RRA - Item 2 - Authorization of Payment to Southern California Edison For Design And Right-of-way Acquisition Services For Utility UndergroundingTO: FRANK G. TRIPEPI, EXECUTIVE DIRECTOR
FROM: KEN RUKAVINA, CITY ENGINEER Yom'"
DATE: APRIL 18, 2000
RE: AUTHORIZATION OF PAYMENT TO SOUTHERN CALIFORNIA EDISON
FOR DESIGN AND RIGHT-OF-WAY ACQUISITION SERVICES FOR
UTILITY UNDERGROUNDING
Southern California Edison Company (SCE) has been in the process of preparing the
engineering plans and acquiring the right-of-way for the undergrounding of utilities on
Walnut Grove Avenue, San Gabriel Boulevard and Del Mar Avenue.
SCE has requested payment for effort to date as well as an engineering advance to finalize
the plans and complete right-of-way acquisition as follows:
ITEM
WALNUT
GROVE
SAN GABRIEL
DEL MAR
TOTAL
Progress Billing
$73,910.82
$28,162.39
$42,093.68
$144,166.89
Engr. Advance
$25,000.00
$80,000.00
$80,000.00
$185,000.00
Total Payment
$329,166.89
Following is the status of each project:
Walnut Grove Avenue - Rule 20B (Fern/Hellman) This project provides for the
undergrounding of local electrical distribution service only. The design is complete. Right-
of-way is still pending; 6 of 27 required easements are still required. Two of the properties
appear ready to sign pending revisions to the easement documents; the other four either
refuse to sign or will not return calls or correspondence. Caltrans permits have been
obtained. Construction can begin 90 days after SCE receives payment, the easements are
obtained and the Joint Use Agreement is executed.
APR 2 5 2000
n1
ROSEMEAD REDEVELOPMENT AGENCY
8838 VALLEY BLVD., ROSEMEAD, CA 91770 • (818) 288-6671 • Telecopier 8183079218
April 19, 2000
Page 2
San Gabriel Boulevard - Rule 20B (south City Limit/Newmark): This project provides for
the undergrounding of both local electrical distribution service and high voltage electrical
transmission lines. Distribution design is complete. Transmission plans must be finalized;
design of steel transmission poles still needs to be completed. Telecommunication design
is pending. One easement is required for distribution; the number of easements required
for transmission is still pending. Construction on the distribution system can begin 90 days
after SCE receives payment, the easement is obtained and the Joint Use Agreement is
executed. Construction on the transmission facilities will follow 9 months later due to the
long procurement period required for specialty steel transmission poles.
Del Mar Avenue - Rule 20B (south City Limit/north City Limit)- This project provides for the
undergrounding of both local electrical distribution service and high voltage electrical
transmission lines. Distribution design is complete. Transmission plans must be finalized;
design of steel transmission poles still needs to be completed. During the design process
for the transmission system, it was determined that a double circuit line must be installed
underground to provide for adequate power conveyance as opposed to one as initially
thought, thereby doubling construction costs. Telecommunication design is pending. 22
easements are required for distribution; the number of easements required for transmission
is still pending. Construction on the distribution system can begin 90 days after SCE
receives payment, the easements are obtained and the Joint Use Agreement is executed.
Construction on the transmission facilities will follow 9 months later due to the long
procurement period required for specialty steel transmission poles.
The current estimated cost to complete each project, including SCE, Pacific Bell and
Charter Communication facilities, is as follows:
Walnut Grove Avenue: $1,470,000
San Gabriel Boulevard: $2,940,000
Del Mar Avenue: $7,750,000
At this time, Redevelopment Agency funding is available for the construction of the utility
undergrounding on Walnut Grove Avenue and San Gabriel Boulevard. There will be a
budget shortfall for performing the undergrounding on Del Mar Avenue; an additional $5
million dollars is required. Upon completion of construction of the Garvey Senior Center,
the remaining Agency fund balance will be assessed and funding for the Del Mar project
will then be reconsidered. Therefore, it is recommended that further work on the Del Mar
Avenue undergrounding be deferred.
