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CC - Item 9A - Minutes for 8-24-10Community Development Commission, Housing Development Corporation, and City Council Regular Meeting August 24, 2010 The regular meeting of the Rosemead Community Development Coma Corporation and City Council was called to order by Mayor Pro Tern Ly Council Chamber located at 8838 East Valley Boulevard, Rosemead, C FLAG SALUTE: Commissioner/Council Member Polly Low INVOCATION: Vice-Chairman/ Mayor Pro Tern Steven PRESENT: Vice-Chair/ Vice-President/ Mayor Pro Tern Ly, Armenta, Clark and Low ABSENT: Chair/ President/ Mayor Taylor, STAFF PRESENT: City Manager Allred, City Att Director of Finance Brisco, Director of Parks and Administrator Ramirez, Clerk Molleda 1. ORDINANCES READ=BY>TITLE ONLY ng Development in the Rosemead City ;Development Director Wong, ;oft, Economic Development Director Marcarello, and City State law requires that all,o~dinances be.read ih,full prior to the City Council/Agency Board taking action;'how'ever, by'motionunanimously adopted, the City Attorney can be instructed to read all ordinances by title only S. . be instructed to read all ordinances which appear on this agenda bytitle only, and that further reading be waived. Commissioner Margarita Clark made a motion, seconded by Commissioner Sandra Armenta, to approve that the City Attorney be instructed to read all ordinances which appear on this agenda by title only, and that further'reading be waived. Vote resulted in: Yes: Armenta, Clark, Low, Ly No: None Abstain: None Absent: Taylor Rosemead City Council, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes of August 24, 2010 Page 1 of 19 rrEM NO. 2. PUBLIC COMMENTS FROM THE AUDIENCE -None 3. COMMISSION/CORPORATION CONSENT CALENDAR A. Claims and Demands Resolution No. 2010 - 28 Recommendation: to approve Resolution No. 2010 - 28, entitled:. RESOLUTION NO. 2010 - 28 FOR PAYMENT OF COMMISSION EXPENDITURES IN THE AMOUNT OF $13,222.13 DEMAND NOS. 11316 THROUGH,11318. Resolution No. 2010 - 29 Recommendation: to approve Resolution No. 2010 =29, entitled. RESOLUTION NO. 2010 - 29 FOR PAYMENT, OF.COMMISSION EXPENDITURES IN THE AMOUNT OF $5,598.86 DEMAND NO. 10088 AND DEMAND NOS. 11319 THROUGH 11322. > Resolution No. 2010 - 30 Recommendation: to approve Resolution No. 2010 - 36, entitled: RESOLUTION NO. 2010 - 30 FOR PAYMENT OF COMMISSION EXPENDITURES IN THE AMOUNT OF.,$84,179.84 DEMAND NO. 10089 AND DEMAND NOS. 11323 THROUGH 11325.:~~ CommissionecMargarita Clark made.a motion, seconded by Commissioner Polly Low, to approve the Commission/Corporation, Consen4 Calendar. Vote resulted in: Yes: Armenta, Clark, Low, Ly _ No: None ` Abstain: None i 1 Absent: Taylor/ 4. HOUSING DEVELOPMENT CORPORATION PUBLIC HEARING A. Solar Power System for Angelus and Garvey Senior Housing Levine Management Group (LMG), the management company for the two senior complexes owned by the Rosemead Housing. Development Corporation has contacted staff about the possibility of installing solar panels at the Angelus Senior Complex and the Garvey Senior Complex. This issue has come to the forefront due to the availability of significant rebates offered by Southern California Edison (SCE). SCE is a participant in the Multifamily Rosemead City Coundl, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes of August 24, 2010 Page 2 of 19 Affordable Solar Housing (MASH) Program that provides up to 60% of the cost of solar systems. The MASH Program has been designed specifically to facilitate the acceleration of solar power in the affordable housing sector in California. Recommendation: That the Housing Development Corporation Board take approve a twenty (20) year Power Purchase Agreement (PPA) with Solar City Corporation authorizing the installation, maintenance, and operation of solar panels at Angelus Senior Complex and Garvey Senior Complex with an option to renew for two (2) additional terms of five (5) years, and authorize the Board President to sign all documents. / Executive Director Allred reviewed the staff report.- Vice-President Ly opened the public hearing at 6:04 p.m. and to next meeting. 5. CLOSED SESSION The Community Development Commission recessed to A. CONFERENCE WITH SECTION 54956.8) Property 8832 Glendon ity City Council :eting Agenda that the public hearing will continue t'6`05 pm. I'S (GOVERNMENT CODE Director Manager The regular meeting of the Rose"m"ead City`Council was called to order by Mayor Pro Tern Ly at 7:04 p.m. in the Rosemead'CityCouncil Chamber located at 8838 East Valley Boulevard, Rosemead, California. FLAG SALUTE: Co ncilWember Polly Low INVOCATION: Mayor PrdTem Ly PRESENT: Mayor Pro Tern Ly, Council Members Armenta, Clark and Low ABSENT: Mayor Taylor Rosemead City Council, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes of August 24, 2010 Page 3 of 19 STAFF PRESENT: City Manager Allred, City Attorney Richman, Community Development Director Wong, Director of Finance Brisco, Director of Parks and Recreation Montgomery-Scott, Economic Development Administrator Ramirez, Public Affairs Manager Flores, Deputy Public Works Director Marcarello, and City Clerk Molleda City Council reconvened back from closed session at 7:04 p.m. City Attorney Rachel Richman stated there was no reportable action taken in closed session Mayor Pro Tem Ly announced that an agenda item was presented to Council and therefore it needed to be approved to be added as item 11 B. Council Member Sandra Armenta made a motion, seconded by the LadyHawks request as agenda item 11 B. Vote resulted in: Armenta, Clark, Low, Ly Abstain: None Absent: Taylor 