RRA - Item 4 - Engineering Proposal For Asphalt OverlayROSEMEAD REDEVELOPMENT AGENCY
8838 VALLEY BLVD., ROSEMEAD, CA 91770 • (818) 288-6671 • Telecopier 8183079218
TO: HONORABLE CHAIRMAN
AND MEMBERS
ROSEMEAD REDEVELOPMENT AGENCY
FROM: FRANK G. TRIPEPI, EXECUTIVE DIRECTOR
DATE: OCTOBER 3, 2000
RE: ENGINEERING PROPOSAL FOR ASPHALT CONCRETE OVERLAY ON
VARIOUS STREETS - FISCAL YEAR 2000-01
Attached for your consideration is an engineering proposal from Willdan for engineering
design, design survey, utility coordination, monument restoration, contract administration,
construction observation, and federal labor compliance services for an asphalt concrete
overlay on various streets:
The asphalt concrete overlay is proposed on various streets throughout the Rosemead
Redevelopment Agency, as listed in Exhibit "A". The streets selected conform to priorities
recommended in the Pavement Management System (PMS) report.
Generally, all of the street improvements include an asphalt concrete overlay with
rubberized asphalt concrete. Each of these streets is in need of an overlay to prevent
more serious and costly deterioration, which may lead to complete reconstruction. Work
will also include the repair of curb, gutter, and sidewalk; and installation of access curb
ramps in compliance with the Americans with Disabilities Act (ADA) requirements.
The total construction cost for this project is estimated to be $450,000 and the estimated
contract period is 30-working days. The proposed project is currently programmed in the
Agency's Fiscal Year 2000-01 budget, where the funds are allocated for non-construction
related activities. The project's construction costs and the federal labor compliance fee will
be funded by Community Development Block Grant (CDBG) funds. Construction of the
project is anticipated to occur in the Spring of 2001.
AGE-n°;;`.'Y F'.:3 L=e`i'af~e
OCT `1 G 21300
ITEM No.
EXHIBIT "A"
ASPHALT CONCRETE OVERLAY
ON
VARIOUS STREETS
FISCAL YEAR 2000-01
• Brighton Street (Garvalia Avenue to Garvey Avenue)
• Charlotte Avenue (Graves Avenue to North End)
Delta Avenue (Fern Avenue to Garvey Avenue)
• Denton Avenue (Graves Avenue to Garvey Avenue)
• Fern Avenue (Falling Leaf Avenue to San Gabriel Boulevard)
• Angelus Avenue (Klingerman Street to Fern Avenue)
• Gladys Avenue (Graves Avenue to Klingerman Street)
• Kelburn Avenue (Graves Avenue to Garvey Avenue)
• Newmark Avenue (Denton Avenue to San Gabriel Boulevard)
• Pine Avenue (Graves Avenue to Garvey Avenue)
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SENT 9Y
12-55-80
WI'LLDAN
Serving Public Agencies
October 3, 2000
Mr, Frank G. Tripepi
Executive Director
Rosemead Redevelopment Age
P.O. Box 399
Rosemead, CA 91770-0399
9:150 : 2135952120-
13191 Crossroads
Industry, California
562/908-6200 faz
www.wl Ildan.com
North. Suite :OS
20
bject: Proposal for Profess~nal Engineering Design, Design Survey,
Utility Coordination, onument Restoration, Contract Administration,
Construction Observation, and Federal Labor Compliance Servicep for the
Asphalt Concrete 0+1ay on Various City Streets - Fiscal Year 2000-01
Mr. Tripepi:
requested, we are pleased to
rve-referenced services.
rubberized asphalt concrete ove
chibit "A." The streets selecte
3vement Management System
erlay to prevent more serious t
construction. Work will also inclu
access curb ramps in complianc
given the opportunity to submit this proposal for the
ay is proposed on various streets which arellisted in
conform to priorities recommended In th City's
MS) report. Each of these streets is in nedd of an
id costly deterioration which may lead to cl mplete
e repair of curb, gutter, and sidewalk; and installation
with the Americans with Disabilities Act (AD
propose to provide the followin~ basic services for the project:
Survey
Perform research at the CoOty of Los Angeles and the Rosemead
Agency for survey Information.
Locate drive approaches, fire hydrants, street trees, and other
interferences in parkway areas,
Obtain locations of topograpl is features in the street area between curbs.
Obtain locations of pavement to be reconstructed or repaired.
Obtain locations of curb,
Obtain locations of traffic
, and sidewalk in need of repair.
and striping.
626 307 92184; 2
SENT BY:
.12-56-60 ~ 9~16AM
)ctober 3, 2000
age 2
2136952120^
Design
1. Confer with Agency staff to
Review avallable informatio
2. Review compiled data.
review, in full detail, the requirements for
1 and data assembled by Agency staff.
Develop base drawings,
a. Plot existing survey ata,
b. Identify and plot app rent substructures.
C. Conduct field verifca ion of survey data.
Determine drainage correc ion requirements, if necessary, in conji.
pavement overlay.
Develop preliminary improv ment plans for pavement overlay.
Define limits of pavement arid concrete removal,
Define limits of pavement re lacement.
Develop cost estimates for pavement overlay and street lights constru
Submit preliminary overlay design plans to all affected agencies
companies for review.
626 307 9216: 3
Design Phase
Based on the Agency's and utility companies' comments and requireme
plans.