RECOMMENDATION
Authorize payment of invoices in the amount of $144,166.89 and an engineering advance
in the amount of $105,000 (for Walnut Grove Avenue and San Gabriel Boulevard only) to
Southern California Edison Company.
SOUTHERN CALIFORNIA
'EDISON
A. FursON INIVRMV rONAL- Compam
Ken Rukavina
City Engineer
City of Rosemead
8838 E. Valley Boulevard
Rosemead CA 91770
Dear Ken:
February 29, 2000
SUBJECT: Relocation of Facilities - Rule 20B Projects -Order of Magnitude Cost Estimates
City of Rosemead
San Gabriel Blvd., from Newmark Ave. to Potrero Grande Dr.
(CRE File No.'REL960190)
Del Mar Ave., from 10 Fwy. to Graves Ave. (CRE File No. REL960184)
Walnut Grove Ave., from 10 Fwy to Fern Ave. (CRE File No. REL980177)
The following Order of Magnitude Cost estimates are being provided for the three proposed
underground conversion projects at the above mentioned locations. The Order of Magnitude
cost estimates are preliminary, and are being provided without the benefit of final engineering
and field studies. All estimates include the estimated labor of Edison's Corporate Real Estate
Department.
Underground Conversion of Facilities along Del Mar Avenue
from the 10 Fwy to Graves Avenue
Estimated Cost - "(Without ITCC Tax)
Transmission
$3,497,347
Telecommunication
123,492
Distribution
3,216,550
Sub'rotal
$6,837,389
Less Eng Adv
(520,000)
TOTAL
$6,817,389
Underground Conversion of facilities along San Gabriel Boulevard
from Newmark Ave. to Potrero Grande Dr.
Estimated Cost - "(Without ITCC Tax)
Transmission
$ 441,064
Telecommunication
35,855
Distribution
2,165,031
Sub Total
2,641,950
Less Eng Adv
($15,000)
TOTAL
$2,626,950
14805 Cheswut St.
\Vc<trimsts r. CA 92685
800-817-5677
1=a~ 714-931-0837
Ken Rukavina - 2 - February 29, 2000
City of Rosemead
Underground Conversion of Facilities along Walnut Grove Avenue
from 10 Fwy to Fern Ave.
Estimated Cost - **(Without ITCC Tax)
Distribution $812,363
Less Eng Adv (^$5,000)
TOTAL $807,363
Note: (ITCC Tax was applied to the street light work order for Walnut Grove Avenue, which is
included in the total amount shown)
**1TCC'fax - Section 118 (b) of the Internal Revenue Code (Code) requires contributions
in aid of construction (CIACs) or any other contributions made by customers or .
potential customers to be included in the recipient's taxable income. In response to
this provision of the Code, the California Public Utilities Commission (CPUC), in
Decision 87-09-026, stated that, "To the extent reasonable, the entity causing the
taxable event should bear the tax", and, as such, authorized California investor-owned
utilities to collect the income tax component of the contribution (ITCC) from
contributors.
There is an exemption from ITCC Tax for a Rule 20B project, when paid for by a
governmental customer, and the Rule 20B project is funded through a governmentally
created assessment district (which includes language stipulating public safety, interest,
and necessity). Edison believes that this is the case with these three
relocation/underground conversion projects. However, in all instances where Edison
deems a customer exempt from ITCC, the customer (City of Rosemead) will need to sign
the following clause to indemnify Edison in the event the CIAC is determined by the
IRS or other tax authority to be taxable to Edison.
"7n the event the Internal Revenue Service (IRS), state, city, and/or local governmental
taxing authority determines that this project is taxable, the City of Rosemead will
reimburse the Southern Califomia Edison Cornpany for the full amount of the tax liability
determined by the IRS, state, city, and/or local governmental authority, plus interest,
penalties, fees, and related costs. Such amounts will be paid to Edison within 60 days
after notification of such euent by Edison to the City of Rosemead."
The amount of the ITCC Tax is roughly thirty-four percent (34%) of the cost of all new
construction and the associated labor.