11. MATTERS FROM MAYOR & CITY Item 11A was moved up for discussion. agenda was posted Margaret Clark to add and discuss~ecent information and dialogue concerning the roject that is,proposed to be constructed through the San )ur propose0liernative routes through the San Gabriel Valley ad:"(One alternative route through Rosemead would be along er alternative route would be along the SR-60 Freeway.) The support of the alignment on the 1-10 Freeway on the condition of the City of Rosemead, other neighboring cities and the San Gabriel Valley ernments, the California High Speed Rail Authority (CHSRA) has agreed to sous concerns that have been expressed, including holding public meetings 6fain information and voice their concerns. The CHSRA has indicated that at community meeting will be conducted in this area during the month of Recommendation: That the City Council review this matter and determine whether any additional actions are needed at this time City Manager Allred reviewed the staff report. Rosemead City Council, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes of August 24, 2010 Page 4 of 19 City Manager Allred explained the position of the City Council has been that if the High Speed Rail Authority is going to build within the footprint, it should go on the median, the center of that freeway. The most recent draft map did not show anything outside of the freeway night-of-way that would take residence's homes or businesses. Council Member Clark asked when that map was produced. City Manager Allred replied that it was shown to staff on August 17, 2010. Previous to that staff had been told they never saw a map. The authority is looking to acquire as much as 250 feet of property to the north or south of the freeway right of way. Mayor Pro Tem Ly stated that Ms. Clark's concern was that the threat ofgoing in.the southern or northern of the freeway is very much prevalent. The line represented would be the I-10 alignment along the right of way. Mr. Ly stated he thought Council still needed to monitor the project and wait until the,actual map was available. Council Member Armenta clarified that the map showed a little.alignment,in Alhambra andthat was why it looked like it was right in the median. ' , x•. , ' r City Manager Allred stated that within Rosemead the draft map showedthat the alignment would be within the existing footprint of the freeway. Council Member Clark stated that was not acceptable either because Saint'Anthony's school is right there in San Gabriel which affects a lot of the residents. Mrs!`Clark'added that just because it was not Rosemead she was not going to say "better them, Nan us". City Manager Allred stated that the High Speed Rail Authority indicated they would conduct a community meeting or meetings for Rosemead residents to attend and obtain more information to have their voices heard. He added he had spoken to the High"Speed.Rail Authority about that today and they had informed him that a meeting was being worked'on for the third week of September; and would probably be at the El Monte auditorium'., Ron•Esguiviel - expressed con erned and stated the School Districts were opposed to the High Speed Rail because of theschools that are,closed bye~Also, pollution is a concern for the kids and asked how they are going to run. City Manager Allred stated.thafthe rails will be electrified. i " Mr. Esquiviel also expressed concern with the danger of accidents and with the possibility of people losing their homes. He stated he did not think they would finish that project if they are over budget and added that the best alternative was if it goes down the median. Juan Nunez - stated that Caltrans is expanding and adding another lane; he said it is going to affect the people that live around the area and that every time property is taken from the city there will not be any taxes in return for the city. Rosemead City Council, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes of August 24, 2010 Page 5 of 19 Marion Fairbanks - representing her mother who has lived in the city for 42 years stated she will be affected by the High Speed Rail project. Ms. Fairbanks stated that the properties along the corridors will be affected and before any homes could be sold a disclosure will have to be done stating that there will be possible freeway interference and the property values are going to plummet. She stated that if the homes are bought out they would be bought at the lowest possible value and reaffirmed there will be a meeting in the City of El Monte. Council Member Clark inquired about the possible freeway interference. Ms. Fairbanks stated it's a disclosure that must be signed by the purchaser and it declines property values in the future. ` Bob Bruesch - asked if it was true that the preferred alignment was`to be elevated City Manager Allred replied that they had not shown staff any elevations yet. They may,do'something were the rail project is elevated, or where it can be elevated as.high as 35 feet on pylons, or it can'be,-at or below grate level, or in a tunnel; they have not determined that: Council Member Armenta stated that she had asked that question at the Alhambra Council Meeting and they indicated the red line was aerial and above grate and the whole 1-10 was,red. And when I asked they said yes, that could be a possibility., , Mr. Bruesch stated that was important because ahaerial footpriht is much narrower than something that is build at ground level. This high speed rail has been talked about for years-and the money they have right now is for engineering studies only. There is still no money