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1994 City Compliance Reports9 0 1 1 1 H 1 1 1 1 1 1 1 1 1 1 1 i CITY OF ROSEMEAD, CALIFORNIA FINANCIAL AND COMPLIANCE JUNE 30, 1994 1 I 1 ' CONTENTS I SECTION I - GENERAL PURPOSE FINANCIAL STATEMENTS ' INDEPENDENT AUDITOR'S REPORT ON THE GENERAL PURPOSE FINANCIAL STATEMENTS Combined balance sheet - all fund types and account groups 2 and 3 Combined statement of revenues, expenditures and changes in fund balances - all governmental fund types 4 and 5 Combined statement of revenues, expenditures and changes in fund balances, budget and actual - general, special revenue and debt service fund types 6 and 7 Statement of revenue, expenses and changes in fund balance - pension trust fund 8 ' Statement of cash flows - pension trust fund 9 ' Notes to financial statements 10 - 25 INDEPENDENT AUDITOR'S REPORT ON THE SCHEDULE OF ' FEDERAL FINANCIAL ASSISTANCE 26 Schedule of Federal Financial Assistance 27 ' SECTION II - COMPLIANCE MATTERS AND 01TERNAL ACCOUNTING AND ADMINISTRATIVE CONTROLS ' REPORTS REQUIRED BY GOVERNMENT AUDITING STANDARDS ' Independent auditor's report on compliance based on an audit of the general purpose financial statements 28 and 29 Independent auditor's report on internal control structure 30 - 31 ' REPORTS REQUIRED BY THE SINGLE AUDIT ACT AND OMB CIRCULAR A-128 Independent auditor's report on: Compliance requirements applicable to major federal financial assistance programs 32 and 33 Compliance with the general requirements applicable to federal financial assistance programs 34 and 35 The internal control structure used in administering federal financial assistance programs 36 - 38 I 11 I U 0 I I~ 1 1 1 1 SECTION I GENERAL PURPOSE FINANCIAL STATEMENTS ►rL McGLADREY & PULLEN Certified Public Accountants and Consultants ' INDEPENDENT AUDITOR'S REPORT ON THE GENERAL PURPOSE FINANCIAL STATEMENTS 1 ' To the Honorable Mayor and Members of the City Council City of Rosemead Rosemead, California We have audited the accompanying general purpose financial statements of the City of Rosemead, ' California, as of and for the year ended June 30, 1994, as listed in the table of contents. These general purpose financial statements are the responsibility of the City's management. Our responsibility is to express an opinion on these general purpose financial statements based on our audit. ' We conducted our audit in accordance with generally accepted auditing standards. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial ' statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the ' overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the general purpose financial statements referred to above present fairly, in all material respects, the financial position of the City of Rosemead, California, as of June 30, 1994, and the results of its operations and cash flows of its pension trust fund for the year then ended in conformity with generally accepted accounting principles. Our audit was made for the purpose of forming an opinion on the general purpose financial statements taken as a whole. The combining and individual fund financial statements and schedules, listed in the ' table of contents as supplementary information, are presented for purposes of additional analysis and are not a required part of the general purpose financial statements of the City of Rosemead, California. Such information has been subjected to the auditing procedures applied in the audit of the general ' purpose financial statements and, in our opinion, is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole. 1 Pasadena; California ' October 27, 1994 I 1 E1 1 1 1 1 1 1 1 i 1 1 1 11 i 1 1 THIS PAGE IS INTENTIONALLY LEFT BLANK 1 CITY OF ROSEMEAD, CALIFORNIA COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS June 30, 1994 Fiduciary Governmental Fund Types Fund Types Trust Special Debt Capital and Assets General Revenue Service Projects Agency Cash and cash investments $ 543,910 $ 4,480,852 $ - $ 4,922,418 $ 98,335 Cash and investments with fiscal agent _ _ 2,322,901 _ _ Other investments 4,535,233 2,982,925 - 17,008,262 Investments in deferred compensation plans - - - - 276,853 Investments in annuity contracts - - - - 247,513 Receivables 1,171,796 961,769 100,394 771,084 - Due from other funds 718,608 565,950 - - - Property and equipment _ _ Amount available in debt service fund Amount to be provided for retirement of general long-term debt Total assets $ 6.969.547 $ 8.991,496 $ 2.423.295 $ 22,701,764 $ 622,701 Liabilities. Municipal Eouitv and Other Credits Liabilities Accounts payable and accrued liabilities $ 702,206 $ 916,746 $ - $ 26,680 $ - Arbitrage rebate payable - - - 153,976 - Due to other funds - 712,204 - 572,354 - Due to other governmental agencies - 239,992 - - - Refundable deposits - _ 83,518 Deferred compensation - - - - 291,670 Deferred revenue Tax allocation notes _ Accrued vacation pay and compensatory time 1,927 Accrued litigation settlement _ Due to other governments _ _ Total liabilities 704,133 1,868,942 - 753,010 375,188 Municipal Equity and Other Credits Investment in general fixed assets Fund balance: Reserved: Long-term receivable Debt service Low-moderate income housing Employees retirement Unreserved: Designated for: Capital projects Building and equipment replacement Litigation settlements Self-insurance Contingencies Undesignated Total municipal equity and other credits Total liabilities, municipal equity and other credits See Notes to Financial Statements. 730,141 - - - - 2,423,295 - - 6,353,876 - - - - - - 247,513 - - - 21,948,754 969,000 - - - - 500,000 - - - - 280,000 - - - 2,680,000 - 1,106,273 768,678 - - - 6,265,414 7,122,554 2,423,295 21,948,754 247,513 S 6,969,547 $ 8,991,496 $ 2,423,295 S 22,701,764 $ 622,701 2 1 1 Ire 1 1] 1 I 17 L 1 0 I 1 Account Groups Total (Memorandum Only) General General Fixed Long-Term Assets Debt 1994 1993 $ - $ - $ 10,045,515 S 5,746,888 - - 2,322,901 3,889,464 24,526,420 14,601,636 276,853 240,236 - - 247,513 249,552 3,005;043 2,683,809 1,284,558 1,039,350 10,840,705 - 10,840,705 8,627,668 - 2,423,295 2,423,295 3,922,838 ' - 34,774,850 34,774,850 15,756,855 S 10.840.705 $ 37,198,145 $ 89,747,653 $ 56,758.296 1 1,645,632 S 1,605,388 153,976 213721 1,284,558 1,039,350 - - 239,992 237,331 - - 83,518 98,473 291,670 258,095 - - - 150,000 - 36,710,000 36,710,000 18,430,240 - 142,634 144,561 128,849 170,181 170,181 950,000 - 175,330 175,330 175,288 - 37,198,145 40,899,418 23,286,735 10,840,705 - 10,840,705 8,627,668 - - 730,141 760,954 2,423,295 3,922,838 ' _ - 6,353,876 7,633,478 247,513 249,552 ' - - 21,948,754 5,112,604 969,000 969,000 500,000 500,000 280,000 280,000 - - 2,680,000 - 1,874,951 5,415,467 10,840,705 - 48,848,235 33,471,561 ' S 10,840,705 $ 37,198,145 $ 89,747,653 $ 56,758,296 I CITY OF ROSEMEAD, CALIFORNIA COMEMED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - ALL GOVERNMENTAL FUND TYPES 3tme 30. 