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CC - Minutes 08-24-10Community Development Commission, Housing Development Corporation, and City Council Regular Meeting August 24, 2010 The regular meeting of the Rosemead Community Development Commission, Housing Development Corporation and City Council was called to order by Mayor Pro Tern Ly at 6:03 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. FLAG SALUTE: Commissioner /Council Member Polly Low INVOCATION: Vice - Chairman/ Mayor Pro Tern Steven Ly PRESENT: Vice- Chair/ Vice - President/ Mayor Pro Tern Ly, Commissioner/ Directors/ Council Members Armenta, Clark and Low ABSENT: Chair/ President/ Mayor Taylor, STAFF PRESENT: City Manager Allred, City Attorney Richman, Community Development Director Wong, Director of Finance Brisco, Director of Parks and Recreation Montgomery- Scott, Economic Development Administrator Ramirez, Public Information Officer Flores, Deputy Public Works Director Marcarello, and City Clerk Molleda 1. ORDINANCES READ BY TITLE ONLY State law requires that all ordinances be read in full prior to the City Council /Agency Board taking action; however, by motion, unanimously adopted, the City Attorney can be instructed to read all ordinances by title only. Recommendation: That the City Attorney be instructed to read all ordinances which appear on this agenda by title only, and that further reading be waived. Commissioner Margaret Clark made a motion, seconded by Commissioner Sandra Armenta, to approve that the City Attorney be instructed to read all ordinances which appear on this agenda by title only, and that further reading be waived. Vote resulted in: Yes: Armenta, Clark, Low, Ly No: None Abstain: None Absent: Taylor Rosemead City Council, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes of August 24, 2010 Page 1 of 20 2. PUBLIC COMMENTS FROM THE AUDIENCE - None 3. COMMISSION /CORPORATION CONSENT CALENDAR A. Claims and Demands • Resolution No. 2010 — 28 Recommendation: to approve Resolution No. 2010 — 28, entitled: RESOLUTION NO. 2010 — 28 FOR PAYMENT OF COMMISSION EXPENDITURES IN THE AMOUNT OF $13,222.13 DEMAND NOS. 11316 THROUGH 11318. =:�i- 7RfM-1 kit-W'Z4[11K'] Recommendation: to approve Resolution No. 2010 — 29, entitled: RESOLUTION NO. 2010 — 29 FOR PAYMENT OF COMMISSION EXPENDITURES IN THE AMOUNT OF $5,598.86 DEMAND NO. 10088 AND DEMAND NOS. 11319 THROUGH 11322. • Resolution No. 2010 — 30 Recommendation: to approve Resolution No. 2010 — 30, entitled: RESOLUTION NO. 2010 — 30 FOR PAYMENT OF COMMISSION EXPENDITURES IN THE AMOUNT OF $84,179.84 DEMAND NO. 10089 AND DEMAND NOS. 11323 THROUGH 11325 Commissioner Margaret Clark made a motion, seconded by Commissioner Polly Low, to approve the Commission /Corporation Consent Calendar. Vote resulted in: Yes: Armenta, Clark, Low, Ly No: None Abstain: None Absent: Taylor 4. HOUSING DEVELOPMENT CORPORATION PUBLIC HEARING A. Solar Power System for Angelus and Garvey Senior Housing Levine Management Group (LMG), the management company for the two senior complexes owned by the Rosemead Housing Development Corporation has contacted staff about the possibility of installing solar panels at the Angelus Senior Complex and the Garvey Senior Complex. This issue has come to the forefront due to the availability of significant rebates offered by Southern California Edison (SCE). SCE is a participant in the Multifamily Rosemead City Council, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes of August 24, 2010 Page 2 of 20 Affordable Solar Housing (MASH) Program that provides up to 60% of the cost of solar systems. The MASH Program has been designed specifically to facilitate the acceleration of solar power in the affordable housing sector in California. Recommendation: That the Housing Development Corporation Board take approve a twenty (20) year Power Purchase Agreement (PPA) with Solar City Corporation authorizing the installation, maintenance, and operation of solar panels at Angelus Senior Complex and Garvey Senior Complex with an option to renew for two (2) additional terms of five (5) years, and authorize the Board President to sign all documents. Executive Director Allred reviewed the staff report. Vice - President Ly opened the public hearing at 6:04 p.m. and announced that the public hearing will continue to next meeting. 5. CLOSED SESSION The Community Development Commission recessed to Closed Session at 6:05 pm. A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (GOVERNMENT CODE SECTION 54956.8) Property 8832 Glendon Way Negotiating Parties — Agency: Executive Director Community Development Director Community Development Manager Buyer: Qiao Gardens City Council Meeting Agenda The regular meeting of the Rosemead City Council was called to order by Mayor Pro Tern Ly at 7:04 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. FLAG SALUTE: Council Member Polly Low INVOCATION: Mayor Pro Tern Ly PRESENT: Mayor Pro Tern Ly, Council Members Armenta, Clark and Low ABSENT: Mayor Taylor Rosemead City Council, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes of August 24, 2010 Page 3 of 20 STAFF PRESENT: City Manager Allred, City Attorney Richman, Community Development Director Wong, Director of Finance Brisco, Director of Parks and Recreation Montgomery- Scott, Economic Development Administrator Ramirez, Public Information Officer Flores, Deputy Public Works Director Marcarello, and City Clerk Molleda City Council reconvened back from closed session at 7:04 p.m. City Attorney Rachel Richman stated there was no reportable action taken in closed session Mayor Pro Tem Ly announced that an agenda item was presented to Council after the agenda was posted and therefore it needed to be approved to be added as item 11 B. Council Member Sandra Armenta made a motion, seconded by Council Member Margaret Clark to add the LadyHawks request as agenda item 11 B. Vote resulted in: Yes: Armenta, Clark, Low, Ly No: None Abstain: None Absent: Taylor 11. MATTERS FROM MAYOR & CITY COUNCIL Item 11A was moved up for discussion. A. California High Speed Rail Authority Update The City Council will review and discuss recent information and dialogue concerning the California