Prepare detailed final plans nd attend coordination meetings, as nece.
Agency personnel at variou times during the design phase to obtain
input and review work.
Prepare specifications and contract documents to conform to
requirements of the Rosemead Redevelopment Agency.
Prepare final project cost estimates.
project.
on with
utility
revise
with
onal
SENT BY: ;12-56-60 9:16AM 2135952120- 526.307 92164 4
3
3.2000
Coordination
Submit copies of plans to <
Coordinate with affected
improvements prior to pav(
Coordinate with water coy
needed, wlthln the project.
Send notification of precon
Attend the preconstruction
affected utilities and agencies.
ity companies to provide for any
ant construction.
to implement an upgrade of fire hyd
conference to affected utility com
utility
as
Review project scope of wbrk with each utility company at the preconstruction
conference. Identify possible conflicts and work with each utility to assure that its
facilities will be protected if properly identified.
Coordinate with Agency co Istruction observer during construction to expidlte the
Identification of any unknown utilities found during excavation.
ument Restoration
Set centerline ties for existintl centerline monuments found with no existing ties, and
file preconstruction corner record.
Reset centerline monument and any ties damaged during construction
construction corner record.
Provide the Agency with an Opdated set of centerline tie notes.
Administration
Provide Agency with 30 s
Assist the Agency in secu
Attend preconstruction co
Provide contract adminlst
specifications.
Provide engineering supp
plans.
of final plans and speclflcatlons for bidding.
I bids and awarding project.
rence and prepare minutes.
on for proper enforcement of the contract pl
as needed, to make as-built revisions to
le post-
and
original
SENT BY: :12-56-80 ; 9:17AM 2136952120- 526 307 9218;; 5
1
1.
2.
3.
4.
5.
6.
October 3, 2000
Page 4 -
Provide the necessary
between the.Agency and
Review and approve prog
Answer inquiries and com
ruction Observation
Mark locations of repairs of
ing services required to coordinate the
ctor, I
> payment requests.
nts for the Agency relating to the project.
efforts
ent, sidewalk, drlveway, and curb and' utter.
Provide daily construction observation during the construction period.
Provide the necessary weekly, monthly, and final reports, as needed.
Provide copies of daily col structlon observation reports on a weekly
requested.
Provide necessary coordina ion with other agencies to provide final inspect)
project.
Provide record drawings and project completion,
Provide report to Agency following final inspection stating that the project t
completed, and provide nec ssary data for Agency acceptance of the prc
eral Labor Compliance
Attend pre-bid conference t clarify new minority participation requiremer
Present the CDBG requirements to the contractor at the precon.
conference.
Monitor requirements and su mittal of miscellaneous federal compliance do
from contractor and subcontractors, for Affirmative Action and Equal EmF
Opportunity.
Forward all required docum ntation to HUD, including required notlficatio
Monitor compliance with lab r laws, Clean Air Act, Federal Water Pollutior
Act, and federal, state, and local safety laws.
Monitor Section 3 HUD 194 of contractor participation.
if
of the
;been
ct.
ction
Control
SEENT BY: ;12-56-80.; 9:17AM ; 2136952120- 525.307 9218;4 6
October 3, 2000
Page 5
7. Monitor weekly payroll d
limited to, fringe benefit
deductions, and other r
thoroughly checked to me
requirements,
imentation on a continuous basis, including
tatements, apprentice documents, special
ulred supporting documents. Document:
all Davis-Bacon regulations and miscellanea
8. Follow up by certified mail a I tel
coordinate with City staff to ithh
9. Conduct random employee
follow up on any discrepant
10. Make recommendations
cooperate in labor comp)
1._ Prepare and transmit, by
City.
2. Prepare complete files of
format preferred by HUD:
3. Perform a complete final
with HUD requirements.
proposed fixed fees are as
Preliminary and Final Design
Design Survey
Utility Coordination
Monument Restoration
Construction Observation
Contract Administration
Federal Labor Compliance
TOTAL (Fixed Fee)
ie current estimated construction c
ased on the fee curve schedule frc
e, excluding utility coordination, m
conformance with that portion of
.sign engineering services. The
irking days. Compensation forwe
irking days and hours of the const
one assistance on delinquent
funds, if required,
ews as required by HUD and verify
special actions to be taken if contractor
mail, all necessary notifications on b
ral compliance documentation with the co
of federal compliance files to ensure
$ 36,300
7,550
3,500
4,500
28,500
8,650
7.450
$96,450
st forthe total project is $450,000. The desl(
the American Society of Civil Engineers. I
ument restoration, and federal labor compli
ie City's agreement with Willdan which per
)nstructlon contract period Is estimated to
;end Inspection and inspection beyond the a
ction contract will be on a time-and material
but not
payroll
will be
us HUD
and
Its and
not
of the
and
lance
fee is
total
ce, is
ns to
30-
basis.
SENT BY: ;12-56-80 Q:18AM 2135052120 626,307 92184" 7
ber 3, 2000
:6
Fine cost for testing materials, such as asphalt testing, will be provided through a separate
:ontract with a testing laboratory. Wilidan will assist the Agency In the selection of a
esting laboratory and will fully coo dinate the servlces to be provided.
f you have any questions regarding this proposal, please contact Mr. Ken Ruloavina at
562) 908-6228.
Ily submitted,
~LILLDAN
liam C, Pagett, P
nior Vice President