1994 Governmental Fund Types Special Debt Capital Revenues General Revenue Service Projects Property taxes and special assessments $ - $ 342,315 $ - $ 3,185,746 Other taxes 4,011,829 - - - Licenses and permits 812,096 - - - Intergovernmental 2,643,582 3,341,960 - - Charges for services 428,883 1,049 - - Fines, forfeitures and penalties 231,551 107,235 Use of money and property 428,049 324,596 168,395 966,619 Other 168,533 73,006 - 65,876 8,724,523 4,190,161 168,395 4,218,241 Expenditures Current: General government Public safety Public works Public health Public recreation Community service Intergovernmental Capital outlay Debt service: Principal Interest Certificate refunding Issuance costs Arbitrage rebate expense (credits) 2,023,405 431,117 - 91,140 4,187,980 408,612 - - 371,754 2,903,248 - 821,431 17,665 - 1,711,251 8,173 - - 1,011,108 1,081,730 - - - - 175,295 39,541 1,837,331 - 20,966 2,055,000 - 1,137,474 - 2,651,000 183,403 - (59,745) 9,362,704 6,670,211 6,026,877 1,049,087 Revenue over (under) expenditures Other Financing Sources (Uses) Proceeds from sale of bonds, net of discounts of $701,815 Payments to refunding escrow agent Operating transfers: From other funds (To) other funds Revenue and other financing sources over (under) expenditures and other financing uses Fund Balance, beginning Residual Equity Transfer Fund Balance, ending See Notes to Financial Statements. (638,181) (2,480,050) (5,858,482) 3,169,154 - 18,374,765 17,633,419 (17,034,949) - 1,097,300 1,916,187 3,019,123 - (397,561) (1,668,626) - (3,966,423) 699,739 247,561 4,358,939 13,666,996 61,558 (2,232,489) (1,499,543) 16,836,150 5,703,856 9,855,043 3,922,838 5,112,604 500,000 (500,000) $ 6,265,414 $ 7,122,554 $ 2,423,295 $ 21,948,754 I L.' I I n I J I Total (Memorandum Only) 1 1994 1993 $ 3,528,061 $ 3,775,092 4,011,829 3,866,690 812,096 579,124 5,985,542 5,174,436 429,932 347,262 ' 338,786 313,980 1,887,659 1,258,827 307,415 318,603 17,301,320 15,634,014 2,545,662 2,429,325 ' 4,596,592 4,264,366 4,096,433 3,598,687 17,665 1,677 1,719,424 1,858,238 2,092,838 1,411,467 175,295 580,791 1,897,838 - 2,055,000 36,384 1,137,474 1,900,000 2,651,000 669,813 183,403 (59,745) 213,721 23,108,879 16,964,469 5 (5,807,559) (1,330,45 ) ' 36,008,184 - (17,034,949) - ' 6,032,610 3,762,635 (6,032,610) (3,762,635) ' 18,973,235 13,165,676 (1,330,455) 24,594,341 25,712,365 - 212,431 ' $ 37,760,017 $ 24,594,341 1] 1 5 CITY OF ROSEMEAD, CALIFORNIA COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL - ALL GOVERNMENTAL FUND TYPES June 30, 1994 General Spe cial Revenue Over Over (Under) (Under) Revenues Budget Actual Budget Budget Actual Budget Property taxes and special assessments $ - $ - $ - $ 380,000 $ 342,315 $ (37,685) Other taxes 3,810,300 4,011,829 201,529 - - - Licenses and permits 852,900 812,096 (40,804) - - - Intergovernmental 2,680,341 2,643,582 (36,759) 4,949,290 3,341,960 (1,607,330) Charges for services 364,750 428,883 64,133 1,000 1,049 49 Fines, forfeitures and penalties 215,000 231,551 16,551 61,000 107,235 46,235 Use of money and property 183,276 428,049 244,773 24,490 324,596 300,106 Other 50,250 168,533 118,283 500 73,006 72,506 8,156,817 8,724,523 567,706 5,416,280 4,190,161 (1,226,119) Expenditures Current: General government Public safety Public works Public health Public recreation Community service Intergovernmental Capital outlay Appropriations reserves Debt service: Principal Interest Certificate refunding Issuance costs Arbitrage rebate expense (credits) 1,903,930 2,023,405 119,475 4,462,420 4,187,980 (274,440) 379,630 371,754 (7,876) 7,500 17,665 10,165 1,940,416 1,711,251 (229,165) 1,181,366 1,011,108 (170,258) 43,128 39,541 (3,587) 100,000 - (100,000) 331,440 431,117 439,100 408,612 8,206,300 2,903,248 128,628 8,173 1,517,540 1,081,730 99,677 (30,488) (5,303,052) (120,455) (435,810) Revenue over (under) expenditures Other Financing Sources (Uses) Proceeds from sale of bonds, net of discounts of $701,815 Payments to refunding escrow agent Operating transfers: From other funds (To) other funds Revenue and other financing sources over (under) expenditures and other financing uses Fund Balance, begirming Residual Equity Transfer Fund Balance, ending See Notes to Financial Statements. 23,000 1,837,331 1,814,331 10,018,390 9,362,704 (655,686) 10,646,008 6,670,211 (3,975,797) (1,861,573) (638,181) 1,223,392 (5,229,728) (2,480,050) 2,749,678 947,300 1,097,300 150,000 4,472,500 1,916,187 (2,556,313) - (397,561) (397,561) (4,472,500) (1,668,626) 2,803,874 947,300 699,739 (247,561) - 247,561 247,561 $ (914,273) 61,558 $ 975,831 $ (5,229,728) (2,232,489) $ 2,997,239 5,703,856 9,855,043 500,000 (500,000) $ 6,265,414 $ 7,122,554 6 a t It I ' Debt Service Cap ital Projects Over Over (Under) (Under) ' Budget Actual Budget Budget Actual Budget $ - $ - $ - S 3,200,000 $ 3,185,746 S (14,254) ' 60,000 168,395 108,395 181,500 966,619 785,119 - - 35,000 65,876 30,876 60,000 168,395 108,395 3,416,500 4,218,241 801,741 - - - 1,065,570 91,140 (974,430) - - - 1,296,000 821,431 (474,569) ' - - - - 175,295 175,295 - - - - 20,966 20,966 2,055,000 2,055,000 496,781 1,137,474 640,693 - 2,651,000 183,403 2,651,000 183,403 - - - - (59,745) (59,745) 2,551,781 6,026,877 3,475,096 2,361,570 1,049,087 (1,312,483) (2,491,781) (5,858,482) (3,366,701) 1,054,930 3,169,154 2,114,224 - 18,374,765 18,374,765 - 17,633,419 17,633,419 - (17,034,949) (17,034,949) - _ _ 2,551,781 3,019,123 467,342 - - - - (2,551,781) (3,966 423) (1,414,642) 2,551,781 4,358,939 1,807,158 (2,551,781) 13,666,996 16,218,777 $ 60,000 (1,499,543)$ (1,559,543)$ (1,496,851) 16,836,150 S 18,333,001 ' 3,922,838 5,112,604 $ 2,423,295 $ 21,948,754 7 1 CITY OF ROSEMEAD, CALIFORNIA STATEMENT OF REVENUE, EXPENSES AND CHANGES IN FUND BALANCE PENSION TRUST FUND Year Ended June 30, 1994 Operating revenue, interest and other investment income $ 22,332 Operating expenses: Administrative fees 3,652 Pension benefits 20.719 Net (loss) (2,039) Fund Balance, beginning 249,552 Fund Balance, ending $ 247,513 See Notes to Financial Statements. 8 1 1 CITY OF ROSEMEAD, CALIFORNIA STATEMENT OF CASH FLOWS PENSION TRUST FUND Year Ended June 30, 1994 Cash Flows From Operating Activities Net (loss) Adjustments to Reconcile Net (Loss) to Net Cash Used By Operating Activities: Administrative expenses payable Unrealized interest and investment income Net cash (used in) operating activities Cash Flows Provided By Investing Activities Proceeds from the sale and maturity of annuity contracts Net increase in cash and cash equivalents Cash, beginning Cash, ending See Notes to Financial Statements. 9 $ (2,039) 3,652 (22,332) (20,719) 20,719 CITY OF ROSEMEAD, CALIFORNIA NOTES TO FINANCIAL STATEMENTS Note 1. Reporting Entity, Nature of Operations, Description of Funds and Account Groups, and Significant Accounting Policies ' Reporting Entity: As required by generally accepted accounting principles, these financial statements present the government and its component units, entities for which the government is considered to be financially ' accountable. Blended component units, although legally separate entities, are, in substance, part of the government's operations and so data from these units are combined with data of the primary government. The blended component units included in the City of Rosemead reporting entity are the Rosemead Redevelopment , Agency (the Agency) and the Rosemead Housing Development Corporation, which is a component unit of the Agency. The Agency has the same fiscal year as the City. The component unit financial statements can be obtained from the City Clerk. , Rosemead Redevelopment Agency: The Agency finances street, park and utility improvements. It also acquires and constructs major capital facilities, all within the Rosemead Project Area No. 1. ' Rosemead Housing Development Corporation: The Corporation accounts for the construction and financing of low and moderate income housing. It is a California nonprofit benefit corporation organized under , Section 501(c)(3) of the Internal Revenue Code. After due consideration of each criteria, especially the substance of the City's relationship with these organizations/entities and using professional judgment, management has decided to exclude certain ' organizations and activities from the City's combined financial statements because significant oversight responsibility does not exist. The Fire Protection District, the Library District and the County Flood Control District are not considered component units of the City because the City's governing body is not financially , accountable for these legally separate organizations. Nature of operations: City of Rosemead: The City is a no property tax City which provides a broad range of services to its citizens, including general government, public safety, streets, sanitation and