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CC - Item 2A - Proposed CDBG And Home Allocation For Fiscal Year 02-03TO: HONORABLE MAYOR AND MEMBERS ROSEMEAD CITY COUNCIL FROM: FRANK G. TRIPEPI, CITY MANAGER DATE: APRIL 2, 2002 RE: PUBLIC HEARING REGARDING COMMUNITY DEVELOPMENT PROPOSED CDBG AND HOME ALLOCATION FOR FISCAL YEAR 2002-2003 As part of the requirements of the federal Consolidated Plan process, the City is required to hold a public hearing regarding the projected use of funds, as well as, a public hearing to adopt the final Annual Funding Plan. In order to receive the FY 2002-2003 allocation, the City must comply with the following requirements of the Consolidated Plan final rule regarding presubmission requirements: 1. Fulfill citizen participation requirements by conducting a public hearing to receive citizen input regarding the Annual Funding Plan; 2. Publish a draft Annual Funding Plan for a 30-day comment period in order to receive citizen input regarding the final document; 3. Hold a second public hearing to receive citizen input regarding the final Plan and to adopt the Annual Funding Plan. COUNCIL AGENDA APR.09 2002 REM No.n~_ Public Hearing Regarding Proposed CDBG and HOME Allocation for FY 2002, 2 The Annual Funding Plan is a part of the Consolidated Plan, which takes all HUD requirements regarding planning, needs analysis, reporting, budgeting, citizen participation and certifications and incorporates them into one process. The full Consolidated Plan must be completed once every five (5) years and the Annual Action Plan must be completed annually. The City adopted its most recent Consolidated Plan in FY 2000-2001. The City anticipates that it will receive $1,541,916 in CDBG funds and will reprogram the carryover allocation from prior years. A proposed reallocation of funds is included in the estimated amount of carryover funds. This reallocation will be brought to the City Council in May after a 30-day public comment period. Based on this amount, the City estimates that it will have $2,095,528 available for projects in FY 2002. The City anticipates that it will receive $557,000 in HOME funds and will reprogram carryover from prior years. Based on this, the City estimates it will have $898,600 in regular funds and $167,400 in CHDO reserve funds, not including funds subject to recapture. Currently there is no operating CHDO in Rosemead. Staff is proposing three (3) new programs for FY 2002-2003. These include a planning project to update the City's General Plan, improvements to City parks to make them handicap accessible and funding for improvements to Virginia Street. For your review and approval are the attached budget and projects for FY 2002. Please note that in the area of public service grants, there is less funding available than in FY 2001-2002, due to a decrease in the amount of grant. The amount available in FY 2002-2003 is $231,287, which is less than FY 2001's amount of $234,151. The following attachments are included: Table: Proposed Budget; Table: Proposed 2002-2003 HOME budget; Table: Public Service Applications; public service applications and fair housing application. RECOMMENDATION 1. Staff recommends, after public testimony, review and after any amendments, that the City Council approve the City's proposed CDBG and HOME programs and projected use of funds for FY 2002-2003 and authorize staff to include this in the Annual Funding Plan. 2. That the Council consider the public service applications and award funding, within the 15% cap amount available, to public service agencies that have submitted applications. n O W N a W _m N 0 0 (D O D) O 0 O_ EA N O (D N 01 N W 1 -D ~ G G~ v cn (n o CD m ( m D n (D m CD m x 0 0 mn J0 v C ~t m D6~ D o . 0 0 'a ~ M CD , 3m - o V o D 2) Ln CD s . = J D (o tn c Cn > < ~ (o o ? m d 0 v v ' < .Z (D N O N d (D 2 J O J C J Q n (D O Q J n' ~ O (%1 O C (p (O C d J (D (D J (D O J W { CL O A N : :0... l. 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Robles Title: Executive Director AdministratorTelephone No. 626-572-7015 Fax: 626-814-0186 Project Site Address: 7850 Garvey Avenue Rosemead 91770 Number Street City Zip Code Project Manager: Anthony A.. Robles Title: Executive Director Project Manager's Telephone No. 626-558-0075 Fax: 626-81 4-01 86 Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please type on a blank sheet of paper and attach to the back of the application with a reference number.) Offers youth an opportunity to develop leadership, cooperation self-esteem, decision-making,- a sense of usefulness and other qualities which underlie mature adulthood through a variety of programs. See Pg. vii for Historv and Purpose.. Has the Agency previously received funding from the City of Rosemead? X Yes No If yes, please identify the years and amounts funded: 2001-2002 $ 24,600 1999-2000 2000-2001 $ 24,171 1998-1999 $ 24,600 s 24,600 II. PROJECT PROPOSAL AND DESCRIPTION In this section, briefly describe the project proposal, including cost estimates. Grant Amount Requested $ 24,600 Briefly describe your proposed Project/Program and the objectives. Your response should describe the scope of services for the project. See attached pages 2a, 2b, and 2c. Briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) See attached pages 2a 2b and 2c. How do your services benefit the above listed clientele? See attached pages 2a, 2b, and 2c. Can this Project/Program proceed on July 1, 2002? X Yes No If your proposal is for an existing Project/Program that is currently funded through Rosemead's CDBG program, this request will ...(Please check only one) v Increase service. If so, how? X Continue the existing CDBG funded program at current service levels. Replace a previous source of funding. If so, list source New program for FY 2002-2003 New request (not currently funded). PROJECT PROPOSAL AND. DESCRIPTION Briefly describe your Project/Program and the objectives. Your response should describe the scope of services for the project. Crime & Delinquency Prevention Goals of Program: • Provide a positive alternative to negative or delinquent behavior. - • Encourage children to stay in school by providing tutoring assistance. • Provide positive adult role models and build self confidence. • Provide citizen training and testing center. . Description of Activities: • Homework assistance program - daily. • Parents involvement through Parent Club, witch meets monthly, and to listen to speakers on prevention of drugs, crime, gang activities, etc. • Informal counseling by staff & court referral volunteers - daily. • Teach and participate in community service - monthly. • Citizenship training - daily and. citizenship testing - monthly. Describe briefly the clientele that will benefit from your services (i.e. homeless youth, elderly, handicapped, etc.) Most of our clients find out about the program through our own agency recruitment. We are in tune to at-risk children and families in our community. How do your services benefit the above listed clientele? • Members staying in school by provided tutoring assistance. Four to six students daily. • Parents improving their parenting skills with six meetings yearly. • Learned skills for a positive alternative to negative or delinquent behavior reduces retention in juvenile hall, camp, or jail. - 2a PROJECT PROPOSAL AND DESCRIPTION Briefly describe your Project/Program and the objectives. Your response should describe the scope of services for the project. Social Adjustment Goals of Program: • Provide a safe recreational environment for children during the summer. • Provide recreational and educational field trips that open new vistas for youth from low income families. • Provide a summer camping experience to children. • Provide summer youth employment. Description of Activities: • Swimming at Garvey Park. • One week at sleep away with Boys and Girls Club accredited camp. • Field trips; i.e. Disneyland, Knotts Berry Farm, Magic Mountain, etc. • Summer day. camp - daily. • Summer youth employment. • Serve 225 lunches with summer lunch site. • Interaction with foreign exchange counselors. • Thanksgiving and Christmas dinners. Describe briefly the clientele that will benefit from your services (i.e. homeless youth, elderly, handicapped, etc.) Mostly through our own agency and members word of mouth. The principal and staff at Garvey intermediate school are very supportive of club activities. How do your services benefit the above listed clientele? • Children will learn how to participate in a safe recreational environment. • Members will experience new ideas from fun and educational field trips. • Summer camp away from home will be exciting and new for 30 needy children. • Obtain training and summer jobs for approximately 18 youths. 2b PROJECT PROPOSAL AND DESCRIPTION Briefly describe your Project/Program and the objectives. Your response should describe the scope of services for the project. Social Development Goals of Program: • Provide recreational programs to teach leadership, cooperation, team play, and character development. • Provide community service and feeling of pride. • Build leadership characteristics and self-esteem. • Provide opportunities to succeed at tasks and positive reinforcements. • Provide positive adult role models. Description of Activities: • Recreation activities and table games. • Team sports; soccer, softball, basketball, flag football, track & field, and leadership club. • Health, exercise, and aerobics. • Arts and crafts. • Self-defense classes. • Dance/Folklorist. • Conduct. community cleanup days. Describe briefly the clientele that will benefit from your services (i.e. homeless youth, elderly, handicapped, etc.) We have been very successful in our sports programs, because of agency recruitment's and word of mouth by members How do your services benefit the above listed clientele? • Teaches leadership, cooperation, team play, and character development skills through recreational programs. • Instill a desire for community service and a feeling of pride by scheduling one project each month. • Members feel self-confident and become leaders. 2c III. CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Does your agency obtain this information? X Yes No If yes, does your intake sheet obtain the following: 2 . Name Yes X No 3 . Address Yes X No 4 . City in which client last resided. Yes X No 5 . Number of family members. Yes X No 6 . Total family (household) income. Yes X No 7 . Ethnicity Yes X No 8 . Female head of household Yes X No D escribe any special characteristics of y our client population. Low to Moderate Census Tra cts: 4329 (b g 1) 4336.02, 4823.02, 4824.01, 4824.02 (BG 1) 4825.01. Redevelopment Project Area Census Tract:. 4336.01 (BG 2). Provide the actual percentage of your total clients in the categories listed below: (For start-up agencies, please provide projected data for upcoming fiscal year.) 7/1/00 Rosemead to 82% 0 0 0_ 0 0 6/30/01 Agency 18% -0 0 0 0 0 7/1/01 Rosemead 66% 0 0 0 0 0 to 12/31/01 F Agency 34% 0 0 0 0 0 3 1 Provide the actual percentage of persons served in the following age categories: (For startup agencies, please provide projected data for upcoming fiscal year.) 4 § 4 ,r u 2$ r%YouthF x 3 C 0 s12~` 4 ; `x 13 17'1 I ~x,1'8' 54,-~ ;y , .w 55&`~over~~~ z zzz Rosemead Agency Rosemead Agency Rosemead Agency Rosemead Agency 7/1/DD to 86% 14% 67% 33% N/A N/A N/A N/A 6/30/01 711/01 to 67% 33% 100% 0$ N/A N/A N/A N/A 12/31/01 Report the actual unduplicated number of clients your agency served from July 1. 2001 through December 31, 2001. One person can only be counted one time, even though the client may.have been served many times during the reporting period. Calculate the totals and percentage for each category. ` T F -y #'~t~ma{' +J ;W,/#" 1G ayt -4Wi M..3u ~['=F M F-k a,§'r~ X rt ' U. y R ' L =t ~ l r 'ti v~ Rosemeadt t y,~ i , ¥»CEk may r f - > Rosemead $n~ Y ; e m xr.!5 q " s°~ Id ~r a § { ,a zc k g 3 °i I~ , ,4y. a' k,4 q, c n k~f, Y R° de t e R ss , g n es i S :i CDBG,L1igiple #°Serv d bye ` ' ` served by + ' # Servedby~ sk' served by h r - a * . + i ~ r , a cC Income Llm x 5 c Agency ~ x ta. r { Agency ~ s .F Project~~ ~ ~ s pro )ect below w+ x ~ . r. Household * 2000 r s ~ below theme ' # fbelow,the ~ fr below theft nine Income s S $ " ' , Income Llmlt'' Income Limit s Incdme Limits Llrnlt ` " ize y_ , a .k o ~e 1 $30,500 N/A N/A N/A N/A 2 $34,900 5 3 5 3 3 $39,250 33 25 33 25 4 $43,600 38 28 38 28 5 $47,100 4 2 4 2 6 $50,550 8 7 8 7 Subtotal of CDBG Eligible Households 88 65 88 65 Total Households Served 88 65 88 65 Percentage of CDBG Income Eligible Families Served 100% 1'00% 100% 1 00% The source of funding for Public Service Grantscomes from a Community Development Block Grant (CDBG) received through the Department of Housing and Urban Development. CDBG funds are for the specific purpose of benefiting low/moderate income households. In order to be eligible for these funds, your organization must provide a service for the residents of the City of Rosemead and be able to document that at least 51 percent of the clientele served by the project/program earn less than`the following income limits: Household Size Annual Income Limit 1 $30,500 2 $34,900 3 $39,250 4 $43,600 5 $47,100 6 $50,550 7 $54,050 8 $57,550 Please check the corresponding letter, which further describes the activity you are proposing. a) The project will benefit a clientele which is generally presumed by HUD to be below the eligible income limits. The following groups are presumed to meet this criteria: abused children, battered spouses, elderly persons, illiterate persons. and persons with acquired Immune Deficiency Syndrome (AIDS). b) X The project information on family size and income shows that it is evident that at least 51 percent of the clientele are persons whose family income does not exceed the CDBG eligible income limit. C) The project has income limits that limit the activity exclusively to CDBG eligible income persons. d) The project is of such nature and location that it may be concluded that the clientele will primarily consist of CDBG income eligible persons. 5 All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start-up agencies. This stipulation shall also apply to all organizations which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally, shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. The applicant hereby proposes to provide the services for the City of Rosemead as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Rosemead, will be adhered to. As the duly authorized representative of the applicant organization, I• certify that the applicant is fully capable of fulfilling its obligation under this proposal. Date: January 24, 2002 Signed Title: Executive Director Organization: Rosemead Boys & Girls Club x P 3 F m O rt 0 o X m w rr o r t p F- 0 m d m 0~°, m m ~ N S• CJ c o ~ • W• r d m r• ^ w cD N X m w N n O rt H m y m- y N a, m 0 0 ° O m n rt rt m a " o ° co n s N m m J T y u J T V 0 N J w •--1 O rn cn w N a o to to O. a O O ' Lo a. J O O O O O O O O N 6 N p p O O O O_ O O O O O O O O 9 . . 7 W O n. 3 to n c v ~ O m O O O O O O . O O y O (n w N P. N O J to w In I O `O C) W O J O O O O . . 0 p C) O p O O O O O O O O O O O ~ N =r N ,0. J CD W C Q (D J 0 N .A io . J 0 n Co ~ O O O ) O O O O O ~ W C D n O m O cn D D r v o UD J Q r_ CC CD U _0 (D O M X -0 CD N CD N O O =r Z n W _ (fl > 0 W m j (D 0 r v J m c w (D 7 CD ) o m C n D m o 3 CD (D 7 0 CD < CD . ) . CD 7 SV n In n o o a) 3 t) C 7 m' m O D C/) C: -a 'O (n ' v x D C n CD CD C CD -ADO O =3 D O C m' N ~Ox ?w ? .(D Zy ~ bwr._ Nc7 m (a, ~ > ' C ;I. Z (c D 'j N r a a _r ll1 U) ~D N W W W O O O C, O O o O O O O N O r'+ - ht O CD O o O O 0 0 0 'O o 0 0 0 0 0 0 0 0 0 0 'O o O o 0 0 C. O o $ R ~~xn i Uf C ^'.p ;S 'I T Cl Q' o 40"; x ~ lw W Ln .P io ~ ~o N .P W W W _ E ~ O O O 'O CA O O o O O O O N O 3 =0 O O O O O O O Cl o O O O O o O o O O O O O O O O. O O O O O , Via.. mm; rS -"C = D ( CDf ?CD s` ZN N? M yy. f W L Ir . , D D C') 2 3 m z m D JJ Z7 O O (n D ATTACHMENT B - BOARD OF DIRECTORS AFFIDAVIT All applicant Agencies must complete this affidavit listing the members of the Board of Directors and all other officers. If there are changes in the Board membership after the request is submitted, the City of Rosemead must be notified in writing. In submitting this funding request, I (Designee) Anthony A. Robles depose and say that I am Executive Director(President, Vice President, etc.) of Rosemead Boys & Girls Club-7850 Garvey Ave. Rosemead, CA 91770 (Insert name and address of Agency) The other members and officers of the Board of Directors of this Agency are: (List names of Board members and attach an additional sheet, if necessary) 4 F§~ %'k 'haw 2 ~xGx S~ `5 pis . t+ 3a e'.Y~ Rayrr~`iYG"`fLTlu~( ..YC .~e.`y ..9 it F,'ir ,.§t ,84 t /}Y 4 _b Title) s', w'Jb' ;$.3'. o-s.A'.4 n rtt#"- ..Y4i .f'A✓ 4. 4..A~`a't # tlYSY~; "3 ra se's d 'u.. L"a ;,TermEzpi~es V ItHe »t:. .fir Fr>1 Y ••A'u-*c: iN4I_ U~ Robert Young President N/A 2. John Rowland Vice-President N/A 3. Sharon Shoopman Sec-Treasurer N/A 4. Armando Carlos Member N/A 5. See attached list. Date: January 24, 2002 at Rosemead, CA (City, State) The appropriate Agency designee must sign and affix the seal. (Corporate Seal) I certify and declare under penalty of perjury that the foregoing is true and correct. Anthony A. Robles Executive Dir. Print Name Signature and Title V ATTACHMENT C - PAST AND PRESENT ACCOMPLISHMENTS Project/Program Rosemead Boys & Girls club ~ ,yc. Jf~1.J' a t~~ 'ti+ftlk.Y cSV .Y~ „'t' ~G` µl Yat L''T +i' 9`['4 'e"{: u~`_5 .riPY ++:^ee. Y++_e~"Y .y-+z~+Vs srt ~+AS~~ ` H)~SERVED:~t r l NUMBER+OF ROSEMEAD;PERSONS (P) HOUSEHOLDSs( W C, n'tI ~4^.a+W- '~I.O)~§%`C.${.~AY 'nij :'4 N ~ ~6~z~.~f tJ ~~p sM~'el A.. z~C i~s~ty5f-WjC~ P"~R Y`vI JY'<'a~ Y ib 9 f~ )sNN "Q UN®UPLICATED ~ ~ Y rJ ~ D Ck ) 3 N ?~s~ad 2 000 2000 ` 001 2001 20020- 19 ~ ~ - ' ! k" d nf'it`P! ~ L 4 . 3".H}S A"S"5'~S.n x..%.1~ s. .AL.Hdf:! rlk.M '_3 w.:V.... W C! t ~ y x ~ ~W ~ S M R iy GM^cy"~'.L'1'WSs g ~ Yh I~ Y" Y' Low/Moderate Income 115 - 124 - 88 - Low Income N/A - N/A - N/A - White (not Hispanic origin) 6 - 6 - 4 - Black (not Hispanic origin) 2 - 2 - 2 - Hispanic 81 - 79 - 74 - Asian or Pacific Islander 26 - 37 - 8 - American Indian or Alaskan Native 0 - 0 - 0 - Female-Headed Household N/A - N/A - 25 - VI ROSEMEAD COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING APPLICATION PLEASE TYPE OR PRINT AGENCY INFORMATION Agency Name: FAMILY COUNSELING SERVICES OF WEST SAN GABRIEL VALLEY Agency Address: 314 E. MISSION RD. SAN GABRIEL 91776 Number Street City Zip Code Administrator: ROBERTA V. TRUJILLO Title: EXECUTIVE DIRECTOR Administrator Telephone No. 9(626) 285-2139_ Fax: (626) 285-2180 Project Site Address: Number Street City Zip Code Project Manager: Title: Project Manager's Telephone No. Fax: Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please type on a blank sheet of paper and attach to the back of the application with a reference number.) Family Counseling Services/WSGV was founded in 1966 with a mission to prevent mental illness, family dysfunction, substance abuse, domestic violence. and child abuse. This is accomplished through professional theraov reaardless. of abilitv to Has the Agency previously received funding from the City of Rosemead? X Yes If yes, please identify the years and amounts funded: 2001-2002 $_58,061 1999-2000 2000-2001 $_40,000_ 1998-1999 No $_40,000_ $_40,000_ II. PROJECT PROPOSAL AND DESCRIPTION In this section, briefly describe the project proposal, including cost estimates. Grant Amount Requested $_60,000 Briefly describe your proposed Project/Program and the objectives. Your response should describe the scope of services for the project. outreach to reduce incidences of violence among youth. Briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) _Low income parents, women, children and high risk youth. How do your services benefit the above listed clientele? Behavior problems are redirected and diffused. Education and awareness of violence prevention techniques empower children to reject violence; parents become empowered to reduce anger within the home through training; family therapy helps diffuse immediate crisis; parenting training reduces the incidence of abuse; and staff availability reduces the incidences of domestic violence. Can this Project/Program proceed on July 1, 2002? _X-Yes No If your proposal is for an existing Project/Program that is currently funded through Rosemead's CDBG program, this request will ...(Please check only one) Increase service. If so, how? _X Continue the existing CDBG funded program at current service levels. Replace a previous source of funding. If so, list New program for FY 2002-2003 New request (not currently funded). 2 III. CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each clienttfamily served. Does your agency obtain this information? Yes No If yes, does your intake sheet obtain the following 2. Name Yes_ X_ No 3. Address Yes_ X_ No 4. City in which client last resided. Yes_ X_ No 5. Number of family members. Yes_ X_ No 6. Total family (household) income. Yes_ X_ No 7. Ethnicity Yes_ X_ No 8. Female head of household Yes_ X_ No Describe any special characteristics of your client population. Low income families; high risk children Provide the actual percentage of your total clients in the categories listed below: (For start-up agencies, please provide projected data for upcoming fiscal year.) Youth Women At-Risk Youth At-Risk Seniors Disabled Homeless 7/1/00 to Rimini Rosemead 65% 32% 16% 1% 0°/0 0/o ° Agency 65% 28% 35% .4% 0% 0% 7/1/01 to 12/31/01 Rosemead 30% 32% 16% 1% 0% 0% Agency 39% 42% 13% 3 Provide the actual percentage of persons served in the following age categories: (For startup agencies, please provide projected data for upcoming fiscal year.) Children Youth Adult Elderly 0-12 13-17 18-54 55&over 7/1/00 26% 48% 20% 24% 50% 23% 1% 2% to Wo/o1 7/1/01 25% 48% 20% 24% 50% 23% 1% 2% to 12/31/01 Report the actual unduplicated number of clients your agency served tram July 1, ZUU1 through December 31. 2001. One person can only be counted one time, even though the client may have been served many times during the reporting period. Calculate the totals and percentage for each category. ousehold Size DBG Eligible Income Limit 2000 Served by Agency below the Income Limit #of Rosemead Residents served by Agency below the Income Limit Served by Project below the Income Limit #of . Rosemead Residents served by project below the Income Limit 1 $30,500 6,878 1,487 615 615 2 $34,900 3 $39,250 4 $43,600 5 $47,100 6 $50,550 Subtotal of CDBG Eligible 2,962 413 455 455 Total Households Served 3,094 319 455 455 Percentage of CDBG Income Eligible Families Served 99% 99% 100% 100% 4 The source of funding for Public Service Grants comes from a Community Development Block Grant (CDBG) received through the Department of Housing and Urban Development. CDBG funds are for the specific purpose of benefiting low/moderate income households. In order to be eligible for these funds, your organization must provide a service for the residents of the City of Rosemead and be able to document that at least 51 percent of the clientele served by the project/program earn less than the following income limits: Household Size Annual Income Limit 1 $30,500 2 $34,900 3 $39,250 4 $43,600 5 $47,100 6 $50,550 7 $54,050 8 $57,550 Please check the corresponding letter, which further describes the activity you are proposing. a) The project will benefit a clientele which is generally presumed by HUD to be below the eligible income limits. The following groups are presumed to meet this criteria: abused children, battered spouses, elderly persons, illiterate persons and persons with acquired Immune Deficiency Syndrome (AIDS). b) _X_ The project information on family size and income shows that it is evident that at least 51 percent of the clientele are persons whose family income does not exceed the CDBG eligible income limit. C) The project has income limits that limit the activity exclusively to CDBG eligible income persons. d) The project is of such nature and location that it may be concluded that the clientele will primarily consist of CDBG income eligible persons. 5 All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start-up agencies. This stipulation shall also apply to all organizations which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally, shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. The applicant hereby proposes to provide the services for the City of Rosemead as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Rosemead, will be adhered to. As the duly authorized representative of the applicant organization, I certify that the applicant is fully capable of fulfilling its obligation under this proposal. Date: Signed: / o J ' Title: ROBERTA V. TRUJILLO Organization: FAMILY COUNSELING SERVICES OF WEST SAN GABRIEL VALLEY N D= Ta m" ;m n° T0. Cm ~s L' o n 3 Eo O• y. X• A r. A. Z. . n. Dm °s ~ 3 v n z < F 0 m z ar v, m o 3 m a m 0 D m m z N m 3$ ; r m ~ 3 ° 29 - r r v_ o z m v n n m v m N Z 3 Cl) . D ;a m v m n 8 d m m C D 0 0 0 m n 2 co z M N 5; r z m s _ (D m y ~ mm N 3 ~ a O1 G) M g m 3 a CO) ' W N 3 O ~ W N n A - n 4A cn 40 4A "h' 40 4A 4A 4A 40 4s O w rn W W 0) cn N O A W " N 0 V e y N co cn 01 W C.) 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O CJt O A CA N W O J O O CO O O v O A O O O O .i A O A O O O O co 69 1.9 1.0 N N 1.0 A 0 ) W N W O O -I m O O O -co O - coo -4 O -co O -OD O O O Q) O O Cr t Q . l I I I I D D A 2 3 m z CD O O m O 0 O Cl) r J1 ATTACHMENT B - BOARD OF DIRECTORS AFFIDAVIT All applicant Agencies must complete this affidavit listing the members of the Board of Directors and all other officers. If there are changes in the Board membership after the request is submitted, the City of Rosemead must be notified in writing. In submitting this funding request, I (Designee) Roberta V. Trujillo depose and say that I am -Executive Director_(President, Vice President, etc.) of FAMILY COUNSELING SERVICES OF WEST SAN GABRIEL VALLEY (Insert name and address of Agency) The other members and officers of the Board of Directors of this Agency are: (List names of Board members and attach an additional sheet, if necessary) Name Title Term Expires 1. 2. 3. 4. 5. Date: 1/30/02 The appropriate Agency (Corporate Seal) I certify and declare Roberta V. Trujillo Print Name at -San Gabriel , California- (City, State) must sign and affix the seal. rw__ of perjury that th for g is true and correct. L Sig ture and Title V x~F: mA~m~p1A SC AID")''mC ZE; Nam' ~~"t ~mD~~Q~A mDa-G) 'rnw ~mc C7 vN~onol a iO:El< ~aAmA - ~%V3a mm,aS~i NDaSa rn Nam G) C,) VJ m 0 07 ?O)~~~ S OD~Oo~ y ND314 D v~ Nm ~c m° 0 it ^~alR ~p G) ~ s °J°o ~ n v+wom ~A a WwO ~A o-d vi W-4 M N) CO) 0 r Qu) D3 nvi~ Woc(>D 0 CD ;u r -4 Its o 002 apm a'oo-m A y<n= ° TTa ;m 0 CU 0 CD m C A d m a C 9 2 m C _I n e tj) CD W 0 A Ao a CO) =g 0„v pp mxcn~mm~ mmwW3y -uM40 W oov C 3.0' ~c.a ~Sgna 2 0 G) A- a a mo0i' p~ am <T~ 7CA r ~mD~oX11 3mm°Nr a6iWV0C NmN~N2 m o c~'^ AM. m o Z ~ is ~ p y 0) N) 5 D B J< D n. 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N N m p 0) C rno y J J n1, y~ '0 (D CD N O z m ^^z VI m X 0 m CO) ATTACHMENT C - PAST AND PRESENT ACCOMPLISHMENTS Project/Program NUMBER OF ROSEMEAD PERSONS (P) HOUSEHOLDS (H) SERVED (UNDUPLICATED) Low/Moderate Income 427 429 308 Low Income 921 923 1200 White (not Hispanic origin) 51 51 75 Black (not Hispanic origin) 2 3 5 Hispanic 954 957 1120 Asian or Pacific Islander 276 286 360 American Indian or Alaskan Native 0 0 0 Female-Headed Household 489 t489 308 VI - ROSEMEAD. