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CC - Minutes 10-26-10Minutes of the Community Development Commission, and City Council Regular Meeting October 26, 2010 The regular meeting of the Rosemead Community Development Commission and City Council was called to order by Mayor Taylor at 6:01 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. FLAG SALUTE: Commissioner /Council Member Clark INVOCATION: Commissioner /Council Member Low PRESENT: Chair/ Mayor Taylor, Vice - Chair/ Mayor Pro Tern Ly, Commissioner/ Council Members Armenta, Clark and Low STAFF PRESENT: City Manager Allred, Agency Attorney Murphy, Community Development Director Wong, Director of Finance Brisco, Director of Parks and Recreation Montgomery- Scott, Economic Development Manager Ramirez, Public Works Director Marcarello, and City Clerk Molleda 1. ORDINANCES READ BY TITLE ONLY State law requires that all ordinances be read in full prior to the City Council /Agency Board taking action; however, by motion, unanimously adopted, the City Attorney can be instructed to read all ordinances by title only. Recommendation: That the City Attorney be instructed to read all ordinances which appear on this agenda by title only, and that further reading be waived. No action was taken; there were no ordinances before the Commission /City Council for approval on the agenda. 2. - PUBLIC COMMENTS FROM THE AUDIENCE - None 3. COMMISSION /CORPORATION CONSENT CALENDAR A. Claims and Demands • Resolution No. 2010 — 35 Recommendation: to approve Resolution No. 2010 — 35, entitled: RESOLUTION NO. 2010 — 35 FOR PAYMENT OF COMMISSION EXPENDITURES IN THE AMOUNT OF $175,676.76 DEMAND NOS. 10092 THROUGH 10093 AND DEMAND NOS. 11369 THROUGH 11375. Rosemead City Council and Community Development Commission Joint Meeting Minutes of October 26, 2010 Page 1 orb Commissioner /Council Member Polly Low made a motion, seconded by Commissioner /Council Member Sandra Armenta, to approve the Commission Consent Calendar. Vote resulted in: Yes: Armenta, Clark, Low, Ly, Taylor No: None Abstain: None Absent: None The Commission recessed to Closed Session at 6:04 p.m. 4. CLOSED SESSION A. Conference with Legal Counsel — Existing Litigation (Government Code 54956.9): 1. Evanston Insurance v. Rehab Financial, City of Rosemead et al. 2. Chao v. City of Rosemead Minutes of the City Council The regular meeting of the Rosemead City Council was called to order by Mayor Taylor at 7:01 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. FLAG SALUTE: Commissioner /Council Member Clark INVOCATION: Commissioner /Council Member Low PRESENT: Mayor Taylor, Mayor Pro Tern Ly, Council Members Armenta, Clark and Low STAFF PRESENT: City Manager Allred, Agency Attorney Murphy, Community Development Director Wong, Director of Finance Brisco, Director of Parks and Recreation Montgomery- Scott, Economic Development Manager Ramirez, Public Works Director Marcarello, and City Clerk Molleda Agency Attorney Murphy reported that the City Council directed Burke, Williams, and Sorenson to initiate defense regarding Evanston Insurance v. Rehab Financial /City of Rosemead. No reportable action on the Chao v. City of Rosemead matter. 5. PUBLIC COMMENTS FROM THE AUDIENCE Holly Knapp — invited City Council and the community to a breakfast event on November 6th hosted by People for People. Ms. Knapp also spoke about the success of "Adopt -a- Family" program. Mayor Pro Tern Ly stated he participated on the program to adopt a family and the outpour of support and generosity was phenomenal. Rosemead City Council and Community Development Commission Joint Meeting Minutes of October 26, 2010 Page 2 of 8 Ron Esquiviel — stated that on behalf of the educational foundation for the Rosemead School District, he wanted to thank the City for providing booths and coverings for the run /walk event, which attracted over 360 participants. Mr. Esquiviel commented on the beatification improvements of the City, the 911 memorial run /walk, and expressed new support of the UFC Gym. Juan Nunez — stated he received a notice from the city's disposal service and asked how much recycled trash is being put out. Mayor Taylor replied there are no people patrolling or checking how many blue recycle bins are put out and added there are over 15,000 residents in the City. Mr. Nunez - expressed concern regarding residents not putting out their blue recycle bins Mayor Taylor asked when the City's newsletter is mailed out to residents. City Manager Allred replied every two months. Mayor Taylor suggested a notice could be added on the next city's newsletter making residents aware of the purpose for each color trash bin. Council Member Armenta referred to Mr. Esquiviel's comments and asked Chief of Police Murakami if he had any crime rate statistics on the UFC Gym location. Chief of Police Murakami replied there have not been any reported crimes at the UFC Gym location. 