health, cultural and park ' facilities, and social services. Many of the functions often provided by municipal government are, in the City, provided by special districts. Examples of some of these special districts, which usually encompass areas larger than the City itself, are the Fire Protection District, the Library District and the County Flood Control District. Certain other governmental functions are paid for by the City but performed by Los Angeles County departments ' under contract. Some of the contracts now in effect are for police, street maintenance and animal control. Description of funds and account g oI The accounts of the reporting entity are organized on the basis of funds or account groups, each of which is considered to be a separate accounting entity. The operations of each fund are accounted for by providing a separate set of self-balancing accounts which comprise its assets, liabilities, equity, revenue and expenditures. The various funds and account groups are presented as follows: ' I 10 CITY OF ROSEMEAD, CALIFORNIA NOTES TO FINANCIAL STATEMENTS r~ I`I Note 1. Reporting Entity, Nature of Operations, Description of Funds and Account Groups, and Significant Accounting Policies (Continued) Governmental Fund Types: The General Fund accounts for all financial resources except those required to be accounted for in another fund. These resources are devoted to financing the general services that the City performs for its citizens. Special Revenue Funds account for the proceeds of specific revenue sources (other than special assessments, expendable trusts and major capital projects) that are legally restricted to expenditures for specified purposes. The Special Revenue Funds and their purposes are as follows: The Traffic Safety Fund accounts for the receipt of vehicle code fines which are expended for traffic safety enforcement. The State Gas Tax Fund accounts for funds collected from the State of California which are used for street construction, street maintenance, engineering and administrative costs. 1 The Air Quality Management Fund accounts for the City's share of automobile registration fees collected from the State by the South Coast Air Quality Management District. The funds are used in improving transportation systems and to reduce the reliance on private vehicles. The Local Transportation Fund accounts for state grants used to finance the construction of bikeways and sidewalks. The Public Transportation Funds account for the City's share of additional sales tax collected in the ' County of Los Angeles as a result of Propositions A and C. The funds are used to finance public transportation projects. I The Community Development Block Grant Fund accounts for Community Development Block Grants received from the United States Department of Housing and Urban Development. The 1976 Community Parklands Grant Fund accounts for funds to be used for park projects. The Street Lighting Fund accounts for the operation of street lights within the City. The Narcotics Seizure Fund accounts for the funds received from the County of Los Angeles from the confiscation of cash and other valuables seized during drug related police raids. The funds are used to further enhance the City's drug related crime prevention and detection programs. The California Wildlife Grant Fund accounts for a state grant for preapproved specified park projects. ' The Low-Moderate Income Housing Set-Aside Fund accounts for the 20% of gross property tax increment revenue received by the Agency to fund future projects involving the replacing or rehabilitation of low and moderate income housing within City limits. 11 CITY OF ROSEMEAD, CALIFORNIA , NOTES TO FINANCIAL STATEMENTS I I Note 1. Reporting Entity, Nature of Operations, Description of Funds and Account Groups, and Significant Accounting Policies (Continued) ' The Rosemead Housing Development Corporation accounts for the construction and financing of low and moderate income housing. It is a California nonprofit public benefit corporation organized under ' Section 501(c)(3) of the Internal Revenue Code. The Federal Highway Grants Fund accounts for the Federal Highway/Transportation Acts which are ' used for pre-approved highway projects. Application and funding processes are administered by Caltrans. The Debt Service Fund accounts for the accumulation of resources for the payment of general long-term debt principal, interest and related costs. Capital Projects Fund (Redevelopment Fund) accounts for financial resources to be used for the acquisition or , construction of major capital facilities within the Rosemead Redevelopment Agency. Fiduciary Fund Ty=: The Pension Trust Fund, a nonexpendable trust fund, accounts for the activity of the retirement plan for employees of the City. , The Agency Fund accounts for the assets held in a trustee capacity or as an agent. The cash being held primarily represents amounts placed on deposit for refundable permits and performance bonds and deferred compensation plans for qualified employees. Account Groups: The General Fixed Assets Account Group accounts for all property and equipment except for public domain fixed assets (e.g., streets, bridges, sidewalks, curbs, gutters and storm drainage systems). , The General Long-Term Debt Account Group accounts for the outstanding principal balances of all long-term debt expected to be financed from governmental fund types. , Significant accounting policies: Basis of accounting: Governmental fund types and agency funds are accounted for using the modified accrual ' basis of accounting. Revenue is recognized in the accounting period in which it becomes both available and measurable. Available means collectible within the current period or soon enough thereafter to pay current liabilities. 1 11 12 1 CITY OF ROSEMEAD, CALIFORNIA NOTES TO FINANCIAL STATEMENTS i Note 1. Reporting Entity, Nature of Operations, Description of Funds and Account Groups, and ' Significant Accounting Policies (Continued) In determining when to recognize intergovernmental revenues (grants, subsidies and shared revenues), the legal ' and contractual requirements of the individual programs are used as guidance. There are, however, essentially two bases for this revenue recognition. In one, monies must be expended on the specific purpose or project before any amounts will be paid to the City; therefore, revenues are recognized based upon the expenditures ' recorded. In the other, monies are virtually unrestricted as to purpose of expenditure and nearly irrevocable, i.e., revocable only for failure to comply with prescribed compliance requirements, e.g., equal employment opportunity. These resources are reflected as revenues at the time of receipt or earlier if they meet the criterion of availability. Other major revenues that are determined to be susceptible to accrual include taxes and interest. Major revenues that are determined to not be susceptible to accrual because they are either not available soon enough to pay liabilities of the current period or are not objectively measurable include hotel occupancy taxes, licenses, permits, fines and forfeitures. Expenditures are recorded when the liability is incurred, except for interest on long-tetra debt and sick pay, which are recorded when paid. Vacation pay is recorded as an expenditure in the year it is earned, to the extent it is paid in that year or within 90 days after year end; otherwise, it is recorded as an expenditure when it is paid. Estimated losses on insurance claims are charged to expense in the period the loss is determinable. The accrual basis of accounting is used for the Pension Trust Fund. Under the accrual basis of accounting, revenues are recognized when earned and expenses are recorded when incurred. Cash investments and other investments: The City pools cash and investment resources of some of its funds