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CC - Agenda 11-09-10Public Comment from the Audience • If you wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting. • The City Council will hear public comments on matters not listed on the agenda during the Public Comments from the Audience period. • Opportunity to address the City Council (on non - agenda items) is limited to 3 minutes per speaker. • The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote. Brown Act Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and /or schedule certain matters for consideration at a future City Council meeting. Rules of Decorum Persons attending the meeting shall observe rules of propriety, decorum, good conduct and refrain from impertinent or slanderous remarks. Violation of this rule shall result in such persons being barred from further audience before the governing body. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in unlawful interference shall be removed from chambers. Americans with Disabilities Act In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk's office at least 48 hours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service. This agenda was posted 72 hours in advance of the meeting at the City Hall, 8838 E. Valley Boulevard, Rosemead; the L.A. County Library, Rosemead Branch, 8800 E. Valley Boulevard, Rosemead; and other locations pursuant to RMC Sec. 1.08.020. Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office during normal business hours. Rosemead City Council and Community Development Commission JOINT MEETING AGENDA November 9, 2010 6:00 PM City Hall Council Chamber 8838 E. Valley Boulevard, Rosemead, California 91770 www.cityofrosemead.org Gary Taylor, Mayor Steven Ly, Mayor Pro Tem Sandra Armenta, Council Member Margaret Clark, Council Member Polly Low, Council Member ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA November 9. 2010 Community Development Commission, and City Council Meeting Agenda • CALL TO ORDER — 6:00 PM • PLEDGE OF ALLEGIANCE — Commissioner /Council Member Low • INVOCATION — Chair /Mayor Taylor • ROLL CALL: o CDC —Chair Taylor, Vice -Chair Ly, Commissioners Armenta, Clark, Low o City Council —Mayor Taylor, Mayor Pro Tern Ly, Council Members Armenta, Clark, Low 1. ORDINANCES READ BY TITLE ONLY State law requires that all ordinances be read in full prior to the City Council /Agency Board taking action; however, by motion, unanimously adopted, the City Attorney can be instructed to read all ordinances by title only. Recommendation: That the City Attorney be instructed to read all ordinances which appear on this agenda by title only, and that further reading be waived. 2. PUBLIC COMMENTS FROM THE AUDIENCE 3. COMMISSION CONSENT CALENDAR A. Claims and Demands Resolution No.2010 -36 Recommendation: to approve Resolution No. 2010 — 36, entitled: RESOLUTION NO. 2010 — 36 FOR PAYMENT OF COMMISSION EXPENDITURES IN THE AMOUNT OF $24,206.51 DEMAND NOS. 10094 THROUGH 10095 AND DEMAND NOS. 11376 THROUGH 11385. Page 2 of 8 ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA November 9, 2010 City Council and Community Development Commission, Meeting Agenda • CALL TO ORDER — 7:00 PM • PLEDGE OF ALLEGIANCE— Council Member Low • INVOCATION —Mayor Taylor • ROLL CALL: • City Council —Mayor Taylor, Mayor Pro Tern Ly, Council Members Armenta, Clark, Low • CDC —Chair Taylor, Vice -Chair Ly,'Commissioners Armenta, Clark, Low 4. PUBLIC COMMENTS FROM THE AUDIENCE 5. PRESENTATION Introduction of BE SMART Program Graduates 6. PUBLIC HEARING A. Code Amendment for Private Property Parking Enforcement The City's municipal code includes the provision for public enforcement of the California Vehicle Code in certain private roads and parking lots. These locations currently include Rosemead Square, Beach's Market, Montebello Town Center, and some other retail centers within Rosemead. Public Safety staff routinely receives calls for these lots along with the Wal -Mart Center; however, it was rece6tly discovered that the Wal -Mart Center parking lot was not added to this list when the facility was constructed. The proposed addition to the Municipal Code will allow public enforcement of the vehicle code at the Wal -Mart Center location. Recommendation: That the City Council authorize the amendment to Section 10.04.040 D.7 and introduce Ordinance No. 907 for first reading, entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AMENDING CHAPTER 10.04.040 OF THE ROSEMEAD MUNICIPAL CODE CONCERNING ENFORCEMENT