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2002 RHDC Financial and Compliance ReportI 1 1 1 i 1 1 1 1 1 LI 1 i i 1 1 1 1 ROSEMEAD HOUSING DEVELOPMENT CORPORATION FINANCIAL AND COMPLIANCE REPORT JUNE 30, 2002 1 I 0 CONTENTS I INDEPENDENT AUDITOR'S REPORT ON THE FINANCIAL STATEMENTS I 1 1 FINANCIAL STATEMENTS Balance sheet-governmental fund type and general fixed assets account group Statement of revenues, expenditures and changes in fund balance-governmental fund type, general fund Statement of revenues, expenditures and changes in fund balance-budget and actual-governmental fund type, general fund Notes to financial statements 5-10 INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE AND ON ' INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GO VERNMENTA UDITING STANDARDS I I I 1 1 I McGLADREY& PULLEN, LLP ® Certified Public Accountants FH;N international I I respects, the financial position of the Corporation as of June 30, 2002, and the results of its operations for INDEPENDENT AUDITOR'S REPORT ON THE FINANCIAL STATEMENTS To the Governing Board Rosemead Housing Development Corporation Rosemead, California We have audited the accompanying general-purpose financial statements of the Rosemead Housing Development Corporation (the Corporation), a component unit of the Community Development Commission of the City of Rosemead, California, as of and for the year ended June 30, 2002, as listed in the table of contents. These general-purpose financial statements are the responsibility of the Corporation's management. Our responsibility is to express an opinion on these general-purpose financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits in Government Auditing Standards issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.. In our opinion, the general-purpose financial statements referred to above present fairly, in all material the year then ended in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued a report dated October 3, 2002 on our consideration of the Corporation's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grants. That report is an integral ' part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. I 1 4C.A~./ / LLB Pasadena, California October 3, 2002 McGladrey & Pullen, LLP is an independent member firm of ' RSM International, an affiliation or independent accounting and consulting firms. I 1 ROSEMEAD HOUSING DEVELOPMENT CORPORATION BALANCESHEET GOVERNMENTAL FUND TYPE AND GENERAL FIXED ASSETS ACCOUNT GROUP June 30, 2002 Cash Rece ivable, Intergovernmental from Rosemead Community Development ' Commission Prepaid Items Property and Improvements Total assets Govemmental Fund Type Account Group Totals General (Memorandum Only) General Fund Fixed Assets 2002 2001 $ 541,865 $ - $ 541,865 $ 504,573 307,334 307,334 4,000 4,000 - - 10,851,357 10,851,357 4,037,480 $ 853,199 $ 10,851,357 $ 11,704,556 $ 4,542,053 Liabilities, Equity and Fund Balance Liabilities Accounts payable $ 825,576 $ $ 825,576 $ 159,629 Deposits 14,355 - 14,355 14,330 Total liabilities 839,931 - 839,931 173,959 I Equity and Fund Balance Investment in general fixed assets - 10,851,357 10,851,357 4,037,480 Fund balance: Reserved for prepaid items 4,000 - 4,000 - Unreserved 9,268 - 9,268 330,614 Total equity and fund balance 13,268 10,851,357 10,864,625 4,368,094 Total liabilities, equity and fund balance $ 853,199 5, 10,851,357 $ 11,704,556 $ 1 4,542,053 See Notes to Financial Statements. 1 z ROSEMEAD HOUSING DEVELOPMENT CORPORATION STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE GOVERNMENTAL FUND TYPE, GENERAL FUND Year Ended June 30, 2002 2002 2001 Revenues: Rental income $ 160,200 $ 160,200 Intergovernmental, Rosemead Community Development Commission 6,657,334 800,000 Other 58,346 7,232 Total revenues 6,875,880 967,432 Expenditures: Operating City administrative services Facility charges paid by city Capital outlay Total expenditures Revenues over (under) expenditures 260,815 90,000 60,000 6,782,411 7,193,226 (317,346) 198,307 90,000 60,000 502,979 851,286 116,146 Fund balance, beginning Fund balance, ending See Notes to Financial Statements. 