These estimates are provided with the assumption that Edison will be installing the ducts and
substructures.
Of the twenty-seven (27) easements required for the relocation /underground conversion of
distribution facilities along Walnut Grove Avenue, twenty-one (21) have been secured, and six
(6) are still outstanding. All easements will need to be in place prior to scheduling the
relocation work.
Ken Rukavina -3- February 29, 2000
City of Rosemead
A preliminary estimate indicates that Edison will need to acquire approximately twenty-two
(22) distribution easements from the property owners along Del Mar Avenue, and one
distribution easement for the project along San Gabriel Avenue. It has not yet been
determined if any easements for the transmission facilities will be required.
The Edison Company will require the City of Rosemead to become an active partner with us in
obtaining the necessary easement rights from the existing property owners. Edison will not be
able to set a construction date without securing all of the easements. We cannot stress
enough the importance of acquiring all the required easements.
On October 15, 1999, Edison submitted a progress billing to the City in the amount of
$144,166.89. This figure represents the amount of costs incurred through August 1999. The
previously submitted engineering advance of $40,000.00 was appropriately applied to each
underground project.
The $144,166.89 progress billing amount must be paid prior to Edison continuing with any
further work on these projects. In addition, an additional engineering advance of $185,000.00
must be paid in order for each of Edison's business units to finalize its cost estimates. The
engineering advance will be applied to the total cost of the projects.
Edison's work is being performed on an actual cost basis. At the completion of the projects,
the City will be billed or refunded any difference covering the actual cost of the jobs.
If you have any questions please call me at (714) 934-0836
Sincerely,
JANET LICHT
Right of Way Agent
JL
Frank Tripepi - City of Rosemead
John Steelesmith - SCF,
EUDISON
An LO/SON /NTCRNAT/ON,IL Company
INVOICE
To: City of Rosemead
Progress 60rag
Page 1 of 3
INVOICE NO.:
08-643-13-99
INVOICE DATE:
August 26, 1999
CONTACT:
Janet Licht
TELEPHONE:'..
(714) 934-0836
DESCRIPTION AMOUNT
Cost to date for the relocation of facilities at Walnut Grove Boulevard
RP File No. REL980177
SCE Work Order Nos. 6022-7169 Detail Attached
6422-7129 Detail Attached
$7,115.63
71,795.19
Subtotal
Deposit Received
$78,910.82
(5,000.00)
'AMOUNT..'DUE: $73,910.82
Make checks payable to: SOUTHERN CALIFORNIA EDISON
P.O. Box 800. Rosemead, Ca. 91770, Attention: ACCOUNTS RECEIVABLE. ROOM G-44
PLEASE REMIT ONE COPY OF INVOICE WITH PAYMENT
~79 50L-)W:[IN CALIFORNIA
EDIS~N
Paoe 2 of 3
LOCATION I WORK ORDER
NUMBER NUMBER
ITEMIZED STATEMENT OF COSTS
6022 7169
DESCRIPTION QUANTITY
AMOUNT TOTAL
MATERIAL:
MISCELLANEOUS MATERIAL COSTS
LOT
TOTAL MATERIAL COSTS
0.00
LABOR:
NORMAL TIME 65.00 MAN HOURS
