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CC - 06-24-83APPROVED CITY OF ROSEMEAD DATr MINUTES OF THE REGULAR MEETING By OF THE ROSEMEAD CITY COUNCIL MAY 24, 1983 AT 8:00 P. M. The Regular Meeting of the Rosemead City Council was called to order by Mayor Cleveland at 8:00 p. m., in the Council Chambers of City Hall, 8838 E. Valley Boulevard, Rosemead, California. The Pledge to the Flag was led by Mayor Pro Tem Taylor. The Invocation was delivered by Reverend Art Fruend. ROLL CALL OF OFFICERS: Present: Councilmembers Cichy, Imperial, Taylor, Tury and Mayor Cleveland Absent: None APPROVAL OF MINUTES: MAY 10, 1983 - Regular Meeting Councilman Taylor requested that a sentence be added to the first paragraph on the seventh page of the May 10, 1983 Meeting. "He stated that the City already pays the Chamber of Commerce $21,000 a year for public relations." He felt that would clarify his "no" vote. MOTION BY COUNCILMAN TURY, SECONDED BY COUNCILMAN TAYLOR that the Minutes of May 10, 1983 as amended be approved. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. APPROVAL OF MINUTES: MAY 16, 1983 - Adjourned Meeting MOTION BY COUNCILMAN TURY, SECONDED BY COUNCILMAN IMPERIAL that the Minutes of May 16, 1983 be approved. Vote resulted: AYES: Councilmen Tury, Imperial and Mayor Cleveland NAYES: None ABSENT: None ABSTAIN: Councilmen Cichy and Taylor Whereupon the Mayor declared said motion duly carried and so ordered. II. PUBLIC HEARING PUBLIC HEARING TO CONSIDER THE PROPOSED USE OF GENERAL REVENUE SHARING FOR THE FY 1983-1984 Mayor Cleveland stated that the Public Hearing was open and inquired if there was anyone in the audience who would care to speak regarding this matter. No one came forward, and Mayor Cleveland closed the Public Hearing. Frank G. Tripepi,.City Manager, stated that the Federal Revenue Funds which have been allocated in the amount of $722,816 for the fiscal year 1983-84 for the City of Rosemead require that a public hearing must be held so that the local citizens may com- ment on how these funds should be spent. Councilman Taylor stated that there was a memo stating that a request for funds was forthcoming from Margaret Duran of the Garvey School District. Donald Wagner, Assistant City Manager, stated that he had spoken with her last Wednesday, and she had stated at that time that she would not be submitting a request. CM 5-24-83 Page kl • • MOTION BY COUNCILMAN TAYLOR, SECONDED BY COUNCILMAN TURY that the 1983-84 Revenue Sharing allocations be appropriated for law enforcement expenditures. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. III. LEGISLATIVE A. ORDINANCE NO. 559 - NO FEE PERMIT FOR GARAGE/YARD SALES ORDINANCE NO. 559 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD AMENDING THE MUNICIPAL CODE RELATING TO GARAGE SALES IN RESIDENTIAL ZONES MOTION BY COUNCILMAN TURY, SECONDED BY COUNCILMAN CICHY that the reading in full be waived for Ordinance No. 559. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. MOTION BY COUNCILMAN TURY, SECONDED BY COUNCILMAN CICHY that Ordinance No. 559 be adopted. Vote resulted: AYES: Councilmen Tury, Cichy, and Mayor Cleveland NAYES: Councilmen Taylor and Imperial ABSENT: None ABSTAIN: None Whereupon the Mayor declared said motion duly carried and so ordered. B. RESOLUTION NO. 83-19 - JOINING WORKERS COMPENSATION OF SCJPIA PLAN Paul Rankin, Administrative Assistant, stated that at the last regular meeting additional material had been requested re- garding the experience of cities in the Joint Powers Program. A loss report of each of the cities in the Joint Powers Program has been included, and the information was current from 1973-79. Also an overview of the Joint Powers Program for 1980'and 1981 has been provided with a breakdown by City for both of those years. Councilman Tury stated that he felt that the savings would be outweighed by the risk factor. He felt that the few thousand that would be saved a year