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING APPLICATION PLEASE TYPE OR PRINT 1. AGENCY INFORMATION Agency Name: Rosemead School District Agency Address: 3907 N. Rosemead Blvd., Suite 220, CA 91770 Number Street City Zip Code Administrator: Dr. Amy Enomoto-Perez Title: Superintendent Administrator Telephone No. . (626)312-2900 Fax: (626)312-2906 Project Site Address: 8472 E. Wells Street Rosemead, CA 91770 Number Street City Zip Code r. Project Manager: Char Girard Title: Coordinator: Safe, Drug, Alcohol, Tobacco Education Project Manager's Telephone No. (626)287-5221 Fax: (626)285-8655 Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please type on a blank sheet of - paper and attach to the back of the application with a reference number.) See attached Page 1 Has the Agency previously received funding from the City of Rosemead? X Yes _ No if yes, please identify the years and amounts funded: 2001-2002 $ 12,134 1999-2000 $ 12,134 2000-2001 $ 11,923 1998-1999 S 12,134 DESCRIBE AGENCY'S OVERALL FUNCTION: The Rosemead School District provides a challenging academic learning environment, which encourages lifelong learning. In partnership with parents and community, our mission is to nurture the intellect, aesthetic, physical and emotional growth of each child to be prepared for new horizons. In 1995 the Rosemead School District conducted Conflict Resolution training for students funded through a California Safe Schools grant. In 1996 Shuey School was funded through a Conflict Resolution School Violence Reduction Program grant to provide classroom instruction to students, and to provide an after school program. In 1996 the District was awarded Community Development Block Grant funds to provide training in Conflict Resolution to the City of Rosemead Parks and Recreation Leaders, as well as, families in the community. The funding was renewed through 2002 and additional parents were trained. This has proved to be an extremely successful program. Evaluations indicate a high degree of satisfaction with the services and express a desire for additional training. In 1998 besides training groups of parents throughout the city, a Peace Fair was held on May 2, 1998. This conference event brought clients together for a refresher course, as requested in a needs assessment. To date more that 900 clients have attended the now annual Peace Fair. This Community Development Block Grant program has been so successful that it is the model for the Rosemead School District's Family R.A.P. (Reaching Aspirations and Potential) program. This same course is being duplicated in El Monte City School District, El Monte Union High School District and Garvey School District. ROSEM AD SCHOOL DISTRICTS PRITEr TtEiF D VISION OF THE YEAR 2002 TOMORROW'S CHILD brings to the schoolhouse door a rich and complex mix of ethnic, linguistic, religious, cultural and experiential backgrounds. Over half of California's elementary school-age children are Hispanic, Black or Asian. One out of six students is born in . another country. Children from over 80 different language groups are learning English as a new language. Each child is welcomed, honored and nurtured at school. This new population, in Rosemead, makes up over 40 percent of the students who enter kindergarten. Differences are recognized, appreciated and accommodated by the instructional program at school. Schools help, children regardless of ethnic, cultural, linguistic, or socioeconomic background or disability to get the best possible start in life. Each student is seen as having the potential to make it to the 'top': The child of 2002 comes from a variety of socioeconomic backgrounds and family structures which may be different from the traditional roles of the past. Educators address the issues of student physical and emotional as well as academic needs. Integrated student services combine- the efforts of the community liaisons, health care providers, staff and administration to coordinate needed services. The schools have embraced the winds of change during the last decade. All district employees have participated in extensive and intensive training and retraining in their given fields. Educators have eagerly sought out and digested new ideas about instruction and learning on an ongoing basis. They experiment and implement their ideas. They team and talk with. their colleagues as they continually attempt to improve instruction in creative and innovative ways that capture the interest of their students. Educators facilitate student learning with a rich and rigorous mearzing • centered curriculum- A narrative of a child's developmental and academic growth begins early in life and continues on through his/her education. Student evaluations include new and exciting assessments of his/her individual work. Students play an active role in the way in which assessments are applied to them. Instead of using traditional instructional tools such as dittos and chalkboards, students and educators are now sophisticated users of technology in the classroom. Educators 18 assist students to inquire and access data rather than serve as lecturers and disseminators of information. New rules of school governance and the introduction of new school financing structures coupled with issues of parental. choice have fostered the restructuring movement in the district. The mission of school is to nurture the intellectual, aesthetic, physical; emotional and ethical capacities of each child to the fullest extent possible. Each child profits by continued schooling and lifelong learning that ultimately leads to a fulfilling life in our society as a productive worker, citizen and private individual. The service and technology-driven global economy of the Twenty-first century demand a much higher level of intellectual attainment for a far greater. percentage of workers so that students who emerge from the schools are not only able to read and compute but also can think creatively and critically, adapt to change and use technological applications to problem solve and communicate. The peace, harmony and mutual understanding . that exists within the community are modeled daily in the classrooms. In well-run, aesthetically rich classrooms, students become self-directed and risk-taking thinkers who learn subject matter along with invaluable lessons of tolerance and mutual respect. The internalization of such essential values as honesty, fairness, generosity, and compassion is an important aspect of schooling. Schools are technologically rich mini-universities, where teams of students work together to learn and solve problems. Schools are safe, clean and orderly. Parents work actively as partners with the school to help students meet their current and future challenges. Parents encourage the self-esteem of their children, impart values and encourage their children to stay in school and graduate from college. Students look for new ways to protect and care for the environment. They look to space to explore new worlds. The Rosemead School District is the beacon of light in the San Gabriel Valley. Its preschool, elementary and middle schools demonstrate excellence in every aspect of education. Parents and educators celebrate a student's graduation from the Rosemead School District with pride and respect. A student's love of learning crescendos upon graduation from high school and projects himlher into a lifelong passion for productivity and learning. 19 ROSEMEAD SCHOOL DISTRICT STRATEGIC PLANNING COMMITTEE The Rosemead School District provides a challenging academic learning environment which encourages lifelong learning. In partnership with parents and community, our mission is to nurture the intellectual, aesthetic, . physical, emotional and ethical growth of each child to be prepared for. new horizons. Committee approved: September 23, 1992 20 GROWTH AND FACILITIES We will develop and implement a plan that meets the changing growth and facility needs in our district. DEVELOPMENTALLY APPROPRIATE EDUCATION We will involve all students in challenging, developmentally appropriate curriculum and instruction which will promote lifelong learning. INTERDISCIPLINARY EDUCATION We will provide all students with an interdisciplinary educational program which builds on students' different ways of learning/knowing. TECHNOLOGY We will incorporate current, effective and sophisticated technologies to develop and deliver educational information, curriculum and instruction to students, staff, parents and community. 22 .SENSITIVITY TO DIVERSE CULTURES We will continue to develop and implement programs which will demonstrate a sensitivity to and respect for all cultures to promote intergroup harmony which enables people to function effectively in our global society. COORDINATED STUDENT SERVICES We will focus on meeting the ever changing, diverse needs for all our children by enhancing, integrating and coordinating all school and community resources. SCHOOL-FAMILY PARTNERSHIP We will, in partnership with families, collaboratively promote active communication and participation to ensure a meaningful education for all students. Committee approved: October 6, 1992 23 II. PROJECT PROPOSAL AND DESCRIPTION In this section, briefly describe the project proposal, including cost estimates. Grant Amount Requested $ 16,790 Briefly describe your proposed Project/Program and the objectives. Your response should describe the scope of services for the project. The Rosemead School District will provide 4 twelve hour courses in "Effective Parenting for the 21st Century in a Multicultural World" for 90 parents or residents in the city of Rosemead. One additional 12 hour class will be offered to residents and Parks and Recreation leaders who work with youth in the community. This course will focus on Conflict Resolution strategies in the workplace. There will be a Peace Fair as a culminating activity. This project will maintain the cadreof citizens from throughout the Rosemead School District attendance area with the skills necessary to continue to affect a positive change in Rosemead. Briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) Parents of "at risk" yo thL community members, teachers. Parks and Recreation personnel will benefit from this conflict resolution project. How do your services benefit the above listed clientele? Providing this training will improve parenting skills, reduce the possibility of-domestic violence and give our clientele the techniques to resolve conflicts. It will also benefit clients seeking employment or in their workplace. Can this Project/Program proceed on July 1, 2002? X Yes No If your proposal is for an existing Project/Program that is currently funded through Rosemead's CDBG program, this request will ...(Please check only one) X Increase service. If so, how? Adding one additional class focusing on the workplace and includin Parks and Recreation leaders. Continue the existing CDBG fundedgprogram at current service levels. Replace a previous source of funding. If so, list source New program for FY 2002-2003 New request (not currently funded). 2 III. CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Does your agency obtain this information? x Yes No If yes, does your intake sheet obtain the following : - 2. Name Yes x No 3. Address Yes x No 4 City in which client last resided. Yes x No . 5 Number of family members. Yes x No . 6 Total family (household) income. Yes x No . 7 Ethnicity Yes x No . 8. Female head of household Yes x No Descri be any special' characteristics of your client popul ation. Provide the actual percentage of your total clients in the categories listed below: (For start-up agencies, please provide projected data for upcoming fiscal year.) 7/1/00 Rosemead to 100% 6/30/01 Agency 100% 7/1/01 Rosemead to 100% 12/31101 Agency 100% 3 Provide the actual percentage of persons served in the following age categories: (For startup agencies, please provide projected data for upcoming fiscal year.) P N f'.' M"F,*}b3a} T -s S~t3 nChlldren~~- M ~'"'~j'M h'L'gY"C`N 4FE u'yT V ,Youth r p 1`"PiS R T~°fi EY, A S- ttAdult`a~ Yti 5F'{tdYt? [ t+~i. iaS R' Elderly Tai ` 0 12 1'3 17 - 18 t54 r k5 55t&+over . t , g w~.-._,....a.-,,.. .+i m t - `kt n'~`ai..~ n~..~.-, s e 3 , . m_.:at Rosemead Agency Rosemead Agency Rosemead Agency Rosemead Agency 7/1/00 to 6130101 29% 71% 7/1/01 to 33% 67% 12131/01 . - Report the actual unduplicated number of clients your agency served from July 1 2001 through December 31, 2001. One person can only be counted one time, even though the client may have been served many times during the reporting period. Calculate the totals and percentage for each category. s'9-•T""£' 3t'c y sou 'r a '!~•S.y sfi3 b t-..,.,, +Y li°y f # of '1a.'fP L- t.''' Y fi k i`{•`ti '4y3 '•,-JJ's'i S. #+o i *~r is~ r ~ t se d- R ` T xRo e d a ,~.M4 a s./~ ' 3 't rs d o mea d t R 4 s n ea cr"~s Residents en s ,.rte esi h a EIIgIble CDBG # Served by served by 4# Served by ; served byr _ , r„Income Llmlt+ +Agency~g~ xA Agency e tPro Ject , project Below Y Household x 2000', r , < d •}1. rv 1 s below,tle F +N 7t .,,'R ;below the ua 4=.a t below the =rs ,1 ?i. the, Income ze = x r= ` AT 7' c'o'rrie L rntt L'imltr~' M come ~Income4L mit ~`Lmiit" a. KK..a_......,rCIN.v~ ~ .+hf aS E~'.J.'? a"J u.F.t-'en M. rA'M14 .a. '^y't t +.6^.4. [I4'^R'R.fixfla'l:ai (iMkY "1 +L..«.. n1.i3S~"'^' {+kH^. kxi}rt~„'r.R3n 4 i^-I 1 $30,500 2 $34,900 1'' 1 1 1 3 $39,250 15 15 15 1 S 4 $43,600 30 30 30 30 5 $47,100 26 26 26 26 6 550 $50 , 3 3 3 3 Subtotal of CDBG Eligible Households 73 73 73 73 Total Households Served 73 73 73 73 Percentage of CDBG Income 100% 100% 100% 100% Eligible Families Served 4 The source of funding for Public Service Grants comes from a Community Development Block Grant (CDBG) received through the Department of Housing and Urban Development. CDBG funds are for the specific purpose of benefiting low/moderate income households. In order to be eligible for these funds, your organization,must provide. a service for the residents of the City of Rosemead and be able to document that at least 51 percent of the clientele served by the project/program earn less than the following income limits: Household Size Annual Income Limit 1 $30,500 2 $34,900 3 $39,250 4 $43,600 5 $47,100 6 $50,550 7 $54,050 g $57,550 Please check the corresponding letter, which further describes the activity you are proposing. a) b) C) d) The project will benefit a clientele which is generally presumed by HUD to be below the eligible income limits. The following groups are presumed to meet this criteria: abused children, battered spouses, elderly persons, illiterate persons and persons with acquired Immune Deficiency Syndrome (AIDS). X The project information on family size and income shows that it is evident that at least 51 percent of the clientele are persons whose family income does not exceed the CDBG eligible income limit. The project has income limits that limit the activity exclusively to CDBG eligible income persons. The project is of such nature and location that it may be concluded that the clientele will primarily consist of CDBG income eligible persons. 5 All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start-up agencies. This stipulation shall also apply to all organizations which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally, shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. The applicant hereby proposes to provide the services for the City of Rosemead as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Rosemead, will be adhered to. As the duly authorized representative of the applicant organization, I certify that the applicant is fully capable of fulfilling its obligation under this proposal. Date: 1/22/02 Signed: am(4 f1lI'yt0~A t!li7e ~ r Title: Superintendent ' . Organization: Rosemead School District. w x ~ m m o ~ m a p A .o N ° - 0 ° - m m n' n r, n ro d" a R n o x a m n d I ' R R V 3 G O N ° N r ' T fD S n C I a n r• . N N ' = ' n ° " a rt 7 C ro n o R m H u - 3 " a w w n r R c w n rt r• n R ° m -O c r `C H r w d N a ° - w r m o a R n 0 o o C m0 w a ~ ~ r ro w a n ~N ra o a w r n o H a r o :3 M ro n n w o a r .a. r• a w n w R y 't M !b n n S O 47 w fD tS N (D 3 m n ° R C y W T N x x x x x x 'o n N r• W W r 'a i-+ N V- V F F C W K y m W N 00 rn r• N In F N D` l.n 7 W O Q S CD M _ n c m r N- W W V C7 ~ p+ N v v F F C W p W N 00 Q` r N In F N. s In CO ( F F In v r D` C r O C C G y ~ N r• F W r ~ V r N Ou 00 In co V rn M y ~o W r 00 V C a c O In O In O N O co ~0 C O C O O O f~ 0 O O y <D c. Co c a m Q r' n O i N r F W. 0 v r• N 00 00 In W v ~D .O+ t W ro `G W r' V C a C C In C o G7 C N O w ~0 O C C r O O O W C D m D n ~ Z ~ D D r ~ O O O (O Co ~l ~ ~ ~ y _i 1 ~ . O ~ s u N v m Ut W N O O ,y3 CD -1 O s b Fs (D O D (n O C7 C7 ~ U (D C Z O 1 d (p S C CL (n (n O O Q N N = (D 1t5 r, O (a g~ : y Q) - ( D N Cn 1 (D 7 f C1 N Q S r. , Yp ,.m + W - O = N O C (D (D 7 v (A ( (D O (n xr4,:,;1 w,*' u O 'a S. 8`.. CD CD 0 =3 Cl) -O (D L " I 'f' C a m x O O O 'O O 6 (Q 7 . a) y 9 fiR n Q CD o (D (D -0 CD y 3 am m (o (D N r v c c . y;3 "„u cD_ '0 r r°aP it f tt-Yi1 FD' 3 fit Y w } to , to to OC'. )-pw?1 r kt. r s F i~ ~ tfl yr w w r.. , aa Oo F F ~M.I f(O( "k' ~ . ry rY{~~ ~C~a (D a a i F ! Oo F r ~ °.Ji z.~ l~"v s5;; , N ~«j• fY O C ~0 W F Wei to <n ~ ~.-~z= ~`.r; rTMO Off'; ~C~~'. va to , ~ ~ a(D ° 'I v .zr M1r ~ 4~'4 y F.. r ~ I i• i s+ w a r r O+ OY IO { '04 CO >a; " "{'n O O ik ~yf ~ a S'-ry~ D D n x m z WD C O G) m v 0- u O Cl) D ATTACHMENT B - BOARD OF DIRECTORS AFFIDAVIT All applicant Agencies must complete this affidavit listing the members of the Board of Directors and all other officers. If there are changes in the Board membership after the request is submitted, the City of Rosemead must be notified in writing. In submitting this funding request, I (Designee) Amy Enomoto-Perez depose and say that I am superintendent (President, Vice President, etc.) of the Rosemead School District, 3907 N. Rosemead Blvd., Rosemead, CA 91770 - (Insert name and address of Agency) The other members and officers of the Board of Directors of this Agency are: (List names of Board members and attach an additional sheet, if necessary) iTisi `4't*3'~S~E "7 N f f yVI MS T F ~ ati~ t Name X344~ s ~ P w.~v +5^ Y~Y 4 H`J $F l.L`x`*v "x f'P'y -d "x a -`i 4 . +iTMw~l,"y a? 4{ : y yV tW s _ t ~ WRR Title ty Term3Ex i ti ~wai~.43a. „~£z,vk .:-uF, '°i'~*'d. ~164h,.;1 ~ ss.. { yy~~ p res ;"h.'~:4 a_~..v~k'~;#x4 x.aP.4c'•; 'kid, rs...3aeg„ ~ Cv° ~.a~.~. an "L,..55,,.....a~nd Ssan y'~' aeY.i~ . ~nu?~~i. Fred Mascorro President December 2005 2- Ronald Esquivel Clerk December 2003 3. Randall Cantrell" Member December 2003 4. Sandra Martinez Member December 2005 5: Charles Lyons Member December 2005 Date: January 22, 20U2 at Rosemead, California (City, State) The appropriate Agency designee must sign and affix the seal. (Corporate Seal) I certify and declare under penalty of perjury that the foregoing is true and correct. Enomoto-Perez Owiil,y~'l/I,(1~II,UI,O L(i Superintendent Print Name Signature an Title V r ATTACHMENT C - PAST AND PRESENT ACCOMPLISHMENTS Project/Program Effective Parenting for the 21st Century 'N. M .~y,4@y`u 4l •5' ~4F "'4ala f"A {3 M.!Ttrv°1 Yt` k V7k I5p ff AE. 0 R SEH ) HO N ( E S ~ SEME R ER O ~)SER~/ OLDS( R V ED A P U S R O AD P F O (NUMB H 'k $C/"u`~z m{p„i`.a-s*;rsrn "`i ' sr ~.c«zx-~ s. 00 0 2 i 2001 f ; ^r To 1999 Y2000 2 0 0 f k , q m, -+ac t +l{ ,n +d arm .~}'d^P sra Psi s 7¢ ` ' ' w ~k h " `"~°c ~=3! - { VI: sa4 T ~a?.,. a ^ fti wn . tra a✓ t N ; i Low/Moderate Income 16 f4 8 4 10 8 Low Income 231 89 216 125 92 65 White (not Hispanic origin) 11 5 6 2 0 1 Black (not Hispanic origin) 0 0 0 0 0 0 Hispanic 170 80 149 ' 75 49 36 Asian or Pacific Islander 34 18 69 38 41 38 American Indian or Alaskan Native 0 0 0 10 0 0 Female-Headed Household 28 28 49 49 12 12 z VI (For use by Srvcs. Territories of the United Stores or Political Subdivision thereof, or the District of Columbia) (To support the manufacturers claim for credit under secion 6416(6).(2, (C, of the Internal Revenue Code of 1954. as amended.) The undecixned hereby certifies that he is authorized to cxttute this certificate and that the article, or articles specified in the accompanying order listed below are purchased from .......................................................................for the exclusive use of the undersigned Governmental Unit. (Nome of vendor, It is understood that the exemption from tax in the cue of sales of articles under this exemption certificate to States, Territories of the United Sr etc- - is limited to the sale of articles purchased for their exclusive use, and it is ag:r_d that if articles purchased tax free under this exemprion , ificare are used otherwise or are sold to employees or others. such fact must be reported to the manufacturer of the article or article covered S. certificate. It is also understood that the fraudulent use of this cemficare to secure exemption will subiecr the undersigned and. all guilty parties to a.. of nor more than $10.000, or to imprisonment for nor more than five years, or both, together with costs of prosecution. (GOVERNMENTAL -UNIT) - (STATE, CITY. ETC) (SIGNATURE) (TITLE). H. SECTION - EXEMPTION CERTIFICATE (For we by schools operarml by religious organization (church. parish, etc.) (To support the manufacturer's claim for credit under section 6416(6) (2) (D1 of,the Intermit! Revenue Code of 1954. As amended.) The undersigned hereby certifies that he is authorized to execure this certificate and than the article or articles specified in the accompanyfog order an listed below are purchased by such inscimrion exclusively for use in its educational acrivities- It is undenrood that this certificate is for use only by a school operated as an activity" of a church. parish, or ether religious body in the purchase in exclusive use of articles subject to the manufacturers excise cax:• or by a church, parish, or other religious body in the purchase of any such an;--: for the exclusive use of its school. The school is openred As an activity of the church, parish, or other religious body and normally maintains a regular faculty and curriculum and no: molly has a regularly enrolled body of pu,pils or students in anendance At the place where its educational activities are regularly carried on- The undersigned understands that the fraudulent use of this certificate will subiecc him and all guilty panics to a fine of nor more chin $10,000 or o Lm prisonment for not more than five yet-). Of both, together with costs of prosecution. Dart- ' IQiUACH. PA0.15H. E7C.) . . ( ADDRESS) C. SECTION EXEMPTION CERTIFICATE - I SIGNATURE) (For use by schools not npenred by -a religious organization) . ITo support the manufacturer's claim for cedit un'_er section 6tl6(b) Q) (D- of the Internal Revenue Code of 1954, as amended.) The undersigned hereby. certifies that he is authorized to execute this certificate and char the article or ar ides' ipeciiied in the accompanying . orde• oral listed below are purchased by such organfiation exclusively for use in its educational aa:vines. It is understood that this ce:nficate is for use only by a nnn-pmtir cducarional organiurson its the purchase for its exclusive use of articles subzcr m the manufacturers excise rax: or by an organization exemor from income tax described in section 501 (ci 13) of the Code in the purchase of any such article for the exclusive use of its school which qualifies as a nnn.orofir educational organization. The exempt organization, or the school operated as an activity of the exempt organization., normally maintains a regular faculry and catriculurni and nor. mally has a regularly enrolled body of pupils or students in attendance at she place where its educational activities are regularly carried on. . s Fhe undersigned undearands that the fraudulent use of this temfinre will subirce.him and all guilty parties to a fine of nor more than 310,000, or :o saprisonment for not more than five years, or both. Together with cost of prosecs:eion. i. Ilse organization exeeiring this certificate has received a determination letter (or a ruiirz, from the Internal Revenue Service holding the organization o be exempt from income tax As an orgaruncion described in section 501(c) (3) of the Internal Revenue Code (or has received a determination iener (or ruling) under the corresponding provisions or prior revenue !caw,,, The dace of such derermirucion -lenc.'(or ruling) is and such determirurion . letter (or filing) has not been withdrawn or revoked. Jan. 21, 1983 ROSEMEAD SCHOOL DISTRICT Dare - _ _ I ' (Fdueuiooal Oraxoiudoo Nw Oprnred by Rrua~ous Orpmutioo) (SIGNAT(1AE)- 36ft0 N. Rio Hondo Ave., Rosemead, CA Business Manager . IADDAFSss 91770 VEHICLE PLTRGq.ASE' RECORD 1. GMC Model No 2. Body Type 3. Dam of Purchase Order... 4. Amount of Purchase MANUFACTURER'S RECORD 1. Chassis No 2- Factory Invoice No . 3. Zone 1=voice No 4........ _ I ZONE NAME) SPEC, AL INSTRUCTIONS Tax-exempt customer should complae only rhat oee sacuon above which is applicable Dnler must comp!ne "CONSENT OF DEALER" D Stmon, on rc,erse side. ROSEMEAD COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING APPLICATION PLEASE TYPE OR PRINT AGENCY INFORMATION Agency N Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please type on a blank sheet of paper and attach to the bagk of the application witha reference number.) Has the Agency previously received funding from the City of Rosemead? Yes _ No If yes, please identify the years and amounts funded: 2001-2002 $ W 1999-2000 $ 9 /33 2000-2001 $ 133 1998-1999 $ 9. /33 1 Administrator Telephone No. 474-a- $30- L/1ZFax: x.26- .~36'~-Zds Project Manager. C/iO9 C~/}/✓QG7Q Title emCT Project Manager's Telephone No. Fax: Gal, ?.g - a-d✓5- PROJECT PROPOSAL AND DESCRIPTION In this section, briefly describe the project proposal, including cost estimates. Grant Amount Requested AA3 Briefly describe your proposed Project/Program and the objectives. Your response should describe the scope of services for the project. See Briefly describe the clientele that will benefit from your services (i.e. homeless youth, the ~rJerly, disabled, handicapped, etc.) ~"~l VPily-t ~ ldY'P,~'l o e ~o ~ b ~~t ro e u/ir t On So t 12 G How do your services benefit the above listed clientele? 5va ~1~i3T°~ Can this Project/Program proceed on July 1, 2002? Yes No If your proposal is for an existing Project/Program that is currently funded through Rosemead's CDBG program, this request will ...(Please check only one) Increase service. If so, how? S~ 7rffC"1-W1- I- Continue the existing CDBG funded program at current service levels. Replace a previous.source of funding. If so, list source New program for FY 2002-2003 New request (not currently funded). 2 III. CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Does your agency obtain this information? Yes No If yes, does your intake sheet obtain the following: 2. Name Yes X No 3. Address Yes X No 4. City in which client last resided. Yes_)~_ No 5. Number of family members. Yes No 6. Total.family (household) income. Yes X No 7. Ethnicity Yes__~_ No 8. Female head of household Yes 1( No Describe any special characteristics of your client population. f- (,VW ~C r p !L i YkTI a Provide the actual percentage of your total clients in the categories listed below: (For start-up agencies, please provide projected data for upcoming fiscal year.) 7 to to Rosemead 6/30/01 Agency ~ a 7Q 7/1101 Rosemead - to 12/31/01 Agency b/ y J f Provide the actual percentage of persons served in the following age categories: (For startup agencies, please provide projected data for upcoming fiscal year.) ltlren' ~ r h ,v € ~ ~ Adult Ell ffi ~ Eld ~q ~ A~,.1111 Y z. erl' l a C T! 4 Rosemead Agency Rosemead Agency Rosemead Agency Rosemead Agency 7/1/00 to 6/30/01 7/1/01 n Q / a to 12/31/01 Report the actual unduplicated number of clients your agency served from July 1 2001 through December 31, 2001. One person can only be counted one time, even though the client may have been served many times during the reporting period. Calculate the totals and percentage for each category. yg ! dy t l 4eM 4 l r I~ t t$+a" KT r e 4ry-4 M t RV k n.fi . T E s~ of b 'R! 4 4(#"f x' y T l rygp a , k t Y ' fy, {U 1"1y fi.a. # of rR~ 1 yS;{• ° LF YG i ~ Q3j." E ? A t Ck A` ! 4 } ~rY 3 . s"4 Et t vv .JRosemead y ! ttq 3.~. P ` iJt~d e S I RosemadN r w f s $ ! k: ~C h Residents t, an w t f M m Resldents~ } n ?fr k , F. ~y'S yF'a_ i' } CYr} N iX S d b r t f.: t "r .4. '.]4 ~#rServed byX~ 'U1 1 y§a served ~ ~ ~ GCDBG„Eh Ible~ ; g r#lServed b "Y1 ye ~a serve x r~zs a z l ~ tia~nt z, IncorneaL*Imd s er Agency Y a s A ge ncY ~ ` Protect x p lect~be ' " x ousehold1t 2000 `r ip below the ! below the beldw the x the,lncome, ; * H z k 1 p ' InCOme urnltd s 1lncomekbmlt, Income Ll Llrnlt' fk St e f~ } t s4 T lx ar ,<.i.ut x, ~dur.r 4 a . u 1 $30,500 J~ D e5 7c) 2. $34,900 "2O 3 $39,250 4 $43,600 5 $47,100 6 $50,550 Subtotal of CDBG Eligible i Households Total Households Served Percentage of CDBG Income c7l'o l Eligible Families Served t 4 The source of funding for Public Service Grants comes from a Community Development Block Grant (CDBG) received through the Department of Housing and Urban Development. CDBG funds are for the specific purpose of benefiting low/moderate income households. In order to be eligible for these funds, your organization must provide a service for the residents of the City of Rosemead and be able to.document that at )east 51 percent of the clientele served by the project/program earn less than the following income limits. Household Size Annual Income Limit 1 $30,500 2 $34,900 3 $39,250 4 $43,600 5 $47,,100 6 $50,550 7 $54,050 a $57,550 Please check the corresponding letter, which further describes the activity you are proposing. a) The project will benefit a clientele which is generally presumed by HUD to be below the eligible income limits. The following groups are presumed to meet this criteria: abused children, battered spouses, elderly persons, illiterate persons and persons with acquired Immune Deficiency Syndrome (AIDS). b) The project information on family size and income shows that it is evident that at least 51 percent of the clientele are persons whose family income does not exceed the CDBG eligible income limit. C) The project has income limits that limit the activity exclusively to CDBG eligible income persons. d) The project is of such nature and location that it may be concluded that the clientele will primarily consist of CDBG income eligible persons. All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start-up agencies. This stipulation shall also apply to all organizations which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally, shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. The applicant hereby proposes to provide the services for the City of Rosemead as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Rosemead, will be adhered to. As the duly authorized representative of the applicant organization, I certify that the applicant is fully capable of fulfilling its obligation under this proposal. Q~ Date: ~4o?L~Z Signed: Title: Organization: C'~ re ~Sx~~n J a cn w O F w H C) a ° m V D 8 p m h rn co v a s $ 0 \ K 0 L p 0 Fo- ° V y 00 K, d m 8 \ ~ d L L 3 U Y L t -0 0 O q 4 4 m rn c m L `F g $ 4 d CL u ;a, 0 O ~ o ~ T w # K ~ - d d M o~ c cc N u o n m Qy ~ ~ n o U ( c . m i a O s i l m o m y r N m N° 3 K F O o F- = Q m U 6 W Li b S N rn J Q O n- o Ir a W Q m F z W 2 Q ~a d x) ~ ~fY Hwy O 7 IZ ~ fULi ) D © A Q A ~ O Q Q s k 4>°; W l ~ ~ p C hi pm ° p . ~Qy ~3 s e . ® a O p 8 ° ~ 'n p V sa w r IT CC1 , tfp din"- O 4q - Q o p $ v° pp -of kt ix V Q Q Q ~ M ;(..5 O Q Q ~ ~ ~ ~ O O m, f k U Yx ~S ~ ~ f } ~ ~ k O Q ~QS y Qf 1Rv V s3fLS l , £ a O r7 t\' \ w• Wit} Mail ~ l V a «m~ g ~Sf ~ ikbi y R C O ~6~ ti t~ _ tt i ^M ~ D $ d q ~ ~ ~3 Lh~ 'll V h I `Sf- kplL E a-+ Vie= Ci Q Q N a) fa N 0- > U) _ y !y (L) t77 ~ N CL Q j C N (D a a) m a.." co _ CL :3 lU L) a) ( X a Q) (D m a d ` o c to o m m C: = c m c E C .xu aW t w m m n o m m m c w w m co m . ss ,s 7•! HS3D = N U C N N a L O O ~ _ O _ o Y m m d r~ 00 C) 0 C"; Y' ~yOff`' r r r N U 11 ATTACHMENT B - BOARD OF DIRECTORS AFFIDAVIT All applicant Agencies must complete this affidavit listing the members of the Board of Directors and all other officers. If there are changes in the Board membership after the request is submitted, the City of Rosemead must be notified in writing. In submitting this and sev_that I arc I (Designee) 5M1511 (.yA'W-Oh~R depose • v:_., n-....~a,...~ .,f.. \ of (mser[ narne aiiu auu u 1 r, i "~r °Ja as r ? "y me N 'ff: t Tdygg ri T 4t r, < Trtle; Jr°ierm Ex tres P r : t{ y^. a .a^...eF~f1°'F.Fr.YR... . x+.} _ ~Ar :~aYat~d~~s.n3bnal` t164W«l'Y'',.nkS p'+`S a i ~.✓2s_'.'+i..uaN'.x .y.y...f^z. rS ~ Unl~ C~l~~a 4 C~Tyu ~'~Z o20~3~ 2. 