that is going to,be available to do an actual build. One of the four routes is the 1-60; the preferred route right now for the extension of the light rail system from East L.A. Years ago, by the 1-60, they bought about 20 to 25 of right of way and there is nothing going to be built there unless Caltrans allows.it. Right now, two routes have been looked at for the trolleys and we need to have the 1-60 route free of any other.encumbrances because that will service our city. We will not get a terminal with.the high speed rail because you have•to.have 12 mile between stations in order to get the optimum speed. If we get thelight raiI-on the 1-60 route, it will be a boom to our business structure and our s ~ town./ Council Member,Clark inquired about th6'aistances of,the terminals for the high speed rail. City Manager Allred stated that both El Monte and West Covina have expressed interest in having terminals as well as CalPoly Pomona and City of Pomona. Mayor Pro Tern Lyclarifed that the maximum speed achieved is 200 plus miles butwhen they are in a more urban setting they are limited to 150 or so per miles. He added he believed the El Monte transit village is about 13 miles from Union Station. Council MemberArmenta commented that is was stated by the High Speed Rail Authority representative that the project was to be built in the near future from 2015 through 2018 and that start construction would begin in the San Gabriel Valley. She added that a lot of the money used for this project was stimulus money and portion of the rail needed to be completed by 2017. Rosemead City Council, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes of August 24, 2010 Page 6 of 19 Mayor Pro Tem Ly stated Rosemead was in the phase 2 portion and there was no funding forth at yet. Phase 2 is from Los Angeles to San Diego; phase 1 project is from Los Angeles to Anaheim. We should assume they are ready to go by 2015. Reverend Austin Duran - of Saint Anthony's Church expressed concern about the relocation of residents that will be affected by the High Speed Rail. Mr. Duran expressed concern with the change of right-of-ways that affect neighboring cities. Council Member Armenta stated she attended three of the meetings and spoke'to the High Speed Rail Authority; none of the board members attended these meetings only the representatives of the authority. She stated she felt they were not being very transparent because prior to lastweek.there had not been any mention of the 1-10; this is one of the proposed routes and they are not•putting it on their website. They did the scoping but even though if the 1-10 is the potential route, then they.should indicate that. I will be impacted if it goes on the north side; we were the last ones to move into our 'street and that was 32 years ago. Everyone around us has already been established' Our homes were homes that were built for World War II veterans and many of these homes are still with these families. Mayor Pro Tem Ly asked that motions be made at the end of the item'to'allow anyone elseao speak on the subject. l Council MemberArmenta stated that one of the biggest concerns the residents have is being able to sell their property and having to disclose that their home may be acquired by eminent domain; they are not going to be able to sell their property. She stated she has'received phcne.calls from people asking if they should do things to their houses, such as, upgrades, and that a~lot of people have been under distress. Council Member Clark stated that she started in politics, fighting eminent domain for a high school and she will never forget the anguish'of the elderly that stood up there and cried, "Please don't take my house". She stated they did win that battle; it-was 2,years of fighting. Shestated it is a huge issue that affects people's lives and the City was on record supporting lhe'rail because it is in support of the gold line east going down the 1-60; however, this was done before Council knew anything about the high speed rail and the City went on record that ii was in supportof it if it was in the median on the 1-10; because at that time Council didn't want it to interfere,with the 1-60 but since, this proposal:takes the right-of-way on the north or south side of the freeway; she felt Council should take a position now and oppose unless it is on the median. When you go on record Sacramento has the bill that'shows'who is supporting and who is not; although you are listed as support, they don,t;-care if it's an amended support. Mrs. Clark stated she was in support of changing the City's position to oppose, unless,it goes in the median at a grater lower not above. Council Member Low stated that she understood the residents and if there are any remote cases were it will affect resident's property; she will definitely not support that. She stated she understood that the property value will be affected but wanted to be open minded about what options they have. She added that part of her concern about taking a position at this time was that she did not have a very clear picture of exactly what the authority is proposing yet. Ms. Low stated she would like to keep an eye on the item and not take a position yet. As Council she stated they are fully supportive of residents not loosing their property and lowering their values but she understood the importance of public transportation because currently the freeway is very congested and there is a need for some sort of public transportation. Rosemead City Council, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes of August 24, 2010 Page 7 of 19 Council