could easily be wiped out by $25,000 claim. Councilman Taylor stated that he agreed with Councilman Tury, and the program has been in operation only two years. Personal injury cases are the most difficult to handle. He felt that it would not be wise at this time to go into such a new organization who is basically operating on the premise of charging 807 of a current premium. MOTION BY COUNCILMAN TAYLOR, SECONDED BY COUNCILMAN TURY that no action be taken on Resolution No. 83-19. Vote resulted: AYES: Councilmen Imperial, Tury, Taylor and Mayor Cleveland. NAYES: None ABSENT: None ABSTAIN: Councilman Cichy Whereupon the Mayor declared said motion duly carried and so ordered. C. RESOLUTION NO. 83-21 - CLAIMS & DEMANDS RESOLUTION NO. 83-21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS & DEMANDS IN THE SUM OF $358,879.95 NUMBERED 8580-8587 AND 6563 THROUGH 6681 INCLUSIVELY MOTION BY COUNCILMAN TAYLOR, SECONDED BY COUNCILMAN TURY that Resolution No. 83-21 be adopted. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. CM 5-24-83 Page k2 C IV. CONSENT CALENDAR (CC-I Deferred) CC-A GUARDRAIL--RAMONA BOULEVARD/RIO HONDO CC-B YELLOW CURB REMOVAL--8662 E. GARVEY CC-C CROSSWALK INSTALLATION--SAN GABRIEL-ROSE GLEN/E.VILLAGE LANE CC-D EXTENSION OF FAIR HOUSING PROGRAM AGREEMENT--FY 1983-1984 CC-E AMENDMENT OF OPTIMAL DATA PARKING CITATION ADMINISTRATION AGREEMENT CC-F ACCEPTANCE OF ROAD DEED, RIGHT OF WAY AGREEMENT, POMONA FREEWAY OFF-RAMP WIDENING AT SAN GABRIEL & WIDENING OF SAN GABRIEL BOULEVARD CC-G ACCEPTANCE OF ROAD DEED, PERMIT TO ENTER, RIGHT OF WAY AGREEMENTS FOR STRATHMORE STREET IMPROVEMENT PROJECT CC-H APPROVAL OF AMERICAN LEGION BINGO PERMIT MOTION BY COUNCILMAN TURY, SECONDED BY COUNCILMAN TAYLOR that the foregoing items on the Consent Calendar be approved. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and.so ordered. Councilman Taylor inquired about Item CC-D. He wanted to know.if any reports had been received regarding the Fair Housing activity. He stated he did not know what they are doing and re- quested copies of the reports. Frank G. Tripepi, City Manager, stated that the reports are attached to each invoice and they can be made as part of a status report on a monthly basis to the Council. CC-I ACCEPTANCE OF DEL MAR PROJECT--PHASE #1 Juan Nunez, 2702 Del Mar, inquired what happens after the acceptance of .a project if the work starts to crack or depress. Does it become the responsibility of the residents of the City or the property owner? Frank G. Tripepi, City Manager, inquired if it has started already on Del Mar. Mr. Nunez stated that it has not started on Del Mar as yet, however, west of Evelyn on Newmark the curb and gutter is cracking and the sidewalk is depressed about a half an inch on the property line of the school. He added on Jackson at Egley there is a hole which had been created by the rain and not adequate compaction. Frank G. Tripepi, City Manager, stated that there was a one year guarantee on the work done by the Contractors. Tom Howard, Assistant City Engineer, stated that the hole is a cut from one of the utility companies, and that he would get a hold of the company and request that the hole be repaired and that an inspector checks it also. Mr. Howard stated that as far as the sidewalk goes, he had not noticed that before and he will go by and if there are some problems on the sidewalk and curb and gutter, the contractor will be notified since the job is not a year old. Councilman Taylor stated that the original contract price on the Contract progress report states the amount is $343,212.45 and it states that with the 7 changes the contract price is $343,212.45. He stated that on the 2nd page of the progress report shows the total contract price to be $431,024.35. That is a difference of almost $88,000 for these change orders. He requested a copy of those change orders, and he felt that was an exceptionally high amount for those changes. CM 5-24-83 