4 y,/ `¢!t .Jl(1o// 018E q" ~e T 3. `2) ~1 rJ n em62r' 43- Z4,06 & 0~ DO3 4. Pp Pm~2r r API a mot 5.. _ /~err~1EY . ~Qlr~ 02005' Date: c(- 0 2 at pQ/~nearaG (City, State) The appropriate Agency designee must sign and affix the seal.' (Corporate Seal) I certify and declare under penalty of perjury that the foregoing is true and correct. Print Name Signature and Title The other members and officers of the Board of Directors of this Agency are: (List names of Board members and attach an additional sheet, if necessary) ATTACHMENT B - BOARD OF DIRECTORS AFFIDAVIT Additional sheet of Names Title Term Expires EBChaEbra. E6.Dr. Member at Large 2004 7.Vivian Meneses Member at Large 2006 8.Anthony Robles Member at Large 2007 ATTACHMENT C - PAST AND PRESENT ACCOMPLISHMENTS Project/Program ~P ERSO ~NIJMBER' OF ROSEMEAD~°+; .t..b NS (P) HOUSEHOLDS;(H)~SggERV ^u~ ERl' ~ '~~K . , 2 9` 2 0 0 X19 3x 001 0 02 0 9 0 2M . ~ ~"`i!"' L`h~ a °FAt R~• 1„ ~.,~iRSM1 ~'rJ3~ P"'f' Xk`j ~3.} d ~ 1. '~ytYk 3 Low/Moderate Income ;z 5 J Low Income White (not Hispanic origin) s' 6 G G Black (not Hispanic origin) p D O D p Hispanic A& ao / ~ /G Asian or Pacific Islander - American Indian or Alaskan Native . Z / . 1 O t7 Female-Headed Household /S 'oJ VI Attachment A AGENCY INFORMATION AGENCY INFORMATION DESCRPTION Little People School, directed by A and B Child Care Association, has long been committed to the security and growth of children. For the past seventeen years, Little People School has been a state licensed, community childcare center. The Mission of the association is to provide the highest quality of child care services possible by meeting the needs of the children without regard to ethnicity, language and culture! It is designed to exceed the expectations of the parents who bring their children to the School. High value is placed on the language, creativity, cognitive and physical growth of the children. It is a priority to meet the needs of the child and establish a relationship with the-parents. The value of the parental awareness of the program is that it allows them to feel secure about the child care of their children and to alleviate any concerns which might arises to cause negative feelings in their work environment. The purpose of the program is to provide childcare for working parents or parents that are involved in training programs and/or jab placement programs. We serve 92 children, including our after-school youth from mostly "working poor" families. The preschool has served families in the private sector and public assistance programs, such as Gain, Net, Options and Alternative payment programs. The preschool children range in ages from eight weeks to 12 years. The children are assessed according to their'strengths, skills, needs and interest. The main categories of focus are Social/ Emotional Development, Physical Development, Cognitive Development, Language and Creative Development. Many of our youth come from English speaking households of mixed ethnic origins. Many parents cannot afford to provide their children with day care. Therefore, children are often left at school or at home unattended. We believe that subsidizing some of the costs would provide parents with the opportunity to have their children in quality day care, turning an "at risk" situation into a stable and nurturing environment. Attachment B-1 Proposed Project SCOPE OF WORK our after school camp "Little People Clubs" recognizes a strong need to help children within the following areas with adult supervision, through positive role model relationships, academic assistance and enrichment, fostering positive social.. development and nurturing the children through the pre-adolescent years encouraging strong emotional growth. THE OBJECTIVES OF THE PROJECT oocx 6 tv' • To provide acne M children of low income families, living in the city of Rosemead, the opportunity to have quality day care before and after school in a stable and nurturing environment that is conducive to leaming,,assisting with academic achievement, and keeping the children off the streets and away from hazardous situations • To provide enrichment materials and educational field trips for the children assisting them with the development of academic skills and provide resources that will allow the youth to become more skilled, knowledgeable and better able to achieve in the learning environment. ' • To provide a diverse environment that will stimulate the youth in social awareness and provide a vehicle to learn and increase their sensitivity to racial justice and respect for all., • The youth will learn to communicate their needs in a non-confrontational manner and have a greater understanding of other cultures while developing an increased sensitivity to ethnic groups different from theirs. • To provide families in need of child care assistance with professional services that are affordable and meet all City, State and Federal regulations. Also, as important, facilities that meet the needs and expectations of the family and have meet the requirements of the-goveming Board of Directors. Attachment B.2 Proposed Project The main focus. of Little People School is to build on positive individual strengths. The youth learn responsibility, self-control, and self-worth through making choices and following through within a positive and supportive environment. By teaching independent skills, the child's feeling of self-worth increases, and with direction provided by staff, builds on an effective sense of self-esteem. Educational modalities include: Social/ Emotional Development, Physical Development, Cognitive Development, Language Development, Creative Development, Ethnic and Cultural Recognition. SOCIAL/EMOTIONAL DEVELOPMENT Little People School teachers encourage self-esteem and self-awareness by providing opportunities for each child through a variety of activities. The behavior standards established are displayed by the teachers, both through interaction with the children and with other adults. It is.important to establish behavior patterns that are based on the right to respect others and be respected as well, by others with whom you come in contact. The teachers work individually with the children to help them express their feelings within their environment in a positive way. . PHYSICAL DEVELOPMENT School age youth are provided with a well-rounded opportunity for development. Due to our location, many activities are available, such as skating, bowling, outdoor play at the park, including team sports. Through a variety of team sports, children have the opportunity to learn cooperation and the necessity to follow directions, and the positive result of team play and supporting each other. Development of fine motor skills is accomplished through weaving, painting, sculpting, and board games. COGNITIVE DEVELOPMENT Our program provides many hands-on experiences through the various activities that are sponsored. Field trips encompass swimming, fishing, and small boat sailing. There is an on-going encouragement to develop respect for our surroundings, whether in the city, at the beach, or in the mountain areas. Scientific reasoning is developed and strengthened through, experiments, classroom pets, food projects, and gardening. The school age program offers time for homework and additional study. The teachers assist with homework, but peer tutoring is encouraged.. Attachment B.3 Proposed Project LANGUAGE DEVELOPMENT i Within the school age program, language skills, such as reading, singing, writing and word games are offered. A computer lab will encourage the youth to work on assignments, access information easily and develop computer skills. Short one-act plays or skits are a means of encouraging creative thought, personal expression and language skills. The teachers encourage conflict resolution and communication techniques through mediation. CREATIVE DEVELOPMENT School age youth have an abundance of activities available to them through dramatic plays, performing arts, trips to the theater and museums. These all encourage creative thought. A wide variety of art and craft materials are also available. Art materials, such as paints, crayons, chalk and markers, along with wood, felt, buttons, and pipe cleaners stimulate the children's creativity. Musical instruments are a wonderful way that the children experiment with sound, personal expression and the discovery of the similarities in music of many cultures. These types of activities are a way to enhance the children's cognitive and academic skills. ETHNIC AND CULTURAL RECOGNITION The school age program seems to naturally provide a willing and receptive arena for cultural activities. Several times throughout the year, the staff and the children bring their own cultural traditions and knowledge to the school. The staff will promote cultural activities utilizing materials that are real and relevant to the children. The reading areas are filled with stories from different cultures and languages. Classroom items are labeled in different languages as an added incentive to learning. Parents are encouraged to become involved and their input is valuable to ensure authenticity. Special events and holidays are celebrated with the expression and accents of different cultures. THE STAFF At Little People School, the staff is sensitive to cultural expressions due to their own diversity. Many of our employees are bilingual in a variety of languages, providing additional comfort to those children struggling with English. Their sensitivity is also extended through their awareness and appreciation of parents that are struggling economically to meet their children's needs. The staff is required to pursue continuing education classes in child development, and is certified in First Aid and CPR. They meet all state licensing requirements and are fingerprinted, report to the State of California their Child Abuse Index and agree to a criminal background check. Attachment BA Proposed Project CLIENTELE Explanation of services that benefit the clientele Low-income families benefit in, many ways: • Have all the family members under 12 cared for at one location. • School age youth will be given the care and attention needed while the mother is at work. This includes academic assistance, snacks, recreation, and academic enrichment. • Full day care will be provided during pupil free days and vacations. • Transportation for the children will be provided to and from the school during the year. • Parent can leave for work on time knowing that the child(ren) is cared for and that their needs are being met. Parent is potentially a better employee due to the decrease in concern for the safety of the child(ren) and is better able to focus on their work. • Due to the provision of quality care for the children, the self-esteem of the parent with regard to their parenting responsibility increases and the self- esteem of the child increases, with the potential of creating a more positive relationship between the parent and child. • Financial burden of the, parents is substantially decreased due to subsidized childcare, in turn, creating less financial stress in the household and lessening the risk of financial insecurity. • Nutritional needs of the child (ren) are met at breakfast before the school program and a snack during the after-school program. • Parent/Teacher conferences are held to communicate the needs of the child, create a bond between the staff and the family and to support the parent with parenting skills. Parents are allowed to drop into the facility at any time. • Recreational field trips are available during the year for the child (ren) to explore other interest located in the community. Attachment B.5 Proposed Project Due to the recent changes and requirements in the Welfare Reform Act, it is projected that the need for childcare will increase in the next year. The former welfare participants will be in need of assistance with childcare, while they enter training programs, schools and the job market. Therefore, A & R Community Child Care Associates is submitting for an increase of funds for the-year 2002-2003. Little People -have the capability to care for school age and pre-school children in the program. ROSEMEAD COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING APPLICATION PLEASE TYPE OR PRINT 1. AGENCY INFORMATION `~LU~Ileu~urc~.CD(~~GL~nc. o,u)D P. 1~) j4 k) Cep 1j e4 L L Y l 776 IN uI uuei Jll eel any 4-1p I,oae Administrator: A)D EA.)& r4 k)D Title: X (ova (o ~1 (off ~ Administrator Telephone No. o'tgF~ Day 7 Fax:d oject Site Add ss: (o D b, ri S l umber Street i2/8L. ~ J77 Project Manager: JV 0I~EV4 "+s1Tiittlle: , X.r1Dj p- GC/ o P,/ Project Manager's Telephone No.~ pQ p 6 •`7 / Fax: cy a - ~D°Y Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please type on a blank sheet of paper and attach to the back of the application with a reference number.) Has the Agency previously received funding from the City of Rosemead? Yes No If yes, please identify the years and amounts funded: C1 2001-2002 $ lOj 7f 1999-2000 ~2 6 2000-2001 $ 1998-1999 $ 1 II. PROJECT PROPOSAL AND DESCRIPTION In this section, briefly describe the project proposal, including post estimates. Grant Amount Requested $ l6 9y Briefly describe your proposed Project/Program and the objectives. Your response should describe the scope of services for the project. Briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) How do your services benefit the above listed clientele? Can this Project/Program proceed on July 1, 2002? ~J Yes No If your proposal is for an existing Project/Program that is currently funded through Rosemead's CDBG program, this request will ...(Please check only one) Increase service. If so. how? Continue the existing CDBG funded program at current service levels. Replace a previous source of funding. If so, list source New program for FY 2002-2003 New request (not currently funded). 2 III. CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Does your agency obtain this information? Yes No If yes, does.your intake sheet obtain the following 2. Name Year No 3. Address Yes No 4. City in which client last resided. Yeses No 5. Number of family members. Yes No 6. Total family (household) income . Yes No 7. Ethnicity Yes No 8. Female head of household Yes No nDnescrib any special characteristics of our client popula r 1 0 / l/ n AA) 1 CL 1a i-n i j 1 rr < tion. W 1 T 'l Provide the actual percentage of your total clients in the categories listed below: (For start-up agencies, please provide projected data for upcoming fiscal year.) ~7F'.4-5" Youth a i.Y.FM->l~' ' omen~ zYofJt%&- k ~tN}".`4Jt 7Y ~SeniorsM tb "3 tS4 #Di~sabled ~ h^}4'-"'t?~ Homess~r „ ~ 3 At ,Risk, SK fCt Risk ~ s ~ # _pp ryp °1 ~ ~ ~ t 7, u 15 E° .,2 $A aRd .Fitk „~„T .Y 4 ieev 's .i Y. ~ 7n/00 to Rosemead 6/30/01 Agency Q~. ! CD /p 7n/01 to Rosemead [ I /o 12131/01 Agency 3 Provide the actual percentage of persons served in the following age categories: (For startup agencies, please provide projected data for upcoming fiscal year.) N'yl4`M 4 •y,J4 'S' M1G3 ;+Chtldren rrit~ ~ rti ^"r~,{1 M1UaF § °'4P~°" ~~~~=1'outh'a-~~s^~~=' : 4 3L (ki 3 YtY e~ A w n"~k~ >Adultx'~~~~ 4 L "P'R Xi 9q+.v J §d S r~~~~~~ElYtlerlyx,~ " ' ~ 3j_0.f4.x 12x a Y 'i$ ' 13; 1,7 ? ~ 18" '54 55 & o ver R'cR')vN fi • s++-.d.... Ge Y-F a+.(W-- Rosemead' Agency Rosemead Agency Rosemead Agency Rosemead Agency 7/1/00 33 / l.Gt.O /S ~ &DO ~ V y~ CJ-6 6/30/01 ~U 711101 to 12131/01 y 7~ ~9~ y/ Z, o 1 % 9~ 712 Report the actual unduplicated number of clients your agency served from July 1, 2001 through December 31, 2001. One person can only be counted onetime, even though . the client may have been served many times during the reporting period. Calculate the totals and percentage for each category. L a}sNr a f• ti51 k. 14 a J, x MF ' »h #`v"° {td9 xx.. l-=.XF .5 !d'4jj~ 4 1 T r 'W )Yy~ ri - i~iy* t:.~ } 4s " x V -'awn-, kY iYi•h c' o , FS 7 #ffr s"Y R x*wa^+ ka, ~j,i,.r€ R fyvu ~s"•:F`,s xr~rvi'p'. s'i vn fifi&-+d'si - t I ~,x, ~ Y{ M t rrca osemead r ~ - 4 . tRosemea ~r li, k z~ tt 3 r R esltlents .rv $-w- z Reslder~ts~ a u.,k~ 1xs 'fin z F~j z J CDBGEllglblerx< Income umlt #,SeedbyY A enc 9 Y e rved by; ~ ~Agenc~ 4 + y1 # Served by ProJectr m servedby i ro ect below = P J Household s..Y ~ 11 ~ - RR 2000 . below'the ~ below the f "•'Ii'Si"'W:$~s , below the -w'"3'SdS F"At>t'i 4 Y the Income k. } Fes"'-`°" Ej c etimlt Ihcome Limn {lnco m e L mlf L m t 1 $30,500 ~Q /QL7~ 1 QQ j ~Q 2 $34,900 3 $39,250 4 $43,600 5 $47,100 6 $50,550 Subtotal of CDBG Eligible Households /too Total Households Served / Y s-g6:-, ~ 6'36' 1 6-3 6- Percentage of CDBG Income Eli ible Families Served / D ! ~0 99 ~~C Z t' A~l Z) / O /zq z2 g The source of funding for Public Service Grants comes from a Community Development Block Grant (CDBG) received through the Department of Housing and Urban Development. CDBG funds are for the specific purpose of benefiting low/moderate income households. In order to be eligible for these funds, your organization must provide a service for the residents of the City of Rosemead and be able to document that at least 51 percent of the clientele served by the project/program earn less than the following income limits: Household Size Annual Income Limit 1 $30,500 2 $34,900 3 $39,250 4 $43,600 5 $47,100 6 $50,550 7 $54,050 8 $57,550 Please check the corresponding letter, which further describes the activity you,are proposing. a) The project will benefit a clientele which is generally presumed by HUD to be below the eligible income limits. The following groups are presumed to meet this criteria: abused children, battered spouses, elderly persons, illiterate persons and persons with acquired Immune Deficiency \ . Syndrome (AIDS). b) The project information on family size and income shows that it is evident that at least 51 percent of the clientele are persons whose family income does not exceed the CDBG eligible income limit.. C) The project has income limits that limit the activity exclusively to CDBG eligible income persons. d) The project is of such nature and location that it may be concluded that the clientele will primarily consist of CDBG income eligible persons. All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start-up agencies. This stipulation shall also apply to all organizations which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally; shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. The applicant hereby proposes to provide the services for the City of Rosemead as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Rosemead, will be adhered to. As the duly authorized representative of the applicant organization, I certify that the applicant is fully capable of fulfilling its obligation under this proposal. Date: ~Yt • p~8 o~ Sign J Title: Orga CDBG GRANT OUTLINE AGENCY INFORMATION (cover page) People For People is a non-profit food program. Our doors opened March 1, 1984 and since then we have served the unemployed, welfare mothers and fathers, low- income families, the elderly, homeless families and individuals. We serve the cities of Alhambra, San Gabriel, Rosemead, Temple City, Monterey Park and Arcadia, and the unincorporated county areas. Our purpose is to help people make it through the month by providing food, clothing and moral support. We are funded by local churches, service groups, and individuals in our service area. We also have a thrift store, which provides free clothing to those in need. The thrift store helps support the food program. People For People is a project of the West San Gabriel Valley Church Council which was incorporated in 1949 under the name of Alhambra Area Church Council to meet the assessed need of the community churches, by providing a local distribution center. The first location was the First Baptist Church at Walnut Grove and Mission Drive in Rosemead. It moved to its present location in 1985. Norene Rand began serving as Executive Director at that time. The thrift store opened a few months later. The staff of volunteers from churches; service organizations and local businesses are experienced in working with people and have a heart for caring for those less fortunate in our society. CDBG GRANT OUTLINE 11. - PROJECT PROPOSAL AND DESCRIPTION Grant Amount Requested $ 16,698.00 Part time employees 2 $ 16,259.00 Bus tokens 439.00 Briefly describe your proposed Project/Program and the objectives Your response should describe the scope of services for the project. The object of our program is to continue to serve people with supplemental food and clothing on an emergency basis. Our services include counseling. on a one to one basis to the unemployed, low income families, elderly, youth and homeless of all ethnic groups. The proposed project would be to provide additional services as a job councilor to help individuals fill out job applications, make appointments to job interviews, help with clothing for job interview, help with resume writing, give bus tokens to those who need help with transportation. Describe briefly the clientele that will benefit from your services (Le.,homeless youths, elderly, handicapped, etc.) Clients benefiting from our services are the homeless, low income families, and unemployed and those who do not qualify for other programs. How do your services benefit the above listed clientele? Hurting families have their essential needs met. Clients are provided with job opportunities to promote social skills, enhancing dignity, and increasing income all of which reduces the impact in our communities; churches, local businesses, residential areas and public facilities. PEOPLE FOR PEOPLE PROPOSED BUDGET (January 1- December 31,2002) PROGRAM INCOME Grant (CDBG city of Rosemead Fund Raisers Interest Income Operating Contributions Thrift Store Income Total Program Income PROGRAM EXPENSES Accounting Service Advertising Bank Charges Bank loan (forklift) Business Supplies Emergency Assistance Bus Tokens (CDBG Rosemead) Food Bank-Food Purchase Fund Raiser Expense Insurance: Employee (Health Ins.) Liability Insurance State Compensation Vehicle Insurance Maintenance Postage Rent & Storage Wages (l employee) Grant Employee (CDBG Rosemead) Grant Employee (CDBG Rosemead Payroll Taxes(comp.Portion) Sales Tax Truck and Delivery Utilities Volunteers Recognition Vehicle Maintenance Total Expenses $ 16,698.00 8,400.00 250.00 65,036.00 11.000.00 $ 101,384.00 $ . 400.00 200.00 100.00 900.00 2,000.00 100.00 439.00 6,000.00 1,200.00 6,700.00 1,800.00 1,700.00 1,400.00 2,500.00 750.00 20,000.00 23,206.00 8,259.00 8,000.00 3,300.00 1,200.00 4,000.00 5,500.00 300.00 1,250.00 I' $ 101,384.00 W O 3 J 2 ~ T rtl O n m D N d N N N 3 N y o o o m o r \ 3 n r-~ d a V a m c ~ o w - o cn 97 Q n I m ~ (D y v a ~ fu C. W 7 N' N T 1 L :tt M 09 93 o a O 0~ ? m 3 La W' O rL CI CD 0 c 'm. n W N o C~ G ~ 0 3 0 O y ~ CD a ai c a to D W Q.l G CID C D n O m m z O ~ D D Xc 0 0 O co co V (T A W N O O 0 ~~rye5 x o -o (D O D c > m > c-) 0 C7 0 -0 O (D C = 70 y CD < v =F (D CL C =5 D 7 0 (a n (D (D _ ' .d to Z) 3 7 7 7 (n C N 7 N N w 0 y x m m N CD - C X - 0 O CD 0 C U) 0 - m CD (c try7s -a j4L CD 0 CD l C D 7 n (n U) 3 Q (D yT , N v N ( 'O N t ( D r N ( D - f Q CD.. r ig" Y:a C1 Q \ ;opw ~Yl'sT^ - Dp-k' w I j al j o j 07 " C V p$ i ' h R n _ Y F~5 ~ k A PIN r , ' ~ 4v4x sS .i i;bgv of y O G wr s,~s r (per, #W Fa D-- ra~'4 r£ .a re tFz xYX a ~t"~Q-` g ~Nf . 0 q 4 D 1 D x m z -4 WD m v O 0 O D r ATTACHMENT B - BOARD OF DIRECTORS AFFIDAVIT All applicant Agencies must complete this affidavit listing the members of the Board of Directors and all other officers. If there are changes in the Board membership after the request is submitted, the City of Rosemead must be notified in writing. submitting this ee)1-" depose 9✓776 The other members and officers of the Board of Directors of this Agency are: (List names of Board members and attach an additional sheet, if necessary) fti'5w'~el~^AVtik I~'F,'F,."k7fl9 t✓+Y PR..d .nn L~.. k i `p..= .S x3` [ P: .'1"'. f a, WIN a" ;Title ;0 9 Cy H4` P' <Y'* [y'.Y t3 `TermxEx ires:3 f r,u~.P_ro p Q1ke bus Pie"osi G j-1- . a OD -Al 2~l• d~ ~a~~asa,~ i ~ u 2 00 s. b v 5 ~~GS I E( D D DLID2 1 ~Div/0 4 CA D d n 5.15 GU kp l s . J'pu 00.3 Date: QA/H,• a~ at .'YI ~tltE~ (City, State) [J The appropriate Agency designee must sign and affix the seal. (Corporate Seal) I certify and declar under penalty of perjury that the foregoing is true ,7d correct.n / DPEA ~ NOD `~i~it. lw Z correct. Print Name Signature and Title V u (Insert name and address of Agency) . 0 oS a ooh ~ ~ 0L) ROSEMEAD COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING APPLICATION PLEASE TYPE OR PRINT AGENCY INFORMATION Agency Name: Rosemead Chamber of Commerce Agency Address: 3953 Muscatel Ave., Rosemead, CA 91770 Number Street City Zip Code Administrator: Mary Jo Maxwell Title:Executive Director Administrator Telephone No. (626) 288-0811 Fax:(626) 288-2514 Project Site Address: 3953 Muscatel Ave., Rosemead, CA Project Manager: Mary Jo Maxwell Title: Executive Director Project Manager's Telephone No. (626 ) 288-0811 Fax: (626) 288-2514 Describe Agency's overall function or purpose. Include history and experience in providing this service. (if more room is needed, please type on a blank sheet of paper and attach to the back of the application with a reference number.) Plpac;p 5(-p Att-arbmpnt- 'A' Has the Agency previously received funding from the City of Rosemead? X Yes _ No if yes, please identify the years and amounts funded: Zug $ 10 , 0 0 0 1998-1999 $ 1999-2000 $ 1997-1998 $ PROJECT PROPOSAL AND DESCRIPTION In this section, briefly describe the project proposal, including cost estimates. Grant Amount Requested $ 15,000 Briefly describe your proposed Project/Program and the objectives. Your response should describe the scope of services for the project. PLEASE SEE ATTACHMENT "B" Briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) Prospective new business owners who employ low and moderate new income persons; needing additional counseling an assistance in obtainincx necessary permits and authorization to open their business. How do your services benefit the above listed clientele? To inform and educate on necessary requirements of opening and ooeratino a business in Rosemead. Can this Project/Program proceed on July 1, 2002? X Yes . No If your proposal is for an existing Project/Program that is currently funded through Rosemead's CDBG program, this request will ...(Please check only one) Increase service. If so, how? Continue the existing CDBG funded program at current service levels. Replace a previous source of funding. If so, list source New program for FY 2002-2003 X New request (not currently funded). III. CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Does your . agency obtain this. information? X Yes No If yes, does your intake sheet obtain the following 2. Name Yes X No 3. Address Yes X No 4. City in which client last resided. Yes X No 5. Number of family members. Yes X No 6. Total family (household) income. Yes X No 7. Ethnicity Yes X No 8. Female head of household Yes X No Describe any special characteristics of yo ur client population. A high percentage of low to moderate income, non English speaking population. Provide the actual percentage of your total clients in the categories listed below: (For start-up agencies, please provide projected data for upcoming fiscal year.) 1:.'i{'iy,., ~Youtl y S Women; .+'.+i1• '}tY Youth~z 5~' 3fAi abxL ntors e' y T',x% sDisabled' a+' Y# 'Z 'd Homeless' ~ At Rtska~ Pt'Rtsk _WT x 049 711/00 Rosemead to 6/30/01 Agency 7/1/01 Rosemead . to 12/31/01 Agency 3 Provide the actual percentage of persons served in the following age categories: (For startup agencies, please provide projected data for upcoming fiscal year.) y R4S TL+ G a Children . `y:+ M1..7nv„~. x -Youth ✓.fr"u 141 ,Adult s ElcJerlq~ s0 ~12 ~ T~ 17 1'854 55& over „ b. . k". . . r u M,s Hw Rosemead Agency Rosemead Agency Rosemead Agency Rosemead Agency 7/1/00 to 6/30/01 - 7/1/01 to 12/31/01 - Report the actual unduplicated number of clients your agency served from July 1. 2001 through December 31, 2001. One person can only be counted one time, even though the client may have been served many times during the reporting period. Calculate the totals and percentage for each category. 3 . 3 2 `x x X ' FC i y E Ns ~N ' u:E at t a u C 1 ~ y [i"[ yy mosemead y y Tye i.Y C L t I S'J' ~~c f t x35'e`V.'2~`a. fly}." # ofn, e :Rosemead G m -ti beiST -TN•'C~ ~ ~ 5 A4,~~'~-rv X "15A +°f "s,'wyj ~Resldents- -V L r x 3 Residents ~UuuutEllglble ' # Served,by xserved by #Servedsby served by 4 +t "~#rie L[ #s "R Household r 155 x Income L~mlt y M f20 xq-U Agencyj~t v K {4 belowthe r cdtt``x.+a Agencyp beH R`' ."9 J" br below the 32: 5~' b [ Profect~ k,+a.t' l P ~ec~ below the `protect below.k 2 rMxRy M`"M Yi}B the lncome* , Si e ~ ;Incor e L t lnc m t a z I L t ~ u L t z n lmi 1. = o e wr ncome lm1 lmi rys~ a 4- 1 $30,500 2 $34,900 3 $39,250 4 $43,600 5 $47,100 6 $50,550 Subtotal of CDBG Eligible Households Total Households Served Percentage of CDBG Income Eligible Families Served The source of funding for Public Service Grants comes from a Community Development Block Grant (CDBG) received through the Department of Housing and Urban Development. CDBG funds are for the specific purpose of benefiting low/moderate income households. In order to be eligible for these funds, your organization must provide a service for the residents of the City of Rosemead and be able to document that at least 51 percent of the clientele served by the project/program earn less than the following income limits: Household Size Annual Income Limit 1 . $30.500 2 .$34,900 3 $39,250 4 $43,600 5 $47,100 6 $50,550 7 $54,050 8 $57,550 . Please check the corresponding letter, which further describes the activity you are proposing. a) The project will benefit a clientele which is generally presumed by HUD to be below the eligible income limits. The following groups are presumed to meet this criteria: abused children, battered spouses, elderly persons, illiterate persons and persons with acquired Immune Deficiency Syndrome (AIDS). b) l~ The project information on family size and income shows that it is evident that at least 51 percent of the clientele are persons whose family income does not exceed the CDBG eligible income limit. C) The project has income limits that limit the activity exclusively to CDBG eligible income persons. d) The project is of such nature and location that it may be concluded that the clientele will primarily consist of CDBG income eligible persons. 