Member Clark stated the problem with that was that the City was on record with a support. Council MemberArmenta stated that Council should show its support as long as it's on the median but now they are saying it's going to be aerial. She added that at that time of support the authority had not indicate it the rail was going to be aerial or that it was going to be on platforms every 100 feet, which will lower property values. Ms. Armenta added that if Council didn't take a position now it was going to be too late. In October they are going to meet to decide to re-scope and do more report. Council Member Low asked Ms. Armenta if she was in support of the High Speed.Rail if they have it at the median and at grate level or below and if she was oppose to it if it is aerial. Council MemberArmenta stated that at the Alhambra meeting there.were questions that the representatives could not answer such as the vibration of the train, _noise of the'train;.when these issues were brought up they could not address them. Council Member Low asked if they could not address the'issues because the studies have not been made. Council Member Armenta stated no because they would have to do s uhd walls if it's aerial'all along the 10 freeway. Council Member Low stated that she would like,jo'see the data, such as, the environmental reports, impact reports and research. Council MemberArmenta stated that they have riot done any studies and that there was an issue that was going to impact a neighborhood;. however, the authority did not have,the information. She stated the authority had said they were going.eithe'r north or "south side but they are not addressing the important issues, such as, the environmental impact issues. The authority has to have some kind of idea but they stated they only know that that they will have to cons't'ruct somelype of sound walls' Council Member Low asked what.ttie•authority was proposing; if they want to do aerial what does that entail, what kind of impact are they looking at, how does it impact the resident. She stated she wanted to see that information first before making any decision: = 0" Council MemberArmenta stated that was a problem because they are giving out very little information so they can go back to the authority 'board and say that no one is opposing this. When they make a decision and go to the north side or the south side because no one is opposing it, it's a done deal. Right now they are in litigation with a city because they'are trying to take.eminent domain. Mayor Pro Tem Ly stated that it's the City of Atherton. Council MemberArmenta commented that the City of Atherton is in litigation because of eminent domain and it looks like they are going to loose. They were not notified and the residents did not stand together and they did not voice their opinion; and if Rosemead doesn't voice its opinions that is going to be the City in a couple of years. Rosemead City Council, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes of August 24, 2010 Page 8 of 19 Mayor Pro Tem Ly stated that Council Member Clark noted we are part of the SR60 Coalition which supports the gold line along the 60 freeway. Our colleagues realize if the rail went along the 60 freeway, it would eliminate the ability to have a gold line, which would service our community. They had asked all of our member cities to take a position and we supported the high speed rail along the 1-10 corridor. When it came to us in February, we realize that if it goes along the north end or the south end along the city it would significantly impact our community; if it goes on the north end a lot of homes would be eminent domain our commercial area would have to be eminent domain, including Council Member Armenta's home. If it's on the south end, Council Member Clark and I would have front row seats of the project as well. And the home of our Planning Commissioner Bill Alarcon would be gone. That is why we looked at the median, if they can share tracks or the right of way of the 10 freeway that is acceptable to us and its minimal impact to our community. I want to echo Council Member Low's position, I want to point,out it maybe best for us to move on the position that we don't support the north end or the south end because it eminent domain homes. In terms of looking at aerial at grate, or at below grate, it maybe possible for us to look ateffective mitigation techniques where it's aerial. I don't want us to be in a position where) we opposeit•out,right; the High Speed Rail Authority has final say on the decision. The High Speed Rail Authority is appointed bythe governor, by the speaker of the Assembly and by the speaker of the Senate. They don't have a budget; th6y.are 55 days late on a budget, so they don't really care that much about what is going' on with the rest of the community. What I want to take a position, we're not going to anger the authority sc much that they say we are just going to do aerial and who cares on the impact that it's going to do on the community. For an example, I believe the opposition to the Wal-Mart did make it better,~that there were a lot significant concerns, whether they were going to sell guns, traffic studies, parking studies, etc: the opposition to'it.did,improve that project. This council is also involved with other agencies and there are a lot of transportation, issues in the San Gabriel Valley from the gold line to the gold line eastside. The fact that the.710 freeway was never completed is one of the reasons why the 1-10 and the 1-60 and the 1-210 are socongested;;there is not a clear connection between those