in order to facilitate the management of cash. Cash applicable to a particular fund is readily identifiable. The balance in the pooled cash accounts is available to meet current operating requirements. All investments are stated at cost or amortized cost except those of the Deferred Compensation Plan and Pension Trust Fund which are stated at market value. No loss is recognized when market values decline below costs since it is generally the policy of the City to hold such investments until they mature. Investment earnings are allocated based on i the source of funds. Receivables: Property taxes receivable for the Agency represent the portion of the annual levy which was collected after June 30, 1994 and before August 31, 1994. Property taxes attach as an enforceable lien on property as of March I and are due and payable in two equal installments on the following November 1 and February 1. Unpaid taxes become delinquent on December 10 and April 10. All other receivables are reported at their gross value and, where appropriate, are reduced by the estimated portion that is expected to be uncollectible. Property and equ pment: All property and equipment of the City are accounted for in the general fixed assets account group. Public domain (infrastructure) general fixed assets consisting of certain improvements other i than buildings, such as roads, sidewalks and bridges, are not capitalized. Property and equipment acquired or constructed for general governmental operations are recorded as expenditures in the fund making the expenditure and capitalized in the general fixed assets account group. 13 CITY OF ROSEMEAD, CALIFORNIA , NOTES TO FINANCIAL STATEMENTS Note 1. Reporting Entity, Nature of Operations, Description of Funds and Account Groups, and Significant Accounting Policies (Continued) ' All general fixed assets which were purchased or constructed are stated at cost. Assets acquired by gift or bequest are recorded at their fair market value at the date of transfer. No depreciation is recorded on general , fixed assets. Fund balances: The reserved portion of the fund balances represents that amount which has been legally identified for the specific purpose or it represents that amount which is not available to liquidate current liabilities. The unreserved portion represents the amount available for budgeting future operations. Vacation pay and compensatory time: City employees accumulate vacation hours which may be paid upon termination, death or retirement. Employees can accumulate up to three weeks of accrued vacation per year depending on the length of employment. Employees can accumulate up to 160 hours of sick leave. Any hours in excess of 160 are considered to be vested and are paid to the employee based on a vesting schedule. In addition, employees can accrue compensatory time. The vested portion of vacation and sick leave by employees at June 30, 1994 that is expected to be paid within , 90 days after year end is included in accrued liabilities in the General Fund. The amount not expected to be repaid within 90 days is included in the General Long-Term Debt Account Group. "Memorandum Only" total columns: Included on the combined financial statements are total columns captioned "Memorandum Only" to indicate that they are presented only for informational purposes. Adjustments to eliminate interfund transactions have not been recorded in arriving at such amounts and the , memorandum totals are not intended to fairly present the financial position or results of operations of the primary government and reporting entity taken as a whole. Additionally, the 1993 totals presented in the "Memorandum Only" columns are included to provide a summarized comparison with comparable 1994 amounts and are not intended to present all information necessary for a fair presentation of financial position and results of operations in accordance with generally ' accepted accounting principles. Note 2. Budget Matters I The annual budget adopted by the City Council provides for the general operation of the City. It includes proposed expenditures and estimated revenues for all governmental fund types. Actual expenditures may not exceed appropriations at the department level. Budgets presented in this report for comparison to actual amounts are presented in accordance with generally accepted accounting principles. Reported budget amounts represent the original adopted budget as amended. Budget amendments were nominal for the year. ' The City Manager is authorized to transfer budgeted amounts between funds within the same department. In all funds, unexpended budgeted amounts lapse at the end of the budget year. ' 14 ' CITY OF ROSEMEAD, CALIFORNIA NOTES TO FINANCIAL STATEMENTS 11 Note 3. Cash and Investments The components of cash and cash investments at June 30, 1994 are as follows: ' Cash in bank $ 5,779,618 Time certificates of deposit 4,265,897 1 $ 10,045,515 The City and the Agency maintain cash and investment pools that are available for use by all funds. Each fund's or fund type's share of the pool balance is reported in the financial statements as "cash and cash investments." Earnings from the pooled investments are allocated monthly to each participating fund based on a formula that takes into consideration each fund's average investment in the pool. ' At year end, the carrying amount of the City and the Agency's deposits were $10,045,515 (cash and cash investments, above) and the bank balance was $10,425,732. A summary of collateralization of the bank balances is presented below: Insured or collateralized with securities held by the City or its agent in the City's name $ 710,315 Uncollateralized , this category includes any bank balance that is collateralized with securities held by the pledging financial institution or by its trust department or agent, but not in the City's name, although balances so collateralized meet the requirements of state law 9,715,417 1 $ 10,425,732 State statutes authorize the City and the Agency to invest any available funds in securities issued or guaranteed by the United States Treasury or agencies of the United States, bank certificates of deposit, bankers acceptances, negotiable certificates of deposit, the State Treasurer's Investment Pool, repurchase agreements, commercial paper and bonds, registered warrants or treasury notes of the State of California and its local ' agencies. Cash and investments with fiscal agent as of June 30, 1994 consisted of $1,101 of money market funds (all of which was insured or collateralized with securities held by the City or its agent in the City's name) and $2,321,800 invested in a Guaranteed Insurance Contract which earns interest semiannually at a 5.80% interest rate, maturing October 1, 2023. f, J 1 15 CITY OF ROSEMEAD, CALIFORNIA NOTES TO FINANCIAL STATEMENTS Note 3. Cash and Investments (Continued) Other investments are categorized in the following schedule to give an indication of the level of risk assumed t by the entity at year end. Category Carrying Market ' Investment Type 1 2 3 Amount Value U.S. government and government agency securities $ - $ - $ 8,859,725 $ 8,859,725 $ 6,511,867 ' State and municipal bonds - - 19,535 19,535 18,900 Corporate bonds - - 9,907,752 9,907,752 8,459,308 $ - $ - $ 18,787,012 18,787,012 14,990,075 Investment in State Treasurer's Investment Pool 5,739,408 5,739,408 ' Total other investments $ 24,526,420 $ 20,729,483 , The three preceding risk description categories are defined as follows: Category Description , I Investments that are insured, registered or for which the securities are held by the City or its agent in the City's name 2 Uninsured and unregistered investments for which the securities are held by counterparty's trust department (if a bank) or agent in the City's name 3 Uninsured and unregistered investments for which the securities are held