5 All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start-up agencies. This stipulation shall also apply to all organizations which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally, shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for'funding in the future. The applicant hereby proposes to provide the services for the City of Rosemead as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Rosemead, will be adhered to. As the duly authorized representative of the applicant organization, I certify that the applicant is fully capable of fulfilling its obligation under this proposal. Date: January 30, 2002 Signed: Title: v~G~~iirC Organization: Rosemead Chamber Rosemead Chamber of Commerce Attachment A The Rosemead Chamber of Commerce is a voluntary organization of business and professional people dedicated to the economic well-being of their community. We will be celebrating 75 years of service to the community in 2002. We serve as an information. center for all businesses and residents of Rosemead. We identify problems and issues that impact businesses and residents and provide the leadership to solve these problems. Our primary goal is assist businesses. A J Q ¢ O z a w O = a U ~ w F- C7 Q D co L V0 _ U a~ L L U d ~ 7 ~ m A ~ ~ O F - U ~ x x X LL w LL ~ w d m c o N m m U N E a X H _ v N u n Q ro S4 N Q) C n o N J -1 r-I u' U U u m a c h m '•i U1 +J ~ y 6 E m m N 0 J 4J -rq Q) , u - m m E a U C U •.i N O U . m c ' N E rO w 44 7 E n . inn W r.C O _ c o d 9 v m m y L G N ~ Q^ v! O a NO LL IL F w 0 0 Q m F Z W 2 U H Q W O o U F, O t ~~m U~ t cA rl c F ~E B 2 W+}i >~LL O O g ,?±7 c~~k f v> V} j /y~ :..yd4+idG } ...A N: a O ~ ~'yrTa`t A` ( t~Fy f /1 sj.F ,g QT . 1 E ~t va c E d P. A= y. i`"7 P"OIL A_. ;Q . a gp 01 l ~ ¢ (0 E N n > N J m j -P c N a) cn - r a) Q) mg = m m a to U) - CL W cm a ix C c m a m swz K f O N O L m U) E m C a~ N 0 C L) C O v m E D7' C _ m m O O •C C C 7 7 _ Eli N (D m 0 0 (n En C O s li f- Q d U U C - C - Q CL ` 4=~s ;RN a L:- O a y a s o r !T o r r r c-li r ri r v r Fri r cp m Qr r r- r m r m r O N O ~ O ~ Attachment B The intent of the Rosemead Chamber of Commerce is to assist new and prospective businesses with additional information and counseling to understand and meet the requirements and necessary information needed for permits, licenses, and other required approvals and authorizations efficiently and expeditiously. In conjunction with the City of Rosemead and other licensing and governmental agencies, the Rosemead Chamber of Commerce and Information Center would facilitate the awareness, communication, and dissemination of information to new and prospective businesses hopefully even before they purchase property or sign a lease or long term agreement. Information would be distributed through workshops, panel discussions and open meetings to accomplish this. Promotion and publicity as well as correspondence to the Rosemead business community would also help achieve success in reaching the right audience. This communication effort would support and "provide a valuable service to the many potential small businesses that employ numerous low and moderate income persons. Publicity and promotions will be developed to direct individuals as to how and where to call for information, and assistance in filling out required applications and forms. This would not only assist City staff, but would result in the smooth transition and opening of new businesses. Information will be available in two (2) languages to support the ethnic diversity of the Rosemead area. In addition, the current Chamber web site could be expanded to include this information. The Chamber's intent is to provide thorough and comprehensive information. To provide more detail, the following items, the process, the timelines, and the "education process or information to owners and prospective owners" need to be clarified. Many of the prospective business owners have a language barrier and it is very difficult to make them understand and to understand them. This positive process would help eliminate those that pretend they don't understand or give that appearance and then try to circumvent the system. Arrangements would be made to hold seminars, workshops and panel discussions with such agencies as the City, Sheriffs Office, a representative from the Alcoholic Beverage Control, possibly SBA, EDD, and Franchise Tax Board and publicize in both Asian and Hispanic media. Working with and for businesses, is the role of the Chamber of Commerce and whatever can be done to help streamline the process would be a benefit for all agencies and parties involved and expedite the business opening. In a few cases,.a.business lost so much money they never got their business opened. The Rosemead Chamber's desire is not only to improve services and communications to the business community of Rosemead, but during this economic down-turn also to enhance the working environment. SEE EXAMPLES OF WORKSHOPS or TOPICS ON NEXT PAGE ATTACHMENT B (Page Two continued) EXAMPLE: New Business Licensing Process 1. Who needs an Occupancy Permit 9. Background check 2. Who needs a ,Business License? 3. The process 4. Timeline 5. Fees 6. Penalties 7. Applications 8. ABC license 10. DBA - Fictitious Name 11. Signs Existing Business 1. Transfer of Business-Ownership 2. Change of address 3. Closing of business 4. Remodeling - Expansion ATTACHMENTS -BOARD OF DIRECTORS AFFIDAVIT All applicant Agencies must complete this affidavit listing the members of the Board of Directors and all other officers. If there are changes in the Board membership after the request is submitted, the City of Rosemead must be notified in writing. In submitting this funding request, I (Designee)_ErzI-) i6 AyAL- depose and say that I am ~residem t- (President, Vice President, etc.) of (Insert name and address of Agency) The other members and officers of the Board of Directors of this Agency are: (List names of Board members and attach an additional sheet, if necessary) ,rdf§ K "qiT ^y'~~"pTwe'~4L.~.gl Name c# f q,L !~..t£ i!' 2w {2z.'+k ?tle k ~ ' + Term Ex gyres- r. „ _ , ~ , 1 . Ernie Ayala 2002 2 . Bob Gordon 2002 3. Ray Gagnon. vP-Membership Srvcs. 2002 4. Nadine Gomez W-Special Events 2002 5. Please see Attachm nt "C" for Directors Date: .January 30, 2002 at Rosemead, CA 91770 (City, State) The appropriate Agency designee must sign and affix the seal. (Corporate Seal) I certify and declare under penalty of perjury that the foregoi is true and co ect. Print Name Sign and T e V ROSEMEAD CHAMBER OF COMMERCE Board of Directors - 2001-2002 YEAR-TERM PRESIDENT: PHONE 'FAX Ernie Ayala 2004-2 Allstate Insurance (626) 280-2667 280-2669 Emieall@aol.com 2408 N. San Gabriel Blvd., Rosemead, CA 9 1770 VICE-PRESIDENTS: Ray Gagnon 2005-2 First American Bank (626) 287-6100 287-2106 Membership Services 8941 E. Valley Blvd., Rosemead, CA 91770 Fabrosemead@earthlink. net Business Development Bob Gordon 2004-2 Gordon Termite Control (626) 287-5800 451-0779 4939 Eade Ave., Rosemead, CA 91770 Special Events Nadine Gomez 2005-21 Career Partners (626) 572-7272 x1218 572-9100 Ngomez@careerpartners.org 3505 No. Hart, Rosemead, CA 91770 Parliamentarian - Uma Chander 2002-1 Little People School (626) 286-7321 336-2285 - 4715 N. Rosemead Blvd. Rosemead CA 91771 Past President Hunter, Joan 2004-1 Martin's Travel & Tours (626) 571-6273 571-8284 DIRECTORS: Gee, Chester 2004-1 PriMerica (626) 2864216 286-8921 5214 N. Burton Ave, San Gabriel 91776 Kho, Elizabeth 2004-1 Coldwell Banker, (626) 286-5222 568-9507 2065 Huntington Dr., San Marino 91108 Reyes, Paul 2001-2 Boy Scouts of America-SGV (626) 351-8815 x230 351-5049 3537 E. Johnson Ave., El Monte, CA 91731 Trujillo, Roberta 2005-2 Family Counseling Center (626) 285-2139 x 17 285-2180 bobbiptl@yahoo.com 314 E. Mission Road, Rosemead, CA 91770 , Steelesmith, John 2003-2 Southern California Edison (626) 302-1391 302-1977 steelejg@sce.com 2244 Walnut Grove Ave., Rosemead, CA 917 70 Sifuentes-Trigueros, Susa n 2002-03 The Gas Company (310}605-4113 (323}268-9481 303 S. Woods Ave., Los Angeles, CA 90022- 1941 Wang, James (Jimmy) 2002-03 C H Auto (626) 571-2288 571-2024 7821 E. Garvey Ave., Rosemead, CA 91770 2004-2 Tripepi, Frank, Ex-Officio City of Rosemead (626) 569-2100 307-9218 8838 E. Valley Blvd., Rosemead, CA 91770 STAFF Mary Jo Maxwell, Executive Director Rosemead Chamber of Commerce (626) 288-0811 288-2514 Ruth Bourne, Administrative Assistant 3953 N. Muscatel Avenue Samantha Luu, Student Office Clerk P. O. Box 425, Rosemead, CA 91770 Eileen Castedine, Boscacci Graphics ROSEMEAD COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING APPLICATION PLEASE TYPE OR PRINT AGENCY INFORMATION Agency Name: Fair Housing Council of San Gabriel Valley ' Agency Address: 1020 N Fair Oaks Ave Pasadena, CA 91103 Number Street City Zip Code Administrator: Frances A. Espinoza, T.D. Title: Executive Director Administrator Telephone No. 626.791.0211, ext. 108 Fax:, 626.398.8155 Project Site Address: 1020 N Fair Oaks Ave Pasadena, CA 91103 Number Street City Zip Code Project Manager: Frances A. Espinoza, T.D . Title: Executive Director Project Manager's Telephone No. 626.791.0211 ext. 108 Fax: 626.398.8155 Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please type on a blank sheet of paper and attach to the back of the application with a reference number.) residence for all persons' regardless of race color, religion, national original, familial status disability, marital status income source, ancestry, age, sexual orientation or gender. Please also see attached proposal. Has the Agency previously received funding from the City of Rosemead? ✓ Yes If yes, please identify the years and amounts funded: 2001-2002 $ 25.000 1999-2000 2000-2001 $ 23,000 1998-1999 No $ 23,000 $_20.000 II. PROJECT PROPOSAL AND DESCRIPTION In this section, briefly describe the project proposal, including cost estimates. Grant Amount Requested $ 25,000 Briefly describe your proposed Project/Program and the objectives. Your response should describe the scope of services for the project. The Fair Housing Council proposes to continue providing the Fair Housing Program for the City of Rosemead The Program will continue to include comprehensive public education on fair housing and landlord/tenant law, fair housing and landlord/tenant counseling discrimination complaint investigation and when appropriate fair housing litigation The Fair Housing Program attempts to prevent future incidents of housing discrimination through education and outreach targeting housing professionals, and by may be veiled by landlord/tenant disputes. Briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) The primary beneficiaries of the Council's direct'services are low- and moderate-income communities of color. In 2000-2001 78% of Rosemead clients were people of color and 89% were in the low- and moderate- income bracket. How do your services benefit the above listed clientele? The Councils' services promote fair housing choice help eliminate housing discrimination and support informed and peaceful problem solving between housing consumers and housing professionals. Can this Project/Program proceed on July 1, 2002? ✓ Yes No If your proposal is for an existing Project/Program that is currently funded through Rosemead's CDBG program, this request will ...(Please check only one) Increase service. If so, how? (Please see attached Fair Housing Program proposal) ✓ Continue the existing CDBG funded program at current service levels. Replace a previous source of funding. If so, list source New program for FY 2002-2003 New request (not currently funded). III. CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Does your agency obtain this information? ✓ Yes No If yes, does your intake sheet obtain the following: 1. Name Yes ✓ No 2. Address Yes ✓ No 3. City in which client last resided Yes_ No ✓ 4. Number of family members Yes ✓ No_ 5. Total family (household) income Yes ✓ No_ 6. Ethnicity Yes ✓ No_ 7. Female head of household Yes' ✓ No_ Describe any special characteristics of your client population. The Fair Housing Council's clients are principally people of color, female heads of households and/or low- and moderate-income persons. Provide the actual percentage of your total clients in the categories listed below: (For start-up agencies, please provide projected data for upcoming fiscal year.) 7/1/00 Rosemead ` to N/A N/A N/A 14.5% 12.3% N/A 6/30/01 Agency 11.9% 13.4% N/A N/A N/A N/A 7/1/01 Rosemead to N/A N/A N/A 12.7% 10.9% N/A 12/31/01 Agency 12.0% 16.2% / N/A N/A N/A N A 3 Provide the actual percentage of persons served in the following age categories: (For startup agencies, please provide projected data for upcoming fiscal year.) Report the actual unduplicated number of clients your agency served from July 1 2001 through December 31. 2001. One person can only be counted one time, even though the client may have been served many times during the reporting period. Calculate the totals and percentage for each category. The source of funding for Public Service Grants comes from a Community Development Block Grant (CDBG) received through the Department of Housing and Urban Development. CDBG funds are for the specific purpose of benefitting low/moderate income households. In order to be eligible for these funds, your organization must provide a service for the residents of the City of Rosemead and be able to document that at least 51 percent of the clientele served by the project/program earn less than the following income limits: Household Size Annual Income Limit $30,500 $34,900 $39,250 $43,600 $47,100 $50,550 $54,050 $57,550 Please check the corresponding letter, which further describes the activity.you are proposing. a) The project will benefit a clientele which is generally presumed by HUD to be below the eligible income limits. The following groups are presumed to meet this criteria: abused children, battered spouses, elderly persons, illiterate persons and persons with acquired Immune Deficiency Syndrome (AIDS). b) The project information on family size and income shows that it is evident that at least 51 percent of the clientele are persons whose family income does not exceed the CDBG eligible income limit. C) The project has income limits that limit the activity exclusively to CDBG eligible income persons. d) ✓ The project is of such nature and location that it may be concluded that the clientele will primarily consist of CDBG income eligible persons. All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start-up agencies. This stipulation shall also apply to all organizations which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally, shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. The applicant hereby proposes to provide the services for the City of Rosemead as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Rosemead, will be adhered to. As the duly authorized representative of the applicant organization, I certify that the applicant is fully capable of fulfilling its obligation under this proposal. Date: 2- c-C12- Signed: l Title: Executive Director Organization: Fair Housing Council of San Gabriel Valley 6 THE FAIR HOUSING PROGRAM BY THE FAIR HOUSING COUNCIL OF SAN GABRIEL VALLEY 1. Program Overview The 1968 Fair Housing Act committed the federal, state, and local governments to the goals of equal access in housing. The Fair Housing Council of San Gabriel Valley (referred to herein after as "FHC" or "the Council") was created in 1968 to spearhead the fight for. equal access in housing in the San Gabriel Valley. For over a decade, the Council has worked in partnership with the City of Rosemead to promote fair housing choice, eliminate discrimination, and support peaceable problem solving between property owners and tenants in the community. Although significant strides have been made in addressing issues of discrimination in our region, the Council's work has shown that, unfortunately, discrimination in housing continues. And as the demographics of our region change, so does the problem of housing discrimination. In order to address the evolution of the problem, the Fair Housing Council of San Gabriel Valley proposes to continue to provide comprehensive fair housing and landlord/tenant services for the City of Rosemead for the 2002-2003 program year. Through our Fair Housing Program, we seek to address complaints of housing discrimination and dissuade future incidents of housing discrimination from occurring. An important component of this program includes addressing problems that arise between landlords and tenants, e.g., payment of rent, lease agreement, and habitability, which are often intertwined with issues of discrimination. During Program Year 2000-2001, almost eighty-nine percent (88.6%) of Rosemead residents seeking the Council's assistance were individuals and families in extremely low to moderate income groups, according to self-reported client data. This figure demonstrates the need for fair housing services within the City's low-income communities and meets HUD requirements for allocation of CDBG funding. Moreover, the Council fields calls from and provides assistance to the entire Rosemead community-- homeowners and prospective buyers, landlords, tenants, and local officials. The Council is uniquely suited to accomplish the Fair Housing Program as our mission is to actively support and promote freedom of residence so that all persons, regardless of race, color, religion, national origin, sex, familial status, disability, marital status, ancestry, age, income source, or sexual orientation will be afforded the opportunity to have the housing they desire and can afford; to lesson neighborhood tensions, and to eliminate prejudice and discrimination. The Fair Housing Council is centrally located in the San Gabriel Valley with a main office in the Jackie Robinson Center, a vibrant community center in Pasadena that welcomes a steady flow of people from all over the region. The Council is easily accessible by bus and car. The Council also has a satellite office in E1 Monte and holds regular office hours in Alhambra, Monterey Park, East Los Angeles, Palmdale, and Lancaster. The Council has a staff of fifteen, over half of whom speak a language other Fair Housing Council of San Gabriel Valley CDBG Proposal . City of Rosemead Page I of 8 than English. The Council is able to provide fair housing services in seven languages: Spanish, Armenian, English, Russian, Cantonese, Mandarin, and Vietnamese. The Council, with its history working in the region and with the City of Rosemead, its accessible locations, its mission, its success, and high caliber and diverse staff make the Council uniquely suited to accomplish the Fair Housing Program. The Fair Housing Council of San Gabriel Valley and the City of Rosemead can work together toward the goal of equal access to housing set forth by the Fair Housing Act of 1968. The following proposal reviews: (1) the statement of needs, (2) the proposed project/activity to meet the needs; and (3) program growth and development. II. Statement of Needs In the 2000-2001 Program year, the Fair Housing Council assisted 220 clients from Rosemead. As noted in the Program Overview, approximately eighty-nine percent (88.6%) of the clients from Rosemead were of extremely low to moderate income (Figure 1). As can be seen in Figure 2, approximately sixty-two percent (61.8%) of Rosemead clients were Hispanic, followed by Caucasian and Asian and Pacific Islander clients at approximately fifteen percent each (14.5% and 14.5% respectively). Seven percent (7.3%) of the clients were Other Race. Armenian and Native American clients combined to represent almost two percent (0.9% and 0.9% respectively). Figure 1* Income Level of 200012001 FHCISGV Clients From Rosemead High 11% Extremely Moderate Law 1 ji&W 9% 45% Lax 25% Figure 2* Race/Ethnicity of 200012001 FHCISGV Clients From Rosemead Armenian Asian PI Native Other 1% 15% American 1% `s Caucasian 15% Hispanic 62% 'Data is munded off Fair Housing Council of San Gabriel Valley CDBG Proposal City of Rosemead •Dsta is monded off Page 2 of 8 Also important to note is the high percentage (37.2%) of clients from Rosemead that are female-headed households. Combined with the high number of low-income clients, this may point to a significant problem with poor, single-mothers renting housing in Rosemead. Figure 3 Rosemead Clients From Female Headed Households 2000/2001 As can be seen in Figure 4, the most prevalent landlord/tenant problems were regarding rent increases, repairs, 30-day notices, and the search for housing. Our Housing Counselors educate clients on the law so they can make informed decisions when dealing with their housing issues. Our counselors can also refer them to the appropriate agencies when needed (i.e. legal aid and code enforcement). Figure 4 Landiordlrenant Complaints For Rosemead 200012001 Neighbor D is pute Other <1% 6% 3 Day Notice Seeking Housing 2% 30-Day Notice 17% I 3D% s' Substandard Conditions Eviction 1 4% R entaf Tenns 8% Rent Increase I1% Security epo sit Repairs Privacy Harassment 12% % 3% -Data is rounded off Fair Housing Council of San Gabriel Valley CDBG Proposal City of Rosemead Page 3 of 8 Household Non Female Heded Household Also, during the 2000/2001 Program year, the Council received six (6) calls from Rosemead clients who suspected they were experiencing housing discrimination. Thirty- three percent (33.3%) of the calls were from clients claiming race discrimination. Inquiries from clients alleging discrimination on the basis of familial status, disability, and sex each comprised seventeen percent (16.7%) of the total calls (Figure 5). Lastly, one client inquired about general discrimination information. All of the callers were educated on their rights under the fair housing laws and were given options to remedy the situation. Figure 5 Discrimination Inquiries From Rosemead 2000/2001 General Information Racy 17% 32% Sex ' 17% Disability ' Farrilial Status - 17% 17% After a thorough review of these complaints, the Council opened two (2) discrimination cases for investigation. The first case involved a property where a new Asian American landlord evicted three Hispanic tenants but had not evicted the other two Asian tenants. The three Hispanic tenants alleged that they were being discriminated against on the basis of race. The Council conducted a discrimination intake, attempted to contact witnesses, and then contacted the owner of the property. The owner explained that all the tenants, Hispanic and Asian, would have to move by the end of March. The first three tenants were given notice in February and the last two tenants would be given notice in March. The owner sent the Council documentation to support his claim. The owner also sent over the new rental advertisement to the Council for review to make sure it was not in violation of the fair housing laws. The Council successfully conciliated the case by negotiating a one- month extension for the complainant. The second case involved allegations of sexual harassment. The Council's investigation supported the complainant's allegation and the case was referred to the Council's Litigation Department, where it is currently pending litigation. Fair Housing Council of San Gabriel Valley CDBG Proposal City of Rosemead Page 4 of 8 III. Proposed Projects and Activities In the upcoming program year, the Council proposes to offer the Fair Housing Program to the residents of Rosemead. The Fair Housing Program in the 2002-2003 fiscal year will address the problem of inequity in housing due to illegal prejudices and practices. Communities of color, religious communities, seniors,- gays, lesbians, bisexuals, immigrants, people with disabilities, and people with children (mostly female heads of household) are often denied housing for discriminatory reasons. These populations require effective protection and resources to address their inability to obtain the housing of their choice. The Council seeks to offer City of Rosemead,residents the Fair Housing Program which includes services from our four key areas: (1) Discrimination Complaint Investigation, (2) Enforcement and Legal Services, (3) Landlord/Tenant Counseling, and (4) Education and Outreach. Discrimination Complaint Investigation Once a Rosemead resident contacts the Council, either in person at our offices in Pasadena or El Monte or by phone with our toll-free 800-number, a Housing Counselor will interview the client to determine the type of housing problem he or she may have. At the first sign of a claim of discrimination, the client's inquiry will be referred to the Legal Director to determine whether that client's complaint should be further investigated. If further investigation is required, the Legal Director and the Discrimination Investigation Team will conduct outside factual research by administering tests to identify any discriminatory actions by housing personnel. Interviews may be conducted of witnesses (e.g., neighbors, family members, or property personnel) and studies completed to identify potential discriminatory history in the client's area. Once sufficient factual evidence is obtained, the team can identify the type of discrimination that may be involved and solution options for the resident. The Legal Director and her team will work closely with the client to best achieve'his or her goals. Enforcement and Legal Services The Legal Director will oversee the City of Rosemead discrimination cases and identify how illegal housing activities can be resolved. Case resolution can include self-help techniques that are implemented by a complainant, mediation, conciliation, and litigation: Although the Council always looks to a variety of creative legal and non-legal solutions to housing problems, we have found litigation to be highly effective in stopping instances of housing discrimination and in educating a broader audience about the illegality of housing discrimination. In October 2000, the Council started an in-house Litigation Department that is led by an attorney experienced in fair housing litigation. Since October, the Council reached five settlement agreements or consent decrees on behalf of eight clients. Specific totals of the new litigation program include: 1) eleven offenders trained; 2) five sets of rules re-written; 3) five apartment complexes where tenants and . applicants will receive fair housing materials from the management; and 4) five fair housing posters displayed. Fair Housing Council of San Gabriel Valley CDBG Proposal City of Rosemead Page 5 of 8 Landlord/Tenant Counseling Many of the Rosemead residents that come to the Council for assistance will have difficulty enforcing landlord or tenant responsibilities (e.g., payment of rent and housing repairs). Our Housing Counselors have been well trained on the California Civil Code and are able to provide clients with a wide-range of actions that they can take to enforce landlord and/or tenant responsibilities. Outreach and Education The Council will provide outreach and education services including programs and workshops in Rosemead at centrally located sites and in collaboration with' local programs and services. Council staff will develop and distribute materials.in the City that describe how housing injustices arise, the applicable laws that protect against housing discrimination and ways to prevent housing injustices. Our materials and programs will be offered to a variety of audiences such as property personnel (e.g., landlords, property managers, and realtors), tenants, prospective homebuyers, city employees, and other non-profit organizations. Depending on the audience, the written materials and presentations will be translated by Council staff into Spanish, Armenian, Russian, Mandarin, Cantonese, or Vietnamese. The Council's Project Place program will be a key component of our outreach efforts. Project Place is a monthly listing of available apartments and homes in the community. In order to better serve low-income clients and because of the demand for affordable housing, the Council has recently added a list of Section 8 and Public Housing accommodations. The listing is compiled from a variety of sources (e.g., newspapers, service centers, etc.), and will be offered to City of Rosemead residents. The Council has already been developing its Outreach Program in Rosemead by disseminating fair housing literature, giving presentations, developing relationships with local organizations, and using local media to publicize fair housing issues and the Council's events. The Council has been active throughout the city trying to educate Rosemead residents about fair housing and the services that the Council provides. Additionally, the Council offers Rosemead residents, agencies, and housing professionals fair housing presentations and housing rights workshops. The fair housing presentations entail an overview of fair housing laws, a discussion about common forms of housing discrimination and a questions and answer session. The housing rights workshops include a fair housing presentation and a brief landlord/tenant law overview. Furthermore, the Council also holds numerous property management seminars. These seminars are tailored to educate landlords on fair housing laws, provide them with specific information on discrimination against families with children, sexual harassment, hate crimes, and advertising. The Council has been the regional leader in developing countywide training seminars for attorneys, pubic interest advocates, local government leaders, and housing professionals. Fair Housing Council of San Gabriel Valley CDBG Proposal Page 6 of 8 City of Rosemead The following are other fair housing programs that the Council has conducted within the last year: i In October of 2001, the Council held the Days of Dialogue seminar, which brought together landlords, managers, tenants, advocates, Housing Authority staff, city star and realtors to discuss fair housing issues in small groups with facilitators. This