freeways; because a small community,ir%Pasadena said no, which is fine but there is a significant impact on the community. I just want to make`sure that we stick with the position that we don't support the north end or south end and we are willing to look at the median, and all the impact has to be mitigated so the residents are neither hearing any noise nor' feeling any vibrations and it's pleasing to the eye. I think we should take the position of-the Council of-Government letter, with one minor amendment where we want all impact`eliminated:~ CounckMemberArmenta'stated that Alhambra has already opposed any route north, south or in the median and have gone on record.'She stated San Gabriel had gone on record at the Alhambra meeting but she did not know.if they sent out.a letter opposing. Mrs. Armenta stated the City needed to stick together with all the cities that,are.going to be impacted; the City•of Rosemead is not the only ones saying it's opposing this route. There are a ,lot of.,cities and,if we are not united that is when we fall apart. And if we stay at grate or below grate, it does not matter ,because Alhambra already said no route. It's going to be an eye sore if it's going to be above 35 feel and every 100 feet and 50 foot platforms. Mayor Pro Tem Ly stated that many people said Wal-Mart was going to be an eyesore and he disagreed with them. Mr. Ly stated he thought it's doable when they complete the scoping of the 1-10 option and their done with the review of the environmental impact report and they won't know what it looks like until the authority does their study which they have not started yet. That is what they want to do in October, is analyze these other options. Rosemead City Council, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes of August 24, 2010 Page 9 of 19 Council Member Armenia proposed that the Council opposed the 1-10 corridor, unless it goes down the median at or below grate. Motion by Council Member Armenta and second by Council Member Clark Council Member Clark stated Council could not sit by and let them do their studies; she felt they needed to do the opposition now and needed to change the City's position. Mrs. Clark stated that the City was on record in support and that was bad; how would that be explained to the residents. She added that if this wasn't changed tonight it looked like the City was in support. She stated Council was in support, yes, if it's in the middle, but that is construed as support, and they don't even look at your conditions. City Manager Allred read part of COG letter, "upon reviewing this information at their August meeting, the San Gabriel Council of Governments Transportation Committee adopted aposition to,oppose any alignment of ji~ the California High Speed Rail Authority project that does minimize the impact on properties in the San Gabriel Valley". He stated that what Council is saying is that,there should be some action that mirrors the COG letter and they oppose. He added that he felt the word oppose should be used as it is in the;letter. Mayor Pro Tem Ly stated that he did not have an objection on using,the word opposed but was objecting to the elimination of potential review of the aerial route. City Manager Allred stated that maybe the City of Rosemead opposes any alignment of the California High Speed Rail Authority project that does not... Mayor Pro Tem Ly interrupted to include "eminent domains any properties". He stated the word minimize is not good enough and that they-should mitigate the impact or however.it will make the language stronger. Council Member Low;clarified that the only difference is ;the aerial. City Manager Allred stated that there is some yalue.to.thelanguage that the COG letter uses and it might appease Council MemberArmenta, by stating-, "The City of Rosemead would adopt a position to oppose any alignment by the High Speed Rail Authority project that does not adequately mitigate the impact on properties in the city - Council Member Sandra Annenta% made`a motion, seconded by Council Member Margaret Clark opposing the 1-10 corridor, unless it goes down the median at or below grate. Vote resulted in: Yes: Arrnenta Clark No: Low, L"," AbstainAone Absent: Taylor Motion failed. Council Member Clark asked for the item to be postponed to the next meeting. Rosemead City Council, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes of August 24, 2010 Page 10 of 19 Mayor Pro Tern Steven Ly made a motion, seconded by Council Member Polly Low, to take a position to oppose the 1.10 freeway route if it goes on the north or south side and to look at any route within the median to be mitigated. Yes: Low, Ly No: Armenta, Clark Abstain: None Absent: Taylor Motion failed. 6. PRESENTATION ' ±Y • Certificate of Achievement Awarded to the City of Rosemead for Excellence in Financial Reporting Finance Director Brisco presented City Council with an award for financial reporting excellence from the Government of Finance Officers Association. Council Member Clark congratulate Mr. Brisco w: • Presentation by the Upper San Gabriel Valley Water District,-.1 Charles Travino -representative of the Upper Sari Gabriel-Valley Water District presented a PowerPoint presentation which is available in the City Clerk's Office fof public view. Mayor Pro Tem Ly stated he was enlightened, in terms;of the recycling programs, the portable water, drinking water and the recycled water. Also, water conservation is very important to stress and as a city we are trying to have more"drought tolerantlawns and that people know that there are other options in terms of