High Speed Rail project that is proposed to be constructed through the San Gabriel Valley. Two of the four proposed alternative routes through the San Gabriel Valley would pass through Rosemead. (One alternative route through Rosemead would be along the 1 -10 Freeway and the other alternative route would be along the SR -60 Freeway.) The City is currently on record in support of the alignment on the 1 -10 Freeway on the condition that it goes along the median. At the request of the City of Rosemead, other neighboring cities and the San Gabriel Valley Council of Governments, the California High Speed Rail Authority ( CHSRA) has agreed to address the various concerns that have been expressed, including holding public meetings for citizens to obtain information and voice their concerns. The CHSRA has indicated that at least one such community meeting will be conducted in this area during the month of September. Recommendation: That the City Council review this matter and determine whether any additional actions are needed at this time Rosemead City Council, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes of August 24, 2010 Page 4 of 20 City Manager Allred stated that in November of 2008, the California voters approved Proposition 1A authorizing issuance of $9.95 billion in bonds to establish a high -speed rail train system linking Northern California to San Diego. The project will cost some $40 billion; the bonds have been issued and there is about a 10th billion dollars that have been secured for the project, as well as, about 2.5 billion in stimulus money from the Federal Government. Mr. Allred explained that there is a big gap in funds; however, because there is funding the project is moving forward. He added that the High Speed Rail Authority was created to build this project as a standalone, independent governmental entity with nine directors Statewide; Richard Katz is the closest representative of Rosemead. Mr. Allred stated that earlier this month the San Gabriel Valley cities became aware and alarmed about the High Speed Rail Authority considering a route that will potentially go outside the 1 -10 freeway, outside the freeway right -of -way. Since this revelation meetings were held at various locations and the City advised the High Speed Rail Authority that all of the alternative routes identified by the Authority, including the 1 -10 freeway alternative along the median of the 1 -10 freeway, should be fully evaluated. Also, that any future taking of Rosemead residential or commercial properties along the I- 10 freeway by eminent domain for the Authority project would be unacceptable and if the system is to be constructed within the 1 -10 freeway, it must be done in such a way that adverse impacts to Rosemead residents and properties are effectively mitigated. In addition, the City advised the Authority that before any decisions are made, Rosemead residents must have the opportunity to attend a community meeting to be informed and to let their voices be heard. Mr. Allred stated the position of the City Council has always been that if the High Speed Rail Authority is going to build within the footprint, it should go on the median; the center of that freeway. The most recent draft map did not show anything outside of the freeway right -of -way that would take residence homes or businesses. Council Member Clark asked when that map was produced. City Manager Allred replied that it was shown to staff on August 17, 2010. Previous to that staff had been told that they were looking at acquire property as much as 250 feet to the north or south of the freeway right - of -way, which was very alarming; staff never saw a map. Mayor Pro Tem Ly stated that Ms. Clark's concern was that the threat of going in the southern or northern of the freeway is very much prevalent. The line represented would be the 1 -10 alignment along the right of way. Mr. Ly stated he thought Council still needed to monitor the project and wait until the actual map was available. Council MemberArmenta clarified that the map that Mr. Allred was referring too did show a bit off alignment in the city of Alhambra and that was the reason why it looked like the rail was in the median. City Manager Allred stated that within Rosemead the draft map showed that the alignment would be within the existing footprint of the freeway. Council Member Clark stated that was not acceptable either because Saint Anthony's school is right there in San Gabriel which affects a lot of the residents. Mrs. Clark added that just because it was not Rosemead she was not going to say "better them than us ". City Manager Allred stated that the High Speed Rail Authority indicated they would conduct a community meeting or meetings for Rosemead residents to attend and obtain more information to have their voices heard. He added he had spoken to the High Speed Rail Authority about that today and they had informed him Rosemead City Council, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes of August 24, 2010 Page 5 of 20 that a meeting was being worked on for the third week of September; and would probably be at the El Monte auditorium. Ron Esquivel — expressed concern and stated the School Districts were opposed to the High Speed Rail because of the schools that are close by. Also, pollution is a concern for the kids and asked how they are going to run. City Manager Allred stated that the rails will be electrified. Mr. Esquivel also expressed concern with the danger of accidents and with the possibility of people losing their homes. He stated he did not think they would finish that project if they are over budget and added that the best alternative was if it goes down the median. Juan Nunez — stated that Caltrans is expanding and adding another lane; he said it is going to affect the people that live around the area and that every time property is taken from the city there will not be any taxes in return for the city. Marion Fairbanks — representing her mother who has lived in the city for 42 years stated she will be affected by the High Speed Rail project. Ms. Fairbanks stated that the properties along the corridors will be affected and before any homes