by counterparty's trust department (if a bank) or agent but not in the City's name ' Annuity contracts and cash in bank include $276,853 and $14,817, respectively, in the City's deferred compensation plan as of June 30, 1994. The annuity contracts are recorded at market value and would be included in Category k3. I~ I 16 CITY OF ROSEMEAD, CALIFORNIA NOTES TO FINANCIAL STATEMENTS Note 4. Receivables Receivables as of June 30, 1994 consist of the following: Special Debt Capital General Revenue Service Projects Total Property tax increment $ - $ - $ - $ 395,310 $ 395,310 Accrued interest 101,673 25,512 100,394 375,774 603,353 Due from local utility companies "1 730,141 - - - 730,141 Due from other governmental agencies - 936,257 - - 936,257 Transient occupancy tax 179,094 - - - 179,094 Other 160,888 - - - 160,888 $ 1,171,796 $ 961,769 $ 100,394 $ 771,084 $ 3,005,043 " During the year ended June 30, 1987, the Agency approved a reimbursement agreement with a local utility company, advancing the utility company funds required to install a water line and a water main extension. The total amount advanced was $493,801. The Agency then contributed the receivable to the City at the present valued amount. The City is to collect this receivable from the utility company in 40 annual installments of $12,345, with the final installment due June 30, 2027. During the year ended June 30, 1990, the Agency approved a similar reimbursement agreement with a local utility company, advancing the utility company funds required to replace various water mains. The total amount advanced under this agreement was $334,705 during the year ended June 30, 1990 and $29,372 during the year ended June 30, 1992. The Agency then contributed the receivables to the City. The City is to collect the receivables from the utility company in 15 noninterest-bearing annual installments During the year ended June 30, 1993, the Agency approved an additional reimbursement agreement with a local utility company, advancing the utility company funds required to install a water main and fire service improvements. The total amount advanced was $311,600. The Agency then contributed the receivable to the City at the present valued amount of $212,431. The City is to collect this receivable from the utility company in 15 annual installments of $20,773, with the final installment due June 30, 2006. 11 [1 of $35,987 and $1,958, with the . final installments due June 30, 2005 and September 30, 2006 17 CITY OF ROSEMEAD, CALIFORNIA , NOTES TO FINANCIAL STATEMENTS ' Note 5. Interfund Receivables and Payables Interfund receivables and payables as of June 30, 1994 are as follows: ' Interfund ' Funds Receivables Payables General Fund Special Revenue Funds: Federal Highway Grants Traffic Safety State Gas Tax Local Transportation Fund Community Development Block Grant Low-Moderate Income Housing Set-Aside Fund Public Transportation Fund Capital Projects Fund $ 1,284,558 $ 1,284,558 Note 6. Property and Equipment $ 718,608 $ 510,216 - 10,020 21,173 - 76,398 50,796 - 73,316 423,574 - 44,805 67,856 565,950 712,204 572,354 I 1 Changes in property and equipment during the year ended June 30, 1994 were as follows: Land Buildings and improvements Vehicles Furniture and office equipment Special equipment and machinery Other improvements Balance Balance June 30, June 30, 1993 Acquisitions Disposals 1994 $ 2,893,234 $ 3,000 $ $ 2,896,234 3,470,907 2,153,092 5,623,999 230,588 40,717 29,414 241,891 793,682 38,700 - 832,382 490,765 3,482 494,247 748,492 3,460 751,952 1 i I $ 8,627,668 $ 2,242,451 $ 29,414 $ 10,840,705 18 I I a CITY OF ROSEMEAD, CALIFORNIA ' NOTES TO FINANCIAL STATEMENTS Note 7. Employee Pension Plans The City had a defined contribution pension plan which covered substantially all retired employees and was funded by a group annuity contract. Plan participants became vested upon the dissolution of the plan on ' September 8, 1992. There were no contributions to this plan for the fiscal year ended June 30, 1994. On September 8, 1992, participants of the plan who were current employees had their share of the annuity contract transferred to the California Public Employee Retirement System (PERS). The value of the annuity contract for ' retired employees was $276,853 as of June 30, 1994. Effective November I, 1992, the City became a member of PERS, an agent multiple-employer public employee retirement system that acts as a common investment and administrative agent for cities in the State. The City's payroll for employees covered by PERS for the calendar year ended December 31, 1993 was $1,150,563 and total payroll was $1,733,668. All full-time City employees are eligible to participate in PERS. Benefits vest after five years of service. City employees who retire at or after age 50 with five years of credited service are entitled to an annual retirement benefit, payable monthly for life. Retirement benefits are calculated using a formula which multiplies years of . credited service by a sliding scale (based on age) by the employee's highest annual salary during service. PERS also provides death and disability benefits to participating employees. Benefit provisions and all other requirements are established by state statute and City ordinance. Employees are required to contribute 7% of their salary to the plan. The City contributes the employee's portion as well as the remaining contribution requirement required to fund the plan. PERS has in its investments no securities in the form of bonds, notes, leases receivable, loans or any other instrument representing debt of the City or any of the other governments included as part of the City's reporting entity, or any parties related to the City or the other governments included as part of the City's reporting entity. Funding status and progress: PERS has not determined the City's "pension benefit obligation", a standardized disclosure measure of the present value of pension benefits, adjusted for the effects of projected salary increases and step-rate benefits, estimated to be payable in the future as a result of employee service to date. Significant actuarial assumptions that will be used to determine the pension benefit obligation include: A rate of return on the investment of present and future assets of 8.75% per year compounded annually. Projected salary increases of 5.25% per year compounded annually, attributable to inflation. • Additional projected salary increases of 1.75% per year, attributable to seniority/merit. • No postretirement benefit increases. Information regarding the funded status of the pension plan applicable to the City's employees as of June 30, 1993 was not available. I 19 CITY OF ROSEMEAD, CALIFORNIA , NOTES TO FINANCIAL STATEMENTS I I Note 7. Employee Pension Plans (Continued) Actuarially determined contribution requirements and contributions made : PERS's funding policy provides for , actuarially determined periodic contributions at rates that, for individual employees, increase gradually over time so that sufficient assets will be available to pay benefits when due. The contribution rate for normal cost is , determined using the Entry Age Normal Actuarial Cost method. PERS uses the level percentage of payroll method to amortize the unfunded liability by June 30, 2000. The City's calculated contributions to PERS for calendar year ended December 31, 1993 were $178,234, which ' was 15.49% of covered payroll. Note 8. Deferred Compensation Agreements The City has a deferred compensation plan which is organized under Internal Revenue Code 457. The plan allows eligible employees to tax defer a portion of their gross income to future years not to exceed the lesser of $7,500 or 25% of the participant's includable compensation. The deferred compensation is not available to employees until termination, retirement, death or unforeseeable emergency. The deferred