landscaping. Council Memtier Low commended Mr. Travino for his help during the recycling project. Council Member Armenta`commented'that her students have gone to clean up the beach to help with water conservation{-recycling and it'svery imporfantto educate people. Mr. Travino stated that they have, two programs to teach kids about water conservation; Art contest which gets published as a calendar and solar cup a program that teaches about alternative energy sources. City Council recessed at'8:21'p.m. and reconvened back at 8:32 p.m. r. 7. PUBLIC COMMENTS FROM THE AUDIENCE Brian Lewin - expressed concern with an issue about transparency in our city government. Mr. Lewin suggested that city official use a Cal Credit Card for use of city related expenditures. Rosemead City Council, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes of August 24, 2010 Page 11 of 19 Mayor Pro Tem Ly stated that the Cal Card was brought up many years ago and there was a concern about issuing cards to five council members. He added that the way it is done now is very transparent because all the reimbursements are published in the warrants which are public record. Mr. Lewin continued to suggest the use of the Cal Card for public officials. Council Member Armenta stated that public officials are not allowed to get reimbursed for alcohol and if used to pay for a dinner the credit card would charge the whole meal that may include alcohol. She added that all the receipts given to the administrative secretary are limited to an amount"Council can spend. Ron Esquiviel - commented that he loves the beautification project that are being done in and around Rosemead and near Walnut Grove. Mr. Esquiviel asked if staff can look`into the off ramp off Hellman and Walnut Grove because there is a bump in the road. He also mentioned that he volunteers with the sheriff's department and Asian Advisory Committee and they are hosting,a workshop on how'to prevent car theft and invited council and staff to attend. j Mayor Pro Tern Ly asked that staff look into the bum on the offiramp of;Hellman and Walnut:Grove 8. CITY evise Regulations osemead Municipal nt the recently and graphics in the ds, and diagrams tied: 4D, COUNTY OF ;ODE EAD MUNICIPAL =NT Principal Planner Bermejo r ' eviewed the staff report and made a correction on exhibit A on page 4, section E should actually state, "rear yard of set back requirements contained within the underline zone shall apply". City Attorney Richman clarified that this would be the first reading of the Ordinance No. 901. Mayor Pro Tem Ly opened public hearing, there being no comments, public hearing closed at 8:53 p.m. Council Member Sandra Armenta made a motion, seconded by Council Member Polly Low, to introduce Ordinance 901 for first reading and include the corrections. Vote resulted in: Rosemead City Council, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes of August 24, 2010 Page 12 of 19 Yes: Armenta, Clark, Low, Ly No: None Abstain: None Absent: Taylor 9. CITY COUNCIL CONSENT CALENDAR A. Minutes May 25, 2010 - Regular Meeting June 22, 2010 - Regular Meeting B. Claims and Demands • Resolution No. 2010 - 54 Recommendation: to approve 9f / ~,t ti. 0 - 54; entitled:` try 1, RESOLUTION NO. 2010 - 54, FOR PAYMENT OF CITY EXPENDITURES IN THE AMOUNT OF $722,761.12 NUMBERED 70572 THROUGH 70643, INCLUSIVELY. • Resolution No. 2010 - 55 ' Recommendation: to approve Resolution No. 2010-55'entitled: RESOLUTION N0.2010 - 55, FOR PAYMENT OF CITY EXPENDITURES IN THE AMOUNTOF,$637.13 NUMBERED 100933 THROUGH 100944, AND 70644 THROUGH 70753 INCLUSIVELY' • ;-Resolution No. 2010 - 56 Recommendation: to a pprove'Resolution No. 2010 - 56, entitled: RESOLUTION NO; 2010' 56, FOR PAYMENT OF CITY EXPENDITURES IN THE AMOUNT OF $673,930.41 NUMBERED 100945 THROUGH 100965, AND 70754 THROUGH 70896 INCLUSIVELY: • Resolution•No. 2010 - 57 Recommendation: to approve Resolution No. 2010 - 57, entitled: RESOLUTION NO. 2010 - 57, FOR PAYMENT OF CITY EXPENDITURES IN THE AMOUNT OF $104,310.77 NUMBERED 70987 THROUGH 70916 INCLUSIVELY. Rosemead City Council, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes of August 24, 2010 Page 13 of 19 D. Social Host Ordinance - Second Reading On July 27, 2010, the City Council introduced Ordinance No. 889, adding Chapter 9.18 entitled "Social Host Underage Drinking and Consumption Accountability" to the Rosemead Municipal Code. Ordinance No. 889 is now before Council at the required second reading for adoption. Recommendation: That the City Council adopt Ordinance No. 889, at its second reading, entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ADDING CHAPTER 9.18 ENTITLED "SOCIAL HOST' .UNDERAGE DRINKING AND CONSUMPTION ACCOUNTABILITY" TO THE ROSEMEAD MUNICIPAL CODE TO PROTECT AND PROMOTE THE HEALTH, SAFE I TY,~AND GENERAL WELFARE OF THE YOUTH AND OTHER RESIDENTS OF THE CITY OFROSEMEAD E. Merit Salary Adjustment- City Manager., '4• On July 27, 2010, the City Council conducted an annual review of the City Manager's job performance and provided a`rating of Substantially Exceeds Expectations. The City's established policies and procedures for merit salary adjustments apply to the City Manager in the same manner as all othertull-time employees. Under ttie City's compensation system, a performance rating of Substantially Exceeds Expectations equates to a merit salary adjustment of 5% within the salary'range ~Hovaever, in light of current economic conditions, the City Manaolids offered to forego one-half of the merit salary increase and accept an adjustment of 2.5%.. l Recommendation: That the City Councijjapprove the merit