330,614 214,468 $ 13,268 $ 330,614 3 I 1 11 1 I 1 1 I ROSEMEAD HOUSING DEVELOPMENT CORPORATION STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL GOVERNMENTAL FUND TYPE, GENERAL FUND Year Ended June 30, 2002 Variances Favorable (Unfavorable) Budget Actual Budget Revenues: Rental income $ 160,200 $ 160,200 $ - Intergovernmental, Rosemead Community Development Commission Other Total revenues Expenditures: Current: Operating City administrative services Facility charges paid to city Capital outlay Total expenditures Revenues(under)expenditures Fund balance, beginning Fund balance, ending 7,650,430 6,657,334 (993,096) 5,000 58,346 53,346 7,815,630 6,875,880 (939,750) 472,700 260,815 211,885 90,000 90,OOD - 60,000 ~ 60,000 - 7 435,000 6,782,411 652,589 8,057,700 7,193,226 864,474 $ (242,070) (317,346) $ (75,276) 330,614 $ 13,268 See Notes to Financial Statements. ROSEMEAD HOUSING DEVELOPMENT CORPORATION NOTES TO FINANCIAL STATEMENTS Note 1. Nature of Operations, Reporting Entity, Description of Funds and Account Group, and Significant Accounting Policies Nature of operations: The Rosemead Housing Development Corporation (the Corporation) is a nonprofit corporation whose purpose is to provide assistance to the Rosemead Community Development Commission (the Commission) to account for the construction, financing and operations of low-moderate income housing for the benefit of the City of Rosemead (the City). The Corporation is exempt from income taxes under Section 501(c)(3) of the Internal Revenue Code (IRC) and applicable state statutes. Reporting entity: Government Accounting Standards Board (GASB) Statement No. 14, The Financial Reporting Entity, defines the reporting entity as the primary government and those component units for which the primary government is financially accountable. Financial accountability is defined as appointment of a voting majority of the component unit's Board and either (a) the primary government has the ability to impose its will or (b) the possibility that the component unit will provide a financial benefit to or impose a financial burden on the primary government. Since the Board of Directors of the Commission and the Council members also serve as the Board of Directors of the Corporation, the Commission and the City, in effect, have the ability to influence and control operations. Therefore, the Commission has oversight responsibility for the Corporation. Accordingly, in applying the criteria of GASB Statement No. 14, the financial statements of the Corporation are included in the Commission and the City's financial report. The Corporation has the same fiscal year as the City and the Commission. These financial statements contain information for the Corporation only. The City and' the Commission financial reports may be obtained by contacting the Financial Department of the City. The financial statements of the Corporation have been prepared in conformity with accounting principals generally accepted in the United States of America (GAAP) as applied to government units. The GASB is the accepted standard-setting body for establishing govern mental accounting and financial reporting principles. ' Funds and account group The accounts of the Corporation are organized on the basis of funds or account groups, each of which is considered to be a separate accounting entity. The operations of each fund are accounted for by providing a separate set of self-balancing accounts that comprise its assets, liabilities, equity, revenue and expenditures. The various funds and account groups are presented as follows: Governmental Fund Type, General Fund: All receipts are allocated to this fund. The primary sources of revenue are contributions from the Commission and rental income from tenants of the senior housing units. General operating expenses are paid out of this fund. Account Group: The General Fixed Assets Account Group accounts for all Corporation general fixed assets. I ROSEMEAD HOUSING DEVELOPMENT CORPORATION I NOTES TO FINANCIAL STATEMENTS ' Note I. Nature of Operations, Reporting Entity, Description of Funds and Account Group, and Significant Accounting Policies, Continued ' The following is a summary of the significant accounting and reporting policies: Basis of accounting: Governmental Fund Types are accounted for using the modified accrual basis of ' accounting. Revenue is recognized in the accounting period in which it becomes both measurable and available to finance the expenditures of the current period. "Measurable" means the amount of the transaction can be determined. "Available" means collectible within the current period or soon enough ' thereafter to pay current liabilities. Expenditures are generally recognized in the accounting period in which the fund liability is incurred and measurable. Assets are recognized when all applicable eligibility requirements are met or resources are ' received, whichever occurs first. Revenues are recognized when all applicable eligibility requirements are met and resources are available. Property and improvements: All property, building and leasehold improvements of the Corporation are accounted for in the General Fixed Assets Account Group. Property items acquired or constructed for general governmental operations are recorded as expenditures in the fund making the expenditure and ' capitalized in the General Fixed Assets Account Group. All general fixed assets that were purchased or constructed are stated at cost. Assets acquired by gift or ' bequest are recorded at their fair market value