could be sold a disclosure will have to be done stating that there will be possible freeway interference and the property values are going to plummet. She stated that if the homes are bought out they would be bought at the lowest possible value and reaffirmed there will be a meeting in the City of El Monte. Council Member Clark inquired about the possible freeway interference? Ms. Fairbanks stated it's a disclosure that must be signed by the purchaser and it declines property values in the future. Bob Bruesch — asked if it was true that the preferred alignment was to be elevated. City Manager Allred replied that they had not shown staff any elevations yet. They may do something where the rail project is elevated, or where it can be elevated as high as 35 feet on pylons, or it can be at or below grade level, or in a tunnel; they have not determined that. Council Member Armenta stated that she had asked that question at the Alhambra Council Meeting and they indicated a red line on the map; that red line represented aerial and above grade and the whole 1 -10 footprint was marked in red. She stated the Authority had told her yes aerial could be a possibility. Mr. Bruesch stated that was important because an aerial footprint is much narrower than something that is built at ground level. This high speed rail has been talked about for years and the money they have right now is for engineering studies only. There is still no money that is going to be available to do an actual build. One of the four routes is the 1 -60, the preferred route right now for the extension of the light rail system from East L.A. Years ago, by the 1 -60, they bought about 20 to 25 feet of right of way and there is nothing going to be built there unless Caltrans allows it. Right now, two routes have been looked at for the trolleys and we need Rosemead City Council, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes of August 24, 2010 Page 6 of 20 to have the 1 -60 route free of any other encumbrances because that will service our city. We will not get a terminal with the high speed rail because you have to have 12 mile between stations in order to get the optimum speed. If we get the light rail on the 1 -60 route, it will be a boom to our business structure and our town. Council Member Clark inquired about the distances of the terminals for the high speed rail. City Manager Allred stated that both El Monte and West Covina have expressed interest in having terminals as well as CalPoly Pomona and City of Pomona. Mayor Pro Tem Ly clarified that the maximum speed achieved is 200 plus miles but when they are in a more urban setting they are limited to 150 or so per miles. He added he believed the El Monte transit village is about 13 miles from Union Station. Council Member Armenta commented that it was stated by the High Speed Rail Authority representative that the project was to be built in the near future from 2015 through 2018 and that start construction would begin in the San Gabriel Valley. She added that a lot of the money used for this project was stimulus money and portion of the rail needed to be completed by 2017. Mayor Pro Tem Ly stated Rosemead was in the phase 2 portion and there was no funding for that yet. Phase 2 is from Los Angeles to San Diego; phase 1 project is from Los Angeles to Anaheim. We should assume they are ready to go by 2015. Reverend Austin Duran — of Saint Anthony's Church expressed concern about the relocation of residents that will be affected by the High Speed Rail. Mr. Duran expressed concern with the change of right -of -ways that affect neighboring cities. Council MemberArmenta stated she attended three of the meetings and spoke to the High Speed Rail Authority representatives; none of the board members attended these meetings and she felt they were not being very transparent because prior to last week there had not been any mention of the 1 -10 route. She reiterated that this is one of the proposed routes and it is not mentioned on their website. Ms. Armenta added that she will be impacted if the route is placed on the north side of the freeway; she and her family were the last ones to move into their street and that was 32 years ago. Everyone around them has already been established and their homes were houses built for World War II veterans; many of those homes are still with these families. Mayor Pro Tem Ly asked that motions be made at the end of the item to allow anyone else to speak on the subject. Council Member Armenta stated that one of the biggest concerns the residents have is being able to sell their property and having to disclose that their home may be acquired by eminent domain; they are not going to be able to sell their property. She stated she has received phone calls from distress residents asking her if upgrades should even be done to their houses anymore. Rosemead City Council, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes of August 24, 2010 Page 7 of 20 Council Member Clark stated that she started in politics fighting eminent domain for a high school and she will never forget the anguish of the elderly that stood up there and cried, "Please don't take my house ". She stated they did win that battle; it was 2' /z years of fighting. She stated it is a huge issue that affects people's lives and the City was on record supporting the rail because it is in support of the gold line east going down the 1 -60; however, this was done before Council knew anything about the high speed rail potentially going north or south of the 1 -10 freeway and the City went on record that it was in support of it if it was in the median on the 1 -10; because at that time Council didn't want it to interfere with the 1 -60 but since this proposal takes the right -of -way on the north or south side of the freeway, she felt Council should take a position now and oppose unless it is on the median. When you go on record Sacramento has the bill that shows who is supporting and who is not; although you are listed as support, they don't; care if it's an amended support. Mrs. Clark stated she was in support of changing the City's position to oppose, unless it goes in the median at grade or