salary adjustment within the salary range for;the.City. Manager.effectivei on August 24, 2010. FZ, Request to Issue Requests for Proposals (RFP) for an Information Processing Software System r' ',The City has been'using the same basic accounting software for almost 20 years. In that same time, tremendous advances have been made in information processing software by other larger vendors while the City s provider has struggled to offer a product with competitive data security, functionality and user friendliness. Because of these reasons, staff is seeking authorization to issue a request for proposals (RFP) for a replacement software system. Funding for this project is included in the Budget for FY 2010-11. Recommendation: That the City Council authorize staff to issue request for proposals for an information processing system. Rosemead City Council, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes of August 24, 2010 Page 14 of 19 G. Adoption of the Updated 2010 Congestion Management Program and 2010 Local Development Report The Congestion Management Program (CMP) is a state mandated program that helps address the impact of urban congestion in local communities. The CMP requires that cities in Los Angeles County file a Local Development Report (LDR) indicating the City's actions taken to reduce traffic congestion in the region. In order to meet its requirements, the City must adopt a resolution finding the City of Rosemead in compliance with the CMP for Los Angeles County and also submit a Local Development Report..: Recommendation: That the City Council: , 1. Approve Resolution No. 2010-60, entitled: A RESOLUTION OF THE CITY OF ROSEMEAD,`CALIFORNIA, FINDING THE CITY TO BE IN CONFORMANCE WITH THE CONGESTION MANAGEMENT,PROGRAM (CMP) AND ADOPTING THE CMP LOCAL DEVELOPMENT REPORT, IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 65089 2. Adopt the 2010 Local Development Report; " . 3. Authorize staff to submit the`CMP_ Local,DevelopmentReport to the Los Angeles County Metropolitan Authority. H. Request for-Red Curb at 2702 De' I Mar Avenue ; The Traffic Commission has reviewed a request to install red curbing at 2702 Del Mar Avenue. The resident'at this address expressed concerns that on-street parking reduces visibility and creates an unsafe;driving.coindition. After visiting the site, the Engineering i'Divisfon recommended that red cutbingf be added to help improve safety concerns. Based on these observations, the Traffic Commission approved the recommendation to install red curbing. r,• :.""Recommendattion: That the City Council approve the Traffic Commission's recommendation and,authorize staff, to install approximately 15 feet of red curbing at 2702 Del Mar Avenue. Juan Nunez - stated that he has asked people to move their car when the trash service comes. Mr. Nunez, showed some pictures to 'Council to showed them that some people do not bring in their trash when they are suppose to. Council Member Polly Low made a motion, seconded by Council Member Sandra Armenta, to approve Consent Calendar. Vote resulted in: Yes: Armenta, Clark, Low, Ly No: None Abstain: None Absent: Taylor Rosemead City Council, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes of August 24, 2010 Page 15 of 19 C. National League of Cities Annual Leadership Summit- Philadelphia, Pennsylvania- September 23-25, 2010 Conference sessions will include: Making Sound Decisions in Local Government; Solutions for Challenges Facing Cities; Building Sustainable Community with Ethics and Credibility; and Development Leadership Strategy. Recommendation: That the City Council authorize the attendance, at City expenses, any Council Member or staff designee. Council Member Clark stated the City has a travel policy that and that maybe it had not been explained to the new Council. She asked Mr. Allred to explain it. !y " City Manager Allred read resolution 2005-07 that state the following:expenses require councils approval, international and out of state travel or to an adjacent state. Expenses which exceed annual limits established for each office holder and expenses exceeding $2,500 per trip. There are a number of things that are listed that are authorized. Council Member Clark stated that this was passed a few years ago in,order to watch the budget and believed Council was allowed to attend the main conferences for the nation league of cities and if you are in a committee making policy that is considered appi6vbdwBut anything that is outside the state or adjacent states has to come to council before it's approved; so my,understanding is that this conference has already been registered for Mr. Ly so I am not going to oppose it tonight. I think it's important that the council be brief on what the policies are. V11 Mayor Pro Tem Ly explained that this came up in a conference in March; Mr. Ly reiterated that when Council attends conferences they. are.working`and it's not a social`session. Mayor Pro Tem Steven Ly made a.motion, seconded by Council Member Polly Low, to authorize the attendance atehe National League of,Cities Annual,Leadership Summit. Vote resulted in: ti \ Yes: Armenta Clark, Lw`Ly9 No: None \ .t`Abstain: None,,, '"Absent: Taylor I 10. MATTERS FROM CITY,.MANAGER & STAFF A. Bridge Painting Project at San Bernardino Freeway - Color and Logo Design As part of the City's Capital Improvement Program, the City Council has approved funding to enhance the aesthetic appearance of City entry-points from the San Bernardino Interstate 10 Freeway. This project is included in these efforts and consists of painting three (3) freeway bridges at Rosemead