at the date of transfer. No depreciation is recorded on general fixed assets. Accounts payable: Accounts payable primarily consist of amounts owed to contractors on the Garvey Senior Citizen Housing project and retainages that are expected to be paid during the fiscal year ended June 30, 2003. ' Income taxes: The Corporation is exempt from federal income taxes under Section 501(c)(3) of the Internal Revenue Code (IRC) and a similar exemption under state law. Fund balances: Unreserved fund balance represents the amount available for future appropriations. Rental income: The management company collects rent payments on the first day of the month and ' recognizes revenue in the month due. Monthly rental income per unit ranges from $250 to $300 and is approved by the annual budget. ' Budget matters: Budgets presented in this report for comparison to actual amounts are presented in accordance with accounting principles generally accepted in the United States of America. Reported budget amounts represent the original adopted budget as amended. ' Unexpended budgeted amounts lapse at the end of the budget year. The legal level of budgetary control is at the entity level. "Memorandum Only" columns: Included in the combined financial statements are total columns captioned "Memorandum Only" to indicate that they are presented only for informational purposes. Adjustments to eliminate interfund transactions have not been recorded in arriving at such amounts and ' the memorandum totals are not intended to fairly present the financial position or results of operations of the reporting entity taken as a whole. 1 6 ROSEMEAD HOUSING DEVELOPMENT CORPORATION NOTES TO FINANCIAL STATEMENTS Note 1. Nature of Operations, Reporting Entity, Description of Funds and Account Group, and Significant Accounting Policies, Continued Additionally, the 2001 totals presented in the "Memorandum Only" columns are included to provide a summarized comparison with comparable 2002 amounts and are not intended to present all information necessary for a fair presentation of financial position and results of operations in accordance with GAAP. Note 2. Cash Cash at June 30, 2002 consisted of cash in bank. The carrying amount of the Corporation's deposits was $541,865 and the bank balance was $560,888. In accordance with state statutes, the Corporation maintains deposits at those depository institutions insured by the Federal Deposit Insurance Corporation. The California Government Code requires California banks and savings and loan associations to collateralize the deposits of governmental entities by pledging government securities as collateral. The market value of pledged securities must equal at least 110% of those deposits. California law also allows financial institutions to secure the deposits of governmental entities by pledging first trust deed mortgage notes having a collateral value of 150% of an agency's total deposits. The cash deposits are classified in three categories of credit risk as follows: Category one includes deposits that are insured or collateralized with securities held by the entity or by its agent in the entity's name; Category two includes deposits that are collateralized with securities held by the pledging financial institution's Trust Department or agent in the entity's name; Category three includes deposits that are uncollateralized. Bank Category 1 Category 2 Category 3 Balance Cash deposits $ 204,441 $ 356;447 $ - $ 560,888 Note 3. Reimbursement Agreements and Related-party Transactions The Corporation has entered into a reimbursement agreement with the City for the Corporation's administrative services. The Corporation has also entered into a 55-year lease agreement with the City for the Angelus Senior Housing facility, expiring June 2047. The Corporation paid $90,000 for administrative services and $60,000 in lease payments to the City during the year ended June 30, 2002. Total lease commitments remaining are $2,700,000 at June 30, 2002. The Corporation is funded, in part, by advances from the Commission. ' ROSEMEAD HOUSING DEVELOPMENT CORPORATION NOTES TO FINANCIAL STATEMENTS ' Note 4. Property, Building and Improvements During the year ended June 30, 2002, the changes in the general fixed assets were as follows: Balance Balance July 1, 2001 Acquisitions June 30, 2002 ' Land $ - $ 65,000 $ 65,000 ' Building 3,469,867 - 3,469,867 Construction in progress 567,613 6,748,877 7,316,490 $ 4,037,480 $ 6,813,877 $ 10,851,357 ' In 1998 the Commission entered into a ground lease with the Army Corps of Engineers to provide for parking and access adjacent to the Rio Hondo Flood Control Channel, in order for the Commission to ' proceed with the construction of a second Senior Citizen Housing project, which will consist of 72 housing units, and an adjacent 20,000-square-foot Community