below but not above. Council Member Low stated that she understood the residents and if there are any remote cases were it will affect resident's property, she will definitely not support that. She stated she understood that the property value will be affected but wanted to be open minded about what options they have. She added that part of her concern about taking a position at this time was that she did not have a very clear picture of exactly what the authority is proposing yet. Ms. Low stated she would like to keep an eye on the item and not take a position yet. As Council she stated they are fully supportive of residents not losing their property and lowering their values but she understood the importance of public transportation because currently the freeway is very congested and there is a need for some sort of public transportation. Council Member Clark stated the problem with that was that the City was on record with a support. Council MemberArmenta stated that Council should show its support as long as the rail is on the median; however, now the Authority is saying it is going to be aerial. She added that at the time of support the authority had not indicated if the rail was going to be aerial or that it was going to be on platforms every 100 feet, which will lower property values. Ms. Armenta added that if Council didn't take a position now it was going to be too late. In October they are going to meet to decide to re -scope and perform more reports. Council Member Low asked Ms. Armenta if she was in support of the High Speed Rail if they have it at the median and at grade level or below and if she was opposed to it if it is aerial. Council MemberArmenta responded that was correct. She explained that at the Alhambra meeting there were questions dealing with the vibration of the train and noise of the train and the representatives could not answer those questions nor did they address those issues. Council Member Low asked if they could not address the issues because the studies have not been made Council MemberArmenta stated no because they would have to do sound walls if it's aerial all along the 10 freeway. Council Member Low stated that she would like to see the data, such as, the environmental reports, impact reports and research. Rosemead City Council, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes of August 24, 2010 Page 8 of 20 Council Member Armenta stated they have not done any studies and that there was an issue that was going to impact a neighborhood; however, the authority did not have the information. She stated the authority had said they were going either north or south side but they are not addressing the environmental impact issues. The authority has to have some kind of idea but they stated they only know that they will have to construct some type of sound walls. Council Member Low asked what the authority was proposing; if they want to do aerial what does that entail, what kind of impact are they looking at, how does it impact the residents. She stated she wanted to see that information first before making any decision. Council MemberArmenta stated that was a problem because they are giving out very little information so they can go back to the authority board and say that no one is opposing this. When they make a decision and go to the north side or the south side because no one is opposing it, it's a done deal. Right now they are in litigation with a city regarding eminent domain. Mayor Pro Tem Ly stated that it's the City of Atherton. Council Member Armenta commented that the City of Atherton is in litigation because of eminent domain and it looks like they are going to lose. The residents were not notified and they did not voice their opinions; and if Rosemead doesn't voice its opinions that is going to be the City in a couple of years. Mayor Pro Tem Ly stated that Council Member Clark noted we are part of the SR60 Coalition which supports the gold line along the 60 freeway. Our colleagues realize if the rail went along the 60 freeway, it would eliminate the ability to have a gold line, which would service our community. They had asked all of our member cities to take a position and we supported the high speed rail along the 1 -10 corridor. When it came to us in February, we realized that if it goes along the north end or the south end along the city it would significantly impact our community; if it goes on the north end a lot of homes would be eminent domain our commercial area would have to be eminent domain, including Council Member Armenta's home. If it's on the south end, Council Member Clark and I would have front row seats of the project as well. And the home of our Planning Commissioner Bill Alarcon would be gone. That is why we looked at the median, if they can share tracks or the right of way of the 10 freeway that is acceptable to us and its minimal impact to our community. I want to echo Council Member Low's position, I want to point out it may be best for us to move on the position that we don't support the north end or the south end because it eminent domains homes. In terms of looking at aerial or at grade, or at below grade, it may be possible for us to look at effective mitigation techniques where it's aerial. I don't want us to be in a position where if we oppose it out right; the High Speed Rail Authority has final say on the decision. The High Speed Rail Authority is appointed by the governor, by the speaker of the Assembly and by the speaker of the Senate. They don't have a budget; they are 55 days late on a budget, so they don't really care that much about what is going on with the rest of the community. What I want to take a position, we're not going to anger the authority so much that they say we are just going to do aerial and who cares on the impact that it's going to do on the community. For an example, I believe the opposition to the Wal -Mart did make it better, that there were a lot significant concerns, whether they were going to sell guns, traffic studies, parking studies, etc. the opposition to it did improve that project. This council is also involved with other agencies and there are a lot of transportation issues in