compensation and accumulated earnings thereon totaled $291,670 at June 30, 1994. The deferred compensation plan is fully funded by the City as the deferred compensation is earned by the employees. Plan assets and the related liability to employees are accounted for in an agency fund at the current market value of the annuity contracts and time certificates of deposit. All amounts of compensation deferred under the plan, all property and rights purchased with those amounts, and , all income attributable to those amounts, property or rights are (until paid or made available to the employee or other beneficiary) solely the property and rights of the City (without being restricted to the provisions of benefits under the plan), subject only to the claims of the City's general creditors. Participants' rights under the plan are equal to those of general creditors of the City in an amount equal to the fair market value of the deferred account for each participant. The City has no liability for losses under the plan but does have the duty of due care that would be required of any ordinary prudent investor. The administrative and reporting functions of the plan are being handled by an insurance company. Note 9. Self-insurance Program The City is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors and omissions; and injuries to employees. Beginning in 1977, the City of Rosemead became a member of the Southern California Joint Powers Insurance Authority (a joint powers authority of 77 California cities) for the purpose of pooling their losses and claims of workers' compensation and general liability with those of other member cities. The Authority is governed by the Board of Directors which is composed of one representative ' and an alternate selected by the City Council of each City. Each board member has one vote regarding control of all budgeting, financial and management issues coming before the Board of Directors. 20 I I I I J I CITY OF ROSEMEAD, CALIFORNIA NOTES TO FINANCIAL STATEMENTS Note 9. Self-insurance Program (Continued) The City of Rosemead, through the Authority, has a self-insured retention of $20,000. The amount exceeding the self-insured retention level will be shared pro-ratably among the pool up to a maximum of $500,000. Any losses above $500,000 are covered by excess insurance. The City has employers' liability insurance up to $5,000,000 per occurrence. The coverage under this arrangement includes statutory liability under California Workers' Compensation Law and any liability under law for damages arising from employment. Note 10. Long-term Debt Tax allocation bonds. Series 1993 A and B: In November 1993, the Rosemead Redevelopment Agency issued tax allocation bonds in the amount of $34,275,000 (Series 1993A) and taxable tax allocation refunding bonds in the amount of $2,435,000 (Series 199313) to finance a portion of the cost of the redevelopment area known as Project Area No. 1. The bonds bear interest ranging from 4.6% to 5.6% and 5.2% to 5.9% for Series 1993 A and B, respectively. From the proceeds, $14,652,398 of Series A and $2,382,551 of Series B proceeds, along with the existing reserve amount of $2,651,000 on deposit with the fiscal agent, were used to purchase U.S. Government securities. Those securities were deposited in an irrevocable trust with an escrow agent to provide for all future debt service payments on the 1987 and 1991 tax allocation bonds. As a result, the 1987 and 1991 tax allocation bonds are considered to be defeased and the liability for those bonds has been removed from the general long-term debt account group. Series 1993A bonds mature on or after October 1, 2001, and Series 1993B bonds mature on or after October 1, 1994. The Agency's advance refunding of the 1987 and 1991 tax allocation notes increased its total debt service payments over the next forty years by $19,200,000 and resulted in an economic gain (difference between the present values of the debt service payments on the old and new debt) of approximately $85,000. Th l i i e annua requ rements, pr ncipal and interest, to amortize the outstanding tax allocation bonds debt as of June 30, 1994 are as follows: Series 1993A Bonds Series 1993B Bonds During the Year Ending June 30, Principal Interest Principal Interest Total 1995 $ - $ 1,892,193 $ 260,000 $ 126,960 $ 2,279,153 1996 - 1,892,193 265,000 113,310 2,270,503 1997 - 1,892,193 280,000 99,140 1998 1,892,193 295,000 84,190 2,271,333 2,271,383 1999 - 1,892,193 310,000 67,995 2,270,188 Years thereafter 34,275,000 44,577,067 1,025,000 157,905 80,034,972 Total $ 34,275,000 $ 54,038,032 $ 2,435,000 $ 649,500 $ 91,397,532 I 21 CITY OF ROSEMEAD, CALIFORNIA , NOTES TO FINANCIAL STATEMENTS Note 10. Long-term Debt (Continued) , The Agency received proceeds from the Series A and B bonds of $33,589,000 and $2,418,685, respectively. , Of these amounts, $14,652,398 of Series A and $2,382,551 of Series B proceeds, along with the existing reserve amount of $2,651,000, were used to retire the $11,725,240 tax allocation bonds of 1991 and the , $4,650,000 (remaining balance as of November 2, 1993) tax allocation notes of 1987. In addition, the $6,813,850 deposited in the Low-Moderate Income Housing Set-Aside Fund in October 1991 was reallocated as follows: • Satisfied the Housing Set-Aside requirements for the fiscal years ended June 30, 1992 and 1993 totaling , $812,342 and $847,147, respectively, • Repayment of the ERAF loan from the Housing Fund in the amount of $423,574, which is payable on June 30, 2003 (assuming a present value factor equal to the Agency's Series 1993A Bonds), • The fiscal year ending June 30, 1994, 1995 and 1996 obligation is deferred until the fiscal year ending June 30, 2023, as provided by the Agency's adoption of a housing deficit repayment plan, and Satisfies the Housing Set-Aside requirements for the fiscal years ending June 30, 1997 through June 30, 2022 at a rate of $451,187 per year (assuming a present value factor equal to the Agency's Series 1993A bonds). Tax increment shift to fund education in California: In June 1993, the State of California adopted Budget , Trailer Bill SB1135 requiring redevelopment agencies to help offset the cost of education in California. The Trailer Bill affected cities by 5.675 % of net property tax increment of the 1990-1991 fiscal year, which equates to approximately $175,000 for the Agency. This amount was paid by May 10, 1994 from the Low-Moderate Income Housing Set-Aside Fund. An additional $175,330 is due in May 1995. Compensated absences: That portion of the liability for the vested compensated absences totaling $142,634 which is not expected to be paid from available resources is reported in the General Long-term Debt Account Group. Other long-term debt: The City has included amounts in the long-term debt group of accounts for the litigation settlement and amounts owed the State of California, which were a result of the state budget (see Note 12). 