Center. The property for this project was purchased years ago by the Commission for $1.66 million, of which $1.0 million was reimbursed to the ' Commission by Federal HOME funds. The costs incurred on this project will be allocated between the Corporation (Senior Citizen Housing project) and the Commission (Community Center). The project construction was started during the fiscal year ended June 30, 2001, whereby approximately ' $7,316,000 of costs was incurred on Senior Citizen Housing project through June 30, 2002. The total estimated cost to complete the Senior Citizen Housing project as of June 30, 2002 is approximately $121,000. The Corporation intends to finance these remaining costs from additional transfers from the ' Low-Moderate Income Housing Fund in the Rosemead Community Development Commission. ' Note 5. Risk Management The Corporation is exposed to various risks of loss related to torts; thefts of, damage to and destruction of ' assets; errors and omissions; and natural disasters. The Corporation, through the City, carries commercial liability insurance coverage. The Corporation carries no insurance coverage for natural disasters. Since the Corporation does not have any employees (it uses employees from the City), it is not liable for injury ' to employees, workers' compensation, or employee health and accident insurance. The City has had no reduction in insurance coverage nor did the City have any settlements that were in excess of insurance coverage in any of the three preceding years. Note 6. Property Management and Operations ' The Corporation has an agreement with a management company, dated July 1994, to operate the development housing. This agreement is automatically renewed for successive periods of one year, unless terminated by the Corporation. The management company is responsible for collecting rents and receipts, employing an on-site manager and maintaining financial records. Total fees paid to the management company were $18,600 during fiscal year ended June 30, 2002. ROSEMEAD HOUSING DEVELOPMENT CORPORATION NOTES TO FINANCIAL STATEMENTS Note 7. Commitment to Purchase Furniture In June 2002, the Corporation entered into a contract to purchase furniture, fixtures and equipment for the Senior Citizen Housing project. As of June 30, 2002, no costs were incurred on this contract. The total estimated cost of purchase is approximately $126,000. Note 8. Subsequent Event In August 2002, the Corporation entered into a 55-year lease agreement with the City for the land on which the Garvey Senior Housing facility is located, expiring August 2056. The Corporation will pay $72,000 annually for the lease. Total lease commitments as of August 2002 are $3,960,000. Note 9. Pronouncements Issued but Not Yet Adopted Governmental Accounting Standards Board Statement No. 34: Beginning with the fiscal year ending June 30, 2003, the Corporation will adopt the provisions of GASB Statement No. 34, Basic Financial Statements-and Management's Discussion and Analysis for State and Local Governments. This Statement affects the manner in which the Corporation records transactions and presents financial information. State and local governments have traditionally used a financial reporting model substantially different from the one used to prepare private-sector financial reports. GASB Statement No. 34 establishes new requirements and a new reporting model for the annual financial reports of state and local governments. The Statement was developed to make annual reports of state and local governments easier to understand and more useful to the people who use governmental financial information to make decisions. Management's discussion and analysis: GASB Statement No. 34 requires that financial statements be accompanied by a narrative introduction and analytical overview of the Corporation's financial activities in the form of "management's discussion and analysis" (MD&A). This analysis is similar to the analysis provided in the annual reports of private-sector organizations. Government-wide financial statements: The reporting model includes financial statements prepared using full accrual accounting for all of the Corporation's activities. This approach includes not just current assets and liabilities, but also capital and other long-term assets as well as long-term liabilities. Accrual accounting also reports all of the revenues and costs of providing services each year, not just those received or paid in the current year or soon thereafter. Statement of net assets: The statement of net assets is designed to display the financial position of the City (government and business-type activities). The Corporation will report all capital assets in the government-wide statement of net assets and report depreciation expenses-the cost of "using up" capital assets-in the statement