6. PUBLIC HEARING A. Public Hearing on the Consolidated Annual Performance and Evaluation Report (CAPER) for FY 2009.10 The City of Rosemead's Community Development Department has completed its Consolidated Annual Performance Report (CAPER) for the July 1, 2009 through June 30, 2010 fiscal year. The CAPER describes the overall use of federal Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) funds received from the Department of Housing and Urban Development (HUD) in relationship to the needs of the community as outlined in its 2005 -2009 Consolidated Plan and FY 2009 -10 Annual Action Plan. The City's overall objective in the CDBG and HOME programs is the development of viable communities by providing decent housing, a suitable living environment and expansion of economic opportunities primarily for low -to- moderate income persons. Recommendation: That the City Council conduct a public hearing and take public testimony on the City's FY 2009 -10 Consolidated Annual Performance and Evaluation Report. No further City Council action is necessary. Economic Development Manager Ramirez reviewed the staff report. Rosemead City Council and Community Development Commission Joint Meeting Minutes of October 26, 2010 Page 3 of 8 Mayor Taylor opened the Public Hearing at 7:21 p.m.; there being no one to speak on this item he closed the Public Hearing at 7:21 p.m. 7. CITY COUNCIL CONSENT CALENDAR A. Minutes August 24, 2010 — Regular Meeting September 14, 2010 — Regular Meeting Mayor Taylor stated that he would abstain on the minutes of August 24th because he was not in attendance and differed the minutes of September 14th-2010. Mayor Pro Tern Steven Ly made a motion, seconded by Council Member Sandra Armenta, to approve the minutes of August 24th. Vote resulted in: Yes: Armenta, Clark, Low, Ly No: None Abstain: Taylor Absent: None B. Claims and Demands Resolution No. 2010 — 76 Recommendation: to approve Resolution No. 2010 — 76, entitled: RESOLUTION NO. 2010 — 76, FOR PAYMENT OF CITY EXPENDITURES IN THE AMOUNT OF $831,063.49 NUMBERED 101019 THROUGH 101034 AND 71326 THROUGH 71491, INCLUSIVELY. Resolution No. 2010 — 78 Recommendation: to approve Resolution No. 2010 — 78, entitled: RESOLUTION NO. 2010 — 78, FOR PAYMENT OF CITY EXPENDITURES IN THE AMOUNT OF $220,124.78 NUMBERED 71492 THROUGH 71502, INCLUSIVELY. C. Request to Review Traffic Conditions at Ramona Boulevard and Walnut Grove Avenue The Traffic Commission reviewed a request to review traffic conditions at Ramona Boulevard approaching Walnut Grove Avenue. A resident in this area expressed concerns that vehicles drive too fast around the turns at this location, causing unsafe conditions for nearby residents. After visiting the site, it was recommended that traffic calming improvements (raised traffic separators, signage, and street markings) be added to help improve safety concerns. Based on these observations, the Traffic Commission approved the Rosemead City Council and Community Development Commission Joint Meeting Minutes of October 26, 2010 Page 4 of 8 recommendation and asked that additional signage and raised reflective pavement markers be installed. Recommendation: That the City Council approve the Traffic Commission's recommendation and authorize staff to install traffic calming improvements along Ramona Boulevard just east of Walnut Grove Avenue. D. Access to 9013 and 9021 Valley Boulevard The Traffic Commission reviewed a request to review traffic conditions and access at 9013- 9021 Valley Boulevard. Businesses in this area are concerned that left turn access to this location impacts traffic flow and safety on Valley Boulevard. In addition, vehicles use the center divider area as an extension of the westbound left turn pocket at Valley and Rosemead Boulevard (to southbound lanes), causing additional access difficulties. After visiting the site, it was recommended that "Keep Clear" pavement markings with limit lines in the westbound travel lanes be installed at the east driveway of 9021 Valley Boulevard. Based on these observations, the Traffic Commission approved the recommendation to install "Keep Clear" markings. Recommendation: That the City Council approve the Traffic Commission's recommendation and authorize staff to install "Keep Clear" pavement markings with limit lines in the westbound travel lanes at the east driveway of 9021 Valley Boulevard. Council Member Margaret Clark made a motion, seconded by Council Member Polly Low, to approved Consent Calendar items B, C, and D. Vote resulted in: Yes: Armenta, Clark, Low, Ly, Taylor No: None Abstain: None Absent: None E. Increase Parking Citation Fees by $3.00 for Parking Citation Surcharges Implemented by AB 1617 On October 9, 2010, the State legislator approved the fiscal 2010 -2011 budget. Along with the budget, the legislature approved AB 1617 which addresses court system funding shortages. The bill levies a $3.00 parking citation surcharge and is in addition to an existing parking citation surcharge of $4.50, also to support court system costs. Operationally, cities must transmit $7.50 ($4.50 plus $3.00) to the Court Trust Fund for each parking citation collected. AB 1617 becomes affective 60 days after the Governor signs the budget and sunsets July 1, 2013. The States' intended use of the surcharge revenue to pay court system costs makes the connection between the parking violator and the court system. Therefore, the burden of the Rosemead City Council and Community Development Commission Joint Meeting Minutes of October 26, 2010 Page 5 of 8 surcharge should be passed on to the parking violator in the form of higher parking citation fees and not subsidized by the City's taxpayers. Recommendation: That the City Council increase all Rosemead parking citation fees of $3.00 per citation. Mr. Nunez - expressed concern with the increase of fees for parking citations Mayor Taylor clarified