Page N3 E John Maulding, City Engineer, stated that he would provide that detail, if this item is held over. He stated that because of the bad weather there were considerable delays and the extra charges are considerable, and do exceed the bids that were re- ceived, however, they do not exceed the Engineer's estimate. Councilman Taylor stated that the figures are listed in the memorandum, however, he does not consider these normal change-order requests. It does not give the proper detail. During the construc- tion of the Tennis Courts at Garvey Park, there was a similar inci- dent. The equipment was stuck in mud for several days, and when the contractor applied for extra cost for that and the Council did not feel that they were responsible for the rain. He was denied the cost for that. Councilman Taylor requested a more complete breakdown to see what the costs really involve before taking action on this item. Mayor Cleveland inquired if there was any objection to defer- ring CC-I. There being no objection, it was so ordered. V. MATTERS FOR DISCUSSION & ACTION A. Mayor Cleveland stated that a date needs to be set for the Budget Study Session. Frank G. Tripepi, City Manager, stated that the Budget Study Session had been tentatively set for June 4, 1983, however, what ever day would be more suitable would be fine. Councilman Cichy stated that he would not be able to attend on June 4th. Councilman Taylor suggested Saturday, June 11, 1983. Councilman Tury stated that he would like it on the 11th if it is alright with everyone involved. Frank G. Tripepi, City Manager, stated that he would set it up for June 11th, and if it is a problem for any of the Council then he would check with the Mayor and he could schedule it accord- ingly. VI. MATTERS FROM OFFICIALS A. Frank G. Tripepi, City Manager, requested brief Executive Session to discuss an item of property acquision. VI. ORAL COMMUNICATIONS Reverend Tom Phillips, 8875 Mission Drive, Rosemead, welcomed the new Assistant City Manager, Donald Wagner, and invited him to the Rotary Club Meeting at the Bahooka,'on Wednesday, 25th of May. Bonnie Culbertson, Manager of the Chamber of Commerce, officially thanked the Council for the tremendous cooperation from the City for their annual fair. She stated that it was highly successful. She also urged those who can to stop by Union Federal for the Chamber Mixer, Thursday night. Bonnie Culbertson also commented on the Planning Conference on June 24th and 25th and it will be held at Lawrence Welk Village, Escondido and invited those who would be interested. Councilman Taylor inquired about a robbery recently at Union Federal where the Sheriff's went into First City instead, and in- quired if a report on that was received. Frank G. Tripepi, City Manager, stated that he did not get a report on the Sheriff's Department going into the wrong bank, how- ever, he would'be happy to check that out. Mrs. Culbertson stated that a joint Meeting with the Sheriffs Department would be set up later. CM 5-24-83 Page #4 • Councilman Imperial stated that he was not sure what was meant by a joint meeting. Mrs. Culbertson stated that they had originally considered holding a joint meeting of members that are in financial institu- tions, such as banks and savings and loan with the Sheriff's de- partment, and it would be open to the Council if they wanted to attend at the same time. Mayor Cleveland recessed the Council Meeting to an Executive` Session. Mayor Cleveland reconvened the Council Meeting. Robert Kress, City Attorney, stated that the closed session was concerning a report regarding pending litigation and also on right-of-way acquisition. Hugh Foutz, City Treasurer, reminded everyone of the Memorial Day Services at the Cemetary at 10:00 a. m. The Council Meeting was adjourned to the Budget Study Session on Saturday, June 11, 1983 at 9:00 a. m. Respectfully submitted: APPyRRO~VE~Dj~ ity Clerk MAYOR CM 5-24-83 Page #5