassment in the work place. Contractor shall distribute a copy of City of Rosemead
Resolution No. 89-68 to all employees assigned to perform work in the CITY.
CONTTRACTOR shall be required to maintain records indicating that said employees
have read and understand the City's prohibition of harassment policies, as indicated
in Resolution No. 89-68. Said records shall be submitted to CITY upon request of
the City Manager. A certified copy of Resolution 89-68 shall be included in this
Agreement herein as "Attachment A."
V. A new section entitled "COMPENSATION shall be added to the Agreement as
follows:
COMPENSATION
CITY agrees to pay CONTRACTOR, and CONTRACTOR agrees to accept a
monthly rate of $11,950.00 for all services specified within this Agreement.
IN WITNESS WHEREOF, the parties have executed this AMENDMENT TO AGREEMENT on
the date set forth below.
DATE: November 28, 1995
DATE: ~ 2-C61 lg45
C.
CITY OF ROSEMEAD