process allows a tenant to hear the points of views of owners and vise versa, while being educated on the law. ➢ In June 2001, the Council held the Litigating Predatory Lending Cases in California seminar. National and statewide experts participated as panelists and addressed issues of predatory lending. These experts guided the participants . through the various laws, precedents and practices available to consumers and their attorneys to combat unscrupulous lenders. ➢ In April 2001, the Council conducted the second annual Fair Housing Summit with the assistance of other fair housing councils. National and statewide experts participated as panelists and addressed issues of fair housing such as hate crimes, immigrants and fair housing, predatory lending, and fair housing and persons with disabilities. The event also included panels on topics related to fair housing, including economic justice, environmental justice, livable housing and landlord/tenant law. One hundred thirty-eight people from throughout Los Angeles County attended the successful event. ➢ In November 2000, the Council conducted its first annual Basic Legal Tools in the Litigation of Fair Housing Cases training for fair housing lawyers and advocates, and service providers. The agency obtained leading fair housing attorneys to conduct the training. Over forty-six persons participated in the groundbreaking event that sought to improve the quality of fair housing services in Los Angeles County. The Council seeks to increase its effectiveness at these events by soliciting feedback on fair housing issues addressed, presentation format, materials provided and overall program. Evaluations from these events are reviewed for suggestions on how to improve these educational programs. Media Outreach. To maximize the Education and Outreach program's effectiveness, the Council will contact local media outlets and request that they publish or air, whichever is appropriate, public service announcements ("PSA's") about fair housing laws and the Fair Housing Program. When appropriate, the Council will also submit press releases to local media publicizing fair housing issues identified through discrimination investigations. To accomplish this, the Council aims to run the PSA's with radio and television stations. Fair Housing Council of San Gabriel Valley CDBG Proposal , City of Rosemead Page 7 of 8 IV. PROGRAM GROWTH AND DEVELOPMENT Most recently, the Council made exciting developments in the Fair Housing Program. FHC has increased its staff to fifteen and has over fifty testers and seven volunteers that will allow for even better outreach, counseling and services to diverse communities. Over sixty-percent (60%) of our staff is prepared to fully assist clients in a language other than English. With the wealth of knowledge and experience that our diverse staff brings, we are able to provide excellent and accessible services, share common bonds with the communities that we serve, and accurately gather information for fair housing service provision. We provide our services in five additional languages to English and Spanish: Armenian, Russian, Mandarin, Cantonese, and Vietnamese. These language capabilities are especially important for the City of Rosemead because according to 1990 Census data, seventy-two percent of Rosemead residents over the age of five speak a language other than English. Furthermore, forty-three percent (43.3%) do not speak English "very well." Approximately thirty-nine percent (38.9%) of Rosemead residents over the age of five speak Spanish while almost thirty-two percent (31.7%) speak an Asian or Pacific Island language. The Council has the largest Legal Department of any fair housing group in the nation. There are 3 lawyers on staff, two of whom are Bar Certified and can assist in litigating discrimination cases. We anticipate that the Council's role in combating housing discrimination and addressing landlord/tenant problems will be more accessible to residents and our efforts will be more effective. The Council was awarded its second Fair Housing Initiatives Program (FHIP) Grant, which began in March 2001. The grant focuses on conducting fair housing Outreach and Education in Asian communities in Los Angeles County. In 1998, HUD awarded the Council an Enforcement Grant to focus a fair housing program within Latino and Asian immigrant communities in Los Angeles County. Both grants have brought additional funding and increased agency services to immigrant communities that have a history of high underreporting of incidents of housing discrimination. We are also pleased to reaffirm the Council's 4-part Commitment to Service. Our commitment includes: • Strict Program. Oversight • High Caliber, Diverse Staff • Understanding of Our Communities • Courteous and Prompt Handling of Inquiries The Far Housing Council has always sought excellence in our work and the Commitment to Service further solidifies what clients, communities, and fenders can expect from the Council. Fair Housing Council of San Gabriel Valley CDBG Proposal City of Rosemead Page 8 of 8 Q H Z w 2 U H H Q J Q L7 O CL O w d w C7 CO N N M M N 00 r O D1 N r - N O N r N N 1- m M I~ M O O I,- ~ N OD r W ~ U M N N N r M r O T U a N N N I~ M N 0) (0 (D r r 'C N M co ~ 0) Il- O V 1- N (0 N (0 m N N N N r co N d 7 N N O 0) (0 P- M M I~ N V M M N N N r O 0 0 y f7 O O O O O O O O O O O : O O O O O O O O O O O O O O O N O O N O N N 2 L,) co M V 00 N 0 O N V CY M M N (O H M a:L C7 N N N l 00 r M r N N O O r N V r V' N Q) N O I~ '.:kv:: 0 M I~ M O O n N OD r 0) M N N N r r C r m w: T L L U N N N t~ O N m d) - N OD N V r I- r N : V (0 N N M (0 M M N N I N N r - M N « r N N V N M O M Q1 N (6. 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Q 1~ O N M r O Q M r O I N LO N V M O r~ LO r O N O N 1- M N N Z V r l0 I~ M r r (O (O Z O O L6 co Q M I~ M co M N I~ Q) -r Q N M (O N Z I~ O V M I~ LO In .7 M N O , M (O V M N M O) M Z r M- O M M N M a0 { (O N N O O ~ m O O O Q Z O O O O O )f') O O O O O O O O O O O ~ M O O O O ~ O O O 'O I O O Q Z M O M M O M I~ N rl rn { ( N N r r N C\f O 0 N M r- Q Z I- N M Lo r I- N V O) I V LO N M t- I* O) Cl) r r~ r M I U) r r r- (O O O (O Q I Z r N O O L6 N Q F- Z W 2 U Q F H Q O Q M I- M r co M N I- O) r Q N M (O 1~ V h In M O M V N O) r O N Z - Lin M Lr) V N (O M Cl) M Z M M r CO N (O QO r ( N N O O N V r r r co ~ CY) O O O Q Z O O O O O to O O O O I O O O O O O O LO M O of O O a7 O O O O O O Q Z M O M M O M rl N r- O) C (O N N r O NO O cr~ C m o) O N ~ N ) D ) C L Q a) H C Q) E N 7 E m ) 0) 2 L= a 7 U) a ) U_ O N a) a co E ca 0) a to Q Q 7 a) O c C O C O 2 -FD ) ' C N a) O U N O ) N O U J U C m > O J U C m w c o (Uj Q Q 7 L 0 N a) C a w O> C O 0°- m O a) L O a m m r r N M V 0 1~ co m O r r r N r 0 0 ATTACHMENT B - BOARD OF DIRECTORS AFFIDAVIT All applicant Agencies must complete this affidavit listing the members of the Board of Directors and all other officers. If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. In submitting this funding request, I Diane B. Hardie depose and say that I am President of The Fair Housing Council of San Gabriel Valley, 1020 N. Fair Oaks Avenue. Pasadena. CA 91103 (Insert name and address of Agency) The other members and officers of the Board of Directors of this Agency are: (List names of Board members and attach an additional sheet, if necessary)` 1, P YIb V'^Y 1 M1 #.~T.I yY T iv 1 ' Z~,R3~ w-LF L Name ~ r ~ ~ ,Title _ M~= Term ~Ezprres ~ 2. Adam Murray Treasurer 06/30/2003 3. Jennifer Arceneaux Secretary 06/30/2005 4. Dennis Barrocas Board Member 06/30/2003 5. Bonnie Chavez Board Member, 06/30/2005 Date: 4 yi , AU at Pasadena. CA (City, State) The appropriate Agency designee must sign and affix the seal. (Corporate Seal) I certify and declare under penalty Diane B. Hardie- Print Name of perju that the foregoing is true and correct. Board President Signature and Title V Board of Directors List (continued) "W :Name ti^c T l Z, q E T ° rz y* it eTIME " erm xpires Fµ , 6. Wendy Cobleigh .Board Member 06/30/2002 7. Viola Roscoe Board Member 06/30/2002 8. Steven A. Schneider Board Member 06/30/2002 9. Effie Turnbull Board Member 06/30/2005 10. Andrew Wetzler Board Member 06/30/2003 INTEROFFICE MEMORANDUM TO: FRANK G. TRIPEPI, CITY MANAGER FROM: MICHEAL NEAL, ASSISTANT GRANTS COORDINATOR SUBJECT: APRIL .9, 2002, PUBLIC HEARING ITEM A DATE: 4/8/02 Pursuant to a Council Member request for additional information, financial statements from public service agencies seeking Community Development Block Grant funding for FY 2002-2003 are provided in the attached packet. HARRY D. ROBBINS, Certified Public Accountant 101 N. Citrus Ave., Suite 2A Covina, California 91723 (626) 966-9522 • FAX (626) 966-1603 January 9, 2002 Board of Directors Rosemead Boys-and Girls Club I have reviewed the accompanying statement of financial position of Rosemead Boys and Girls Club, a non profit organization, as of June 30, 2001 and the related'statements of activity and net assets and cash flow for-the year then ended in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. All information included in these financial statements is the representation of management of Rosemead Boys and Girls Club. A review consists principally of inquiries of organization personnel and analytical procedures applied to financial data. It is substantially less in scope than an examination in accordance with generally accepted auditing standards, the objective of which is the expression of an opinion regarding the financial statements taken as a whole. Accordingly, I do not express such an opinion. Based on my review, I am not aware of any material modification that should be made to the accompanying financial statements in order for them to be in conformity with generally accepted accounting principles. Harry D. Robbins Certified Public Accountant Member American Institute of Certified Public Accountants Rosemead Boys and Girls Club Statement of Financial Position June 30, 2001 ASSETS Current assets: Cash $ 445 Contributions receivable CDBG 10,081 Prepaid insurance 1,485 Total current assets 12,011 Fixed assets net of accumulated depreciation,of $ 24,376 7,483 Total assets $ 19,494 LIABILITIES & NET ASSETS Current liabilities Accounts payable 783 Accrued payrol tax 776 Accrued rent 1,200 Net assets Unrestricted net assets $ 16,735 Total liabilities 5 net assets $ 19,494 See accountants review report. Rosemead Boys and Girls Club Statement of Activity For the Year Ended June 30, 2001 Changes in unrestricted net assets Revenues and other support Fireworks sales Programs/Memberships Flag hanging Contributions Rosemead CDBG funds Swap meet United Way Interest Total unrestricted revenue and other support Operating expenses Accounting and legal Bank charges Fireworks Flag hanging expense Depreciation Dues Fundraising Supplies Insurance office supplies Payroll tax Programs Postage Travel & transportation Equipment rental Rent Printing Swap Meet expense Conferences & meetings Utilities Storage See accountants review report. Page 1 33,630 1,730 6,607 22,429 24,171 57,991 8,423 297 154,277 4,615 63 24,855 1,508 2,626 4,317 698 288 14,571 364 4,804 18,703 74 342 1,166 6,600 318 3,669 475 2,894 1,960 Rosemead Boys and Girls Club Statement of Activity For the Year Ended June 30, 2001 Operating expenses continued Repairs and maintenance 1,987 Salaries - Executive 35,000 Salaries - Rosemead CDBG 24,171 Salaries 1,790 Sales tax 1,601 Telephone 3,060 Franchise tax 10 Total operating expenses 162,529 Decreas,e in unrestricted net assets <8,252> Unrestricted net assets at beginning of year 24,987 Unrestricted net assets at end of year $ 16,735 See accountants review report. Page 2 Rosemead Boys and Girls Club Statement of Cash Flow For the Year Ended June 30, 2001 Cash flows from operating activities Decrease in unrestricted net assets $ <8,252> 'r Adjustments to reconcile decrease in unrestricted net assets to cash provided by operating activities: Depreciation 2,626 Decrease in contributions receivable 2,201 Decrease in prepaid insurance 2,963 Decrease in accrued payroll tax <264> Decrease in accounts payable <33> Increase in accrued rent 1,200 Net cash provided by operating activities 441 Net Increase in cash 441 Cash at beginning of period 4 Cash at end of period $ 445 Supplemental disclosures of cash flow information: Cash paid during the period for: Taxes $10 Interest None See accountants review report. Rosemead Boys and Girls Club Notes to Financial Statement June 30, 2001 b NOTE A - Summary of Significant Accounting Policies. Method of accounting: Accrual Basis. Fixed assets: Fixed assets are stated at cost if purchased, or at fair market value at the time of donation for contributed assets. Depreciation is computed using accelerated methods for furniture and equipment based on a . seven year life and the straight line method for leasehold improvements and a ten year life. Income taxes: Rosemead Boys and Girls Club is a non-profit organization which is exempt from.Federal and California income tax under Internal Revenue Code section 501 (C) (3). Contributions: All contributions are considered to be available for unrestricted use unless specifically restricted by the donor. Amounts received that are designated for future periods or restricted by the donor for specific purposes are reported as temporarily restricted or permanently restricted support that, increases those net asset classes. However, if a restriction is fulfilled in the same time period in which the contribution is received, or receivable, the organization reports the support as unrestricted. NOTE B - Nature'of Operations. The organization is a non-profit which relies on donations and fund raising events to generate operating revenue to fulfill its operating purpose which is to provide educational and organized.recreational activities to the youth of the community. NOTE C - Cash. Certificates of Deposit in the amount of $1181 have been included as cash in the statements of financial position and cash flow. The certificates earn interest at the rate of 4.16% and mature December 12, 2001. , Page 1 f Rosemead Boys and Girls Club Notes to Financial Statement June 30, 2001 NOTE D - Contributed Facilities and Rent. The organization operates its administrative and re:reational activities in facilities contributed at a cost of $:.00 per month. The organization rents space for it's weekend swapmeet from the Garvey School District at a cost :f $600.00 per month. This is a month to month occupancy. Rent expense paid for the fiscal year ended June 30, 2001 was $6,600. NOTE E - Contribution Receivable. Contributions receivable are reported net of an all:wance for uncollectible amounts of zero. NOTE F - Contributed Services. Volunteers have donated significant amounts of time to the organization for administration and fundraising eve=ts. The value of such services has not been recognized in to financial statements. NOTE G - Government Funding. The organization received $24,171 in funding from t'=e city of Rosemead under a contract to provide various progra ; services. These were paid through funds from the federal. 7 government Department of Hdusing and Urban Development unAr the Community Development Block Grant Program. NOTE H - Risks & Uncertainties In accordance with generally accepted accounting principles management has made estimates and assumptions that =_ffect the amounts and other information reported in the financial statements and disclosures. Actual results could d_ffer from those estimates. 2 C) O O 1 m 0 O m C Tv m O • Z 0 D m m 0 3 0 i D A O O O O O m TO C C T D ti S C 0 O v 0 m w - 1 m m r N Z r 0 Z - z m 2 C -1 m c D D m G 9 C m M 9 m m s m Z N r O m -1 m o m m n y 0 m g z m r O ~ m m m r L x C m T Z N m m ti K m y + O D y A m D r A m 0 D 0 0 m _ r O m - m Z O y m N ti m C Z D D D d m O j N m Z K M m O 'a T H y o x N Z ti m Z D L z z G) p O N T O :LI r O 2 N O n N N N - T -1 N x m y C A N 2 A N Q y m 00 D O N o O z _ ] m Y N C z eN O cu cm wre I N mrn o r m o . m N Z N 'm m m w m o a v N a J m w m N o m o > oe in iv c iu c o a o - 0 0 o 0 y a N N N w w m O J + a N o O m tC o O W O o O O O N N N N O O N O L O O O V O O m 'O m a N O + O m O O N w + m N O m o 0 0 ~ m m ° e N u m m o o 0 0 o Q m - o o N N °f N o p1 " m ba m J w w u a m a ~ w o oe a N N 0 w o N m N m w w N a w ~ m o o J o a ~ J W N m ro W N _ i• ( m a N N O A m W N IJ W m O J J O O m W N a m W W N N W W V m a w N A N W ~ m w O m J m N W ^ m O w _ YI O W N N W IJ fJ N N 10 J A N m m W W q mm O ~ L W O N N m O a a m o + ~ O O 10 J N N O O V O ~ O w + N ~ O O O fly N O ~ W m N W O O ° O ° O o m u `6 W m m o m °o o o y D 3 ~ ' m m ~ ~ 'a~ u io N N i W J m m in o ~ a w o b io ~ W m N O N m J N + N N O N m ~ m 0 O 0 m N N O O O O O 0 O 0 O O O ~ m N N N N N N N N N N ~N M N M M N N pN O + p1 N m m O 0 + W q + m J V + A C 1 N N N m O (J f 4 O N + + N W P W 0 P P O + V J w W CI P m m C O N m O V m N O C m • N O ~ ~ m • O N O V m 'N W V m O m O O O J O O O O m O O W N O W ~ ~ O m m m m m V V O W + m O O O A O O O V N O O N m O W O Q II 2 y' m z 1 PI N O• W Y J O W N N J N fo O V~ K ° 0 0 0 0 0 0 0 c 0 0 0 0 0 0 0 m Family Counseling Service WSGV Profit and Loss 03/13/02 July 2001 through January 2002 Jul '01 -Jan '02 Income CONTRIBUTIONS Ind & Business Contributions 62,065.22 United Way Donor Designee 1,000.78 Total CONTRIBUTIONS 63,066.00 FOUNDATIONS/GRANTS 23,278.62 GOVERNMENT FEES 255,877.16 INTEREST INCOME 44.32 OTHER INCOME Other Refunds 48.60 ' Total OTHER INCOME 48.80 PROGRAM SERVICE FEES Client Fees 22,780.50 Variance-Client Fees -14.68 Total PROGRAM SERVICE FEES 22,765.82 SPECIAL EVENTS Luncheon's-Expenses -80.11 Luncheon-Gross Receipts 2,790.00 Theatre Gross Receipt 9,053.00 Theatre x Expense -2,461.71 Total SPECIAL EVENTS 9,301.16 UNITED WAY ALLOCATION 35,525.00 Total Income 409,906.90 Expense 1-COMPENSATION A-Prof Salaries 208,586.05 B-Cler Salaries 36,370.50 FICA Expense _ 18,738.64 Health Ins 9,048.00 Life Ins & LTD 708.12 UI Expense 1,593.22 Worker's Comp 2,170.00 Total 1-COMPENSATION 277,214.53 2-PROF FEES Consultant Fees 1,618.00 Subcontractors 26,254.14 Total 2-PROF FEES 27,872.14 3SUPP/POSTAGE Office Supply 5,005.25 Postage 1,218.96 Printing 251.67 Program Supply 2,701.16 Total 3SUPP/POSTAGE 9,177.04 4-TELEPHONE - 3,302.28 5-OCCUPANCY Building Maint 4,160.85 Building Supply 920.02 Property Taxes 700.00 Rent (allocated) 15,134.00 Utilities 2,669.56 Total S-OCCUPANCY 23,584.43 6-EQUIP RNT/MNT ' Equipment Rental 4,194.45 Total 6-EQUIP RNT/MNT 4,194.45 7-TRAV/MEET/CNF Conferences 65.00 Meetings 668.79 Page 1 Family Counseling Service WSGV 03113102 Profit and Loss July 2001 through January 2002 Jul '01 - Jan '02 Mileage 3,270.07 Total 7-TRAV/MEETICNF 4,003.86 8-OTHER EXPENSE Dues 275.00 Insurance 6,560.00 Penalties & Interest 171.83 Total 8-OTHER EXPENSE 7,006.83 "EPRECIATION Depreciation Ex Total 9-DEPRECIATION Total Expense Net Income 973.00 973.00 357,328.56 52,578.34 Page 2 FUNDING SOURCE LEDGER TOTAL 88700 2001-2002 RATE cost reimbursement for 2001-2001 GOVERNMENT FEES For this fiscal year only disregard the billing form given to us by JoAnna. Instead we will use the cost we ca i a. R ROSEMEAD SCHOOL DISTRICT LOS ANGELES COUNTY REPORT ON AUDIT OF FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION INCLUDING REPORTS ON COMPLIANCE June 30, 2001 ROSEMEAD SCHOOL DISTRICT AUDIT REPORT June 30, 2001 CONTENTS Page FINANCIAL SECTION Independent Auditors' Report 1-2 Combined Statements: Combined Balance Sheet - All Fund Types and Account Groups 3 Combined Statement of Revenues, Expenditures, and Changes in Fund Balance - All Governmental Fund Types and Expendable Trust Funds 4 Combined Statement of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual - All Governmental Fund Types 5-8 Notes to Financial Statements 9-31 Combining Financial Statements: Debt Services Fund: Combining Balance Sheet 32 Combining Statement of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual 33 Special Revenue Funds: Combining Balance Sheet 34 Combining Statement of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual 35-36 Capital Projects Funds: Combining Balance Sheet 37 Combining Statement of Revenues, Expenditures, and Changes in Fund Balance -Budget and Actual 38 Fiduciary Funds: Combining Balance Sheet 39 Combining Statement of Revenues, Expenditures, and Changes in Fund Balance 40 ROSEMEAD SCHOOL DISTRICT AUDIT REPORT June 30, 2001 CONTENTS Page SUPPLEMENTARY INFORMATION SECTION Auditors' Report on Supplementary Information 41 History and Organization 42 Schedule of Average Daily Attendance (ADA) 43 Schedule of Instructional Time 44 Schedule of Expenditures of Federal Awards 45 Reconciliation of Annual Financial and Budget Report (J-200) with Audited Financial Statements 46 Schedule of Financial Trends and Analysis 47 Notes to Supplementary Information 48 Report on Compliance and on Internal Control over Financial Reporting Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 49-50 Report on Compliance with Requirements Applicable to Each Major Program and Internal Control over Compliance in Accordance With OMB Circular A-133...... 51-52 Report on State Compliance 53-55 Schedule of Findings and Questioned Costs - Summary of Auditor Results 56 Schedule of Findings and Questioned Costs Related to General Purpose Financial Statements 57-60 Schedule of Findings and Questioned Costs Related to Federal Awards 61 Status of Prior Year Findings and Questioned Costs 62-65 STATISTICAL SECTION (Unaudited) 66 VICENTI ® LLOYD ® STUTZMAN LLP B U S I N E S S C O N S U L T A N T S A N D C P A s Chairman ROYCE A. STUTZMAN INDEPENDENT AUDITORS' REPORT Board of Education Rosemead School District 3907 N. Rosemead Blvd. Rosemead, California 91770 Partners PETER F. GAUTREAU RENEE S. GRAVES CARL PON MARY ANN QUAY LINDA M. SADDLEMIRE Principal JERI A. WENGER Senior Managers TIMOTHY D. EVANS PHEBE M. MCCUTCHEON KARIN HECKMAN NELSON ARVEE ROBINSON We have audited the accompanying combined general purpose financial statements of the Rosemead School District, as of and for the year ended June 30, 2001, as listed in the table of contents. These general purpose financial statements are the responsibility of the District's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the general purpose financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall general purpose financial. statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the combined general purpose financial statements listed in the aforementioned table of contents present fairly, in all material respects, the financial position of the Rosemead School District as of June 30, 2001, and the results of its operations for the fiscal year then ended in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued a report dated November 8, 2001, on our consideration of the Rosemead School District's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grants. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. 2100-A FOOTHILL BOULEVARD, LA VERNE, CA 91750-2905 - - ] TO 909,593.491 1 Fax 909.593.8879 Web WWW.VLSLLP.COM - E-Mail INPOTn VLSLLP.COM Board of Education Rosemead School District Our audit was performed for the purpose of forming an opinion on the combined general purpose financial statements taken as a whole. The combining and individual fund and account group financial statements and schedules listed in the table of contents are presented for purposes of additional analysis and are not a required part of the general purpose financial statements of the Rosemead School District. Such information has been subjected to the auditing procedures applied in the examination of the combined general purpose financial statements and, in our opinion, is fairly stated in all material respects in relation to the combined general purpose financial statements taken as a whole. The statistical section on page 66 is presented for purposes of additional analysis and is not a required part of the general purpose financial statements of the Rosemead School District. Such additional information has not been subjected to the auditing procedures applied in the audit of the general purpose financial statements, and, accordingly, we express no opinion on it. The column on the accompanying combined financial statements captioned "Totals-Memorandum Only" is not necessary for a fair presentation of the financial statements, but is presented as additional analytical data. Vi co_~ i ~~Ll LLr~ VICENTI, LLOYD & STUTZMAN LLP November 8, 2001 y a ~ ' I ` I i t h a LL L O ~ „ u ~ , M a 6< ~ c L yNp E 9 L c 9 C R N 9 0 ~ Y L 9 ~ L O p 4] a Z G. ~ ~ J 41 n C y. n_ c V _ i t A u p tl _ tl { L ~ V` _ u a F" F' OY {i ~ v LL ~ ~ e' O~ ~ ~ F< 9 O ttl p` u a' C ~ ;S°^Y „oE° ~~<a eD `=gze% Fes- c c Y _ ~~f o59 ' E'c 'c c ~<`w'o V U ~ _ _Oa_°uCO= ° V i o oz9'~= Eb V U V 5 < Ow uJS4!<2<< - GOOF<L 0 UUt- li Y YS~~~ v~ C E A N m m C W U r O d ~ O C en c T c E 0 U tl N .y (n e - o n - rv o- P w . 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Q W m m u U Z r % 4 Z ~ o H a °n V w H o v~i ~ 'L O m i O Z t; ' z U ,n' W n` ~ y C a NO w U s Z w w 5 O H z L w H H m m U 16 i F I - N w v w w U n ° N w o ~ O c u ~ m Z_ O O o ' v c ~ 5 O U •S C N u p t ~ ~ q.q 5~ o OS D U v~~ e e °n p ` Z F Z o c c? m ~ ~ 9 N m N f- ~ G Z _ Z W H ~ - S y ~ cd n 0 c vci ~ - c C = u vJ n H ? 2 L ZUU wm~`n 0000 c`.505 m m ~ r w x ~ w v C O v I3. u ro v O m O C C T m a E 0 U V N N r n ..1 Q 7 U Q Z Q W U O U Z Q i A L LL N ? m o u N L O LL C C U V~i i 7 C V LL V vi N y - Z i m j O 4: ~ LL ✓I W J W W C LL O L W W C O U ~I to W a N w V m n N + ~ U Cm G O of O ° 5 O ~ u ~ o 'eu a '"avrm~ C= a O u U LLV- GF`C ~ L~ `n a Y A~ O c~ ~ N 41 V' Q 9 9~j y C= Y F V_ 01 u U K Z u 5 N`Eh v2 c g E o `t '6 W LL o a O - A n GVU Wmin0000 ~L5v5` ~ m p p W F O ~ o ~ - O H L LL oe 0 i N G N E , ro C G W^ v r o. O OA 2 O U A .y N Y U) ROSEMEAD SCHOOL DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2001 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: The District accounts for its financial transactions in accordance with the policies and procedures of the Department of Education's California School Accounting Manual, updated to conform to the financial and reporting requirements promulgated by the California Department of Education. The accounting policies of the District conform to generally accepted accounting principles as prescribed by the Governmental Accounting Standards Board and the American Institute of Certified Public Accountants. The significant accounting policies applicable to the District are described below. A. FUND ACCOUNTING: To ensure compliance with the California Education Code, the financial resources of the District are divided into separate funds for which separate accounts are maintained for recording cash, other.resources and all related liabilities, obligations and equities. The statements of revenue, expenditures and changes in fund balance are statements of financial activities of the particular fund related to the current reporting period. Expenditures of the various funds frequently include amounts for land, buildings, equipment, retirement of indebtedness, transfers to other funds, etc. Consequently, these statements do not purport to present the result of operations or the net income or loss for the period as would a statement of income for a profit- type organization. The District's accounts are organized into three broad categories which in aggregate include two fund types and one account group as follows: GOVERNMENTAL FUNDS General Fund - the general operating fund of the District. It is used to account for all financial resources except those required to be accounted for in another find. Debt Service Funds - used to account for the accumulation of resources for, and the payment of general long term debt principal, interest, and related costs. The District maintains two debt service funds: I Bond Interest and Redemption Fund - used to collect taxes and pay for debt service associated with General Obligation Bonds. 2. Tax Override Fund - used to account for the repayment of voted indebtedness tax levies (other than bond interest and redemption fund payments) to be financed from AdValorem Tax Levies. -9- ROSEMEAD SCHOOL DISTRICT NOTES TO FINANCIAL STATEMENTS June 30; 2001 (Continued) NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (continued) A. FUND ACCOUNTING: (continued) Special Revenue Funds - used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specific purposes. The District maintains four special revenue funds: Cafeteria Fund - used to account for revenues received and expenditures made to operate the District's cafeterias. Child Development Fund - used to account for resources committed to child development programs maintained by the District. Deferred Maintenance Fund - used for the purpose of repair or replacement of District property. Special Reserve Fund - used to account for reserves set aside for future general operating purposes. Capital Projects Funds - used to account for the acquisition and/or construction of all major governmental general fixed assets. The District maintains two capital projects funds: Capital Facilities Fund - used to account for resources received from developer impact fees. 2. Building Fund - used to account for the proceeds of the bond sale and the payment of expenditures related to bond projects. . FIDUCIARY FUNDS - used to account for assets held in a trustee or agent capacity. The District maintains four fiduciary funds: Retiree Benefits Fund - used to account for the District's liability for early retirees. 2. Student Aid Fund - used to account for the use of local donations for needy students. 