1,866.91
OVERTIME 3.50 MAN HOURS
141.22
PAYROLL TAX
145.46
TOOL EXPENSE
127.92
MOTOR VEHICLE EXPENSE
442.93
DIVISION OVERHEAD
1,780.56
TOTAL LABOR COSTS
4,505.00
OTHER COSTS:
EMPLOYEE EXPENSE
JOB ORDER COSTS - REAL PROPERTIES
JOB ORDER COSTS - TRANSMISSION
MISCELLANEOUS COSTS
SUBTOTAL OTHER COSTS
0.00
SUBTOTAL
4,505.00
ADMINISTRATIVE EXPENSE
1,735.94
CONTRACT WORK
874.69
JOINT POLE COSTS
TOTAL OTHER COSTS
2,610.63
TOTAL CHARGES
7,115.63
CREDITS:
JOINT POLE CREDITS
TOTAL CREDITS
0.00
TOTAL COSTS 7,115.63
SOU.HFRN CALIFORNIA
py Vg EDI SON
mummommmm
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Page 3 of 3
LOCATION
NUMBER
WORK ORDER
NUMBER
ITEMIZED STATEMENT OF COSTS
6422
7129
DESCRIPTION QUANTITY
AMOUNT
TOTAL
MATERIAL:
MISCELLANEOUS MATERIAL COSTS
LOT
TOTAL MATERIAL COSTS
0.00
LABOR:
NORMAL TIME 522.50 MAN HOURS
15,497.01
OVERTIME 13.50 MAN HOURS
476.68
PAYROLL TAX
1,305.30
TOOL EXPENSE
1,215.34
MOTOR VEHICLE EXPENSE
3,162.58
DIVISION' OVERHEAD
12,694.15
TOTAL LABOR COSTS
34,351.06
OTHER COSTS:
EMPLOYEE EXPENSE
JOB ORDER COSTS - REAL PROPERTIES
5,643.53
JOB ORDER COSTS - TRANSMISSION
MISCELLANEOUS COSTS
SUBTOTAL OTHER COSTS
5,643.53
SUBTOTAL
39,994.59
ADMINISTRATIVE EXPENSE
14,703.86
CONTRACT WORK
17,096.74
JOINT POLE COSTS
TOTAL OTHER COSTS
31,800.60
TOTAL CHARGES
71,795.19
CREDITS:
JOINT POLE CREDITS
TOTAL CREDITS
0.00
TOTAL COSTS 71,795.19
SOUTHERN CALIFORNIA
EDISON
An LU/lON /%t CRA',V/IUO llL Coin panv
Page 1 of 3
INVOICE
To: City of Rosemead
Progress Rg6inQ
INVOICE NO.:
08-643.12-99
INVOICE DATE:
August 25, 1999
CONTACT:
Janet Licht
TELEPHONE:
(714) 934-0836
DESCRIPTION AMOUNT
Cost to date for the relocation of facilities at Del Mar Avenue.
RP File No. REL960184
SCE Work Order Nos. 6422-7128 Detail Attached
$51,407.47
4305-4996 Detail Attached
10,686.21
Subtotal
$62,093.68
Deposit Received
(20,000.00)
AMOUNT. DUE: $42,093.68
Make checks payable to: SOUTHERN CALIFORNIA EDISON
P.O. Box 800. Rosemead. Ca. 91770. Attention: ACCOUNTS RECEIVABLE, ROOM G-44
PLEASE REMIT ONE COPY OF INVOICE WITH PAYMENT
SOUTHERN CALIFORNIA
MIS®N
,fin EM/SON 1%7 ERNAT/ONAL Compunv
Page 2 of 3
LOCATION
NUMBER
WORK ORDER
NUMBER
ITEMIZED STATEMENT OF COSTS
6422
7128
DESCRIPTION QUANTITY
AMOUNT
TOTAL
MATERIAL:
MISCELLANEOUS MATERIAL COSTS
LOT
TOTAL MATERIAL COSTS
0.00
LABOR:
NORMAL TIME 438.00 MAN HOURS
12,845.77
OVERTIME MAN HOURS
PAYROLL TAX
1,430.84
TOOL EXPENSE
950.39
MOTOR VEHICLE EXPENSE
2,328.54
DIVISION OVERHEAD
8,641.39
TOTAL LABOR COSTS
26,196.93
OTHER COSTS:
EMPLOYEE EXPENSE
157.13
JOB ORDER COSTS - REAL PROPERTIES
1,921.60
JOB ORDER COSTS - TRANSMISSION
MISCELLANEOUS COSTS
77.53
SUBTOTAL OTHER COSTS
2,156.26
SUBTOTAL
28,353.19
ADMINISTRATIVE EXPENSE
9,892.23
CONTRACT WORK
13,162.05
JOINT POLE COSTS
TOTAL OTHER COSTS
23,054.28
TOTAL CHARGES
51,407.47
CREDITS:
JOINT POLE CREDITS
TOTAL CREDITS
0.00
TOTAL COSTS 51,407.47
E DII SLOtN
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INVOICE
Page 1 of 3
Prooress Si/lino
To: City of Rosemead
INVOICE NO"-:.