OF THE CALIFORNIA VEHICLE CODE ON PRIVATE PROPERTY Page 3 of 8 ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA November 9, 2010 7. CITY COUNCIL CONSENT CALENDAR A. Minutes September 14, 2010 — Regular Meeting B. Claims and Demands • Resolution No. 2010 — 79 Recommendation: to approve Resolution No. 2010 — 79, entitled: RESOLUTION NO. 2010 — 79, FOR PAYMENT OF CITY EXPENDITURES IN THE AMOUNT OF $1,205,094.95 NUMBERED 101035 THROUGH 101040 AND 71503 THROUGH 71643, INCLUSIVELY. C. Authorization to attend National League of Cities 2010 Annual Congress of Cities & Expo Conference — November 30 — December 4, 2010 — Denver, Colorado The National League of Cities 2010 Annual Congress of Cities & Expo Conference will include: Transportation, Water Infrastructure, Solar Energy Projects, Transportation Financing, Immigration Reform, and the Economy. Recommendation: That the City Council authorize the attendance at City expense, any Council Member and /or staff designee. D. Rosemead and Garvey Aquatic Centers Surplus Property City Council approved the renovation of Rosemead Park and Garvey Park Aquatic Centers in the Fiscal Year 2010 -11 Capital Improvement Program. As the sites are prepared for demolition, public works crews have removed a variety of materials for recycling or re -use at other facilities. The City of Monterey Park has also submitted a request for donation of some items. Recommendation: That the City.Council deem the surplus items for sale or other disposition. Page 4 of 8 ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA November 9, 2010 E. Authorization to Execute Artist Agreement for Development of September 11th Memorial As part of the fiscal year 2010 -11 Capital Improvement Program, the City Council approved a 10th Anniversary September 11th memorial. The estimated cost for the project is $60,000, and it was determined that funds for the project were to come from community donations. Several conceptual designs for the Memorial were created by local artist Heath Satow, and per the direction of the City Council, the community was given opportunity to vote for their preferred design. "Hands" was selected. Further, the City successfully procured a steel beam from the World Trade Centers for inclusion in the Memorial. Thus, we are now ready to begin development of the Memorial. The costs for design, materials, fabrication, and supervision of installation are $50,000. However, the artist has determined to donate 20% of his costs to the project thereby reducing the contract amount to $40,000. As it will require six months to fabricate the Memorial, it is imperative that the artist begin work as soon as possible. Recommendation: That the City Council authorize the City Manager to execute an agreement with artist Heath Satow for the creation of the September 11 th Memorial. F. Quarterly Interim Financial Update for the Quarter Ended September 30, 2010 The City of Rosemead Quarterly Financial Update for the Quarter ended September 30, 2010 is before the City Council for review; as well as, the Treasurer's Reports of Cash and Investments for the City, Rosemead Community Development Commission and the Rosemead Housing Development'Corporation as of September 30, 2010 Recommendation: That the City Council receive and file the Financial Update report and the Treasurer's Reports of Cash and Investments. G. PERS Contract Amendment Ordinance— Re- adoption (Second Reading) The City Council will consider re- adoption of the second reading of Ordinance No. 904 that implements pension reform measures for employees hired after July 1, 2010. Recommendation: That the City Council readopt Ordinance No. 904 at its second reading, entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, FOR AN INTENTION OF AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY OF ROSEMEAD AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM Page 5 of 8 ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA November 9, 2010 8. MATTERS FROM CITY MANAGER & STAFF A. Award of Contract for Construction of the Rosemead Park Aquatic Center and the Garvey Park Aquatic Center As part of the City's Fiscal Year 2010 -11 Capital Improvement Program, the City Council has approved the total renovation of the Rosemead Park and Garvey Park Aquatic Centers including pools and other aquatic play amenities, bath houses, and mechanical facilities. Recommendation: That the City Council: Authorize the City Managerdo enter into an agreement with ASR Constructors, Inc. for the construction of the Rosemead Park Aquatic Center in the amount of $4,345,000, plus a 15% contingency for potential unforeseen site conditions /costs. 