10- ROSEMEAD SCHOOL DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2001 (Continued) NOTE I - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (continued) A. . FUND ACCOUNTING: (continued) Muscatel Middle School Student Body Fund - used to account for raising and expending money to promote the general welfare, morale and educational experiences of the associated student body. Encinita Elementary Student Body Fund - used to account for raising and expending money to promote the general welfare, morale and educational experiences of the associated student body. AGENCY ACTIVITIES The District operates a payroll clearance fund as a holding account for amounts collected from employees for federal taxes, state taxes and other contributions. The District had cash in the County Treasury amounting to $154,960 on June 30, 2001, which represents withholdings payable. ACCOUNT GROUPS The accounting and reporting treatment applied to the fixed assets and long-term liabilities associated with a fund are determined by its measurement focus. All Govern nental Funds and Expendable Trust Funds are accounted for on a spending or "financial flow" measurement focus. This means that only current assets and current liabilities are generally included on their balance sheet. Their reported fund balance is considered a measure of "available spendable resources". Thus, the fixed assets and long-term liabilities associated with Governmental and Expendable Trust Funds are accounted for in the Account Groups of the District. General Fixed Assets Account Groun - accounts for fixed assets used in governmental fund type operations. General Lono-Term Debt Account Group - accounts for long-term liabilities expected to be financed from governmental funds. ROSEMEAD SCHOOL DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2001 (Continued) (continued) B. ACCOUNTING METHOD: All governmental funds and fiduciary funds are maintained on the modified accrual basis of accounting. As such, revenues are recognized when they become susceptible to accrual, which is to say, when they become both measurable and available. to finance expenditures of the current period with the exceptions noted below. Secured property taxes attach as an enforceable lien on property as of 'March 1. Taxes are payable in two installments on November 15 and March 15. Unsecured property taxes are payable in one installment on or before August 31. Real and personal property tax revenues are reported in the same manner in which the County auditor records and reports actual property tax receipts to the Department of Education. This is generally on a cash basis. 2. Certain current year apportionments from the State are based upon various financial and statistical information of the previous year. Second period to annual corrections for revenue limits and other state apportionments (either . positive or negative) are accrued at the end of the fiscal year. 3. Certain revenues are accounted for on an accrual basis and receivables are accrued at year-end for amounts earned but not yet received. Interest income is accrued such that the amount earned during the four quarters of the given fiscal year is reflected as revenue in that fiscal year. The estimated fourth quarter payment of State lottery revenue was accrued at the end of the fiscal year. The adjusting payment of lottery revenues from prior year to current ADA is reflected as income in the year in which the adjusting payment is received. The District estimated the receivable for the State match of deferred maintenance funds based on the most recent estimate of available funds. Any difference will be recorded in year received and is not expected to be a material difference. 12- ROSEMEAD SCHOOL DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2001 (Continued) NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (continued) B. ACCOUNTING METHOD: (continued) The District recorded the Title VI program as an entitlement. Therefore, $26,682 of revenue that should have been deferred was fully recognized. The restricted ending fund balance is overstated by this amount. 4. In accordance with GASB Statement No. 31, investments have been recorded at fair value. However, cash in the County treasury is recorded at cost, which approximates fair value. Fixed assets used in governmental fund types of the District are recorded in the general fixed assets account group at cost or estimated historical cost if purchased or constructed. Donated fixed assets are recorded at their estimated fair value at the date of donation. Assets in the general fixed assets account group are not depreciated. Interest incurred during construction is not capitalized on general fixed assets. The cost of normal maintenance and repairs that do not add to the value of the asset or materially extend the asset's life is not included in the general fixed assets account group. 6. Inventory is valued at the lower of cost or market. In accordance with GASB Statement No. 16, accumulated unpaid employee vacation benefits are recognized as liabilities of the District. The entire liability has been recognized the Long-Term Debt Account Group. Sick leave benefits are accumulated without limit for each employee. The employees do not gain a vested right to accumulated sick leave. Accumulated employee sick leave benefits are not recognized as liabilities of the District. The District's policy is to record sick leave benefits as an operating expenditure in the period that sick leaves are taken since benefits do not vest nor is payment probable; however, unused sick leave is added to the creditable service period for calculation of retirement benefits when the employee retires. -13- ROSEMEAD SCHOOL DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2001 (Continued) NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (continued) B. ACCOUNTING METHOD: (continued) S. The District reports long-term debt of governmental funds at face value in the general long-term debt account group. 9. Reservations of the ending fund balance indicate the portions of the fund balance not appropriable for expenditures. 10. Encumbrance accounting is used in all budgeted funds to reserve portions of applicable appropriations for which commitments have been made. Encumbrances are recorded for purchase orders, contracts, and other commitments when they are written. Encumbrances are liquidated when the commitments are paid. All encumbrances are liquidated at June 30. 11. GASB Statement No. 24 requires that direct on-behalf payments for fringe benefits and salaries made by one entity to a third party recipient for the employees of another, legally separate entity be recognized as revenue and expenditures by the employer government. The State of California makes direct on-behalf payments for retirement benefits to the State Teachers Retirement System on behalf of all school districts in California. However, a fiscal advisory was issued by the California•Department of Education instructing districts not to record revenue and expenditures for these on-behalf payments. The amount of on-behalf payments made for the District is estimated at $441,700. 12. Certain reclassifications have been made to the prior year column on the financial statements to conform to current year classifications. -14- ROSEMEAD SCHOOL DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2001 (Continued) NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (continued) . C. REPORTING ENTITY: In evaluating how to define the District for financial reporting purposes, management has considered all potential component units. The decision to include a potential component unit in the reporting entity was made by applying the criteria set forth in generally accepted accounting principles (GAAP) and GASB Statement No. 14. The basic, but not the only, criterion for including a potential component unit within the reporting entity is the Board of Education's ability to exercise oversight responsibility. A second criterion used in evaluating potential component units is the scope of public service. A third criterion used to evaluate potential component units for inclusion or exclusion from the reporting entity is the existence of special financing relationships, regardless of whether the District is able to exercise oversight responsibilities. - Based upon the application of the criteria listed above, the following potential component unit has been included in the District's reporting entity: Rosemead School District Educational Facilities Financing Corporation - The Corporation is a legally separate entity formed for the purpose of acquiring equipment and capital outlay and then leasing such items to the Rosemead School District. NOTE 2-BUDGETS: The District has chosen to use the single budget adoption program that requires a July 1 budget adoption. A public hearing must be conducted to receive comments prior to adoption. The District's Governing Board satisfied these requirements. These budgets are revised by the District's Governing Board and District Superintendent during the year to give consideration to unanticipated income and expenditures. It is this final revised budget that is presented in the financial statements in a column entitled "Budget." -15 ROSEMEAD SCHOOL DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2001 (Continued) NOTE 2 - BUDGETS: (continued) Formal budgetary integration was employed as a management control device during the year for all budgeted funds. Expenditures cannot legally exceed appropriations by major object account. Budgets for all funds were adopted on a basis which materially conforms to generally accepted accounting principles (GAAP). NOTE 3 - EXCESS OF EXPENDITURES OVER APPROPRIATIONS: Excesses of expenditures over appropriations in individual funds, by major object accounts, are as follows: Excess Fund Expenditures Special Revenue Funds: Cafeteria Fund: Classified Salaries $111,702 Employee Benefits 22,071 Food and Supplies 49,085 Capital Facilities Funds: Building Fund: Other Services and Operating Expenses 168,938 Capital Outlay 124,165 -16- ROSEMEAD SCHOOL DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2001 (Continued) NOTE 4 - DEPOSITS AND INVESTMENTS: A. Deposits Cash at June 30, 2001 consisted of the following: Deposits: Cash on Hand and in Banks Cash in Revolving Fund Pooled Funds: Cash in County Treasury $ 665,225 23,000 15,206,742 Cash balances held in banks and in revolving funds are insured up to $100,000 by the Federal Depository Insurance Corporation. All cash held by the financing institutions is fully insured or collateralized. In accordance with Education Code Section 41001, the District maintains substantially all of its cash in the Los Angeles County Treasury. The county pools these funds with those of other districts in the county and invests the cash. These pooled funds are carried at cost which approximates fair value. Interest earned is deposited quarterly into participating funds, except for the Tax Override Fund and Payroll Clearance Fund, in which case interest earned is credited to the General Fund. Any investment losses are proportionately shared by all fiords in the pool. The County is authorized to deposit cash and invest excess funds by California Government Code Section 53648 et. seq. The funds maintained by the County are either secured by federal depository insurance or are collateralized. Cateeory* Bank Carrying 1 2 3 Balance Amount Cash on Hand and in Banks $180,532 $ $502,884 $683,416 $665.225 Cash in Revolving Fund 19,467 19,467 23,000 Cash C61lections Awaiting Deposit 1 _ 1 Total Deposits $2-M-0-0-0 $A $5~2 88~ $702 884 $66L225 < Category 1 includes amounts that are insured or collateralized. Category 2 includes amounts that are insured or collateralized by the pledging financial institution's trust department or agent in the District's name. Category 3 includes amounts that are insured or collateralized, but not in the District's name. -17- ROSEMEAD SCHOOL DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2001 (Continued) NOTE 4 - DEPOSITS AND INVESTMENTS: (continued) B. Investments Government Code Section 16430 allows governmental entities to invest surplus moneys in certain eligible securities. The District did not violate any provisions of the Government Code during the 2000-01 fiscal year, nor were they involved in any reverse repurchase agreements during 2000-01. - Investments with Fiscal Agent at June 30, 2001, held on behalf of the Rosemead School District Educational Facilities Financing Corporation, are presented below, categorized separately to give an indication of the level of custodial credit risk associated with each investment: Category* 1 2 3 U.S. Treasury Money Market J.D. Property Management Account Total Investments Carrying Fair Amount Value $221,318 $ $221,318 \$221,318 2,000 2,000 1000 $ 0 $223.31 g $ 0 $223 318 $223.318 Category 1 includes investments that are insured or collateralized. Category 2 includes investments that are insured or collateralized by the pledging financial institution's trust department or agent in the District's name. Category 3 includes investments that are insured or collateralized, but not in the District's name. -18- ROSEMEAD SCHOOL DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2001 (Continued) NOTE 5 - INTERFUND TRANSACTIONS: A. Interfund Receivables/Pavables Individual interfund receivable and payable balances at June 30, 2001, are as follows: Interfund Interfund . Fund Receivables Payables General Fund $1,002,253 $ 54,902 Special Revenue Funds: Cafeteria Fund 783,382 Child Development Fund 518 235,779 Deferred Maintenance Fund 99,902 Capital Projects Funds: Building Fund , 99,902 Fiduciary Fund: Retiree Benefits Fund 71.292 Totals $1.173.965 $1.173.965 B. Interfund Transfers Interfund transfers consist of operating transfers from funds receiving revenue to funds through which the resources are to be expended. Interfund transfers for the 2000-01 fiscal year are as follows: Transfer from the General Fund to the Deferred Maintenance Fund to match the State allowance $ 100,000 Transfer from the General Fund to the Special Reserve Fund to establish the fund 1,900,000 Total $2.000.000 19 ROSEMEAD SCHOOL DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2001 (Continued) NOTE 6 - FUND BALANCES - RESERVED/DESIGNATED/RESTRICTED: A. The following amounts were reserved by the Board of Education for the special purposes below: General Fund Cafeteria Fund Revolving Cash $ 23,000 $ Stores Inventory 48,868 17,404 Prepaid Expenditures 92.587 Total $164 45 5 $17.404 B. The following amounts were design ated by the Board of Education for the special purposes below: Child General Cafeteria Development Special Find Fund Fund Reserve Economic Uncertainties $1,383,232 $280,241 $21,668 $ 7,575 Summer Facilities Project 175,000 Special Education NPS Reserve 50,000 Furniture and Equipment Reserve 396,878 Maintenance and Operation - - Equipment 100,000 Computer Equipment 200,000 Facilities 350,000 Staff Development 200,000 Mandated Cost 1500.000 Total $2 45 11 $280'24] $2 $,L,9-n5 -20- ROSEMEAD SCHOOL DISTRICT. NOTES TO FINANCIAL STATEMENTS June 30, 2001 (Continued) NOTE 6 - FUND BALANCES - RESERVED/DESIGNATED/RESTRICTED: (continued) C. The restricted for special purposes fund balance is for special, projects in the .General Fund as stated below: Instructional Materials - Schiff-Bustamante Instructional Materials - Math Library Materials Program Gifted and Talented Pupils Class Library - K-4 Title VI Certificates of Participation Total Restricted Fund Balance NOTE 7 - TAX REVENUE ANTICIPATION NOTES: 3,311 110,309 65,385 15,123 135 26,682 223.318 $444.263 The District issued $2,850,000 of Tax Revenue Anticipation Notes dated July 6, 2000. The notes include interest at a rate of 4.75% and matured on July 5, 2001. The notes were sold by the District to supplement its cash flow. Repayment requirements were that $1,425,000 be deposited with the County Treasurer prior to January 31, 2001, $1,425,000 be deposited prior to April 30, 2001 and that a final payment for the accrued interest be deposited prior to May 31, 2001. The payments were transferred to and set aside in a separate fund of the trustee in a timely manner. The monies were required to remain on deposit until the maturity date of the note, July 5, 2001, at which time they were applied to pay the principal and interest on the notes. As the notes were effectively defeased as of June 30, 2001, they are not reflected as a liability in these financial statements. -21- ROSEMEAD SCHOOL DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2001. (Continued) NOTE 8 - LEASES: Capital Leases The District leases equipment and property valued at $171,016 under agreements which provide for title to pass upon expiration of the lease period. Future minimum lease payments are as follows: Fiscal Year 2001-02 2002-03 2003-04 2004-05 - 2005-06 Total Less Amount Representing Interest Present Value of Net Minimum Lease Payments Lease Payment $ 43,035 36,658 36,658 27,069 27,069 170,489 27 602 $142-887 The District will receive no sublease rental revenues nor pay any contingent rentals for this equipment. NOTE 9-BONDED DEBT: The bonds are the first series of an authorization of $30,000,000 approved by District voters on November 7, 2000. Proceeds from the sale of the bonds will be used to finance the repair and rehabilitation of schools and the construction and acquisition of new classrooms and school facilities. The outstanding bonded debt of Rosemead School District at June 30, 2001 is Amount Issued - Redeemed Date of Interest Maturity of original Outstanding Current Current outstanding issue Rate % Date Issue .u lv I. 2000 Year Year June 30. 2001 3/1/01 A 3.25-5.380% 2/12031 18,000,000 R 0 $8.000,000 $ 0 $R.0NAO -22- ROSEMEAD SCHOOL DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2001 (Continued) NOTE 9 - BONDED DEBT: (continued) The annual requirements to amortize all bonds payable, outstanding as of June 30, 2001, are as follows: Year Ended June 30 Principal Interest Total General obligation funds: 2002 $ 220,000 $ 304,654 $ 524,654 2003 115,000 412,500 527,500 2004 125,000 403,300 528,300 2005 135,000 393,613 528,613 2006 145,000 385,175 530,175 Thereafter 7,260,000 5,889,418 13149.418 Totals $8.000.000 $-788.660 $15.788.660 NOTE 10 - CERTIFICATES OF PARTICIPATION: Certificates of Participation (COPS) are long-term instruments which are tax exempt and therefore issued at interest rates below current market levels for taxable investments. A. 1985 Issue: The District entered into a long-term lease agreement to provide for the financing of equipment, relocatable structures, and building projects. The agreement is between the Rosemead School District as the "Lessee" and the Rosemead School District Educational Facilities Financing Corporation as the "Lessor", or "Corporation". The Rosemead School District Educational Facilities Financing Corporation is a legally separate entity which was formed for the sole purpose of acquiring equipment and capital outlay and then leasing such items to the Rosemead School District. -23- ROSEMEAD SCHOOL DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2001 (Continued) NOTE 10 - CERTIFICATES OF PARTICIPATION: (continued) A. 1985 Issue: (continued) These certificates were refinanced with a new 1997 COP issue. Monies were deposited into an escrow account which resulted'in an in-substance defeasance. Therefore, the District has met its obligation to pay this debt. $32,121 is currently being held in escrow for the final payoff. B. 1996 Issue: On August 1, 1996, the District issued $2,600,000 in Certificates of Participation. The agreement is between the Rosemead School District and the Rosemead School District Educational Facilities Financing Corporation. , The certificates were issued to (a) finance the acquisition, construction, installation and equipping of various capital improvements throughout the District, (b) fund a reserve fund, (c) refinance certain outstanding obligations of the District, and (d) pay certain costs in connection therewith. The District will repay the debt by making lease payments on February 1, and August 1, beginning February 1, 1997 and terminating on August 1, 2026. Interest rates range from 4.25% to 6.00% for the length of the issuance. The lease payments will be made as follows: Lease Payment Total Date Principal Interest Pavments 2001-2002 $ 40,000 $ 148,273 $ 188,273 2002-2003 45,000 146,083 191,083 2003-2004 45,000 143,709 188,709 2004-2005 50,000 141,130 191,130 2005-2006 50,000 138,355, 188,355 Thereafter 2,220.000 1.743.865 3.963,865 Total $2.450.000 $2.461.415 $4 11415 -24- ROSEMEAD SCHOOL DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2001 (Continued) NOTE 10 - CERTIFICATES OF PARTICIPATION: (continued) C. 1997 Issue: On July 30, 1997, the District entered into a Certificates of Participation agreement with the Alameda-Contra Costa Schools Financing Authority. The Rosemead School District is one of eight entities in this pooled agreement. The total amount of the issuance is $26,590,000 with Rosemead's portion being $2,045,000. The proceeds of these certificates were used by the Rosemead School District to fund construction costs for a new district office, and a portion of the costs of the acquisition and installation of 21 modular classrooms. The District will repay the debt by making lease payments four times per year beginning October 1, 1997 and terminating on June 30, 2018. The interest rate for the length of the issuance adjustable and has ranged from 2.2% to 7% as of the date of this report. The lease payments will be made as follows: Lease Payment Total Date Principal Interest Pavments 2001-2002 $ 75,000 $ 80,491 S 155,491 2002-2003 75,000 77,116 152,116 2003-2004 80,000 73,722 153,722 2004-2005 85,000 69,659 154,659 2004-2006 90,000 65,810 155,810 Thereafter 1,440,000 408,353 1,848,353 Total $1_s 5.000 $775.151 $2.620.151 -25- ROSEMEAD SCHOOL DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2001 (Continued) NOTE 11 - OTHER ACCOUNTING DISCLOSURES: A. General fixed assets - A schedule of changes in general fixed assets for the year ended June 30, 2001 is shown below: Balance Balance July 1, 2000 Additions Deductions June 30, 2001 Land $ 220,446 $ $ $ 220,446 Building and Improvements 4,457,651 4,457,651 Equipment 463,718 61.269 .18,630 506,357 Totals $5.141.815 $6126 $18,630 $5.184.454 B. Long-term debt - A schedule of changes in long-term debt for the year ended June 30, 2001, is sho wn below. Balance Balance July 1. 2000 Additions Deductions June 30, 2001 Accrued Vacation $ 95,485 $ $ 5,387* $ 90,098 Early Retirement 199746 59,712 140,034 COPS - 1996 2,490,000 40,000 2,450,000 COPS- 1997 1,915,000 70,000 1,845,000 Capital Leases 34,597 136,751 28,461 142,887 General Obligation Bonds 8,000.000 8,000,000 Totals $4 734 82 $8.136.751 $203,560 $12.668.019 *This reflects the net activity in the 2000-01 fiscal year. -26- ROSEMEAD SCHOOL DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2001 (Continued) NOTE 12 - EMPLOYEE RETIREMENT PLANS: Qualified employees are covered under multiple-employer defined benefit pension plans maintained by agencies of the State of California. Certificated employees are members of the State Teachers' Retirement System (STRS) and classified employees are members of the Public Employees' Retirement System (PERS). State Teachers' Retirement Svstem (STRS) Plan Description The District contributes to the State Teachers' Retirement System (STRS), a cost-sharing multiple-employer public employee retirement system defined benefit pension plan administered by STRS. The plan provides retirement, disability and survivor benefits to beneficiaries. Benefit provisions are established by State statutes, as legislatively amended, within the State Teachers' Retirement Law. STRS issues a separate comprehensive annual financial report that includes financial statements and required supplementary information. Copies of the STRS annual financial report may be obtained from STRS, 7667 Folsom Boulevard, Sacramento, CA 95826. Funding Policy Active plan members are required to contribute,8.0% of their salary and the District is required to contribute an actuarially determined rate. The actuarial methods and assumptions used for determining the rate are those adopted by the STRS Teachers' Retirement Board. The required employer contribution rate for fiscal year 2000-01 was 8.25% of annual payroll. The contribution requirements of the plan members are established and may be amended by State statute. -27- ROSEMEAD SCHOOL DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2001 (Continued) NOTE 12 - EMPLOYEE RETIREMENT PLANS: (continued) Public Employees' Retirement System (PERS) Plan Description The District contributes to the School Employer Pool under the California Public Employees' Retirement System (CalPERS), a cost-sharing multiple-employer public employee retirement system defined benefit pension plan, administered by CalPERS. The plan provides retirement and disability benefits, annual cost-of-living adjustments, and death benefits to plan members and beneficiaries. Benefit provisions are established by State statutes, as legislatively amended, within the Public Employees' Retirement Law. CaIPERS issues a separate comprehensive annual financial report that includes required supplementary information. Copies of the CalPERS' annual financial report may be obtain from the CaIPERS Executive Office, 400.P Street, Sacramento, CA 95814. Funding Policy Active plan members are required to. contribute 7.0% of their salary (7.0% of monthly salary over $133.33 if the member participates in Social Security effective through December 31, 2000) and the District is required to contribute an actuarially determined rate. The actuarial methods and assumptions used for determining the rate are those adopted by the Ca1PERS Board of Administration. There was no required employer contribution rate for fiscal year 2000-01. The. contribution requirements of the plan members are established and may be amended by State statute. Contributions to STRS and PERS The District's contributions to STRS and PERS for each of the last three fiscal years is as follows: STRS PERS Year Ended Required Percent Required Percent June 30, Contribution Contributed Contribution Contributed 1999 $614,375 100% $0 100% 2000 700,692 100% 0 100% 2001 809,796 100% 0 100% -29- ROSEMEAD SCHOOL DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2001 (Continued) NOTE 13 - EMPLOYEE RETIREMENT AGREEMENTS: A. Retiree Health Benefits In 1993-94, the District offered to certain eligible employees meeting various years of service requirements the option of early retirement whereby the District will continue the retirees' health benefits for a mutually agreed upon period. Certificated retirees receive HMO medical benefits; classified retirees receive medical benefits not to exceed an agreed upon amount; management and confidential retirees receive medical, dental, and vision. The amount expended in 2000-01 was $27,885.and $23,928 is budgeted for 2001-02. Under these agreements, the District is obligated to continue to provide benefits without any additional performance from the retiree; the estimated future costs of these agreements is $90,279. Reserves to cover these liabilities will be set aside in the Retiree Benefits Fund, and the liability is reflected in the General Long-Term Debt Account Group. B. Golden Handshake The District has adopted an early retirement incentive program, pursuant to Education Code Sections 22714 and 44929, whereby the service credit to eligible employees is increased by two years. Eligible employees must have five or more years of service under the State Teachers' Retirement System and retire during the window period approved by the Board. Five employees opted for this program in the fiscal year 1997-98 and two employees in fiscal year 1998-99. Payments will be made over a four year period. The District had a current liability due at June 30, 2001 of $42,643 which is reported in these financial statements in the Retiree Benefits Fetid. The remaining amount due of $49,755 is reflected in the long-term debt account group. _~9_ ROSEMEAD SCHOOL DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2001 (Continued) NOTE 14 - JOINT POWERS AGREEMENTS: The Rosemead School District participates in three joint powers agreement (JPA) entities: MERGE Risk Management, the Regional Energy Management Coalition (REMAC), and the Los Angeles Regionalized Insurance Services Authority (LARISA). MERGE arranges for and provides self-insurance of workers' compensation insurance claims and property and liability insurance for its member school districts. The District pays an annual premium which serves as a pool for payment of claims. Membership in REMAC entitles the District to purchase natural gas, electricity, and telephone services from suppliers at lower prices. The District pays for the services as they are received. LARISA provides the District with dental and vision insurance. The District had been a member of the West San Gabriel Valley Liability and Property Self-Insurance Authority prior to June 30, 1994. The JPA is holding a reserve to pay-off unreported claims. The amount cannot be determined at this time. Each JPA is independently accountable for its fiscal matters and is governed by a board consisting of representatives from each member District. Budgets are not subject to any approval other than that of the respective governing boards. Member districts share surpluses and deficits proportionately to their participation in the JPAs. The relationships between the Rosemead School District and the JPAs are such that none of the JPAs is a component unit of the Rosemead School District for financial reporting purposes. Condensed financial information is as follows: REMAC LARISA MERGE Audited Audited Unaudited June 30, 1999 .Tune 30, 2001 June 30. 