to Mr. Nunez the fees were being passed through to the violator; the City is not the one raising the fees. He asked Council to look at page 4 "parking blocking wheel chair ramp' and "parking near a sideway access strip" and asked for clarification on parking near a sidewalk, because the two are both access ramps. Finance Director Brisco replied staff can research the California Vehicle Code for an explanation Mayor Taylor reiterated his question on how near is near to get a $288 fine for parking near a sidewalk ramp. Council Member Sandra Armenta made a motion, seconded by Mayor Pro Tern Steven Ly, to increase all Rosemead parking citation fees of $3.00 per citation. Vote resulted in: Yes: Armenta, Clark, Low, Ly, Taylor No: None Abstain: None Absent: None 8. MATTERS FROM CITY MANAGER & STAFF A. Telephone System Replacement Included in the 2010 -11 Budget and workplan is the replacement of the City's existing telephone system. The City's current Mitel telephone and voicemail system is over 10 years old, and new replacement parts are no longer available. Approximately six months ago proposals were requested from a number of vendors that specialize in telephone systems and five proposals were received. Each bidder was asked to provide a turn -key solution including all hardware for the phone system itself and a full telephone company solution provided by a vendor of their choice. Through this RFP process these bidders have provided on -site demonstrations for staff to test out the systems, provided site visits to existing customers along with performing an analysis of the City's needs and top priorities. Replacement of the system will result in a cost savings to the City of approximately $20,000 per year. Recommendation: That the City Council authorize: The City Manager to enter into an agreement (Attachment A) with Intelesys Communications Company for the acquisition and installation of a Shoretel Phone System in the amount of $89,950.86 plus a 10% contingency. The purchase will be Rosemead City Council and Community Development Commission Joint Meeting Minutes of October 26, 2010 Page 6 of 8 financed over a five (5) year period through a standard lease /purchase contract of $1,832.30 per month with a buyout of $1 at the end of the term. 2. The City Manager to enter into an agreement (Attachment B) with TelePacific for the implementation of an MPLS telephone and data network for a period of three (3) years for a monthly cost of $4,419.08. Assistant City Manager Hawkesworth reviewed the staff report Mayor Taylor referred to a chart and asked why the first three listed were not applicable. Assistant City Manager Hawkesworth explained there were two types of leases, a $1 buy -out and a fair market value buy -out. Mayor Taylor stated that STN and Corp Tel were $17,000 and $13,000 but the City will only pay $1 for the buy -out. Mayor Pro Tern Steven Ly made a motion, seconded to by Council Member Sandra Armenta, to authorize the City Manager to enter into an agreement with Intelesys Communications and TelePacific. Yes: Armenta, Clark, Low, Ly, Taylor No: None Abstain: None Absent: None 9. MATTERS FROM MAYOR & CITY COUNCIL Mayor Pro Tem Ly reported on the Sister City trip to Taiwan, China, and Hong Kong. He added that no city funds were used for the trip and it was a very informative experience. He added that Keelung was a great host and that he had learned how the economic and manufacturing development influences this region. Council MemberArmenta stated the City had their first Public Safety Connection Forum town hall meeting on drugs and alcohol. She thanked Director of Park's and Recreation Montgomery- Scott, recreation staff, and Public Safety Coordinator Wong for a job well done. Also thanked Public Information Officer Flores for providing the parent survival guide to residents and Mr. Hawkesworth for doing a good job as City Manager when Mr. Allred was away. Council Member low thanked Nick and his family for sharing their story on drugs and alcohol. Mrs. Low stated the residents in attendance appreciated Nick's story and asked him to come back again. She added the event was a success. Council Member Armenta stated the Public Safety Center will be doing an encore of the town hall meeting on November 4"h in Chinese and Vietnamese and November 18th will be in Spanish. Council Member Clark stated she regretted not attending the Public Safety Connections Forum but had to attend a Council of Government meeting. Rosemead City Council and Community Development Commission Joint Meeting Minutes of October 26, 2010 Page 7 of 8 10. ADJOURNMENT The meeting adjourned at 7:38 p.m. The next regular joint Community Development Commission and City Council meeting is scheduled to take place on November 9, 2010 at 6:00 p.m. and 7:00 p.m., respectively. i FIR I eel 40 V. -ice -• ATTEST: Gloria Molleda City Clerk Rosemead City Council and Community Development Commission Joint Meeting Minutes of October 26, 2010 Page 8 of 8 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS. CITY OF ROSEMEAD ) I, Gloria Molleda, City Clerk for the City of Rosemead, do hereby certify that the minutes from October 26, 2010, were duly and regularly approved and adopted by the Rosemead City Council on the 14th of December, 2010, by the following vote to wit: Yes: Armenta, Clark, Low, Ly, Taylor No: None Abstain: None Absent: None Gloria Molleda City Clerk