09-643-05-99
INVOICE.DATE::
September 11, 1999
CONTACT:
Janet Licht
TELEPHONE:
(714) 934-0836
DESCRIPTION AMOUNT
Cost to date for the relocation of facilities at San Gabriel Boulevard.
RP File No. REL960190
SCE Work Order Nos. 6422-7127 Detail Attached $33,098.59
4305-4997 Detail Attached 10,063.80
Subtotal
Deposit Received
$43,162.39
(15,000.00)
AMOUNT DUE: $28,162.39
Make checks payable to: SOUTHERN CALIFORNIA EDISON
P.O. Box 800. Rosemead, Ca. 91770. Attention: ACCOUNTS RECEIVABLE. ROOM G-44
PLEASE REMIT ONE COPY OF INVOICE WITH PAYMENT
X EDISON
.%n POISON l \'I ER,Y.l Y]ONAL Company
Page 2 of 3
LOCATION WORK ORDER
NUMBER NUMBER
ITEMIZED STATEMENT OF COSTS
6422 7127
DESCRIPTION QUANTITY
AMOUNT TOTAL
MATERIAL:
MISCELLANEOUS MATERIAL COSTS
LOT
TOTAL MATERIAL COSTS
0.00
LABOR:
NORMAL TIME 186.50 MAN HOURS
5,963.73
OVERTIME MAN HOURS
PAYROLL TAX
647.45
TOOL EXPENSE
439.06
MOTOR VEHICLE EXPENSE
845.63
DIVISION OVERHEAD
4,001.54
TOTAL LABOR COSTS
11,897 41
OTHER COSTS:
EMPLOYEE EXPENSE
JOB ORDER COSTS - REAL PROPERTIES
10,207.30
MISCELLANEOUS COSTS
SUBTOTAL.OTHER COSTS
10,207.30
SUBTOTAL
22,104.71
ADMINISTRATIVE EXPENSE
7,727,75
CONTRACT WORK
3,266.13
JOINT POLE COSTS
TOTAL OTHER COSTS
10,993.88
TOTAL CHARGES
33,098.59
CREDITS:
JOINT POLE CREDITS
TOTAL CREDITS
0.00
TOTAL COSTS 33,098.59 1
'.=3+t IOUiHraN ClUrORNIA Page 3 of 3
MISON
Awl EOISO,% 1%1'1-R,%A7"10NAl- Company
LOCATION
NUMBER
WORK ORDER
NUMBER
ITEMIZED STATEMENT OF COSTS
4305
4996
DESCRIPTION QUANTITY
AMOUNT
TOTAL
MATERIAL:
.MISCELLANEOUS MATERIAL COSTS
LOT
TOTAL MATERIAL COSTS
0.00
LABOR:
NORMAL TIME 127.00 MAN HOURS
3,981:28
OVERTIME 6.00 MAN HOURS
277.28
PAYROLL TAX
381.26
TOOL EXPENSE
323.11 .
MOTOR VEHICLE EXPENSE
731.30
DIVISION OVERHEAD
1,151.04
TOTAL LABOR COSTS
6,845.27
OTHER COSTS:
EMPLOYEE EXPENSE
JOB ORDER COSTS - REAL PROPERTIES
947.86
JOB ORDER COSTS - TRANSMISSION
MISCELLANEOUS COSTS
SUBTOTAL OTHER COSTS
947.86
SUBTOTAL
7,793.13
ADMINISTRATIVE EXPENSE
2,649.08
CONTRACT WORK
244.00
JOINT POLE COSTS
TOTAL OTHER COSTS
2,893.08
TOTAL CHARGES
10,686.21
CREDITS:
JOINT POLE CREDITS
TOTAL CREDITS
0.00
TOTAL COSTS 10,686.21