22 v7 F z w F F U `n a U w ~ W Q F Q W 0 z rn rn 0 M C 7 G O V T W C O N ~cC L v C 0 b V d ~ c c °A o U w M 0 u Z` a w a G ~ O w.l Q w ~ N z F -0 t. d Ay y L O C q G F > ° U G O y fi m. z o a~ a ~ P7 F o ~ a a F d F ~ c ~ 0 ~Vy L E44.. F o ~ ~ wo F ~O N ~ M 00 N 'r T O ao vt Q\ Vt o0 b N W M v ~ D\ v b b r F M M cif I ea 7 ~O of v~ _ O ~ O a` v M M 7 V N I N ~ h N N M M 00 00 O O N N ~ M ~ M ( ~1 25 25 O C1 b s> Hi c ff O . U u p..l, O\ o a ~ o M w ~ M U O d y C y O v D U C _ U n;a xa ~ M N CITY OF ROSEMEAD, CALIFORNIA NOTES TO FINANCIAL STATEMENTS Note 10. Long-term Debt (Continued) The annual requirements, principal and interest to amortize the outstanding debt as of June 30, 1994 are as i follows: California Accrued ' Series 1993 Budget Vacation and During the Year A and B Trailer Litigation Compensatory Ending June 30, Bonds Bill SB1135 Settlement Time Interest Totals 1995 $ 260,000 $ 175,330 $ 27,939 $ 142,634 $ 2,031,066 $ 2,636,969 1996 265,000 - 29,895 - 2,015,460 2,310,355 , 1997 280,000 - 35,574 - 1,999,197 2,314,771 1998 295,000 - 37,666 - 1,981,757 2,314,423 1999 310,000 - 39,107 - 1,962,925 2,312,032 , Years thereafter 35,300,000 - - - 44,734,972 80,034,972 $ 36,710,000 $ 175,330 $ 170,181 $ 142,634 $ 54,725,377 $ 91,923,522 Note 11. Budget Overexpenditures a Expenditures exceeded appropriations for the year ended June 30, 1994 in the following special revenue funds: Narcotics Seizure Fund Traffic Safety Fund Proposition C Amount of Over- Appropriations Expenditures expenditures $ 9,100 $ 16,979 $ 7,879 60,000 107,235 47,235 820,800 965,317 144,517 Note 12. Commitments and Contingent Liabilities Low-Moderate Income Housing Set-Aside Fund: Under state law, the Agency is required to set aside a portion of its property tax increment revenues for low and moderate income housing. The Agency has made findings that for the year ended June 30, 1991, it was allowed to defer funding of the set aside. As of June 30, 1994, the accumulated set-aside amount not yet funded was approximately $4,737,431. The law requires the Agency to devise a plan to fund the accumulating amount and to begin funding it by 1996. . 24 I CITY OF ROSEMEAD, CALIFORNIA I NOTES TO FINANCIAL STATEMENTS t. Note 12. Commitments and Contingent Liabilities (Continued) ' Litigation: The City is a defendant in a lawsuit along with 13 other cities, the County of Los Angeles, five county garbage collection districts and the State of California for reimbursement of landfill cleanup costs of hazardous waste dumped between 1948 and 1984. The plaintiffs claim that the cities either accepted for transport or arranged for disposal or treatment of municipal waste which contained hazardous materials. The plaintiffs also claim that these materials have been released from the land fill into the environment. On October 29, 1992, the court issued its ruling against the defendant cities on the issue of liability. The City and the Transportation Leasing plaintiffs reached a settlement of the above referenced matter for $946,726. However, the case is currently being appealed by the defendants. The City's insurers have agreed to pay $447,467, with the City paying the balance of $499,259. Of this amount, $300,000 was deposited in an escrow account in January 1994. The remaining amount of $199,259 will be paid over the next five years at various interest stated rates not to exceed 5%. The present value of the remaining payments as of June 30, 1994 was ti $170,181. This amount is included in the City's long-term debt group of accounts as of June 30, 1994. In addition, the City enacted a user fee, imposed on residential and commercial refuse bills to help offset the settlement. I 1 t I 25 ( McGLADREY & PULLEN Certified Public Accountants and Consultants INDEPENDENT AUDITOR'S REPORT ON THE - _ _ -SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE To the Honorable Mayor and Members of the City Council City of Rosemead Rosemead, California We have audited the general purpose financial statements of the City of Rosemead, California, as of and for the year ended June 30, 1994 and have issued our report thereon, dated October 27, 1994. These general purpose financial statements are the responsibility of the City's management. Our responsibility is to express an opinion on these general purpose financial statements based on our audit. r We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing ~i the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. Our audit was made for the purpose of forming an opinion on the general purpose financial statements of the City of Rosemead, California, taken as a whole. The accompanying schedule of federal financial assistance is presented for purposes of additional analysis and is not a required part of the general purpose financial statements. The information in that schedule has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and, in our opinion, is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole. r Pasadena, California October 27, 1994 26 l~. ~r r~ i 1 t f' I t~ CITY OF ROSEMEAD, CALIFORNIA SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE Year Ended June 30, 1994 Catalog of Federal Pass- Domestic Through Federal Grantor/Pass-Through Grantor/ Assistance Grantor's Program Title Number Number Expenditures U.S. Department of Housing and Urban Development: Passed through Los Angeles County Community Development Commission - Community Development Block Grant Program - Small Cities Grants 27 14.219 B92UC06-0505 $ 924,449 SECTION II COMPLIANCE MATTERS AND INTERNAL ACCOUNTING AND ADMINISTRATIVE CONTROLS McGLADREY & PULLEN CertWied Public Accountants and Consultants INDEPENDENT AUDITOR'S STANDARD REPORT ON COMPLIANCE BASED ON AN AUDIT OF THE GENERAL PURPOSE FINANCIAL STATEMENTS To the Honorable Mayor and Members of the City Council N City of Rosemead Rosemead, California We have audited the general purpose financial statements of the City of Rosemead, California, as of and for the year ended June 30, 1994, and have issued our report thereon, dated October 27, 1994. We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. Compliance with laws, regulations, contracts, and grants applicable to the City of Rosemead, California, is the responsibility of the City's management. As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we performed tests of the City's compliance with certain provisions of laws, regulations, contracts and grants. However, the objective of our audit of the financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not express such an opinion. The results of our tests indicate that, with respect to the items tested, the City of Rosemead, California, complied, in all material respects, with the provisions referred to in the preceding paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the City had not complied, in all material respects, with those provisions. Although the results of our tests of compliance disclosed no material instances of noncompliance, we did note a condition that we believe constitutes an immaterial instance of noncompliance. Such condition is described below. During the fiscal year ended June 30, 1994, the City invested approximately $2,700,000 of General Funds monies in U.S. Treasury Bills, Corporate Notes and Municipal Bonds. In accordance with California Municipal Code, Section 53600, cities are limited in the types of investments and length of maturities for each type of investment. While these investments are specifically allowed under the California Municipal Code, the maturities exceed the five-year limit set by the Code. These investments had a fair market value of approximately $1,900,000 as of June 30, 1994. II 28 Q 1, i This report is intended for the information of management of the City of Rosemead, California, the United States Department of Housing and Urban Development via the Los Angeles County Community Development Commission and California State Controller's Office (Division of Audits and Division of Local Government Fiscal Affairs). However, this report is a matter of public record and its distribution is not limited. YI..&"u.y Pasadena, California October 27, 1994 t t I 1 1 to 2OX4.