2001 Assets $294,228 $11.697,775 $15376.805 Liabilities $ 35,037 $10.167,688 $ 6.567.162 Retained Earnings $259 121 $ 1.530.087 8.809,643 Revenues $240,837 $ 2,200,913 $ 4,938,314 Expenditures 188,821 2,053,512 6,569.704 Net Income (Loss) $..52,016 $ 147,401 $ (1,631,390) Change in Retained Earnings $ 52 016 $ 147,401 $ 1~ 6 1 390) 30- ROSEMEAD SCHOOL DISTRICT NOTES TO FINANCIAL STATEMENTS June 30, 2001 t. (Continued) NOTE 15 - COMMITMENTS AND CONTINGENCIES: State and Federal Allowances, Awards, and Grants The District has received State and federal funds for specific purposes that are subject to review and audit by the grantor agencies. Although such audits could generate expenditure disallowances under terms of the grants, it is believed that any required reimbursement will not be material. NOTE 16 - SUBSEQUENT EVENT Implementation of GASB Statement No. 34 The Governmental Accounting Standards Board (GASB) issued Statement No. 34, Basic Financial Statements and Management's Discussion and Analysis for State and Local Governments. The statement prescribes a new financial reporting model that will restructure much of the information the District has presented in the past. Nation-vide implementation of GASB Statement No. 34 will be phased in over a three year period, beginning with larger districts. Since the District's 1998-99 revenues were between $10 million and $100 million, GASB Statement No. 34 is effective for fiscal year 2002-03. _31_ ROSEMEAD SCHOOL DISTRICT DEBT SERVICE FUNDS COMBINING BALANCE SHEET June 30, 2001 . Bond Interest and Total (Memorandum Redemption Fund Tax Override Fund Only) ASSETS Cash in Coonry Treasury S 6,272 $ 684 $ 6,956 TOTAL ASSETS S 6,272 E 684 $ 6,956 LIABILITIES AND FUND BALANCE LIABILITIES ' Accoants Payable - E S II S II TOTAL LIABILITIES 11 I I FUNDBALANCE Reserved for Debt Service 6,272 673 6,945 TOTAL FUND BALANCE - 6,272 673 6,945 TOTAL LIABILITIES AND FUND BALANCE $ 6,272 $ 684 S 6,956 See the accompanying notes to the financial statements. 32- O ~ a a 1 ~ wl L N ' a a ` A C e - e > ~ J v v C O w ~ l F i O < o ° ~ N L z ~a- G %Fe ~M U c ~ F ~4N1C u u D Z ~m c ~ Z • ~ m ~ wl J O ~ 9 ~ W O ~ U c U Z w U C ~ R O i N Z s t,. m ~ Z u v v ~ ; ~ V N i _ Y k • { ~ N N za o U O E U ` C - m l . c" m , w w wl w N J O ~ ~ J • C u J m 41 O ~ C J y G G Z V q ~ _ v ~ ,1 { { i] a v d ~ d 5 0 - = w % c c ~ C w „v n rt Z z F J u~ m m W V ~ W ~ 0 C 1- F ti 5 C v v is a U C L: L.• O M y M C DD T C a E 0 m to N b ° O v ~ - a d m - ~ n - C P _ l V - 9 E C °o rn ° q e P P _ P 6 N w w w N rn O O O O 7 C P u C W ❑ G F ° m U yW ~ = m- m r° e C O W E . o P o. _ 0 ly W C W O Z r°rv q ~ m m U m a U w w w w q U ~ ~ iZ' ' rvo - W Z P rWi W ~ o W _ ° _ _ rv o „o, _ _ rv e rv _ - U _ a ~ U E V C m ~ 9 ~ 9 u LL A u a u u C 9 O o F U ' ~ ti F. 0 5 aW~ - ~ h s - ~ W F- h F W i „ o P W ~ m U O a _ w Z J VI - ~ ✓1 j W N C A 4. J ti C O e Q 91' v~ Z m LL Q p J 9 W J w S '1. O ~ O O ~ . O J .l F C F t0 A_ U_ N u O C C T ~ C a E 0 N v N M L- V N ~ W ~ F Z Z m < - U Y 5 N U c C y p n O "'Ztl ~ O p Si U ,~F Z - ~ 'L N Y: W W P=. W 5 F y ~ N W L z z z5 v o°z V Q i U~t e ~ ~a l i n N J_ N ~ u ~ y N 5 v o W v J v ~ N N ON O ~ ] E d F n~ W N - E'0 N Fo ~ A V_ C 'L v e v. ~ a. 4 a _ O N 7 V o ~Z ~y`Z - 9 J Z {alv N m 9 9 = q 6 z - u C u 9 9 {il ua v v uin W 5 A° u v0 W 2 .1, v 41 Lo uU dy V Up0 dNS{i O W F'~ 0 6v v `u _ c c O 5 C v n c o E t :v w O = Z C C C 'L U U w CI i`n U O'..] 5 t 5' p f^ Y L u IL n - W O O p C H W O r _ _ r N N v m F t5 0 0 G F F O U ro v v 22 1.: N 41 N n u w _ u O F W u r u v u N _p O N O p v o ~ 4 E, L C~ ~ g ~ ` u° c C z B o ~ O O p ~ u ~ 4 O O ~ C~; t~ u v n L Q C K N j i p \ E''c E L y V E_ e U- ~ N N~ n p ~ Z _ 7~ z :.o c Z C Z. C y - c J ~ W d 9 m vi 9-A, ; _ L 1- 5 9 W v u ~ v` v~ _ v v _ o 'o'ra vOF N w v:o Z S S v° ~ J ° V d'`nV UOO d °ti.0 LL F.u' - o.C c m LLt C C ~ J_UUlumv~UO❑ ~ ~ E LL ° anus NE ~ •.r L lil u ~ ~ tJ u ~ e C N Y m m C y M C oq C G ' C~ G O N ROSEMEAD SCHOOL DISTRICT CAPITAL PROJECTS FUNDS COMBINING BALANCE SHEET June 30, 2001 Capiml Facilities Tam] (Memorandum Fund Building Fund Only) ASSETS Cash in County Treasury Accounts Receivable: Miscellaneous TOTAL ASSETS LIABILITIES AND FUND BALANCE LIABILITIES Amonms Payable Due T. Other Funds TOTAL LIABILITIES FUNDBALANCE Undesignated TOTAL FUND. BALANCE TOTAL LIABILITIES AND FUND BALANCE S 101,601 $ 7,859,990 . S 7,961,591 20,639 58,607 79,246 S 122,240 $ 7.918,597 S 8,040,837 S - S 53,191 S 53,191 99,902 99,902 153.093 153,093 122,240 7,765,504 7,887,744 122,240 7,765 504 7,887,744 S 122,240 S 7,918,597 S 8,040,837 See the accompanying notes to the financial statements. -37 o~ o d - r~ o ~ o 0 E o e o tl ' 0 ' o - E G ~ _ - v ~ oO o N I F N O O O vOi O O O 9 w P1 1 ~ ~ 1 1 1 , a o 0 =4 w o o LL 1 w w ' ~ N = - N _VI N O O a ❑ U 9 4 I ~ r I l h .1 m w I w Z - t . l a - _ U a N m C U ❑ n ❑ ~ Z C Z , W l _ O U~ m i C O ~ C Z ~ w w - V 5 O J `F ❑ a F m i A o 0 L y u. C L-~ _ _ _ M O - C W W _ O ~ ~ Z w w Z ~ p ~ Z o o 0 o ~ o h 0 P1 ~ ~ ~ N W _ 9 N n r3 N m Y C 'Z Oh l% - N O O 7 la` ~ V y ~ m a v E O u e p V E V ~ tNi F - Z L ~ m p a d J N ~ A _ ❑ ~ c 9 L u tl 41 ~ N O ~ ,C ? y ,jW, V ` W °'5w` C ~ .F_. O a J' O. W ~ o n F LS' H ~ . Z O V ~ u 6' L ..1 = u 9 tl % ~ :i LI W p W v L C W % G F C r W O ~ - 4. LL c N _ v N N ro G 4. N Y O W P1 G bq N C. O U A C~ c e° W h w w r r u .0 O O ~ tl O_ O_ 9 C Y ~ 7 A N ~ O L N y N w w w 0 z LL Z V O N < `n ~ {y w w w w LL U = i O o ~ kl Z u 4 F t 9 N Z C s ~ ~ w w r - u W U Z _ Z ° er L [ u c o' . - m v 9 ~ „ LL _ _ ~ u . . ,y O V N ~ y v ` C u F 7 O ~ < F c Z " LL ~ 2 n ti ¢ O a N cG G N m m U G N G v U ~ O O ~ G T F 0 U N N eeoW ~^osP e - o - _ae>P E o a ~ o c e e s c e ' { • • P W O `5 P N 'p C O O 9 C Q O P N rv~ G > ° c ~ o n N Z y C Z :J C • b L F ~ ^ L 41 W. ^ 9 o W Z c H ❑ W i ~ 9 ur Z Z O ~ ~ w u O ~ ~ ❑ a O CC •n ° ° _ a ? o h N O P P W d h C r of ❑r V o u ~~P= z w C Z Q T V m u. U e vi u L V L ~ ~ W C ~ _ H . D L 09 ~ qC i Y: ~C_ m W Z „ r ~ ° W _h Y W in ~n0 C i O c 5>;+. wv Z K Z W N - ° p ❑ C O F ~ L W c L y G v E N u A V u O ~ C on G ❑ 0 U m N u u SUPPLEMENTARY INFORMATION SECTION VICENTI ® LLOYD B U S I N E S S C O N S U L T A N T S A N D INDEPENDENT AUDITORS' REPORT ON SUPPLEMENTARY INFORMATION. Board of Education Rosemead School District 3907 N. Rosemead Blvd. Rosemead, California 91770 \1 N LLP C P A s Chairman ROYCE A. STUTZMAN Partners PETER F. GAUTREAU RENEE S. GRAVES CARL PON MARY ANN QUAY LINDA M. SADDLEMIRE Principal JERI A. WENGER Senior Managers TIMOTHY D. EVANS PHEBE M. MCCUTCHEON KARIN HECKMAN NELSON ARVEE ROBINSON We have audited the combined general purpose financial statements of the Rosemead School District, as of and for the year ended June 30, 2001 and have issued our report thereon dated November 8, 2001. These general purpose financial statements are the responsibility of the District's management. Our responsibility was to express an opinion on these general purpose financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America; standard applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and Standards and Procedures for Audits of California K-12 Local Educational Agencies, prescribed by the State Controller. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the general purpose financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. Our audit was made for the purpose of forming an opinion on the combined general purpose fnancial statements of Rosemead School District, taken as a whole. The accompanying financial information identified as supplementary information, including the Schedule of Expenditures of Federal Awards, as required by U.S. Office of Management and Budget Circular A-133, Audits of States, Local Governments and Non-Profit Organizations, is presented for purposes of additional analysis and is not a required part of the general purpose financial statements. Such information has been subjected to the auditing procedures applied in the audit of the combined general purpose financial statements and, in our opinion, is fairly stated in all material respects in relation to the general purpose financial statements taken as a whole. VICENTI, LLOYD & STUTZMAN ALP November 8, 2001 2100-A FOOTHILL BOULEVARD, LA VERNE, CA 91750-2905 41 Tel 909.593.491 1 Fax 909.593.8879 Web WWW.VLSLLP.COM E-Mail IPIFO@VLSLLP.COM ROSEMEAD SCHOOL DISTRICT HISTORY AND ORGANIZATION June 30, 2001 Rosemead School District was established May 4, 1859 under the name of Mission School District. On April 1, 1878, the District was renamed the Savannah School District. It became the present Rosemead School District on June 11, 1928. The District currently encompasses an area of approximately 3.13 square miles situated in portions of the cities of El Monte, San Gabriel and Rosemead, in the County of Los Angeles. The Board of Education and the District Administrators for the fiscal year ended June 30, 2001 were as follows: BOARD OF EDUCATION Member Office Term Expires' Ms. Melissa Okamuro President December, 2001 Mr. Fred Mascarro Clerk December, 2001 Mr. Ronald Esquivel -Member December, 2003 Mrs .-Sandra Martinez Member December, 2001 Mr. Randall C. Cantrell Member December, 2003 DISTRICT ADMINISTRATORS Dr. Amy Enomoto-Perez Superintendent Mrs. Margie Giles Business Manager (effective through June 30, 2001) Mr. Edward R. Diaz Business Manager (effective July 1, 2001) -42- ROSEMEAD SCHOOL DISTRICT SCHEDULE OF AVERAGE DAILY ATTENDANCE (ADA) For the Fiscal Year Ended June 30, 2001 The requirements governing ADA, admission of pupils, types of schools, recording and reporting of pupil attendance, and similar matters are controlled by provisions of the Education Code and by regulations of the State Department of Education. ADA statistics reported to the State for the fiscal year ended June 30, 2001 are as follows: Second Period Annual , Elementary Kindergarten 376 379 First through third grade 1,158 1,160 Fourth through eighth 1,027 1,028 Fourth through eighth grade 623 618 Special education master plan 73 74 Special education - non-public, nonsectarian schools 15 15 Total elementary ADA a 2u _32J County Operated: Special education 2 2 Community school 5 5 7 7 Hourlv Programs Elementary Hours of Attendance 12.551 See the accompanying notes to the supplementary information. -43- ROSEMEAD SCHOOL DISTRICT SCHEDULE OF INSTRUCTIONAL TIME For the Fiscal Year Ended June 30, 2001 Grade Level Kindergarten Grades 1 through 3 Grades 4 through 8 1986-87 Minutes Requirement 36,000 50,400 54,000 1982-83 Actual Minutes 35,200 43,560 53,680 2000-01 Actual Minutes Status .37,916. Complied 50,840 Complied 55,320 Complied See the accompanying notes to the supplementary information. -44- . ROSEMEAD SCHOOL DISTRICT SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS For the Fiscal Year Ended June 30, 2001 PROGRAM NAME Federal Categorical Aid Programs: U.S. DEPARTMENT OF AGRICULTURE: National School Lunch Program Especially Needy Breakfast Program Child Care Food Program U.S. DEPARTMENT OF EDUCATION: Improving America's Schools Act: Title 1 Title VI Migrant Education Special Education: Local Assistance Discretionary Preschool Personnel Staff Development Emergency Immigrant Education Program Title 11 Eisenhower Technical Assistance Safe and Drug Free Schools Class Size Reduction Math Staff Development U.S. DEPARTMENT OF HEALTH & HUMAN SERVICES Community Services Block Grant Medi-Cal Total Federal Programs ` Reconciliation to Federal Revenue: Total federal program expenditures Revenues in excess of expenditures related to federal entitlement program Medi-Cal Total federal program revenue Pass-Through Federal Entity Catalog Identifying Federal Number's Number Expenditures 10.555 03396 S 805,861 10.553 03526 129,792 10.558 03393 54,494 84. 010 03797 885,202 84. 151 03135 15,520 84. 011 03628 248,716 84. 027 03379 192,519 84. 027 03008 20,541 84. 173 03682 23,215 84. 235 03615 134 84. 162 03159 28,290 84. 164 03207 39,265 84. 184 10007 15,127 84. 340 03272 143,491 84. 000 03549 209 93. 575 03676 11,923 93. 773 10013 61,012 $ 2,675,311 $ 2,675,311 1,917 $ 2,677,228 l See the accompanying notes to the supplementary information. -45- F F D MO W U a a U7 ~D I l ~ 69 Hi U N O O N 'O C D, D\ 01 00 fA 69 U W F C tl D\ r N V ; N V - ~ 0 a N c v c ~ w ni ° v- N v , N o Q N M M 69 69 U S~ U Q W Z Q / ] zW ~ Q w O ~ ~ r Q L N F3w w a N F N C ~ O N U 4: " x •n L G! 0.i ~ m ~y F .D oD m N - '5 O Cl) ~y _y ~ N U Q 4 ~ cd W U 4=. U C . <C , E 0 0 'C C G' Y f-1. 5 U E U w ^ [Y E 2 N ~ GJ y N ' O O m.C~ N ~ ~ N O. N y U ' i V h N O f1 U in C N Q - '9 O M U O ~ W 7 N h ~i O. W z N C7 i~ A Q wE~U O ~ H w F F d3 U z U LY. O F .G A v E a a N 0 T a 0 v ROSEMEAD SCHOOL DISTRICT SCHEDULE OF FINANCIAL TRENDS AND ANALYSIS For the Fiscal Year Ended June 30, - (Budget) 2002 2001 2000 1999 Amount % Amount % Amount Amount % GENERAL FUND: cvcnoc Revenue Limit Spumes $ 14,550,976 65.5 S 13 922,859 62.9 S 12,338,084 71.1 $ 11,751,660 69.5 Federal 1,983,310 8.9 1,687,081 7.6 1,409,036 8.1 1,166,136 6.9 State 5,298,616 23.9 6,673,119 30.1 4,053,485 23.4 4,000,769 23.6 County and Local 418,600 1.9 850,153 3.8 570,127 3.3 598,950 3.5 Interfund Transfers 53,058 0.3 Total Revenue 22,251,502 1002 23,173,212 104 4 18,3]0,772 105.9 17,570,573 103.8 Expenditures Cenificwed Salanes 10,862,096 49.0 10,437,997 47.1 9,133,689 52.5 8,825,378 52.2 Classified Salarics 2,867,240 12.9 2,772,234 12.5 2,377,044 13,7 2,231,786 13.2 Employs BeveEre 2,898,003 13.1 2,620,579 11.8 2,352,721 13.6 2 .290,583 13.5 Books mud Suupplics 1,811,900 8.2 994,540 4.5 672,541 3.9 689.936 4.1 Contracted Services 2,153,351 9.7 1,891,776 8.5 1,491,498 86 1,579,949 9.3 Capital Outlay - 894,715 4.0 651,979 2.9 257,113 1.5 363,498 2.1 Debt Service 250,000 1.1 380,754 17 392,883 2.3 544,627 3.2 Outgoing Tuition 170,000 0.8 229,445 1.0 336,498 1.9 11,512 0.1 Other Transfers Out 254,740 1.1 251,490 LI 224,629 1.3 219,201 1.3 ( _ lterfimd Transfers 120,D00 0.5 2,000,000 9.0 187,592 - LI 247,922 1.5 Indirect Costs (77,861) (0.4) (89,579) (0.4) (71553) (0.4) (84089) (0.5) Total Expenditures 22,204,184 100.0 22,141.215 100.0 1],354655 100.0 16,920,303 100.0 Change in Fund Balance - s 47,318 0.2 S 991,997 4.5 S 1,016,077 5.9 S 650,270 3.8 Ending Rmd Balance S 3,835489 17.3 S 3,788,171 17.1 S 2,796,174 16.1 S 1,780,097 10.5 Available Reserve S 2,307,067 10.4 S 2,107,575 ' 9.5 S 766,199 4.4 S 893881 5.3 Recnrnmarded Reserve Percentage 3.0 10 3.0 3.0 Average Daily Attendance (Second Period) 3272 3,272 3.203 3,186 Twat L.,,-Tenn Debt 3 12,305,202 $ 12 668,019 S 4,734,828 S 4,921,290 IMPORTANT NOTES: - The available reserves consist ofthose r.ounts, designated for economic nneenainty in the General Fund. 2002 Budget is the original adoptcd budget. - All Percentages are ollaml expenditures. ' This amount does not include $1,900,000 set aside in the Special Reserve Food for future general operating purposes. See the accompanying notes to the supplementary information. -47- ROSEMEAD SCHOOL DISTRICT NOTES TO SUPPLEMENTARY INFORMATION For the Fiscal Year Ended June 30, 2001 NOTE 1 - PURPOSE OF SCHEDULES: A. Schedule of Average Dailv Attendance (ADA) Average daily attendance is a measurement of the number of pupils attending classes of the District. The purpose of attendance accounting from a fiscal standpoint is to provide the basis on which apportionments of state funds are made to school districts. This schedule provides information regarding the attendance of students at various grade levels and in different programs. B. Schedule of Instructional Time The District has received incentive funding for increasing instructional time as provided by the Incentives for Longer Instructional Day. This schedule presents information on the amount of instructional time offered by the District and whether the District complied with the provisions of Education Code Sections 46201 through 46206. C. Schedule of Expenditures of Federal Awards OMB Circular A-133 requires a disclosure of the financial activities of all federally funded programs. To comply with A-133 requirements, this schedule was prepared for the District and is presented on the modified accrual basis of accounting. D. Reconciliation of Annual Financial and Budget Report (J-200) with Audited Financial Statements This schedule provides the information necessary to reconcile the fund balances of all funds as reported on the Form J-200 to the audited financial statements. E. Schedule of Financial Trends and Analvsis The State Controller's Office requires that this report be prepared showing financial trends of the General Fund over the past three fiscal years, as well as the current year budget. This report is intended to identify if the District has potential fiscal problems and if they have met the recommended available reserve percentages. -48- VICENTI ® LLOYD ® STUTZMAN LLP B U S I N E S S C O N S U L T A N T S A N D C P A s - Chairman ROYCE A. STUTZMAN REPORT ON COMPLIANCE AND ON INTERNAL CONTROL P'"°"' PETER F. GAUTREAU OVER FINANCIAL REPORTING BASED ON AN AUDIT OF . RENEE S. GRAVES FINANCIAL STATEMENTSPERFORMED IN ACCORDANCE CARL PON WITH GOVERNMENT AUDITING STANDARDS MARY ANN QUAY - LINDA M. SADDLEMIRE Principal JERI A. WENGER Board of Education Rosemead School District 3907 N. Rosemead Blvd. Rosemead, California 91770 Senior Managers TIMOTHY D. EVANS PHEBE M. MCCUTCHEON KARIN HECKMAN NELSON ARVEE ROBINSON We have audited the combined general purpose financial statements of Rosemead School District (the District) as of and for the year ended June 30, 2001, and have issued our report thereon dated November 8, 2001. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether Rosemead School District's combined general purpose financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts- However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed instances of noncompliance that are required to be reported under Government Auditing Standards which are described in the accompanying schedule of findings and questioned costs related to the general purpose financial statements. Internal Control Over Financial Reportin¢ In plarming and performing our audit, we considered Rosemead School District's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the combined general purpose financial statements and not to provide assurance on the internal control over financial reporting. However, we noted certain matters involving the internal control over financial 2100-A FOOTHILL BOULEVARD, LA VERNE, CA 91750-2905 49 Tel 909.593.491 1 Fax 909,593.8879 Web WW ..VLSLLP.COM E-Mall INFO@VLSLLP.COM REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS (Continued) Internal Control Over Financial Reporting (continued) reporting and its operation that we consider to be reportable conditions. Reportable conditions involve . matters coming to our attention relating to significant deficiencies in the design or operation of the internal control over financial reporting that, in our judgment, could adversely affect Rosemead School District's ability to record, process, summarize and report financial data consistent with the assertions of management in the financial statements. Reportable conditions are described in the accompanying schedule of findings and questioned costs related to the general purpose financial statements. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal. control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, we believe none of the reportable conditions described above is a material weakness. This report is intended solely for the information and use of the Board, management, the California Department of Education, the State Controller's Office and federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. U a~e~~ Sfutz.na ti c c~ . VICENTI, LLOYD & STUTZMAN LLP November 8, 2001 -50- VICENTI ® LLOYD B U S I N E S S C.O N S U L T ZMAN LLP A N D C P A s Chairman ROYCE A. $TUTZMAN REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133 Partners PETER F. GAUTREAU RENEE S. GRAVES CARL PON MARY ANN QUAY LINDA M. $ADDLEMIRE Principal JERI A WENGER Board of Education Rosemead School District 3907 N. Rosemead Blvd. Rosemead, California 91770 Compliance Senior Managers TIMOTHY D. EVANS PHEBE M. MCCUTCHEON KARIN HECKMAN NELSON ARVEE ROBINSON We have audited the compliance of Rosemead School District (the District) with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB) Circular A-133 Compliance Supplement that are applicable to each of its major federal programs for the year ended June 30, 2001. Rosemead School District's major federal programs are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major federal programs is the responsibility of Rosemead School District's management. Our responsibility is to express an opinion on Rosemead School District's compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about Rosemead School District's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on Rosemead School District's compliance with those requirements. In our opinion, Rosemead School District complied, in all material respects, with the requirements referred to above that are applicable to each of its major federal programs for the year ended June 30, 2001. 2100-A FOOTHILL BOULEVARD, LA VERNE, CA 91750-2905 51 Tel 909.593.4911 Fax 909.593.8879 Web w VLSLLP.COM E-Mail INFO@VLSLLP.COM REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133 (Continued) Internal Control Over Compliance The management of Rosemead School District is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to federal programs. In planning and performing our audit, we considered Rosemead School District's internal control over compliance with requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A- 133. Our consideration of the internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that noncompliance with the applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses. This report is intended solely for the information and use of the Board, management, the California Department of Education, the State Controller's Office and federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. Vi cal-Itc d ` SYu/ Z~v Q LLp VICENTI, LLOYD & STUTZMAN LLP November 8, 2001 -52- ICENTI ® LLOYD'* STUTZMAN LLP B C O N 5 U L T A N T 5 A N U C 'P A S Chairman ROYCE A. STUTZMAN Board of Education Rosemead School District 3907 N. Rosemead Blvd. Rosemead, California 91770 REPORT ON STATE COMPLIANCE Senior Managers TIMOTHY D. EVANS PHEBE M. MCCUTCHEON KARIN HECKMAN NELSON ARVEE ROBINSON We have audited the combined general purpose financial statements of the Rosemead School District, as of and for the year ended June 30, 2001, and have issued our report thereon dated November 8, 2001. In our report, our opinion was unqualified. Our audit was made in accordance with auditing standards generally accepted in the United States of America, the standards for financial and compliance audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and the State Controller's Standards and Procedures for Audits of California K-12 Local Educational Agencies. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. The District's management is responsible for the District's compliance with laws and regulations. In connection with the audit referred to above, we selected and tested transactions and records to determine the District's compliance with the laws and regulations applicable to the following items: Description Attendance accounting: Attendance reporting Staff development days Kindergarten enrollment Procedures in Controller's Procedures Audit Guide Performed 3 Yes 3 Yes 4 Yes 2100-A FOOTHILL BOULEVARD, LA VERNE, CA 91750-2905 Partners PETER F. GAUTREAU RENEE S. GRAVES CARL PON MARY ANN QUAY LINDA M. SADDLEMIRE Principal JERI A. WENGER -53- lei 909.593.4911 Fan 909.593.8879 Web Po ..VLSLLP.COM E-Mail iNFO@VLSLLP.COM REPORT ON STATE COMPLIANCE (Continued) . Description Procedures in Controller's Audit Guide Procedures Performed Attendance accounting: Independent study Continuation education Adult education Regional occupational center/programs County Office of Education programs Incentive for longer instructional day: School Districts County Office of Education GANN limit calculation Early retirement incentive program Community day schools Class size reduction program: Option 1 Option 2 Class size reduction in two courses in grade 9 State instructional materials fund Schiff-Bustamante standards-based instructional materials Digital high school education technology grant program California Schools Library Act of 1998, K-12 Computer Usage Office of Criminal Justice Planning 13 No (see below) 12 Not applicable 8 Not applicable 5 Not applicable 9 Not applicable 3 Yes 3 Not applicable 2 Yes 5 No (see below) 8 Not applicable 11 Yes 10 Yes 8 Not applicable 8 Yes 4 Yes 5 Not applicable 4 Yes 2 Yes - Not applicable We did not perform testing for independent study because the independent study ADA was under the level which requires testing. The District did not participate in the Early. Retirement Incentive Program in 2000- 01; therefore, the compliance procedures are not applicable. Based on our audit, we found that, for the items tested, the Rosemead School District complied with the laws and regulations of the State programs referred to above, except as described in the Schedule of Findings and Questioned Costs Related to General Purpose Financial Statements section of this report. Further, based on our examination, for items not tested, nothing came to our attention to indicate that the Rosemead School District had not complied with the laws and regulations of State programs and requirements. -54- REPORT ON STATE COMPLIANCE (Continued) This report is intended solely for the information and use of the Board, management, the California Department of Education, and the State Controller's Office and is not intended to be and should not be used by anyone other than these specified parties. Vlcp,-~i VICENTI, LLOYD & STUTZMAN LLP November 8, 2001 -55- ROSEMEAD SCHOOL DISTRICT SCHEDULE OF FINDINGS AND QUESTIONED COSTS SUMMARY OF AUDITOR RESULTS June 30, 2001 This information is provided to meet the requirements of OMB Circular A-133. A. B. C. D. E. F. G. H. An unqualified opinion was issued on the combined general purpose financial statements. Reportable conditions in internal control were disclosed by the audit of the general purpose financial statements; none of the reportable conditions were material weaknesses. The audit did not disclose any items of non-compliance which are material to the general purpose financial statements of the District. No reportable conditions in internal control over major programs were disclosed by the audit. An unqualified opinion was issued on compliance for major programs. There were no audit findings which were required to be reported under Section .510(a) of OMB Circular A-133. The major programs for 2000-01 are: CFDA Number Name of Federal Program or Cluster 84.010 Title I 84.027 and 84.173 Special Education - IDEA Cluster 10.553, 10.555 and 10.558 Child Nutrition Cluster The dollar threshold to distinguish between Type A and Type B programs is $300,000 for 2000-01. The District does not qualify as a low-risk auditee for fiscal year 2000-01, as is common with most California school districts, because the historical costs of its general fixed assets were not maintained for the past two consecutive years. -56- ROSEMEAD SCHOOL DISTRICT SCHEDULE OF FINDINGS AND QUESTIONED COSTS RELATED TO THE GENERAL PURPOSE FINANCIAL STATEMENTS June 30, 2001 Per Assembly Bill 3627, all audit findings must be identified as one or more of the following six categories: Five Digit Code AB 3627 Finding Types 10000 Attendance 20000 Inventory of Equipment 30000 Internal Control 40000 State Compliance 50000 Federal Compliance. 60000 Miscellaneous FINDING 01-1: GENERAL FIXED ASSETS Original Finding Number : 00-4 Finding: We reviewed internal controls related to the equipment inventory and noted the following: 20000 • The physical inventory taken at the sites each year is not forwarded to the District office for review and is not reconciled to the District inventory. As a result, the card file still contains items that the District no longer owns. • The fixed asset listing maintained by the District has not been updated for additions and deletions and has not been reconciled to the site inventory or District card file. • The fixed asset listing does not contain all information needed to meet federal compliance requirements. Although the inventory cards contain this information, there is currently no way to trace items on the inventory list to the card file. • The District did not track additions and deletions for reporting the amount in the General Fixed Asset Account Group. Questioned Costs: Not Applicable -57- ROSEMEAD SCHOOL DISTRICT SCHEDULE OF FINDINGS AND QUESTIONED COSTS . RELATED TO THE GENERAL PURPOSE FINANCIAL STATEMENTS June 30, 2001 t (Continued) FINDING 01-1: GENERAL FIXED ASSETS 20000 (continued) Original Finding Number : 00-4 Recommendation: • A complete and up-to-date equipment listing is pertinent for control over theft and involuntary loss of equipment and is required by Education Code Section 35168. We recommend that the inventory card file be updated based on the physical inventory taken each year by the sites. We also recommend that a District wide inventory be performed at least every two years. • The fixed asset listing should be updated to include either all required information or sufficient information to allow the user to locate the item in the district inventory card file. The listing should also be reconciled annually to the card file and site inventories. • The District should develop procedures for the tracking of all fixed assets to ensure their ability to fully comply with the requirements of GASB 34. Any equipment or vehicle purchases or deletions must be tracked for year-end reporting. All construction activity should be monitored by project to ensure accurate valuation and proper depreciation when the project is completed. District Response: Rosemead School District is scheduled to participate in the Alliance of Schools for Cooperative Insurance Programs (ASCIP) GASB-34 Assistance Program. In addition to the ASCIP GASB-34 Assistance Program, Rosemead School District will be tracking new fixed asset purchases utilizing the new Los Angeles County Office of Education accounting software and enhanced internal procedures. -58- ROSEMEAD SCHOOL DISTRICT SCHEDULE OF FINDINGS AND QUESTIONED COSTS . RELATED TO THE GENERAL PURPOSE FINANCIAL STATEMENTS June 30, 2001 (Continued) FINDING 01-2: CAFETERIA DISBURSEMENTS 30000 Original Finding Number: 99-3 Finding: During our testing of expenditures and supporting documentation, we noted that open purchase orders are not monitored to ensure that the total spent does not exceed the authorized amount. The value of the requisition process is in authorizing purchases and verifying that adequate funds are available prior to ordering goods or services. Questioned Costs: Not Applicable Recommendation: In order to strengthen internal controls, we recommend that open purchase orders be monitored periodically to ensure authorized spending limits are not exceeded. District Response: Rosemead School District has implemented changes in accounting procedure to ensure that the requisition process includes verification that adequate funds are available prior to ordering goods and services. FINDING 01-3: REVOLVING CASH 30000 Finding: During our testing of the revolving account, we noted that the account had not been reimbursed or reconciled since July 2000. Questioned Costs: Not Applicable Recommendation: To adequately monitor cash, the revolving account should be reconciled to both the bank and imprest amounts and reimbursed at least monthly. District Response: Rosemead School District has implemented the procedure of reconciling the revolving cash account monthly. Currently, all reconciliations have been completed timely. -59- ROSEMEAD SCHOOL DISTRICT SCHEDULE OF FINDINGS AND QUESTIONED COSTS RELATED TO THE GENERAL PURPOSE FINANCIAL STATEMENTS June 30, 2001 (Continued) FINDING 01- 4: INSTRUCTIONAL MATERIALS 40000 Finding: The District did not hold a public hearing by June 30, 2001 to determine whether each pupil in each school has, or will have by the end of the fiscal year, enough textbooks or instructional materials as required by Education Code Section 60119. The required hearing was held on July 5, 2001. Questioned Costs: This could result in the loss of $258,429 of instructional materials funding. Recommendation: We recommend the District apply for a waiver of Education Code Section 60119 allowed by the State Board of Education upon finding that a violation was minor or inadvertent and the intent of Section 60119 was substantially met. Additionally, we recommend that the District maintain a listing of annual Board action items to ensure all required public hearings are held. District Response: Rosemead School District applied for a waiver of Ed Code Section 60119. -60- ROSEMEAD SCHOOL DISTRICT SCHEDULE OF FINDINGS AND QUESTIONED COSTS RELATED TO FEDERAL AWARDS June 30, 2001 There were no findings and questioned costs related to federal awards for fiscal year 2000-01. -61 U d u c m E m a F a V C 'p C 'O 'd F F l F . p C p y., aid p u ro v N v 'O v a u._ O h ~ e m m c E v u v=~ p W C ro ~ v 0 0 0 p U v v •O C v ~ . ~ ~ O O .C C T ro ro y C~ N ' F' ~ p D~ m 'O ro ~ = ° ~ 3 fn v ~y v~ ` ' ~ ° F v> by ~ o m c ~ t U W v v Cp ~ d ti . ~ m W v o L 7 ~ ~ E ro ~ C U in J v D y ~n td U Q p v O O ' ~ O b ~ 5 1 ro ro F 'O C 7 O ~ N v O N - d. ~ ro y O T ^ y0 F ro d O S Q L ~ F ' ' U M v v~s' ti h C y m Tv v i Z - o c o E ' o 'E b9 v . ~ d G L-1 W N W In y ~ C O u ~ o o 0 a U M ~ 71 ~ U ' .1] F N . . no Q v v O C v v w >.m 0 E C m 0 0 ? c F O 5 u u ro Q N U ^ v C - ' M _ m ro N tO O 0. ❑ 'O td C 6 N bo a _ m 5$- m v o o u u E m~ E o u O ° ;d y w m c u n C _ - ~ u c G C y 'O ~ A~ h G ro D - C L v v L p d N N T ` 04 p " m v ro o' p G u ~ R. d C S n' W y y b,0 a v v t vi 'O ~ Q 7 p v C~ C d C ro O C fl O ° v . ~ v V) m o U m E 5 i u u E a ;D t, O v D s cN c 0 0 - Z - L- o N F U CG F D O O U A Q W G:7 O C v T G d t'. 