of activities. The net assets of the Corporation will be broken down into three categories: (1) invested in capital assets, net of related debt, (2) restricted and (3) unrestricted. Statement of activities: The government-wide statement of activities will report expenses and revenues in a format that focuses on the cost of each of the Corporation's functions. The expense of individual functions is compared to the revenue generated directly by the function. ROSEMEAD HOUSING DEVELOPMENT CORPORATION ' NOTES TO FINANCIAL STATEMENTS ' Note 9. Pronouncements Issued but Not Yet Adopted, Continued Accordingly, the Corporation will be recording capital and certain other long-term assets and liabilities ' in the statement of net assets, and report all revenues and the cost of providing services under the accrual basis of accounting in the statement of activities. I fl I 0 I Governmental Accounting Standards Board Statement No. 37: Beginning with the fiscal year ending June 30, 2003, the Corporation will also be adopting the provisions of GASB Statement No. 37, Basic Financial Statements-and Management's Discussion and Analysis for State and Local Governments: Omnibus. This Statement amends GASB Statement No. 34 to either (1) clarify certain provisions or (2) modify other provisions that the GASB believes may have unintended consequences in some circumstances. Accordingly, the Corporation will consider the effects of this Statement when adopting the provisions of GASB Statement No. 34, as previously described. Governmental Accounting Standards Board Statement No. 38: Beginning with the fiscal year ending June 30, 2003, the Corporation will also be adopting the provisions of GASB Statement No. 38, Certain Financial Statement Note Disclosures. This Statement modifies, establishes, and rescinds certain financial statement disclosure requirements. Accordingly, certain footnote disclosures have been revised to conform to the provisions of GASB Statement No. 38. Governmental Accounting Standards Board Interpretation No. 6: Beginning with the fiscal year ending June 30, 2003, the Corporation will also be adopting the provisions of GASB Interpretation No. 6, Recognition and Measurement of Certain Liabilities and Expenditures in Governmental Fund Financial Statements. This Interpretation clarifies the application of standards for modified accrual recognition of certain liabilities and expenditures in areas where differences have arisen, or could arise, in interpretation and practice. This Interpretation impacts the fund level financial statements (governmental funds only, not proprietary or fiduciary funds) required by GASB Statement No. 34 but has no direct impact on the government-wide financial statements. Accordingly, the Corporation has not recognized the current portion of certain long-term liabilities and related expenditures in the Governmental Fund financial statements for amounts not considered to be due and payable as of June 30, 2002. 1 10 THIS PAGE IS INTENTIONALLY LEFT BLANK I ® McGLADREY& PULLEN, LLP FISPa Certified Public Accountants international INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE AND ON 1 INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED 1 IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 1 To the Governing Board Rosemead Housing Development Corporation Rosemead, Califomia 1 We have audited the general-purpose financial statements of the Rosemead Housing Development Corporation (the Corporation), a component unit of the Community Development Commission of the City of Rosemead, California, as of and for the year ended June 30, 2002, and have issued our report 1 thereon dated October 3, 2002. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States. 1 Compliance 1 1 1 1 0 1 1 1 1 u As part of obtaining reasonable assurance about whether the Corporation's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. Internal Control over Financial Reporting In planning and performing our audit, we considered the Corporation's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on internal control over financial reporting. Our consideration of internal control over financial reporting would not necessarily disclose all matters in internal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more internal control component does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving internal control and its operations that we consider to be material weaknesses. This report is intended for the information and use of the Governing Board and management of the Corporation and is not intended to be and should not be used by anyone other than those specified parties. Pasadena, California October 3, 2002 11 McGladrey & Pullen, LLP is an independent member Firm of 1 RSM International, an affiliation of independent accounting and consulting firms.