the San Gabriel Valley from the gold line to the gold line eastside. The fact that the 710 freeway was never completed is one of the reasons why the 1 -10 and the 1 -60 and the 1 -210 are so congested; there is not a clear Rosemead City Council, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes of August 24, 2010 Page 9 of 20 connection between those freeways; because a small community in Pasadena said no, which is fine but there is a significant impact on the community. I just want to make sure that we stick with the position that we don't support the north end or south end and we are willing to look at the median, and all the impact has to be mitigated so the residents are neither hearing any noise nor feeling any vibrations and it's pleasing to the eye. I think we should take the position of the Council of Government letter, with one minor amendment where we want all impact eliminated. Council MemberArmenta stated that Alhambra has already opposed any route north, south or in the median and have gone on record. She stated San Gabriel had gone on record at the Alhambra meeting but she did not know if they sent out a letter opposing. Mrs. Armenta stated the City needed to stick together with all the cities that are going to be impacted; the City of Rosemead is not the only ones saying it's opposing this route. There are a lot of cities and if we are not united that is when we fall apart. The route is going to be an eye sore if it is going to be above 35 feet and every 100 feet and 50 foot platforms. Mayor Pro Tem Ly stated that many people said Wal -Mart was going to be an eyesore and he disagreed with them. Mr. Ly stated he thought it's doable when they complete the scoping of the 1 -10 option and they're done with the review of the environmental impact report and they won't know what it looks like until the authority does their study which they have not started yet. That is what they want to do in October, is analyze these other options. Council MemberArmenta proposed that the Council opposed the 1 -10 corridor, unless it goes down the median at or below grade. Motion by Council Member Armenta and seconded by Council Member Clark Council Member Clark stated Council could not sit by and let them do their studies; she felt they needed to do the opposition now and needed to change the City's position. Mrs. Clark stated that the City was on record in support and that was bad; how would that be explained to the residents. She added that if this wasn't changed tonight it looked like the City was in support. She stated Council was in support, yes, if it's in the middle, but that is construed as support, and they don't even look at your conditions. City Manager Allred read part of COG letter, "upon reviewing this information at their August meeting, the San Gabriel Council of Governments Transportation Committee adopted a position to oppose any alignment of the California High Speed Rail Authority project that does minimize the impact on properties in the San Gabriel Valley ". He stated that what Council is saying is that there should be some action that mirrors the COG letter and they oppose. He added that he felt the word oppose should be used as it is in the letter. Mayor Pro Tem Ly stated that he did not have an objection on using the word opposed but was objecting to the elimination of potential review of the aerial route. City Manager Allred stated that maybe the City of Rosemead opposes any alignment of the California High Speed Rail Authority project that does not... Mayor Pro Tem Ly interrupted to include "eminent domains any properties ". He stated the word minimize is not good enough and that they should mitigate the impact or however it will make the language stronger. Council Member Low clarified that the only difference is the aerial. Rosemead City Council, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes of August 24, 2010 Page 10 of 20 City Manager Allred stated that there is some value to the language that the COG letter uses and it might appease Council Member Armenta, by stating, "The City of Rosemead would adopt a position to oppose any alignment by the High Speed Rail Authority project that does not adequately mitigate the impact on properties in the city ". Council Member Sandra Armenta made a motion, seconded by Council Member Margaret Clark opposing the 1 -10 corridor, unless it goes down the median at or below grade. Vote resulted in: Yes: Armenta, Clark No: Low, Ly Abstain: None Absent: Taylor Motion failed. Mayor Pro Tern Ly made a motion, seconded by to take a position to oppose the 1 -10 freeway route if it goes on the north or south side and to look at any route within the median to be mitigated. Council Member Clark asked for the item to be post pone to the next meeting. Mayor Pro Tern Ly made a motion, second by Council Member Low, to take a position to oppose the I- 10 freeway route if it goes on the north or south side and to look at any route within the median to be mitigated. Yes: Low, Ly No: Armenta, Clark Abstain: None Absent: Taylor 41 e • r F1190A 6. PRESENTATION • Certificate of Achievement Awarded to the City of Rosemead for Excellence in Financial Reporting Finance Director Brisco presented City Council with an award for financial reporting excellence from the Government of Finance Officers Association. Council Member Clark congratulate Mr. Brisco • Presentation by the Upper San Gabriel Valley Water District Charles Travino representative of the Upper San Gabriel Valley Water District presented a PowerPoint presentation which is available in the City Clerk's Office for public view. Rosemead City Council, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes of August 24, 2010 Page 11 of 20 Mayor Pro Tem Ly stated his was enlightened, in terms of the recycling programs, the op table water, drinking water and the recycled water. Also, water conservation is very important to stress and as a city we are trying to have more drought tolerant lawns and that people know that there are other options in terms of landscaping. Council Member Low commended Mr. Travino for his help during the recycling project. Council Member Armenta commented that her students