- 29 For the purpose of this report, we have classified the significant internal control structure policies and procedures in the following categories: INTERNAL ACCOUNTING CONTROLS Revenue Fee Service Miscellaneous sources Receipts Expenditures/expenses Purchasing Acquisition and disposal of fixed assets Cash disbursements Payroll Financing Investments Debt issuance t Financial reporting ADMINISTRATIVE CONTROLS General requirements Specific requirements For all of the internal control structure categories listed above, we obtained an understanding of the design of relevant policies and procedures and whether they have been placed in operation, and we assessed control risk. Our consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be material weaknesses under standards established by the American Institute of Certified Public Accountants. A material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control structure and its operation that we consider to be material weaknesses as defined above. This report is intended for the information of management of the City of Rosemead, California, the United States Department of Housing and Urban Development via the Los Angeles County Community Development Commission and California State Controller's Office (Division of Audits and Division of Local Government Fiscal Affairs). However, this report is a matter of public record and its distribution is not limited. I Pasadena, California October 27, 1994 31 McGLADREY & PULLEN Certified Public Accountants and Consultants INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS ~t To the Honorable Mayor and Members of the City Council City of Rosemead Rosemead, California We have audited the general purpose financial statements of the City of Rosemead, California, as of and for the year ended June 30, 1994, and have issued our report thereon dated October 27, 1994. i We have applied procedures to test the City's compliance with the following requirements applicable to its federal financial assistance programs, which are identified in the schedule of federal financial i assistance, for the year ended June 30, 1994: Political activity Davis-Bacon Act Civil rights Cash management Real property acquisition Federal financial reports Allowable costs/costs principles r Drug-free workplace !i Administrative requirements ( Our procedures were limited to the applicable procedures described in the Office of Management and Budget's Compliance Supplement for Single Audits of State and Local Governments. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the City's compliance with the requirements listed in the preceding paragraph. Accordingly, we do not express such an opinion. With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph of this report. With respect to items not tested, nothing came to our attention that caused us to believe that the City had not complied, in all material respects, with those requirements. 34 1 McGLADREY & PULLEN Certified Public Accountants and Consultants INDEPENDENT AUDITOR'S REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS To the Honorable Mayor and Members of the City Council City of Rosemead Rosemead, California We have audited the general purpose financial statements of the City of Rosemead, California, as of and for the year ended June 30, 1994, and have issued our report thereon dated October 27, 1994. We have also audited the City's compliance with requirements applicable to its major federal financial assistance program and have issued our report thereon dated October 27, 1994. We conducted our audits in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and Office of Management and Budget (OMB) Circular A-128, Audits of State and Local Governments. Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement and about whether the City complied with laws and regulations, noncompliance with which would be material to the major federal financial assistance program. In planning and performing our audits for the year ended June 30, 1994, we considered the City's internal control structure in order to determine our auditing procedures for the purpose of expressing our opinions on the City's financial statements and on its compliance with requirements applicable to its major federal financial assistance program, and to report on the internal control structure in accordance with OMB Circular A-128. This report addresses our consideration of internal control structure policies and procedures relevant to compliance with requirements applicable to federal financial assistance programs. We have addressed internal control structure policies and procedures relevant to our audit of the financial statements in a separate report dated October 27, 1994. 11 t 36 The management of the City is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, that E transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of financial statements in accordance with generally accepted accounting principles, and that federal financial assistance programs are managed in compliance with applicable laws and regulations. Because of inherent limitations in any internal control structure, errors, irregularities or instances of noncompliance may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate. For the purpose of this report, we have classified the significant internal control structure policies and procedures used in administering federal financial assistance programs in the following categories: INTERNAL ACCOUNTING CONTROLS Revenue Fee Service Miscellaneous sources Receipts Expenditures/expenses y. Purchasing Acquisition and disposal of fixed assets Cash disbursements Payroll Financing Investments Debt issuance Financial reporting ADMINISTRATIVE CONTROLS ' General requirements: Political activity Davis-Bacon Act Civil rights enforcement and administration Cash management Real property acquisition and management Federal financial reports Allowable costs/cost principles Drug-free workplace Administrative requirements r I 1 37 ~l Specific requirements: Types of services allowed and unallowed Reporting Cost allocation Timing of expenditures Environmental reviews Program income For all of the internal control structure categories listed above, we obtained an understanding of the design of relevant policies and procedures and determined whether they have been placed in operation, and we assessed control risk. During the year ended June 30, 1994, the City expended 100 percent of its total federal financial assistance under one major federal financial assistance program. We performed tests of controls, as required by OMB Circular A-128, to evaluate the effectiveness of the design and operation of internal control structure policies and procedures that we considered relevant to preventing or detecting material noncompliance with specific requirements, general requirements, and requirements governing claims for advances and reimbursements and amounts claimed or used for matching that are applicable to the City's major federal financial assistance program, which is identified in the accompanying schedule of federal financial assistance. Our procedures were less in scope than would be necessary to render an opinion on these internal control structure policies and procedures. Accordingly, we do not express such an opinion. Our consideration of the internal control structure policies and procedures used in administering federal financial assistance would not necessarily disclose all matters in the internal control structure that might constitute material weaknesses under standards established by the American Institute of Certified Public Accountants. A material weakness is a condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that noncompliance with laws and regulations that would be material to a federal financial assistance program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control structure and its operation that we consider to be material weaknesses as defined above. This report is intended for the information of management of the City of Rosemead, California, the United States Department of Housing and Urban Development via the Los Angeles County Community Development Commission, and California State Controller's Office (Division of Audits and Division of Local Government Fiscal Affairs). However, this report is a matter of public record and its distribution is not limited. 16 Pasadena, California October 27, 1994 38 I LJ I 1 I 1 11 i 1 I 1 i I I 11