Boulevard, San Gabriel Boulevard and Del Mar Avenue. Rosemead City Council, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes of August 24, 2010 Page 16 of 19 On July 27th, the City Council approved a contract to proceed with the bridge painting project. Also at this meeting, the Council asked that staff make revisions to the conceptual drawings that were prepared. The revisions included: • Changes to the paint color to include only a single background color (similar to the look used on the Walnut Grove Avenue/1-10 Bridge); and • Options for the "Rosemead" logo design. Recommendation: That the City Council approve the selected'design option, which is similar to the existing logo design on the Garvey Avenue Bridge. Public Work's Director Marcarello reviewed the staff report. City Manager Allred commented that the swoosh logo is consistent with the design'of the Garvey Avenue Bridge. Mr. Marcarello continued with presentation. l Council Member Armenta asked what was going.to happen to the Walnut Grove rose swoosh design. Mr. Marcarello replied that it's currently planned to stay.as is. Mayor Pro Tern Ly stated that another reason wtiy he would opposed the high speed rail going north and south would be because it would mess with this project. Council Member Clark asked why could there not be alogo on Rosemead Boulevard Bridge. Mr. Marcarello replied with the Rosemead_Boulevard there is no solid surface, all that can be done is install new signage to better notified people that they are entering the city. Council MemberArmentastated that they have done to the other side of Rosemead, is replace the rail, with a solid wall'. and it's a perfect size,and length for'displaying "Welcome to Rosemead". Mr. Marcarello'stated that staff will take a look at that location. Council Member"Poly Low made a motion, second by Council Member Sandra Armenta to approve the San Gabriel'and Del Mar-Bridge Design and bring back the Rosemead bridge design. Vote resulted in: Yes: Armenta, Clark, Low, Ly No: None Abstain: None Absent: Taylor Rosemead City Council, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes of August 24, 2010 Page 17 of 19 11. MATTERS FROM MAYOR & CITY COUNCIL B. California Ladyhawks Request to Waive Supervision Requirement For Garvey Park Field Use The California Ladyhawks is requesting that City council waive the normal requirement for staff supervision of ball fields at Garvey Park during their rented use. Recommendation: That the City Council direct staff regarding-the, Ladyhawks request for a waiver of the supervision requirement. X Director of Parks and Recreation Montgomery-Scott reviewed the staff port. Mayor Pro Tern Ly stated that about 25 percent of their members are Rosemead residents, which is consistent with the policy. Council Member Sandra Armenta made a motion, seconded,by Mayor Pro Tern Steven Lyi to approve California Ladyhawks request in waiving the supervision` fee.'Voteresulted in: Yes: Armenta, Clark, Low, L'y.,, N, No: None Abstain: None Absent: Taylor l% r', Council MemberArmenta referred back to item 9E `and stated that was the merit salary for the city manager. She said not all.city manager's.are like the city manager from the City of Bell. Mr. Allred exceeded expectation and received,a 5•percent raise but has chose, to only accept 2.5 percent. Council Member Low commeiided.Mr-Allred'for-a great job done in operating the city. She also asked staff to do an analysis,on what was good and bad about•the Cal-Card. r; Mayor,Pro.Tem Ly inquired•on the status of the'Legislative Policy Development with Gonsalves and Son's; when are•we' going to set up certain policies for the City of Rosemead which he'll be advocating on our behalf in Sacramento`, . City Manager Allred,stated that they are waiting for direction form the city and we have given them five or six different projects to work on. ; v Council Member Clark stated that she received emails from them and they are very busy in Sacramento. Assistant City Manager Hawkesworth explained that staff had a follow-up conversation with the company and they agreed that on a monthly basis to provide an update to the Council. If there are any other items that come up in the mean time through out the year, we can add them to our list they have and we'll send a monthly update on the items we want them to address. Rosemead City Counal, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes of August 24, 2010 Page 18 of 19 Mayor Pro Tem Ly commented that the State budget is 55 days late and the Legislators are approaching recess. It's important that we have a codified policy position on various issues that do affect us. City Manager Allred stated that staff had a discussion with the firm on what we want them to work on specifically. Mayor Pro Tem Ly stated that a codified policy is needed so when any council member goes up to Sacramento and or speaks to Assembly Member Mike Eng, we can say that the city of Rosemead has officially taken these positions. Also, commended Mr. Allred on his services to the city in the past year. Council MemberArmenta thanked Assistant City Manager Hawkesworth for emailing the monthly updates on Gonsalves and Son's. 12. ADJOURNMENT ; The meeting adjourned at 9:23 p.m. The next regular joint Community Development Commission`,, the Rosemead Financing Authority, and City Council meeting is scheduled;to take place on September 14, 2010 at 6:00 p.m. and 7:00 p.m., respectively. Gai•y Taylor, Mayor t, ATTEST: v- Gloria,Molleda - City Clerk Rosemead City Council, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes of August 24, 2010 Page 19 of 19