have gone to clean up the beach to help with water conservation, recycling and it's ,very important to educate people. Mr. Travino stated that they have two programs to teach kids about water conservation; Art contest which gets published as a calendar and solar cup a program that teaches about alternative energy sources. City Council recessed at 8:21 p.m. and reconvened back at 8:32 p.m. r=011111111[dd9]iThril :VI &Ia:N ,11:14111d1:1 k , Is] 4 Brian Lewin expressed concern with an issue about transparency in our city government. Mr. Lewin suggested that city official use a Cal Credit Card for use of city related expenditures. Mayor Pro Tem Ly stated that the Cal Card was brought up many years ago and the concern in issuing cards to five council members and the way its done right know, it's done very transparent; all reimbursements are published in the warrants which are public records. City Attorney Richman stated that if the council is interested in hearing further public comments then it can be discussed, but your public comment has no particular time period. Mr. Lewin continued suggesting in the use of the Cal Card for public officials because specific uses could be restricted and if a Council Member or staff attempts to use it for a purpose that is not permitted the card will not go through; for example if you wanted to get a cash advance with it. Council MemberArmenta stated that public officials are not allowed to get reimburse for alcohol; a credit card would charge the whole meal that may include alcohol. All of the receipts that are given to the administrative secretary are limited as to how much can be spent. Mr. Lewin — reiterated that the card could be restricted to specific uses and also the card could be set to spend a certain amount of dollars per transaction amounts and per day amounts. If the card was lost it would still be restricted by the dollar amount and it would be similar to if a personal card was lost. Ron Esquivel commented that he loves the beautification projects that are being done in around Rosemead and near Walnut Grove. Mr. Es uivel asked if staff can look into the off ramp of Hellman and Walnut Grove, there is a bump in the road. Also, he volunteers with the sheriffs department and Asian Advisory Committee, which is hosting a workshop on how to prevent car theft and invited council and staff to attend. Mayor Pro Tem Ly asked that staff look into the bump on the off ramp of Hellman and Walnut Grove Rosemead City Council, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes of August 24, 2010 Page 12 of 20 8. CITY COUNCIL PUBLIC HEARING A. Municipal Code Amendment 10 -05, Amending the Zoning Code to Revise Regulations Pertaining to the Development of Flag Lots in the City of Rosemead Municipal Code Amendment 10 -05 is a City initiated amendment to the Rosemead Municipal Code (RMC) for the purpose of revising definitions, development standards, and diagrams that regulate the development of flag lots in residential zones to implement the recently updated General Plan and to clarify inconsistencies between flag lot text and graphics in the Rosemead Municipal Code. Recommendation: That the City Council adopt Ordinance No. 907, entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING MUNICIPAL CODE AMENDMENT 10.05 AMENDING TITLE 17 (ZONING) OF THE ROSEMEAD MUNICIPAL CODE TO REVISE THE REGULATIONS FOR FLAG LOT DEVELOPMENT Principal Planner Bermejo reviewed the staff report and made a correction on exhibit A on page 4, section E should actually state, 'Year yard of set back requirements contained within the underline zone shall apply ". City Attorney Richman clarified that this would be the first reading of the ordinance 901. Mayor Pro Tem Ly opened public hearing, there being no comments, public hearing closed at 8:53 p.m. Council Member Sandra Armenta made a motion, seconded by Council Member Polly Low, to approve the first reading of Ordinance 901 along with corrections. Vote resulted in: Yes: Armenta, Clark, Low, Ly No: None Abstain: None Absent: Taylor 9. CITY COUNCIL CONSENT CALENDAR A. Minutes May 25, 2010 — Regular Meeting June 22, 2010 — Regular Meeting B. Claims and Demands • Resolution No. 2010 — 54 Recommendation: to approve Resolution No. 2010 — 54, entitled: Rosemead City Council, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes of August 24, 2010 Page 13 of 20 RESOLUTION NO. 2010 — 54, FOR PAYMENT OF CITY EXPENDITURES IN THE AMOUNT OF $722,761.12 NUMBERED 70572 THROUGH 70643, INCLUSIVELY. • Resolution No. 2010 — 55 Recommendation: to approve Resolution No. 2010 — 55, entitled: RESOLUTION NO. 2010 — 55, FOR PAYMENT OF CITY EXPENDITURES IN THE AMOUNT OF $637.13 NUMBERED 100933 THROUGH 100944, AND 70644 THROUGH 70753 INCLUSIVELY. • Resolution No. 2010 — 56 Recommendation: to approve Resolution No. 2010 — 56, entitled: RESOLUTION NO. 2010 — 56, FOR PAYMENT OF CITY EXPENDITURES IN THE AMOUNT OF $673,930.41 NUMBERED 100945 THROUGH 100965, AND 70754 THROUGH 70896 INCLUSIVELY. =Z=. MM-1 L 1 t5-wiiZ [1IIIil Recommendation: to approve Resolution No. 2010 — 57, entitled: RESOLUTION NO. 2010 — 57, FOR PAYMENT OF CITY EXPENDITURES IN THE AMOUNT OF $104,310.77 NUMBERED 70987 THROUGH 70916 INCLUSIVELY. D. Social Host Ordinance — Second Reading On July 27, 2010, the City Council introduced Ordinance No. 889, adding Chapter 9.18 entitled "Social Host Underage Drinking and Consumption Accountability" to the Rosemead Municipal Code. Ordinance No. 889 is now before Council at the required second reading for adoption. Recommendation: That the City Council adopt Ordinance No. 889, at its second reading, entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ADDING CHAPTER 9.18 ENTITLED "SOCIAL HOST UNDERAGE DRINKING AND CONSUMPTION ACCOUNTABILITY" TO THE ROSEMEAD MUNICIPAL CODE TO PROTECT AND PROMOTE THE HEALTH, SAFETY, AND GENERAL WELFARE OF THE YOUTH AND OTHER RESIDENTS OF THE CITY OF ROSEMEAD E. Merit Salary Adjustment — City Manager On July 27, 2010, the City Council conducted an annual review of the City Manager's job performance and provided a rating of Substantially Exceeds Expectations. The City's Rosemead City Council, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes of August 24, 2010 Page 14 of 20 established policies and procedures for merit salary adjustments apply to the City Manager in the same manner as all other full -time employees. Under the City's compensation system, a performance rating of Substantially Exceeds Expectations equates to a merit salary adjustment of 5% within the salary range. However, in light of current economic conditions, the City Manager has offered to forego one -half of the merit salary increase and accept an adjustment of 2.5 %. Recommendation: That the City Council approve the merit salary adjustment within the salary range for the City Manager effective on August 24, 2010. F. Request to Issue Requests for Proposals (RFP) for an Information Processing Software System The City has been using the same basic accounting software for almost 20 years. In that same time, tremendous advances have been made in information processing software by other larger vendors while the City's provider has struggled to offer a product with competitive data security, functionality and user friendliness. Because of these reasons, staff is seeking authorization to issue a request for proposals (RFP) for a replacement software system. Funding for this project is included in the Budget for FY 2010 -11. Recommendation: That the City Council authorize staff to issue request for proposals for an information processing system. G. Adoption of the Updated 2010 Congestion Management Program and 2010 Local Development Report The Congestion Management Program (CMP) is a state mandated program that helps address the impact of urban congestion in local communities. The CMP requires that cities in Los Angeles County file a Local Development Report (LDR) indicating the City's actions taken to reduce traffic congestion in the region. In order to meet its requirements, the City must adopt a resolution finding the City of Rosemead in compliance with the CMP for Los Angeles County and also submit a Local Development Report. Recommendation: That the City Council: 1. Approve Resolution No. 2010 -60, entitled: A RESOLUTION OF THE CITY OF ROSEMEAD, CALIFORNIA, FINDING THE CITY TO BE IN CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM (CMP) AND ADOPTING THE CMP LOCAL DEVELOPMENT REPORT, IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 65089 2. Adopt the 2010 Local Development Report; 3. Authorize staff to submit the CMP Local Development Report to the Los Angeles County Metropolitan Authority. Rosemead City Council, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes or August 24, 2010 Page 15 of 20 H. Request for Red Curb at 2702 Del Mar Avenue The Traffic Commission has reviewed a request to install red curbing at 2702 Del Mar Avenue. The resident at this address expressed concerns that on- street parking reduces visibility and creates an unsafe driving condition. After visiting the site, the Engineering Division recommended that red curbing be added to help improve safety concerns. Based on these observations, the Traffic Commission approved the recommendation to install red curbing. Recommendation: That the City Council approve the Traffic Commission's recommendation and authorize staff to install approximately 15 feet of red curbing at 2702 Del Mar Avenue. Juan Nunez stated that he has asked people to move their car when the trash service comes. Mr. Nunez, showed some pictures to the Council to show them that some people do not bring in their trash when they are supposed to. Council Member Low made a motion, seconded by Council Member Armenta, to approve Consent Calendar. Vote resulted in: Yes: Armenta, Clark, Low, Ly No: None Abstain: None Absent: Taylor C. National League of Cities Annual Leadership Summit— Philadelphia, Pennsylvania — September 23.25, 2010 Conference sessions will include: Making Sound Decisions in Local Government; Solutions for Challenges Facing Cities; Building Sustainable Community with Ethics and Credibility; and Development Leadership Strategy. Recommendation: That the City Council authorize the attendance, at City expenses, any Council Member or staff designee. Council Member Clark stated we have a travel policy on that maybe, it was not made cleared to the new council; asked the Mr. Allred explain it. City Manager Allred read resolution 2005 -07 that state the following expenses require councils approval, international and out of state travel or to an adjacent state. Expenses which exceed annual limits established for each office holder and expenses exceeding $2,500 per trip. There are a number of things that are listed that are authorized. Council Member Clark stated that this was passes a few years ago in order to watch the budget and believed Council was allowed to attend the main conferences for the Nation League of Cities and if you are in a committee making policy that is considered approved. But anything that is outside the state or adjacent states Rosemead City Council, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes of August 24, 2010 Page 16 of 20 has to come to council before it's approved; so my understanding is that this conference has already been registered for Mr. Ly so I am not going to oppose it tonight. I think it's important that the council be briefed on what the policies are. Mayor Pro Tern Ly explained that this came up in a conference in March; I gave the conference document to staff if we could look into this and I figure it would have been in the agenda sooner and it dint not. Mr. Ly reiterated that when council attends conferences they are working and it's not a social session. City Manager Allred stated that the staff person jump on to process the conference before it could be approved. Mayor Pro Tem Steven Ly made a motion, seconded by Council Member Polly Low, to authorize the attendance at the National League of Cities Annual Leadership Summit. Vote resulted in: Yes: Armenta, Clark, Low, Ly No: None Abstain: None Absent: Taylor 10. MATTERS FROM CITY MANAGER & STAFF A. Bridge Painting Project at San Bernardino Freeway — Color and Logo Design As part of the City's Capital Improvement Program, the City Council has approved funding to enhance the aesthetic