2. With respect to the Garvey Park Aquatic Center, reject the low bid of S.H.E. Engineering & Construction.Group, Inc. as non - responsive, and Authorize the City Manager to enter into an agreement with Cyrcon Builders LP for the construction of the Garvey Park Aquatic Center in the amount of $2,713,853, plus a 15% contingency for potential unforeseen site conditions /costs. B. Emergency Generator for City Hall — Contract Award As part of the City's Fiscal Year 2010 -11 Capital Improvement Program, the City Council approved funding to replace the existing undersized and inadequate standby generator at City Hall with a new 250 kW engine emergency generator. The existing backup generator at City Hall is 13 kW and only backs up a limited number of operational activities. Several electrical outlets /utilities are not currently tied to the existing generator, including the majority of facility lighting, air conditioning system, computers and telecommunication devices. Upgrading the existing generator will allow City operations to be fully operational during a power outage or an emergency, for up to 72 hours per tank of fuel. The generator would be able to remain operational for an extended period as it is refueled. Recommendation: That the City Council: 1. Approve plans and specification for this improvement project; ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA November 9, 2010 2. Reject the lowest bidder for a non - responsive and incomplete bid; and authorize the City Manager to enter into a contract with Gammill Electric Inc., as the lowest responsive bidder, for the City Hall Emergency Generator Project for the amount of $359,900; 3. Establish an amount of 10 % of the contract amount ($36,000) as a contingency, to cover the potential cost of unforeseen site conditions. 9. MATTERS FROM MAYOR & CITY COUNCIL A. Priorities for Legislative Advocacy Firm The City Council has asked to review the priorities of the City's legislative advocacy firm, Gonsalves and Sons, and memorialize the priority list through formal adoption. The list of priorities will be updated regularly by both staff and the lobbyist and provided to the Council through the weekly update. Recommendation: That the City Council approve the priority list for the City's lobbyist. B. Election for Water Quality Board Member and Alternate Member Representing Cities without Water Pumping Rights — Resolution No. 2010.80 On September 14, 2010, the City Council nominated Council Member Margaret Clark as the representative for cities in the San Gabriel Basin without prescriptive water pumping rights. At this time the City Council needs to cast its vote(s) to represent cities without prescriptive pumping rights on the Board of the San Gabriel Basin Water Quality Authority by approving Resolution No. 2010 -80. Recommendation: That the City Council approve Resolution No. 2010 -80, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, CASTING ITS VOTE(S) FOR COUNCIL MEMBER MARGARET CLARK TO REPRESENT CITIES WITHOUT PRESCRIPTIVE PUMPING RIGHTS ON THE BOARD OF THE SAN GABRIEL BASIN WATER QUALITY AUTHORITY C. September 11th Run for the Memorial and Other Fundraising Efforts On September 11, 2010, the City hosted a Run for the Memorial event to raise funds for the 10th Anniversary September 11th Memorial, which is included in the City's Capital Improvement Program for Fiscal Year 2010 -11. The run was part of the September 11t Memorial Donor Program approved by the City Council in May. As a result of the public response, members of the City Council have suggested that the run be offered again in September, 2011. Page 7 of 8 ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA November 9. 2010 Further, staff is recommending several'other fundraising activities to continue to raise the estimated $60,000 necessary to build the September 11th Memorial. Proposed fundraising events include a City -wide Raffle, Spaghetti Dinner, Senior Dances, Bingo Night, and several school -based activities. Recommendation: That the City Council give direction to staff as to whether another Run for the Memorial event and related fundraising efforts should be pursued for September 2011. 10. ADJOURNMENT The next regular joint Community Development Commission and City Council meeting is scheduled to take place on November 23, 2010 at 6:00 p.m. and 7:00 p.m., respectively.