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D ~ a S > m } T? j G= U _ O C) E E w m h `o ° Q G D o n ° E m . . . u a i bn a ° N M O O i O O i F U c F u J O x U Q Q cc:v G W O F O U A W z 0 F V) W a Q Q U N` v w ~ 94 Q W a 0. w O F F u UI OD j O .Z 0 0 o ~y C O z' w z F Z W Z 0. a O w 0 0 A T C W t U N U V1 U E N ^ a° E o0 o z O O ~ N u v s ro O w A y T v, T v v °"p' o Op A 'p u v ~y 3 _ O u y N F U T A ro ~ _ O > > ~ o o v a W m .5 C - N u .0 lO .N O ~ 0 oE c a1°~° ao °~s3 n. ~ F v ~ ~ C avi 'O 4 A IO N N O N w C 5~ ~ N a ❑ ° o > E a, oo vim'°^ o ~ m v U U Q'vi a. U Q d urn - T r w V O v T o ro s c , 'D v m N ~ T v.= O L U p O U ~ _N m T j,.~ u _ t U O m U O ~ L w > = O ~ O EL E v E v 3~.' 0 0 0 0 v ~n 0 0 N v 6 E L ~ N c .p w 'O E 9 N y F ro o t m y t y v v J a m` u y C i.. v E tv.. ~ s o m F v ~o N N N N V tV. L d U U iy C u ~ E m u c o E~ ~ c o h D O u ~ _ N y 7. ~ C v ~ m pp'v vai y U Ll = v o ro ~ Ci U d O v m 5 ~ n v _ . ~ v m w> m v o ~~~;_o3E = c N 'c ro .U. c ` oU ~ on Ei o = N O O' -J YN..E m J moo L ` ~ a. c -o v a g? G N .5 00 e] V) C ~ ~ U m c m m v .D ~ m v U r~ ~ ~ o O d Us U U N O = u 0 -p O O t0 u 0 Vl C w m F F U C F O J O O x U Q W G W O F O U {Z] z O F W a ~ o V N zM 0 L ~ C Q L:1 r C O N LL O 5 F 4 F v s v a c w 0 ~ C U N ~ A ~ y N > N A i N I L A I v v ro u c tO ro ~N i y ~ u N ~ V p ~w N u 0 u ~ v o k N N 7 O O O O O U o 0 0 0 v e > v v i w i eUii G 'O .5 O OA + 00 pn % O > C~ y y a o a° v O" U U vUi v w ro W y~ z ~ u '=O A U° O = G a d~~ C a A -,J U w U N a.~ O ~ A' O v C_ o N N 3 o ro o q on N Jr Q L= J ~ N U R C W U> M a "i u U A v o w F> W ~ o v~~ A ro y ro o O O ro U N ~ o m v ° 0 0 rLI)q ° A U~~ N O U G O d A a' on is. Z o °o v n. E v s v v v .5 ~ A C ~ v O L N A A L C i 'p C V U a'~ b v a=i U o K C U E E ~ A ~ ~ v c = Q '_n A O y = L 5 wo 0 0 a m V N a ~ H v~ ro v c ~ v y U L L c vet ~ W A T= C 4J _O G'D dw O_u, > ~ A~ o~ F O c N z ~ ors ~ gm ~ h C v N O v 'D N ro o Q c v v v o N o v ° O o O O. u y N 0 O E 0 v G c E.`~ U W U °c U° o o U ° =o °c STATISTICAL SECTION ROSEMEAD SCHOOL DISTRICT SELECTED STATISTICAL INFORMATION (UNAUDITED) June 30, 2001 .Secured tax levies for fiscal year 2000-01 Secured tax delinquencies for fiscal year 2000-01 Secured tax collections for fiscal year 2000-01 Assessed valuation for fiscal year 2000-01 $930,685 (1) $48,363 (1) $882,322 (1) $1,278,986,101 (2) 2000-01 LARGEST LOCAL SECURED TAXPAYERS ROSEMEAD SCHOOL DISTRICT (2) Property 2000-01 % of Name Description Assessed Valuation Total 1. Wells Fargo Bank Commercial Building $38,237,341 3.24% 2. Aespace America Inc. Shopping Center 32,089,836 2.72 3. Multi-Investment Associates Commercial Building 19,652,954 1.67 4. Marshall Industries Industrial 13,600,000 1.15 5. Tony and Helen Hua, Trust Shopping Center 6,863,765 0.58 6. FR Acquisition Inc. Industrial 6,141,450 0.52 . 7. Chippewa Enterprises Inc. Commercial Building 6,082,307 0.52 8. Clayton Land Holding Company Industrial 5,888,764 0.50 9. Merwin C. Gill/Gill Family Trust Commercial Building 5,657,049 0.48 10. BHC Alhambra Hospital Inc. Hospital 5,457,185 0.46 Total 2000-01 Local Secured Assessed Valuation: $1,180,104,003 (1) Information obtained from the Los Angeles County Auditor-Controller's Office. (2) Information obtained from California Municipal Statistics, Inc. -66- A & R Child Care Association 2002 Proposed Budget Income Revenue Parent Fees for Service Pomona W Covina / Careship Subsidized State/Gains Subsidized / L.A. County Lunch Program State food program Rosemead City CDBG Total Expenses Compensation Payroll Payroll Taxes Substitute Teachers Insurance Facility Rent Facility Repairs Utilities Telephone Program Supplies Transportation Van Insurance Van Maintenance Van Gas Other Marketing Bookkeeping Teacher conferences Food Janitorial Postage Office Supplies Cleaning Supplies Gardening Licensing Fees Miscellaneous $72,000 $55,000 $5,000 $8,000 $1,500 $8,000 $18,331 $167,831 $75,000 $7,000 $2,000 $8,000 $22,000 $2,000 $3,600 $3,800 $5,000 $5,000 $4,000 $3,500 $1,600 $3,200 $1,500 $24,000 $1,535 $600 $2,000 $1,200 $2,600 $800 $1,000 Total $180,935. o LP PEOPLE FOR PEOPLE PROPOSED BUDGET (January 1- December 31,2002) PROGRAM INCOME Grant (CDBG city of Rosemead Fund Raisers Interest Income Operating Contributions Thrift Store Income ' Total Program Income PROGRAM EXPENSES Accounting Service Advertising Bank Charges Bank loan (forklift) Business Supplies Emergency Assistance Bus Tokens (CDBG Rosemead) Food Bank-Food Purchase Fund Raiser Expense Insurance: Employee (Health Ins.) Liability Insurance State Compensation Vehicle Insurance Maintenance. Postage Rent & Storage Wages (l employee) Grant Employee (CDBG Rosemead) Grant Employee (CDBG Rosemead Payroll Taxes(comp.Portion) Sales Tax Truck and Delivery Utilities Volunteers Recognition Vehicle Maintenance Total Expenses $ 16,698.00 8,400.00 250.00 65,036.00 11 000.00 $ 101,384.00 $ 400.00 200.00 100.00 900.00 2,000.00 100.00 439.00 6,000.00 1,200.00 6,700.00 1,800.00 1,700.00 1,400:00 2,500.00 750.00 20,000.00 23,206.00 8,259.00 8,000.00 3,300.00 1,200.00 4,000.00 5,500.00 300.00 1,250.00 $ 101,384.00 8 88 88 8.5 8 8 8 88 8 U 88 88 8 8 0 88 8 88 88 85 8 ~ M 2 §H H § W E ~g ~ $ g~ g~ m_ 9 j A P N O O N q N N N A P N P 'N N S N b N N M NN N N N N N N N O b p p S$ 8;: r°~ ~ ~S O W OA g n pp pp 010 A ~ ' N g bN r N N, 1'1 pp 0 ^ aa 1(i. r ~ N pO pP b~ N ON ~ r 0 ~ l g1+~ 1'I P N y nN p1 g5~ x 031 pO 0'I IN.I 0 F i O 1 NAI p7 g .I N A N N A bO q N q P qq ON1 qV +iW n N n~ 0 W s qs~~ 1 O b yyN~~ A A1~ " 0~ Oj O l S N A N D P q N A rv 0 N 0 N O" OO b m ` e r e w Q c W U W~ U SE 8 80 3 1 °0,0 1 ' 9i nm r^ 8 w 0 $ rmi, m°W, K a c~ e 0 g 0 N ~°n W m8 N " ~m m r~ W 9 q O0 ^ m o 8 e g m N AN O O OC A N 0 U W L N Q L L) Z p 8 00 8 pp 0 `1 m ! ~ 9 i O O O ' . e 8 p m A pp { N b y w ~1 I La r w 0 1 W 0 1116 ~ 6 . 9 u , i • a p 0 O A q , ~ ~ O q , (V W Z ~ w A10N N 1 O I m LL N OA A e A N O 0 a0= N 88 88 8 8 a as 8 5t 18 T i 2 r q - 88 $ 8 S io~ n'r n $ ' Mo o eOb Pti ~aa y NP p(p~ 11 (p O O , A q 1, ,N ' O „N bb ry 1 0 p l°1 ; 0 Zd m m 0 1 U. W N 9N% e r A A N g0 N r P N N rL J O W Q ' N 0 y p l00 88 p 08 8 ~8 ~ 1 8 W Y 1 8 v 2 n 8 .Ib 0 O O Q :LL e1~0 %b 0f6 W 0m 0 bN m {1.r~~° Ipp ' NO 0 1 I I N C4 T A 0 e S O 0 8 O O O A pp OO b b O 0 N % W 8 I pp Oq ~ ~ 1 1OO WW Pr ~b 1 1pp . ~q ~ J pq 1 ~n lg l 1 P p m n p 10(I% R yp , q 1 1 1° y P r Y 1 f V N g b q b N N q a N N A N N ' P 80 ♦ p p 00 p p 00 p p p 0 8 • 8S aa 3 pp b • O • x0 q 8p p p 100 A , I°O , h0 pp 00 10 w q e g 0 8 b 10 0 0 01 0 N? A q O R p O q ~ qp ppp gp Illb p Nn q Y y1 IeY q °1 q o~ M 1p N w ow % O A q N O N N r f° r q N 8 p p 0 0 p 80 8 p O qq 11 Q Y I a 10 p x0 p 0 1r ~ Ip p p 00 Y 1V V I7O + 1p ♦ .D 1. 1 ~ n g 8 N 11 O R ~ B g N . m q $ 1 ' $°a W $m tl e r 1 N N m S O b O O OO O O O O O O 0 0 q = N O O YI O g r N q 0 O O 00 A m O W N0 ^ O N e r 1° q 10 PP B N10 N p ~p 0♦ 1 1N.1 1g 1N 1r 1r ~ 0 100O 1 ~ w; F.Z N ow B 0 S 1O Q 'i O) W 7 N~ r ' y) A N m g c ° ~ ` M p u E ~ oli b p C p~p ~ o $ x 2 N ~ Lq ~ C O ~ C a u~ a y O q tC o P e_ a ' < a I z 'I e8 J% a~ oc r p o K '1~d1 P i ~ e C M, L o O K E 08 y r N c c 9 Cy 'tl c c OL o c d g 'C c °r WC o ' q ~ ~ tl t e ° LL W E l rc ' E ° a _ o ° c E o° c _ a E m q 'o ° E o u o c o O F8F tg E g o c w P o 8 y 2 E °E E_ E 9 ' P S o P P a n 8 - P o LL o ° x (g u r x a o L d t o : V C 4 e o ~ g :0 88 ` a a M l o . n 2 ` a rc ' m n a ? o 2 U 0 5 w w S f O m a e ~ y% ~s m~ 5 I Fair Housing Council of San Gabriel Valley Budget July 1, 2001-June 30, 2002 CONTRACT BILLING - ALHAMBRA CONTRACT BILLING - BALDWIN PARK CONTRACT BILLING - COUNTY OF L.A. CONTRACT BILLING - COUNTY OF VENTURA CONTRACT BILLING - EL MONTE CONTRACT BILLING - GLENDALE CONTRACT BILLING - LANCASTER CONTRACT BILLING - MONTEBELLO CONTRACT BILLING - MONTEREY PARK CONTRACT BILLING - OXNARD CONTRACT BILLING - PALMDALE CONTRACT BILLING - PASADENA CONTRACT BILLING - PICO RIVERA CONTRACT BILLING - ROSEMEAD CONTRACT BILLING - SAN BUENAVENTURA CONTRACT BILLING - SOUTH PASADENA CONTRACT BILLING - WEST COVINA CONTRACT BILLING - WHITTIER CONTRACT BILLING - FHI CONTRACT BILLING - FHIP 1 CONTRACT BILLING - FHIP 2 TOTAL 23,500 15,000 58,815 24,000 55,000 20,000 15,000 15,000 25,000 24,000 20,000 55,000 20,000 25,000 9,000 5,000 12,520 25,000 42,655 35,000 35,249 559,739 FAIR HOUSING COUNCIL OF THE SAN GABRIEL VALLEY (A NONPROFIT CALIFORNIA CORPORATION) FINANCIAL STATEMENTS _ WITH INDEPENDENT AUDITORS' REPORT FOR THE YEAR ENDED JUNE 30, 2001 FAIR HOUSING COUNCIL OF THE SAN GABRIEL VALLEY FINANCIAL STATEMENTS WITH INDEPENDENT AUDITORS' REPORT FOR THE YEAR ENDED JUNE 30, 2001 TABLE OF CONTENTS Paqe 1-2 Independent Auditors' Report ' Financial Statements 3 Statement of Financial Position 4 Statement of Activities 5 Statement of Functional Expenses 6 Statement of Cash Flows 7-9 Notes to Financial Statements f Federal Awards 10 Schedules of Expenditures o independent Auditors' Report on compliance and on internal an Audit of Control over Financial Reporting based on nts performed in accordance with 11-12 Financial Stateme Government Auditing Standards Independent Auditors' Report on Compliance with requirements ternal Control over applicable to the Major Program and In ith OMB Circular A-133 13-14 Compliance in accordance w 15 Schedule of Findings and Questioned Costs i / i BALBIN & COMPANY CERTIFIED PUBLIC ACCOUNTANTS AND CONSULTANTS A Partnership including a Professional Corporation 445 SOUTH FIGUEROA STREET, TWENTY-SEVENTH FLOOR LOS ANGELES, CA 90071-1630 TELEPHONE (213) 627-9600 FACSIMILE (213) 426-2112 INDEPENDENT AUDITORS' REPORT Board of Directors Fair Housing Council of the San Gabriel Valley Pasadena, California, Pos We have audited accompanying statement of Valley as, , 2001, and Fair Housing Council expens the related sta as eRthen fended activities, Theseffinanc al es,ements aare cthe flows for the y el V responsibility of Fair Housing Council of the ean Gan b ion onalthese management. Our responsibility is to express financial statements based on our audit. cable pli accepted in conducted the our Un ted States oaccordance Ameica nd auditing standardssapgenrally ac acc p to financial audits contained in Government Auditing standards, issued by the Comptroller General of the and perform the eaudi at to obtains reasonable require that we plan assurance about whether the financial statements are free of material al statements. An misstatementthe amoun tl and d on a test basis, supporting audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We 'believe that our audit provides a reasonable. basis for our opinion. In our opinion, the financial statements referred to iabone present of Fair fairly, in all material respects, the financial position and the Housing Council of the San Gabriel Valley as of June 30, 2001, year then ended in changes in its'net assets and its cash flows for the e ccepted t the United conformity with accounting principles g lY a States of America.. on n our Standards, accordance Our r of Fair Housing dated November n20, 2001Auditing Council of the San Gabriel Valley's internal control over financial with reporting and our tests of its co compliance That rerta nisrovisio s of laws, regulations, contracts and grants. an integral part of a*i. audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. 1 The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required by U. S. Office of Management and Budget Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, and is not a required part of the.financial statements. Such information has been subjected to the auditing procedures applied in the audit of. the financial statements and, in our opinion, is fairly stated, in all material respects, in relation to the financial statements taken as a whole. 6 C-p&tN ~ November 20, 2001 2 FAIR HOUSING COUNCIL OF THE SAN GABRIEL VALLEY (A NONPROFIT CALIFORNIA CORPORATION) STATEMENT OF FINANCIAL POSITION JUNE 30, 2001 ' ASSETS $151,019 Cash - - - 11,276 Grants receivable - $162,225 Total assets - LIABILITIES AND NET ASSETS $ 29,894 Accrued liabilities 65,978 Advances on grant 95,672 Total liabilities 66,423 Net assets Commitments and contingency (Note 4) $162,225 Total liabilities and net assets The accompanying notes are an integral part of these financial statements. 3 FAIR HOUSING COUNCIL OF THE SAN GABRIEL VALLEY (A NONPROFIT CALIFORNIA CORPORATION) STATEMENT OF ACTIVITIES FOR THE YEAR ENDED JUNE 30, 2001 CHANGES IN UNRESTRICTED NET ASSETS Revenues, gains, and other support Grant revenue program SLH Donations other income -Total revenues, gains, and other support EXPENSES: Program services Management & general, Total expenses Increase in unrestricted net assets from operations - - Extraordinary Item Debt Forgiveness (Note 3) - Increase in unrestricted net assets Deficit net assets, at July 1, 2000 Net assets, at June 30, 2001 The accompanying notes are an integral part of these financial statements. $607,855 55,473 117,797 1,135 794 783,054 622,462 81,330 703,792 79,262 13,727 92,989 (26,566) 66 423 4 i FAIR HOUSING COUNCIL OF THE SAN GABRIEL VALLEY (A NONPROFIT CALIFORNIA CORPORATION) STATEMENT OF FUNCTIONAL EXPENSES . FOR THE YEAR ENDED JUNE 30, 2001 Program Management Services & General Total $475,253 $52,806 $528,059 Personnel 15,960 1,773 17,733 Travel 17,110 1,901 19,011 Re= 12,049 1,339 13,388 Equipment _ 19,622 2,202 22,024 supplies 10,984 15,593 26,577 Consultants 13,154 1,462 14,616 Insurance 9,721 1,080 10,801 Telephone Testers and Project Costs 10,471 0 10,471 17,309 1,923 19,232 Other Costs 9,371 0 9,371 Training Repairs and Maintenance 4,461 496 4,957 Membership Costs, • 6,797 755 7,552 Total expenses - _$622 462 8$ 1 330 70S 3.792 The accompanying notes are an integral part of these financial statements 5 , FAIR HOUSING COUNCIL OF THE SAN GABRIEL VALLEY (A NONPROFIT CALIFORNIA CORPORATION) STATEMENT OF CASH FLAWS FOR THE YEAR ENDED JUNE 30, 2001 INCREASE (DECREASE) IN CASH Cash flows from operating activities: Cash received as public support Cash paid to employees and other costs interest paid income taxes paid Net cash provided by operating activities/Net increase in cash Cash at July 1, 2000 Cash at June 30, 2001 Reconciliation of increase in unrestricted net assets to net cash provided by operating activities: - Increase in unrestricted net assets Adjustments to reconcile Increase in unrestricted net assets to net cash-provided by operating activities: Non-cash extraordinary item Changes in assets and liabilities: Decrease in grant receivable Increase in advances on grant Increase in accrued liabilities Total adjustments Net cash provided by operating activities $798,935 (688,126) 0 0 110,809 40,210 101_2 $ 92,989 (13,127) 5,000 10,881 15,066 17,820 5110,809 The accompanying notes are an integral part of these financial statements. 6 FAIR HOUSING COUNCIL OF THE SAN GABRIEL VALLEY (A NONPROFIT CALIFORNIA CORPORATION) NOTES TO FINANCIAL STATEMENT'S (1) Purpose And Operations The purpose of Fair Housing Council of the San Gabriel Valley (the "FHC") is advocate and encourage the existence and maintenance of multi-ethnic neighborhoods where all people can live and exist in harmony. . FHC provides leadership and coordination for the .elimination of illegal discrimination against individuals seeking housing. FHC promotes every person's right to exercise unqualified free choice in the'selection of housing. FHC is organized as. a nonprofit. California Corporation. It receives one.federal award directly from the federal government and several awards through pass-through awards originating from the Federal Government. (2) Summary of Significant Accounting Policies Basis of Accounting The financial statements of FHC have been prepared on the accrual basis. The significant accounting policies followed are described below to enhance the usefulness of the financial statements to the reader. Basis of Preparation Financial statement presentation follows the recommendations of the Financial Accounting Standards Board in its Statement of Financial Accounting Standards Number 117, Financial Statements of Not-For-Profit Organizations. Under SFAS Number 117, FHC is required to report information regarding its financial position and activities according to three classifications of net assets: unrestricted net assets, temporarily restricted net assets, and permanently restricted net assets. Cash Equivalents For purposes of the statement of cash flows, FHC considers all highly liquid investments, with a maturity of three months or less to be cash equivalents. Expendable Restricted Resources Operating funds restricted by the grantor for particular operating purposes are deemed to be earned and reported as revenues of operating funds when FHC has incurred expenditures in compliance with the specific restrictions. FAIR HOUSING COUNCIL OF THE SAN GABRIEL VALLEY (A NONPROFIT CALIFORNIA CORPORATION) NOTES TO FINANCIAL STATEMENTS (2) cies, Ccnt Equipmentipment Equ purchases are made with grant funds where in the grantor retains title to the equipment, therefore, they are expensed as acquired. Income Taxes FHC has been determined to be exempt from Federal and California Franchise taxes under Section 501(c) (3) of the Internal Revenue Service Code and corresponding California provisions. Contributions FHC accounts for contributions in accordance with the recommendations of the Financial Accounting Standards Board in SFAS Number. 116, Accounting for Contributions Received and Contributions Made. In accordance with SFAS Number 116, contributions received are recorded as unrestricted, temporarily restricted, or permanently restricted support, depending on the existence or nature of any donor restrictions. All donor- restricted contributions are reported as increases in temporarily or permanently restricted net assets depending_ on the nature of the restriction. When a restriction expires (that restriction en is stipulated time restriction ends or purpose accomplished), temporarily restricted net assets are reclassified to unrestricted net assets and reported in the statement of activities as net assets released from restrictions. Promises to Give. Unconditional promises to give are recognized as revenues in the period received and as assets, decrease of liabilities, or expenses depending on the form of the benefits received. Promises to give are recorded at net realizable value if expected to be collected in one year and at fair value if expected to be collected in more than one year. Conditional promises to give are recognized when the conditions on which they depend are substantially meta Use of Estimates The preparation of financial statements in conformity with generally accepted accounting principles includes the use of estimates that affect the financial statements. Accordingly, actual results could differ from those estimates. (3) Loan from City of Pasadena: During 1995, FHC received a 6% unsecured $10,600 loan from the City of Pasadena. The City forgave the loan and the accrued interest during the year ended June 30, 2001. FAIR HOUSING COUNCIL OF THE SAN GABRIEL VALLEY (A NONPROFIT CALIFORNIA CORPORATION) NOTES TO FINANCIAL STATEMENTS (4) Commitments And Contingencies: Commitments FHC leases their office space under a month-to-month leasing arrangement with monthly and annual payments of $1,000 and $11,000, respectively. Contingency /Government Contracts Revenues from government. contracts are recorded to the extent expenses under the contracts are incurred. Revenues recorded under the contracts are subject to government audit and adjustment. Management believes it has complied with all applicable contract provisions. 9 FAIR HOUSING COUNCIL OF THE SAN GABRIEL VALLEY (A NONPROFIT CALIFORNIA CORPORATION) SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS FOR THE YEAR ENDED JUNE 30, 2001 Federal CFDA Number Expenditures Funding Source/Pass through Grantor Direct Award: Department of Housing and Urban Development S U $247 040 . . Fair Housing Initiative Program 14.410 , Pass-through Awards: U.S. Department of Housing and Urban Development City of Alhambra 14.218 22,000 (1) Fair Housing Program City of Baldwin Park 14.218 15,000 (1) Fair Housing Program City of E1 Monte 14.218 55,000 (1) Fair Housing Congress Project County of Los Angeles - Fair Housing Congress of Southern California, Inc . , 815 (1) 56 14.218 , Fair Housing Program - city of Pasadena 14.218 40,000 (1) Fair Housing Program City of Pico Rivera 14.218 '18,000 (1) Fair Housing Program City of Montebello 14.218 15,000 ,(1) Fair Housing Program City of Monterey Park 14.218 24,000 (1) Fair Housing Program - City Of West Covina 14.218 12,000 (1) Fair Housing Program City of Whittier - 14.218 25,000 (1) - Fair Housing Program City of Rosemead 14.218 23,000 (1) Fair Housing Program City of Lancaster 14.218 15,000 (1) Fair Housing Program - ' County of Ventura 14.218 18,000 (1) Fair Housing Program - City of Glendale 14.218 20,000 (1) Fair Housing Program 360,815 Total CFDA 14.218 $607,855 Total Federal Awards (1) Represents revenue allocable to the Federal Government. cludes the federal. i (2) The schedule of expenditures of federal awards presented n above, resented on the d is grant activity of Fair Housing Council of the San Gabriel Val p ley an resented in is l d accrual basis of accounting. The information in this p e u sche Local accordance with the requirements of OMB Circular A-133, Audits of States, this i and Non-Profit Organizations. Governments Therefore, some n amounts presented i , c schedule may differ from amounts presented in, or used in the preparation of, the bas financial statements. . See accompanying independent Auditors' report. - 10 BALBIN & COMPANY CERTIFIED PUBLIC ACCOUNTANTS AND CONSULTANTS A Partnership including a Professional corporation 445 SOUTH FIGUEROA STREET, TWENTY-SEVENTH FLOOR LOS ANGELES, CA 90071-1630 TELEPHONE (213) 627-9800 FACSIMILE (213) 426-2112 IN-DEPENDENT AUDITORS' REPORT ON COMPLIANCE AND ON INTERNAL CONTROL FINANCIAL R AUDIT OVERPERFORMED INEACCORDANCESWDITHNGO RNMENTOAUDITINGISTANDAARDSES Board of Directors Fair Housing Council of the San Gabriel Valley Pasadena, California We have audited the financial statements of Fair Housing Council of the San Gabriel Valley as of and for the year ended June 30, 2001, and have issued our report thereon dated November 20, 01. Wconducted tour he audit in accordance with auditing standards generally accepted United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether Fair Housing Council of the San Gabriel Valley's financial statements are free of material misstatement, we performed tests of its contracts mpand liance certain provisions of laws, regulations, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. Internal Control Over Financial Reporting In planning and performing our audit, we considered Fair Housing Council of the San Gabriel Valley's internal control over financial reporting in order to determine our auditing procedures for.the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of 11 iing performing their assigned functions. We noted no itmatteeTationl that twe internal control over financial reporting and its op consider to be material weaknesses. not This report is . a intended es solely for the ir ed entities ) and a is e specif the other than these specifi federal awarding gen anyone to be and should not be used by parLttiie^ss.^' Veber 20, 200- 12 BALBIN & COMPANY CERTIFIED"PUBLIC ACCOUNTANTS AND CONSULTANTS Partnership including a Professional Corporation 445 SOUTH.FIGUEROA STREET, TWENTY-SEVENTH FLOOR LOS ANGELES, CA 90071-1630 TELEPHONE (213) 627-9800 FACSIMILE (213) 426-2112 INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO THE MAJOR PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133 Board of Directors Fair Housing Council of the San Gabriel Valley Pasadena, California Compliance We have audited the compliance of Fair Housing Council of the San Gabriel Valley with the types of compliance requirements described in the U. S. Office of Management and Budget (OMB) Circular A-133 Compliance Supplement that are applicable to its major federal program for the year ended June 30, 2001. Fair Housing Council of the San Gabriel Valley's major federal program is identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to its major federal program is the responsibility of Fair Housing Council of the San Gabriel Valley's management. Our responsibility is to express an opinion on Fair Housing Council of the San Gabriel Valley's compliance based on our audit. We conducted our audit of compliance. in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about Fair Housing Council of the San Gabriel Valley's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on Fair Housing Council of the San Gabriel Valley's compliance with those requirements. 13 In our opinion, Fair Housing Council of the San Gabriel Valley complied, in all material respects, with the requirements referred to above that are applicable to its major federal program for the year ended June 30, 2001. Internal Control Over Compliance nt of Fair Housing Council. of the San Gabriel valley is The manageme responsible for establishing and maintaining effective regulations me nal control racts and over compliance with requirements of laws, grants applicable to federal programs. In planning and performing our audit, we considered Fair Housing Council of the San Gabriel Valley's internal control over compliance with requirements that could have a direct and material effect on a major federal program roogfa expressidgr our determine our auditing procedures for the pureo opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A-133. Our consideration of the internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively. low level the risk that noncompliance with applicable requirements of laws,, regulations,_contracts and grants. that would be material in relation to a major federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over compliance and its operation that we.consider to be material weaknesses. This report is intended solely for the information and use of the federal awarding agencies and pass-through entities.and is not intended to be. and should not be used by anyone other than these specified parties. November 20, 2001 14 FAIR HOUSING COUNCIL OF THE SAN GABRIEL VALLEY (A NONPROFIT CALIFORNIA CORPORATION) SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED JUNE 30, 2001 Summary: The audit of Fair Housing Council of the San Gabriel Valley ("FHC" June 30, 2001 financial statements and schedule of expenditures of federal awards resulted in an unqualified opinion. The June 30, 2000 Single Audit Report contained no findings and recommendations, therefore, FHC had to take no corrective actions as a result of the June 30, 2000 audit. The opinion on compliance on the major program is unqualified. We report no condition/finding that is required to be reported in accordance with Section 510a of OMB Circular A-133. The results of our tests disclosed no instances of noncompliance which are material to the financial statements. Major Program: U.S. Department of Housing and Urban Development CFDA 14.218. Threshold used to distinguish between Type A and B programs $300,000. Low-risk auditee: FHC did. not qualify as a low risk auditee. Questioned Costs.:. None. 1.+' IC~