appearance of City entry- points from the San Bernardino Interstate 10 Freeway. This project is included in these efforts and consists of painting three (3) freeway bridges at Rosemead Boulevard, San Gabriel Boulevard and Del Mar Avenue. On July 27th, the City Council approved a contract to proceed with the bridge painting project. Also at this meeting, the Council asked that staff make revisions to the conceptual drawings that were prepared. The revisions included: • Changes to the paint color to include only a single background color (similar to the look used on the Walnut Grove Avenue /1 -10 Bridge); and • Options for the "Rosemead" logo design. Recommendation: That the City Council approve the selected design option, which is similar to the existing logo design on the Garvey Avenue Bridge. Public Work's Director Marcarello reviewed the staff report. City Manager Allred commented that the swoosh logo is consistent with the design of the Garvey Avenue Bridge. Mr. Marcarello continued with the presentation. Rosemead City Council, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes of August 24, 2010 Page 17 of 20 Council MemberArmenta asked what is going to happen to the Walnut Grove rose swoosh design. Mr. Marcarello replied that it's currently planned to stay as is. Mayor Pro Tem Ly stated that another reason why he would oppose the high speed rail going north and south it would mess with this project. Council Member Clark asked why could there not be a logo on Rosemead Boulevard Bridge. Mr. Marcarello replied with the Rosemead Boulevard we call them sleeves, there is no solid surface, all we can do is install new signage to better notify people that they are entering the city. Council MemberArmenta stated what they have done to the other side of Rosemead is replace the rail with a solid wall and it's a perfect size and length for displaying "Welcome to Rosemead ". Mr. Marcarello stated that staff will take a look at that location. Council Member Polly Low made a motion, second by Council Member Sandra Armenta to approve the San Gabriel and Del Mar Bridge Design and bring back the Rosemead bridge design. Vote resulted in: Yes: Armenta, Clark, Low, Ly No: None Abstain: None Absent: Taylor 11. MATTERS FROM MAYOR & CITY COUNCIL B. California Ladyhawks Request to Waive Supervision Requirement For Garvey Park Field Use The California Ladyhawks is requesting that City council waive the normal requirement for staff supervision of ball fields at Garvey Park during their rented use. Recommendation: That the City Council direct staff regarding the Ladyhawks request for a waiver of the supervision requirement. Director of Parks and Recreation Montgomery-Scott reviewed the staff report. Mayor Pro Tem Ly stated that about 25 percent of their members are Rosemead residents, which is consistent with the policy. Council Member Sandra Armenta made a motion, seconded by Mayor Pro Tem Steven Ly, to approve California Ladyhawks request in waiving the supervision fee. Vote resulted in: Yes: Armenta, Clark, Low, Ly No: None Rosemead City Council, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes of August 24, 2010 Page 18 of 20 Abstain: None Absent: Taylor Council Member Armenta referred back to item 9E, the merit salary adjustment for the city manager; she said not all city managers are like the city manager from the City of Bell. Mr. Allred exceeded expectation and received a 5 percent raise but has chosen to only accept 2.5 percent. Council Member Low commended Mr. Allred of a great job done in operating the city. She also asked staff to do an analysis on what was good or bad about the Cal -Card. Mayor Pro Tem Ly inquired on the status of the Legislative Policy Development with Gonzalves and Son's; when are we going to set up certain policies for the City of Rosemead which he'll be advocating on our behalf in Sacramento. City Manager Allred stated that they are waiting for direction form the city and we have given them five or six different projects to work on. Council Member Clark stated that she received emails from them and they are very busy in Sacramento Assistant City Manager Hawkesworth explained that staff had a follow -up conversation with the company and they agreed that on a monthly basis to provide an update to the Council. If there are any other items that come up in the mean time through out the year, we can add them to our list they have and we'll send a monthly update on the items we want them to address. Mayor Pro Tem Ly commented that the State budget is 55 days late and the Legislators are approaching recess. It's important that we have a codified policy position on various issues that do affect us. City Manager Allred stated that staff had a discussion with the firm on what we want them to work on specifically. Mayor Pro Tem Ly stated that a codified policy is needed so when any council member goes up to Sacramento and or speaks to Assembly Member Mike Eng, we can say that the city of Rosemead has officially taken these positions. Also, commended Mr. Allred on his services to the city in the past year. Council Member Armenta thanked Assistant City Manager Hawkesworth for emailing the monthly updates on Gonzalves and Son's. 12. ADJOURNMENT The meeting adjourned at 9:23 p.m: The next regular joint Community Development Commission, the Rosemead Financing Authority, and City Council meeting is scheduled to take place on September 14, 2010 at 6:00 p.m. and 7:00 p.m., respectively. Rosemead City Council, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes of August 24, 2010 Page 19 of 20 OVA i ATTEST: Gloria Molleda City Clerk Rosemead City Council, Community Development Commission, and Housing Development Corporation Joint Meeting Minutes of August 24, 2010 Page 20 of 20 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS. CITY OF ROSEMEAD 1 I, Gloria Molleda, City Clerk for the City of Rosemead, do hereby certify that the minutes from August 24, 2010, were duly and regularly approved and adopted by the Rosemead City Council on the 26th of October 2010, by the following vote to wit: Yes: Armenta, Clark, Low, Ly, No: None Abstain: Taylor Absent: None % IGaat� Gloria Molleda City Clerk